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HomeMy WebLinkAboutCM052611CITY OF CENTRAL POINT City Council Meeting Minutes May 26, 2011 I. REGULAR MEETING CALLED TO ORDER Council President Bruce Dingler called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: ,Mayor: Hank Williams excused. Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kelly Geiger, Kay Harrison, and Ellie George were present. City Manager Phil Messina; City Attorney Paul Nolte; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Assistant City Manager Chris Clayton; Finance Director Bev Adams; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION Police Chief Jon Zeliff presented Thomas Hall and Joshua Abbott to the Council. These are two new officers for the City of Central Point. He proceeded to provide background information and swore them into the Central Point Police Department. V. PUBLIC APPEARANCES -None VI. CONSENT AGENDA A. Approval of April 28, 2011, City Council Minutes Kay Harrison made a motion to approve the Consent Agenda as presented. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; and Ellie George, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading -Ordinance No. 1951, An Ordinance Amending Central Point Municipal Code Chapter 2.20 Implementing Provisions for Conducting City Elections by Certifying Election Procedures and Adding Procedures to Conform to State Law and New City Charter City of Central Point City Council Minutes May 26, 2011 Page 2 City Attorney Paul Nolte stated that on March 23, 2011, the moved to second reading an ordinance updating the Municipal Code regarding election procedures. At that time it was suggested that 2.20.060(8) should be clarified to allow electors to sign petitions for each position to be placed on the ballot. That language has been included in the ordinance for this reading. Carol Fischer made a motion to approve Ordinance No. 1951, An Ordinance Amending Central Point Municipal Code Chapter 2.20 Implementing Provisions for Conducting City Elections by Certifying Election Procedures and Adding Procedures to Conform to State Law and New City Charter. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; and Ellie George, yes. Motion approved. B. Resolution No. _XXXXX_, A Resolution to Increase the Storm Utility Fee Parks and Public Works Director Matt Samitore stated that in 2010 the Council adopted a rate methodology for Storm Utility Fees. This methodology stated that the fee may increase based upon inflation and actual construction prices. The Council also put in a clause that the fee could not increase by more than fifty cents in any given year. The current storm utility fee is $6.50 per equivalent service unit, which is a standard Single Family Home. The recommended increase is twenty five cents as recommended by the Construction Cost Index for 2011. This is the only source of funding for this utility which includes storm sewers, manholes, curb inlets, culverts and bridges. The money from this increase would pay for improvements to the system along Hopkins Road and the area behind Rays Food Place that continues to back up during heavy storms. There was discussion that these were not emergency items and could wait until the next budget year if not funded. Council is in favor of waiting on increases if there are no emergency issues that need to be addressed. Item died due to lack of a motion. C. Resolutions Assessing Various Property Regarding Weed Abatements Finance Director Bev Adams stated that each year there are unmaintained properties identified as hazard to the community. The property owners are notified and given a 30 day period to comply. The resolutions below are provided to place liens upon the properties so that the City may be reimbursed in the future. 1. (Item contested and moved below) City of Central Point City Council Minutes May 26, 2011 Page 3 2. Resolution No. 1285, Assessing Costs for Weed Abatement on 372W03AC TL 2900 - 102 Princess Way, Central Point, Oregon 3. Resolution No. 1286, Assessing Costs for Weed Abatement on 372W10AA TL 7100 - 249 Hiatt Lane, Central Point, Oregon 4. Resolution No. 1287, Assessing Costs for Weed Abatement on 372W03DD TL 2000 - 262 N. 2"d Street, Central Point, Oregon 5. Resolution No. 1288, Assessing Costs for Weed Abatement on 372W01 CA TL 1004 - 336 Ridgeway Ave, Central Point, Oregon 6. (Item contested and moved below) 7. (Item contested and moved below) 8. (Item contested and moved below) 9. (Item contested and moved below) 10. Resolution No. 1289, Assessing Costs for Weed Abatement on 362W35DD TL 1107 -1950 Aristona Street, Central Point, Oregon 11. (Item contested and moved below) 12. Resolution No. 1290, Assessing Costs for Weed Abatement on 372W 10AC TL 3000 - 444 N. Central Valley Drive, Central Point Oregon 13. Resolution No. 1291, Assessing Costs for Weed Abatement on 372W10BA TL 8200 - 496 Strait Way, Central Point, Oregon 14. Resolution No. 1292, Assessing Costs for Weed Abatement on 372W 10BC Tax Lot 3100 - 570 Bachand Circle, Central Point, Oregon 15. Resolution No. 1293, Assessing Costs for Weed Abatement on 372W03DA TL 7700 - 625 Cherry Street, Central Point, Oregon 16. Resolution No. 1294, Assessing Costs for Weed Abatement on 372W10DA TL 6404 - 627 John Wayne Drive, Central Point, Oregon 17. Resolution No. 1295, Assessing Costs for Weed Abatement on 372W10DA TL 6601 - 647 John Wayne Drive, Central Point, Oregon 18. Resolution No. 1296, Assessing Costs for Weed Abatement on 372W 10D6 TL 9401 - 876 Holley Way, Central Point, Oregon 19. Resolution No. 1297, Assessing Costs for Weed Abatement on 372W 11 AC TL 8000 - 880 Juanita Way, Central Point, Oregon 20. Resolution No. 1298, Assessing Costs for Weed Abatement on 372W 126C TL 1214 -1022 Fairfield Ave, Central Point, Oregon City of Central Point City Council Minutes May 26, 2011 Page 4 21. Resolution No. 1299, Assessing Costs for Weed Abatement on 372W02BC TL 600 - 1105 Cherry Street, Central Point, Oregon 22. Resolution No. 1300, Assessing Costs for Weed Abatement on 372W11 DD TL 17600 - 1292 Greentree Way, Central Point, Oregon 23. Resolution No. 1301, Assessing Costs for Weed Abatement on 372W10DD TL 2100 - 1676 Beall Lane, Central Point, Oregon 24. Resolution No. 1302, Assessing Costs for Weed Abatement on 362W35DD TL 1219 - 1748 Tennessee Lane, Central Point, Oregon Kay Harrison made a motion to approve Resolutions 1285 through 1302 regarding the uncontested resolutions to place liens on specific properties setting aside the resolutions regarding property on Federal Way. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; and Ellie George, yes. Motion approved. D. Weed Abatement Liens -Owner Contested 1. Resolution No. _XXX_ Lot and Clear Debris on Central Point, Oregon 2. Resolution No. _XXX_ Lot and Clear Debris on ; Point, Oregon _, Assessing Costs for Weed Abatement, Level 372W 126 Tax Lot 209 - 440 Federal Way, _, Assessing Costs for Weed Abatement, Level 372W12B TL 200 - 400 Federal Way, Central 3. Resolution No. _XXX_, Assessing Costs for Weed Abatement, Level Lot and Clear Debris on 372W12B TL 206 - 410 Federal Way, Central Point, Oregon 4. Resolution No. _XXX_, Assessing Costs for Weed Abatement, Level Lot and Clear Debris on 372W126 TL 207 - 420 Federal Way, Central Point, Oregon 5. Resolution No. XXX_, Assessing Costs for Weed Abatement. Level Lot and Clear Debris on 372W126 TL 208 - 430 Federal Way, Central Point, Oregon 6. Resolution No. _XXX_, Assessing Costs for Weed Abatement on 372W 126 TL 209 - 440 Federal Way, Central Point, Oregon City Manager Phil Messina stated that the recommended resolutions for Federal Way are contested by the property owner. On April 18, 2011, he received a letter disputing the charges and requesting an appeal to the City Council. City of Central Point City Council Minutes May 26, 2011 Page 5 Notices were sent and return receipts were signed by a representative of ACG Properties indicating they were aware of the violation. He explained the process the city takes to make sure the property is in violation and in most cases a contracted company is sent to remove the violation if the deadline is not met. The weeds were cut on September 17, 2010, by the City, after the Code Enforcement Officer determined the properties were stilt in violation. C. A. Galpin, Representative for ACG Properties LLC Mr. Galpin stated that he hired a contractor to cut the weeds on property along Federal Way. Due to the weather they could not cut the weeds until August. The City cut the weeds 30 days later. He does not feel that he should be responsible for this fine because he did comply with the abatement; the property is not irrigated so it should not have grown enough to be a fire hazard in September when the City cut it. There was discussion that photos were not taken at the time the City mowed the property and some concern that it could have been mowed prior to the September date. Parks and Public Works Director Matt Samitore suggested that the Council grant the appeal. We do not have photos of before and after and cannot at this time be sure the property was indeed in violation. Public Works can absorb the cost of the contractor in their budget. Staff is working on a new ordinance to improve the process for abatement issues. Kay Harrison made a motion to Grant the Appeal of ACG Properties LLC and waive the fees associated with the weed abatements for properties located at 37 2W 12B Tax Lot Tax Lots 200, 206, 207, 208, and 209. Kelly Geiger seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; and Ellie George, yes. Motion approved. VIII. BUSINESS A. Arts Commission Report - No Report B. Parks and Recreation Commission Report - No Report IX. MAYOR'S REPORT Council President Bruce Dingler stated that the Mayor is out of town and does not have a report at this time. X. CITY MANAGER'S REPORT City Manager Phil Messina reported that: • He attended the graduation at the Police Academy last week. • He has attended Medford Water Commission meetings. City of Central Point City Council Minutes May 26, 2011 Page 6 • On June 10th there will be a celebration at Premier West Bank where Southern Oregon Historical Society will reveal their first display case representing items from Central Point's history. • There will be a Study Session June 20th to discuss amendments to the Medford Water Commission Agreement. XI. COUNCIL REPORTS Council Member Allen Broderick stated that he: • attended the Parks and Recreation Commission meeting • he provided a new Welcome message for the video we host on our website. • He attended the Study Session regarding the Medford Water Commission. Council Member Kelly Geiger reported that: • He attended the School Board and Budget Committee meetings. • He attended the Study Session. • He participated in the East Pine Street improvement meetings. Council Member Kay Harrison attended the Fair Board, RVACT, RVTD, and RVSS meetings. Council Member Bruce Dingier attended the Study Session, the Pine Street improvement meeting, and the D.A.R.E. Graduation. Council Member Carol Fischer attended the Medford Water Commission meetings and the city wide cleanup at the Expo. Council Member Ellie George attended the Fire District 3 Meeting and the Study Session. XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that: • he has been working with a group to video Central Point highlights for the website. • The Downtown Pine Street kick off meetings were well attended. • The Jackson County Planning Commission is deliberating the Central Point RPS area this week. Finance Director Bev Adams reported that: • The council will be asked to approve several budget resolutions at the last meeting in June. We will need a full quorum. • They have been discussing the battle of the bones event with the updated finance responsibility. City of Central Point City Council Minutes May 26, 2011 Page 7 City Manager Phil Messina introduced Fire Chief Dan Peterson. Chief Peterson explained some of the future plans for an increase to the Central Point station. He plans to provide quarterly reports to Council. Police Chief Jon Zeliff reported that: • The department has a project book the council is welcome to review. This book explains the different projects the Police Department is working on throughout the community. • With the two new officers department is at full strength. • The department is busy with preparations for the Bike Rodeo and the Fourth of July events. Parks and Public Works Director Matt Samitore reported that staff is currently working on the Memorial Day event at Don Jones Park and Rodeo activities. Assistant City Manager Chris Clayton reported that he: • Attended the MPO meeting where they approved the CMAQ project for vehicle conversions. • Will be giving three more Medford Water Commission Presentations over the next few weeks. 1 XIII. EXECUTIVE SESSION -None XIV. ADJOURNMENT Kay Harrison moved to adjourn, Allen Broderick seconded, all said "aye" and the meeting was adjourned at 8:11 p.m. The foregoing minutes of the May 26, 2011, Council meeting were approved by the City Council at its meeting of June 9, 2011. Dated: ~ /~ 3 f ! j Gz~Q~~ Mayor Hank Williams