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HomeMy WebLinkAboutCM 022720 CITY OF CENTRAL POINT OYegOw City Council Meeting Minutes Thursday, February 27, 2020 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Ward IV Taneea Browning II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Excused Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance Director Steve Weber; Police Chief Kris Allison; Police Captain Dave Croft; Parks and Public Works Director Matt Samitore; Community Development Director Tom Humphrey; and City Recorder Deanna Casey. IV. PUBLIC COMMENTS - None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II AYES: Olsen, Johnson, Thueson, Browning, Hernandez, Parsons EXCUSED: Hank Williams A. Approval of February 13, 2020 City Council Minutes VI. ITEMS REMOVED FROM CONSENT AGENDA VII. ORDINANCES, AND RESOLUTIONS A. Second Reading - Ordinance No. . Amending the Central Point Zoning Map from TOD-EC (Employment Commercial) to TOD-GC (General Commercial) Zoning on 0.99 Acres Located at the Southeast Corner of Haskell and Pine Streets (37S2W10AA TL 6000 & 6001) Community Development Director Tom Humphrey stated this is the second reading of an ordinance for a proposed zone change from TOD-EC (Employment City of Central Point City Council Minutes February 27, 2020 Page 2 Commercial) to TOD-GC (General Commercial). The property is located on the southeast corner of Haskell and Pine Streets. This is proposed in order to comply with the comprehensive plan and to realign the zoning designation with proposed uses. The change will allow the future expansion of the Rogue Creamery. There were no recommended changes at the first reading. Rob Hernandez moved to approve Ordinance No. 2065, Amending the Central Point Zoning Map from TOD-EC (Employment Commercial) to TOD- GC (General Commercial) Zoning on 0.99 Acres Located at the Southeast Corner of Haskell and Pine Streets (37S2W10AA TL 6000 & 6001). RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Melody Thueson, Ward III AYES: Olsen, Johnson, Thueson, Browning, Hernandez, Parsons EXCUSED: Hank Williams B. Resolution No. , Approving a Two Year extension of the Lease Agreement Between the City of Central Point and Freel &Associates, LLC Covering the Premises at 650 East Pine Street(Chamber Offices) Finance Director Steven Weber explained that in January 2017, the Council approved a new agreement with the Central Point Chamber of Commerce for the operation of the Visitors Information Center. The operating agreement has an automatic two year extension, but the lease agreement associated with the office space expired on December 31, 2019. Staff has worked with the property owners to negotiate a two year extension of the lease covering the Chamber office space. The monthly rent is $1,312.50. There was discussion that the chamber and the city have been happy with the current location and lease. The city has a great partnership with the chamber and the Visitors Information Center. Kelley Johnson moved to approve Resolution No. 1609, Approving a Two Year extension of the Lease Agreement between the City of Central Point and Freel &Associates, LLC Covering the Premises at 650 East Pine Street. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Olsen, Johnson, Thueson, Browning, Hernandez, Parsons EXCUSED: Hank Williams VIII. BUSINESS A. Little League Report- 2020 Parks and Public Works Director Matt Samitore explained that the city contracted with a local architect to analyze the Central Point Little League facility. The goals were to determine the financial viability of a long-term partnership to upgrade the little league facilities to allow for a summer softball program. The 2019 estimates are around $300,000 to complete proposed upgrades. At this time no budget City of Central Point City Council Minutes February 27, 2020 Page 3 appropriation has been programmed in the 2019/2021 budget for the little league facility. We have set aside $10,000 for assistance this spring. The current board for the Central Point Little League have been very active and working on the fields. They are interested in entering into a long term agreement with the city for water. The Council is willing to help support the needs for water at the fields and is still interested in a long term agreement when we are able to extend the water line out there. David Dorner, Board Member Central Point Little League. Currently they need to replace their potable water tank and are in the process of fundraising and looking for sponsors and grants to help with the $38,000 replacement cost. The current tank is leaking and they are losing the water that they have hauled to the location. He explained their top priorities this year. Their biggest concern is towards the end of summer when the ground gets hard from lack of watering. Mr. Samitore stated that staff is recommending using $10,000 to help with the replacement of the potable water tank at the fields so they are able to have water for the upcoming season. We are hoping to be able to budget for the waterline extension in the 2021-23 budget cycle. Council was in favor of using the $10,000 to help with the potable water tank replacement. RESULT: FOR DISCUSSION ONLY B. Community Center Update Mr. Samitore explained that the Parks and Recreation Commission held a public meeting for the Community Center last week. There was a good turnout of citizens both in favor and against the project. He played a video showing the Community Center design. There will be an open house on Saturday March 14th in the Council Chambers and staff will be available for people who were not able to attend the Parks Commission meeting on Thursday night. There will also be a meeting for the Citizens Advisory Committee meeting on April 14th then on to the Council with a final recommendation. RESULT: FOR DISCUSSION ONLY C. Regional Water Rights Strategy Development City Manager Chris Clayton explained that the regional cities have been working together over the last year researching the need and use of water rights that we have all been required to purchase to help provide water through the Medford Water Commission. Ed Olsen, Consultant Mr. Olsen gave a historical perspective of the Medford Water Commission and explained why all the partner cities were required to purchase water rights. The partner cities have worked together to coordinate all the water rights and how they can be used regionally. The Medford Water Commission Manager is in favor of City of Central Point City Council Minutes February 27, 2020 Page 4 working with the partner cities in regards to a regional agreement with the water rights. There is a possibility of an IGA in the future in regards to the water rights, the state encourages cooperative agreements that will benefit a region rather than individual jurisdictions purchasing water rights. This is an ongoing process and staff will continue to update the council on the progress they are making. RESULT: FOR DISCUSSION ONLY IX. MAYOR'S REPORT Council President Taneea Browning reported that: • She attended an LOC meeting in Independence last week. • Her and the Mayor will be attending the LOC Spring Conference in Hermiston on April 24, 2020. • She attended the Community Justice meeting. It was very informative. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • The drop in the stock market may help our rates for the funding of the Community Center. • Next Wednesday is the Employee Awards Breakfast at Twin Creeks. • We have seen a steady stream of building activity this week. • Staff is finalizing the State of the City Address for next month's newsletter. • There will be a Study Session on Monday for a Strategic Plan session. • At the Public Managers meeting the Airport reported that they will be adding a direct flight to Chicago, and a possible new hotel. Xl. COUNCIL REPORTS Council Member Michael Parsons reported that: • he attended the Police Academy Graduation in Salem. • he attended and participated in the Polar Plunge last weekend. • rle attended the Parks and Recreation Commission meeting last week. Council Member Neil Olsen reported that he attended the Parks and Recreation Commission meeting last week. XII. DEPARTMENT REPORTS City of Central Point City Council Minutes February 27, 2020 Page 5 Police Chief Kris Allison reported we will be adding a new member to our K9 Force. Gus is a German Shepard who can track missing persons, apprehend fleeing suspects, and detect illegal substances. We received a grant through the collaboration with Working Dogs Oregon and Howling Creek K9s. Community Development Director Tom Humphrey reported that: • we have had several projects going on in Central Point like McDonalds updates; Dominos, Home Instead changing hands, Chiropractor office on Pine Street, Premier Oil and Car Wash, Firestone/Bridgestone and Les Schwab. Dusty's Transmission is looking to expand their current location. • We had a visit from John Schallert this week. He provided personalized business suggestions for this year's businesses who attended the seminar. Finance Director Steve Weber stated that he is finalizing the agenda and budget documents for the Development Commission 2020/2021 Budget Commission meeting scheduled for April 9, 2020. XIII. EXECUTIVE SESSION ORS 192.660 (2) (h) Legal Counsel Michael Parsons moved to adjourn to Executive Session under ORS 192.660 (2)(h) to consult with legal counsel. Kelley Johnson seconded. All said "aye" and the meeting was adjourned to Executive Session at 8:33 p.m. XIV. ADJOURNMENT The regular meeting reconvened at 9:06 p.m. No further action was taken. Neil Olsen moved to adjourn. Rob Hernandez seconded. All said aye and the meeting was adjourned at 9:07 p.m. The foregoing minutes of the February 27, 2020, Council meeting were approved by the City Council at its meeting of , 2020. Dated: 3 haJaoaa / Mayor Hank Williams ATTES ': ' City Recorder ,