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Home My WebLink AboutCM 051420 CITY OF CENTRAL POINT oregow City Council Meeting Minutes Thursday, May 14, 2020 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Excused Michael Parsons At Large PresentOmmil City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Community Development Director Tom Humphrey, HR Director Elizabeth Simas, Parks and Public Works Director Matt Samitore, IT Director Jason Richmond, and Public Works Office Assistant Cyndi Weeks were also present. All Staff and Council members participated via Zoom. Staff were located in the Council Chambers with the ability for citizens to view the meeting on a monitor in the lobby. IV. PUBLIC COMMENTS - None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of April 9, 2020 City Council Minutes B. Parks and Recreation Commission Appointment VI. ITEMS REMOVED FROM CONSENT AGENDA VII. PUBLIC HEARING VIII. ORDINANCES, AND RESOLUTIONS City of Central Point City Council Minutes May 14, 2020 Page 2 A. Resolution No. , Ratifying the General Services Collective Bargaining Agreement and Authorizing the Mayor and City Manager to sign the Agreement HR Director Elizabeth Simas reported that due to the pandemic, it was decided that it was best to extend the current agreement for one year with only a few changes. There will be a 2.75% increase on July 1, 2020. It also adjusts the medical coverage for new employees to 17% with a 50/50 cap split. Kelley Johnson made a motion approve Resolution No. 1617 Ratifying the General Services Collective Bargaining Agreement and Authorizing the Mayor and City Manager to sign the agreement. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons EXCUSED: Rob Hernandez B. Resolution No. , Approval of Central Point 2020-2021 Classification Pay Plan HR Director Elizabeth Simas stated that the only change to the plan is a 2.75% pay increase, a couple of added positions, a 3.5% increase for police, and no change to management. Kelley Johnson made a motion to approve Resolution No. 1618 Approving the Central Point 2020-2021 Classification Pay Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons EXCUSED: Rob Hernandez C. Final Design Presentation for Dennis Richardson Memorial Parks and Public Works Director Matt Samitore presented the financial details about the memorial. There will be $100,000 from the Parks 2021-2023 budget, $18,000 possibly available from the Parks & Rec Foundation, and grants are being applied for in the amount of $40-50,000. Construction plans won't start until most of the funds have been collected. Kelley Johnson motioned to approve Resolution No. 1619 approving the final design for the Dennis Richardson Memorial. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons EXCUSED: Rob Hernandez D. Resolution No. , Ratifying Continued Local State of Emergency to 6-15- 2020 City of Central Point City Council Minutes May 14, 2020 Page 3 City Attorney Sydnee Dreyer pointed out that the current State of Emergency had a May 15th expiration date. With the ongoing pandemic, she suggested that we declare a new State of Emergency until June 15th with the option of a two week extension. Some Council members were concern that this is no longer necessary and we should not continue to extend the deadline. Kelley Johnson moved to approve Resolution No. 1620 ratifying Continued Local State of Emergency to June 15, 2020. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons EXCUSED: Rob Hernandez E. Resolution No. , Scheduling Biennial Election of Central Point City Officers on November 3, 2020 City Manager Chris Clayton announced that the Mayor, Ward IV, and both At-Large positions will be up for election this year. He suggested approving the recommended resolution for our election to coincide with the state General Election on November 3, 2020. Mike Parsons moved to approve Resolution No. 1621 Schedule the Biennial Election of Central Point City Officers for November 3, 2020. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons EXCUSED: Rob Hernandez IX. BUSINESS A. Discussion Requiring Signatures on Nomination Petitions City Manager Chris Clayton reported that some cities are trying to find alternatives for required signatures for nomination of candidates with a $25 filing fee. This recommendation is being made to avoid exposure of COVID-19 for candidates and citizens. Several council members feel that meeting residents and collecting signatures shows character and integrity of the person wanting to run for elective offices and would like to continue doing so. Staff will review a few more options and return to the Council with more information on June 11, 2020. RESULT: FOR DISCUSSION ONLY B. Planning Commission Report Community Development Director Tom Humphrey reported that the planning commission had a meeting on May 1st via Zoom. One of the items of discussion included the 8 lot commercial subdivision on the corner of Biddle and Table Rock. City of Central Point City Council Minutes May 14, 2020 Page 4 There will be internal streets and multiple access points. The other item was to change the zoning of the old Asante building to allow it be replaced by an educational zone. A traffic analysis would be needed. RESULT: FOR DISCUSSION ONLY C. Battle of the Bones 2018 Financial Report Parks and Public Works Director Matt Samitore explained that there are stricter insurance needs for BBQ teams and that the City has been unable to find any providers that will provide a policy to meet the needs. It would also be cost prohibitive for the teams to get individual coverage. The City has a few options for this year. The City could provide a stipend for each team to get insurance, the City could take all responsibility for each team, or we can cancel the event. Due to the event dwindling in size over the years and the current Coronavirus situation, the majority of the council agreed to not hold the event this year. RESULT: FOR DISCUSSION ONLY X. MAYOR'S REPORT Mayor Williams reported that he attended: • League of Oregon Cities weekly call • Central Point Chamber Zoom meeting XI. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He read an article about how the California government has decided that all new cases of COVID-19 will be considered Worker's Comp. He does not want to see that happen here as it will significantly raise rates. • Strategic Plan is finished with not many changes and will be sent to council tomorrow • HR is developing a re-opening policy. Playgrounds and gazebos will remain closed during Phase 1 which is 21 days long at minimum. An employee survey showed that most employees are pleased with the way things are being handled. • Harvard did a study of how to keep the economy from being open/closed continually. This will be sent to council tomorrow. • A safety video showing how to social distance at work among the COVID pandemic has been made by the Safety Manager and others. XII. COUNCIL REPORTS Council Member Kelley Johnson reported that she attended the weekly League of Oregon Cities calls and the Planning Commission meeting. City of Central Point City Council Minutes May 14; 2020 P." Page 5 Council Member Melody Thueson reported that she has been working from home, the school district is working on how the next year is going to look, but guidelines and rules change weekly. Council Member Rob Hernandez reported that he attended two Fire District Zoom meetings and School District 6 Bond Committee Zoom meeting. Council Member Taneea Browning reported that she attended: • Central Point Greeters virtually. • League of Oregon Cities virtual meetings. • Illinois Community Development meeting. Council Member Mike Parsons reported that he attended: • Fire District 3 promotion process evaluations. • Planning Commission meeting via Zoom. • RVSS Budget meeting via Zoom. Council Member Neil Olsen had no report. XIII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that four bids have come in for the Public Works Shop and it has been narrowed down to two. Interviews will be done next week and the top proposal will be recommended at the June 25th Council meeting. Community Development Director Tom Humphrey reported that Principal Planner Stephanie Holtey has done a great job with the UGB expansion and the process is almost complete. Maps have been shared with 1,000 Friends of Oregon and we are waiting for a traffic analysis to be complete. Police Chief Kris Allison reported: • This week is National Police Week. We honor those who have fallen in the line of duty. There are two known local families who have participated in the national recognition ceremony conducted via Zoom. • Crater High graduates will be recognized with a parade. Maps will be sent out as the details are finalized. • Superintendent of OR State Police announced that there will be 199 layoffs throughout the state. 10-15 of those will be from the crime lab that is used for evidence processing. City of Central Point City Council Minutes May 14, 2020 Page 6 • A thank you note was received for Scott Logue, who located a vehicle that was stolen from a couple up north who have been laid off. He provided gas and ►--� watched over the car until the owners could come get it. • A new attendee to the meeting tonight is Simon the Victim Service Dog. He was previously a seeing-eye dog that was donated to the department. • Mike Wojack is retiring later this summer. Joe Vargas will be filling his spot. • The department has done 10 special event parades, mostly for children's birthdays. • Even though the crime volume has gone down 25% since the stay-at-home order, we are anticipating domestic violence happening and not being reported. • They have been working on the Greenway patrols; at this point we don't have any permanent camps in our section of the Greenway. XIV. ADJOURNMENT Taneea Browning moved to adjourn, all said "aye" and the Council Meeting was adjourned at 8:50 p.m. The foregoing minutes of the May 14, 2020, Council meeting were approved by the City Council at its meeting of JUr 1\ , 2020. Dated: o •k• ` U 1 � a.oao Mayor Hank Williams ATTES . City Recorder V