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Home My WebLink AboutBudget Document 2007/2008 ii n ~ u i Y until ii n c~ ~ u et _ ~cer M~r~k Willem 1hll Mes~lna, Glt}rAdminl~tr~tar n' Jc~n liffi, PQllce thief Table of Confenfs Introduction Qrganizational Chart ............................................................................................................ 3 The Budget Message ...........................................................................................................4 Mission Statement, Statement of Values, Goals ................................................................. 14 The Budget Process ........................................................................................................... 1~ Summary By Fund .............................................................................................................. 1s Summary By Classification ................................................................................................. 20 Summary of City Resources ............................................................................................... 22 Debt Summary ................................................................................................................... 24 General Fund Summary ................................................................................................... 26 Property Taxes ................................................................................................................... 28 Mayor & City Council Qrganizational Chart .......................................................................................................... 34 Mayor, City Council and Ward Map .................................................................................... 35 Summary of Mayor & City Council ...................................................................................... 3~i Administration Department Qrganizational Chart ..........................................................................................................4(} Position Profile ...................................................................................................................41 Summary of Administration Department ............................................................................. 42 Summary of City Enhancement ..........................................................................................44 Summary of Technical Services Division ............................................................................ 46 Building Department Qrganizational Chart .......................................................................................................... 5g Position Prof'rle ................................................................................................................... 51 Summary of Building Department ...................................................................................... 52 City of Central Point i Table of Confenfs Finance Department drganizational Chart .......................................................................................................... 56 Position Pro~le ................................................................................................................... 57 Summary of Finance Department ...................................................................................... 58 Summary of Nousing ......................................................................................................... 6fl Summary of Debt Service .................................................................................................. 62 Parks & Recreation Department C)rganizational Chart .......................................................................................................... 66 Position Profile ........ ................... ........................................................................................ 67 Summary of Parks & Recreation Department -Parks Division .......................................... 68 Summary of Parks & Recreation Department -Recreation Division .................................. 7fl Summary of Parks & Recreation Department -Capital Improvements - Rec Center ......... 72 Summary of Parks & Recreation Department -Capital Improvements - SDC -Parks ....... 74 Planning Department C}rganizational Chart .......................................................................................................... 78 Position Profile ...................................................................................................................79 Summary of Planning Department ..................................................................................... 8fl Police Department Qrganizational Chart .......................................................................................................... 84 Position Profile ................................................................................................................... 85 Summary of Police Departrnent ......................................................................................... 86 ii Cify of Cenfral Point Table Of Contents Public Works Department Organizational Chart .......................................................................................................... 90 Position Profile ................................................................................................................... 91 Summary of Public Works .................................................................................................. 92 Summary of Street Division ................................................................................................ 94 Street Division Capital ProjectslDebt Financed ........................... ..................................... 95 Street Division Operations ........................................................... ..................................... 96 Street Division SDC ..................................................................... ..................................... 97 Street Division -SDC Storm Drains ............................................... ..................................... 98 ................................................... Summary of Water Division ...................................100 Water Division ........ -Capital ProjectslDebt Financed ........................... ...................................102 Water Division -Operations ........................................................... ...................................103 Water Division -SDC Imprayements ............................................. ...................................104 Summary of Stormwater Division .................................................. ...................................306 Stormwater Division -Operations .................................................. ...................................108 Stormwater Division -SDC improvements .................................... ...................................109 Summary of Facilities Division -Maintenance .................................................................. 310 Fleet Division -Maintenance ........................................................................................... 1'13 Summary of Service Fund ................................................................................................ 1'14 Summary of Administration Division ................................................................................. 318 Capital Projects ................................................................................................................ 338 Revenues Summary of General Fund Revenues ..............................................................................120 Summary of Stree# Fund Revenues ................................................................................. "122 Summary of Housing Fund Revenues ..............................................................................124 Summary of Water Fund Revenues .................................................................................132 Summary of Stormwater Fund Revenues .........................................................................134 Summary of Public Works Service Fund .......................................................................... '136 Summary of Capital Improvement Fund Revenues ..........................................................126 Summary of Debt Service Revenues ............................................................................... 328 Summary of Building Fund Revenues ..............................................................................130 City of Central Point iii Table of Canten~s Interdepartmental Summary of Interdepartmental .........................................................................................140 Consolidated Funds Consolidated Funds -SDC Streets ...................................................................................144 Consolidated Funds -Streets Right of Way Fund ............................................................145 Consolidated Funds -SDC Water Supply ........................................................................146 Consolidated Funds -SDC Water Qistribution .................................................................147 Consolidated Funds -SDC Parks .....................................................................................148 Consolidated Funds SDC Water Reservoir ....................................................................149 Consolidated Funds -Water Resevoir Fund ....................................................................150 Consolidated Funds -Debt Service Water ......................................................................151 Consolidated Funds -Equipment Capital .........................................................................152 Appendix Appendix .......................................................................................................................... A-1 Summary Of Union Affiliation ........................................................................................... A-2 Glossary ........................................................................................................................... A-4 Acronyms ......................................................................................................................... A-8 Strategic Plan ................................................................................................................. A-10 legal Compliance Affidavit of Publication, June 14, 2047 .............................................................................. L-2 Affidavit of Publication, April 30, 2007 ............................................................................... L-3 Resolution 1145 Certifying the Provision of Certain Municipal Services ............................ L-4 Resolution 1146 Electing to Receive State Revenue Sharing Funds ................................I--S Resolution 1147 Adopting the Annual Budget Making Appropriations and Levying Taxes. L,_g Form LB-1 Notice of Budget Hearing .............................................................................. l"-10 Form .B-50 Notice of Properly Tax and Certification of Intent to Impose a Tax, Fee, Assessment, or Charge on Properly ............................. L-14 iv City of Central Point City of Certtr~i Paint v lnfr~du~trort Introduction drganizational Chart ............................................................................................................. 3 The Budget Message ............................................................................................................ 4 Mission Statement, Statemen# of Values, Goals ............................. ..........,.......... 14 The Budget Process ........................................................................................................... ~6 Summary By Fund ............................................................................................................... 'l8 Summary By Classiflcation .................................................................................................. 20 Summary ofClty Resources ................................................................................................ 22 Debt Summary .................................................................................................................... 24 General Fund Summary ..................................................................................................... 26 Property Taxes .................................................................................................................... 28 Cify of Cenfral Poinf 7 2(~~`~C~~ nrtal City ~f errtrl ~Qnt Cit of Central Point ar anizati©nal Chart City of Central I'©int 82.48 FTE Proposed avac ~~ i~fation--36,65a Fd~gistaed Votas--8,429 CdyC~oerril N~iycr {1} 8eded C~xrril {6) Mknicipd .kdge {t} CSiylatrir4sbatar {'EFiq Briking Da~UxrrxU (4.5 FTE} RronceL~Rntd't ~~ ~v~ {t ~} Ter~ricd Seniaes (425FT~} Parks&Recxeation ~~ ~-~ ~ Fl~xs~ion ~Y~~Y t~? Fixren Rasa~ces peg {1 ~rq Pla'ring Depertmert[ {5.5a FTE} Qrrert Rarrirg Lag TermRarrirg Ftrlic~eDepatm~i {28.25~1'E} ~a8arr3 SirFpat F~tlicV+,txlcs {25.3 FFE} Ad»tiictt ~Cikfr c~ &Equip Ahairke~wrre ~~~ ~~ Starrx~ter City of Central Paint 3 ~~~ April 1 ~, 2007 Honorable Mayor and Council, Citizens Budget Committee, and Citizens of Central Paint "/t is the mission of the City of Central Point to build and maintain a highly livable community by working in harmony and being a catalyst for partnership with all the mambers of the community, public and prJVat@,:r Challenges The challenge in this budget process is the same as in any atheryear - haw to accomplish our goals within the available financial resources. Central Paint has been growing rapidly far the past several years; and as a result the city has added more programs and services, and mare employees to provide those services. This year, however, we remain concerned that a continued downturn in home sales and new home construction will continue to impact the City's revenue picture. New housing starts are predicted to be lower than the past few years, and Central Point does not have a ready supply of large, undeveloped parcels of land that can be readily converted to residential housing. 1=or tf~ose reasons, city staff has chosen to recommend a more cautious approach to the development of next year`s budget. The last two budget cycles have been a "status qua" with limited new projects and no new employee positions. This year we are presenting a budge# that has a net decrease in the number of emplayees, with only one request for a new position in the Planning department. The good news is that we have experienced same savings in our PERS rates and in the cost of medical insurance through the new Union contract with the Police employees. We hope to negatia#e the same insurance package with the Clerical/Public Works bargaining unit for additional savings. ~~~ and Future Growth We are quickly running out of large tracts of land suitable for the development of significant new subdivisions. Central Point has been working with other cities in the region and Jackson County representatives in the "RPS" Regional Problem Salving process. The "problem" is growth: where to put the additianal people who are expected to move into the Rogue Valley in the next 20 to 50 years. Forecasters predict a doubling of the area population by the year 2058. As this message is being written, the RPS policy committee approved some additianal areas for future expansion of the City's Urban Growth Area. We have a preliminary report from several state agencies that would significantly reduce that future expansion. At this time, the fate of any future growth remains clouded. StafF is taking a conservative position that there will not be significant growth similar to what the city has experienced in the frost few years. Budget Overview Finance and Administration staff have met with department directors and have pared their initial requests down to the preliminary budget you have before you. 4 Gity of Central Point The Budged Message The preliminary budget as presented is balanced in all funds. The total budget of $27,063,400 is down $~ .8 million ar 6.33°lo from the previous year's budget of $28,891,040. This decrease is due to several reasons; but primarily due to tpe decline in housing starts and construction activity within the City of Central Paint, and the reduction in personnel bene#it casts. We continue to experience a serious decline in revenues in the Building Fund. Single pausing permit activity has dropped from a high of 273 houses several years ago to an expected 106 next tcscal year, while staffing has stayed the same. With this as a background the City prepared a long term budget far this fund, witp tpe goal of maintaining high quality services bath now and in the future. This long-term financial model emppasizes the need far cuts in several positions. Administration is recommending a reduction in staffing by reducing tpe Permit Technicians by an equivalen# of .5 FTB. We expect to make up these reduced hours by using the two Permit Technicians an a part-time basis in Parks & Recreation and Finance departments. This reduction alone is not enougp to stabilize the Building Fund. Far this reason,l am recommending the elimination of the Building Department director position. Accounting Policies This budget is organized by department, making it easier far the public to read. The basic accounting is still performed an the fund basis and follows GenerallyAccepted Accounting Principles {GAAP). After several years and numerous changes in funds, departments, and divisions, it is a pleasure to announce that there are no new changes to the fund structure in this document. Twa years ago, the Finance department staff completely revised the general ledger "chart of accounts," This revision resulted in a decrease in the number of funds from twenty-two #o nine, which has improved efficiency in the accounting functions. We are, however, still required to show the history of the "closed out" funds far three budget years. One outcome of the accounting system reorganization was to produce a system which would facilitate calculating tpe full cost of services to assist in rate analysis. Each budget cycle, the City allocates facilities maintenance charges, equipment rental, administrative overhead, and public works overhead charges to the various departments. All overhead casts, such asAdministrative, Finance, and Infarmatian Technatagy were allocated to departments using various supporting data and then charged back to appropriate users. Building maintenance charges were charged based an square footage of space. Equipment maintenance is based an city casts versus industry standard poorly rates. In this proposed budget, the allacatians have been fine tuned. However, the allacatian changes made make any comparison to tpe 2003-04 budget year expenditures quite difficult. Budget Format The format far this year's budget is by department •nat by fund. The organization is consistent with the management arganizatian chart and not the chart of accounts. We believe this will improve the readability far the citizen. Reading the Budget: On the left of the proposed budget pages are columns showing the actual revenue and expenditures far two prior years and a third column showing the budgeted amount far the current year. The 2007108 proposed budget City of Central Point 5 The Bud of Tessa e numbers are found on the right side of the page. The page adjacent to the budget numbers provides a verbal overview of the budget, as well as a description of capital outlay and major budget changes. The summary of employee positions and an organization chart by department are found in each department section of the document. Revenue The mast significant impact in this budget is the sharp decline in housing starts and related revenue, In addition, several new fees and services charges are proposed. These increases are necessary to pay for the cost of m aiz~~s,g ~xs~#~g program s and }~as~ governor enta3.~.inct~ans. Wifhouf these increases, cutbacks to exisfing servr'ces levels will be necessary. General Fund Property 'taxes -The proposed property tax rate is maintained at $4.45. The tax rate has not increased for several years. We are estimating $172,004 in additional property taxes aver the previous year. Assessed value is expected to increase 4,5%, dawn from an 8.78°t~ increase in the previous year; ~.~°lo of the increase is a result of new construction, and the balance is fram an increase in assessed valuation. Assessed valuation an an individual piece of property grows up to 3°lo annually, but not mare than the real market value. Real market value is nearly twice assessed valuation for the entire City. HotellMotel taxes - The HatellMotel tax is expected to increase by $102,004. This large increase of 42.86°Jo is due to the completion of the third major hotel. Franchise fees -All of the franchise fees are increasing by double digits due to price increases, increased franchise rates, and a small increase in the population. We are currently negotiating new agreements with Rogue Disposal and Charter Communications and staff is recommending an increase in the electric franchise fee fram 3.5°la to 5°l0; effective July 1. This increase will generate an additional $105,400 in the electric franchise revenue, Intergovernmental revenue - Included in the proposed general fund is a $240,004 grant fram the State far construction of the first phase of Dan Jones Park. Charges for services -This large category of revenue has dropped 5.78°la, ar $455,744, from ]ast year's budget. Included in this category are Recreation fees, Planning fees, Police services fees and Administrative overhead charges to other departments. Planning fees - In the fall of 2446, the City increased the Planning and Engineering fees far new development. The purpose of the fee increase was far the current planning costs paid for by the deve]opment community. These fees were calculated an our average volume, but because of the significant downturn in development actions, the fees will fall significantly short of paying #ar current planning costs. Recreation fees -This budget includes an increase in the recreatian fees to caner direct lobar and materials casts of the after schwa] and recreatian programs. These fees will take effect with the next registration. 6 City of Central Point The Street Fund Included in this fund is a new source of revenue for street operations. A Council committee is currently exploring various funding options with the help of a consultant. In the current fiscal year, the fund is expected to lase $640,000. If the City continues the same level of street operations, without additional revenue in 2007-08, an additional lass of $795,000 is expected. Since this lass would result in a negative fund balance, operations will need to be severally curtailed. This fund has been surviving an the infusion of monies from jurisdictional exchanges, which are sporadic. County jurisdictional exchange payments are expected to decline ar ga away entirely with the lass of County federal funding. Jurisdictional exchanges are calculated to pay far fang term casts of maintaining a particular street and not necessarily current street operations. It is critical that the City identify a long term funding source to maintain street operations and fund the non-SDC portion of capital projects, Building Fund The building fund, as mentioned previously, is in a state of decline. During the current fiscal year, the City increased charges for electrical and plumbing permits by 25°la each. In this proposed budget, mechanics! permits are increased by 30°l0; and building structural permits by 5°la, as of September, 2007. In the long-term financial model, building permits are increased every other year by an additional 5%. Overall, building revenue is stiq expected to drop $349,000 in the proposed budget aver last year. Water Fund Water fund revenues are expected to increase 3.69°lo aver the current budget. This increase is due to additional usage and a rate increase of 6°lo effective November 1, 2007. The tang-term water finance plan will be updated scan. City Council has expressed interest at changing the rate design to encourage water conservation. Stormwater Fund Included in this budget is an increase of 10°lo in stormwater fees effective July 1. This is still less than the increase that was recommended in the fall of 2005. Public Works Services Fund Public Works administrative functions are supported by administration and engineering services for the Street, Water, and Starmwater funds, as well as fees paid by developers far services. Development service fees were updated last fiscal year. The rate model assumed an average volume of development activity. Since the volume of development activity has declined, the fees are expected to fall short of covering casts. Expenditures by Classifications The total proposed budget has decreased 6.33°lo from to $28,891,040 to $27,083,400. City of Central Point 7 rho Personnel Services -The overall budget reflects an overall decrease by 3.65°/a, ar $2~3,2Ufl. This decrease is made up by reducing employee positions and by reductions in the cast of fringe benefits, PERS costs declined significantly based on the latest actuarial report. In addition, the City has been successful in reducing the cost of the health care package, In the future, the City of Central Paint employees will be participating in a share of the expense if medical insurance costs increase. The overall budget reflects a net decrease of 3.5 positions to 89 employees. Several reclassifications of staff are planned. The rationale for each of these changes is detailed in the narrative page opposite the budget for each of the affected departments. The changes are summarized by department as follows: Administration 0.75 Building -1.50 Parks and Recreation -9.50 Planning 1.00 Police -0.25 Public Works 0.50 Total 3.50 This fiscal year, staff renegotiated the collective bargaining agreement with the Police employees union. That contract will be in place through June of 2010. The proposed budget includes all of the estimated casts far this contract, The general service employees' contract expires this June, and estimated step and cast of living increases are included in the personnel services budget. The city is currently undergoing a reclassification study an the general service employees. This study compares employee duties in relationship to pay and internal and external job classifications. Additional casts far this are difficult to estimate and are not included in the proposed budget. ©nce these amounts are determined, a transfer from the contingency may be made to cover the additional casts, if any. Materials and Services -Materials and services are expected to increase by 3.9°l0, ar $220,900, barely more than inflation. The largest single expenditure line item is far water purchased from Medford Water for resale, $590,000. In this budget, the administrative departments are charged far building rental, whereas in the past these costs were charged directly to the direct service budgets, Capital Outlay -Proposed fatal capital outlay is nearly identical to this year. Each project is explained within the departments' narrative -apposite the numbers page. The projects are summarized an the capital improvements summary page. Same of the major projects are: • $1,800,000 forthe completion afthe Scenic) tJpton110"~ Street realignment • $ 400,000 towards the City's portion of the Crater Rail crossing • $ 330,000 for the reconstruction of Hazel Street • ~ 500,000 towards the construction of Don Janes Park • $ 650,000 for additional water rights • ~ 454,000 For Penningerwaterline Debt Service -Included in this budget is a new bond issue far the local improvement district far the Meadows wa#erline and the Snowy Butte Station street projects. Included in the 13ebt Service fund are three equipment capital lease purchases: City HaIl1E-ibrary building obligations; C}ak Street parking Iot Hate; and debt on the $2.4 8 City of Central Point The Bud et Tessa e million Scenic/10'~Upton street project. The remaining outstanding City debt is for the Erickson waterline extension. The entire repayment of this debt is budgeted in the water operations division. Expenditures Summary by Department Administration Included is a revision of the City's emergency management plan for $15,000. Part of this projectwill be accomplished using in-house staff. Government generates paper files and records. In the past it has been necessary, due to strict taws regulating the archiving of public information, to store thousands of pages of documents, maps and plans. Administration is requesting an electronic archiving program costing $17,000. This program will allow staff to electronically store records -freeing up physical storage space. Staff is currently researching the "lease versus purchase" of copiers, and believes it may be mare cost effective to purchase copiers. We are requesting $25,000 to purchase one copier this fiscal year. Finance The Finance Director has requested the upgrade of the Accounting Specialist position to an Accounting Supervisor The increase in materials and services are due to the addition of the City Facilities rental fee. City Enhancement $10,300, or 9.84%, will go toward the new planner position, as part of their duties will include tourism activities and marketing the City. Included in the City Enhancement budget is the third and final installment of $34,000 for the Crater HS stadium renovation. $25,000 for the Labor C3ay Music Festival, and $19,000 to initiate a Tourism Bureau for tourism promotional programs. This budget also includes $11,000 far the f=ood & Friends program. The city enhancement program is funded from Note1/Motel tax revenues. Technical Services division Information Technology is under new management. Asergeant from the Police department is the overall manager. Sgt. Moulin, assisted by the 1T Coordinator, is now responsible for the entire City's information technology needs. This division also includes the Police department's highly successful "Nigh Tech Crimes Unit" {HTCU}. This budget includes computer upgrades as well as an all new City web site design. Mayor and Council In the proposed franchise with Charter Communications, staff is requesting that Charter supply a cable channel exclusively for the City's use. This channel will go a long way toward improving communications with the citizens of Central Point. City of Central Point 9 The The proposed Charter Communications franchise also cabs for a PEG Access (Public-Education-Government} fee of $.25 cents per subscriber. This will result in $29,00(} for public programming and for #elevised City Council and Planning Commission meetings. Parks and recreation This department budget is a combination of decreased staffing and increased capital cons#ruction in the City's parks. Parks' department staff has once again applied to the State for a grant of $200,(#00 to fund additional development of Don Jones Park. We have budgeted $20,000 for the regional contribution toward Bear Creek Greenway maintenance agreement. The City is also completing the construction of two developer-driven parks: Blue Grass Downs and Snowy Butte Station. With the resignation of the #ormer Parks & Recreation department director, Administration has stream-lined the Parks & Recreation management team. There will be a part-time manager of the overall Parks & Recreation department. The successful recreation programs will continue to be provided. Planning The City embarked on a new strategic planning process this year that has resulted in six new "Strategic Priorities". As a result of these priorities, the citizens who assisted with the strategic planning process developed numerous goals, strategies and activities. Much of the work that will be needed in carrying out the new strategic priorities will #all to the Planning department. For this reason, we are recommending the addition of one new position in the Planning department. This is the only new position requested in the 2007/2008 budget. The only other change to note is the recommendation to eliminate the contracted downtown parking enforcement. Police The Police budget is status quo, with an emphasis on training, professional development, equipment and furnishings. Capital requests include an ultrasonic gun cleaner, voice recognition software and GPSIAVC. {Global Positioning System/Automatic Vehicle Locator} for police service vehicles, an electric vehicle to replace an aging Volunteer car, and the replacement of a department pool car, Building Fund As discussed earlier, there are significant staffing redue#ions in the Building department. Public Works The Public Works department has made several changes in personnel during the current year. Qverall staffing was decreased by one-half position when the Development Services Goordinatorwas made the park-time manager over the Parks & Recreation department. Total personnel services, materials and services and capital outlay budgets are similar to last year. Capital requests have been reduced. 10 Cify of Cenfral Point The Ackn©wledgements Special thanks to all the finance employees and departmental staffwhich assisted with this budget process. Your dedication and hard work is very much appreciated. In summary, this budget is a status qua budget- na major increases are requested, In order to maintain current service levels, additional funding is needed now and in the future. !# is our pleasure to present this balanced budget to you far consideration and approval, Respectfully submitted Phil Messina City Administrator Jill urner, CPA Finance Director City of Ceratra! Point 7 9 0~ Suxrrunary ofchan~es made after the proposed budget was proposed by the CityAdminzstrator line lbem FurtdlDivisit~n - Ck~c=se E Fri S~~ies acper~enr~xrr~s General Bcxfge# Committee 392,210 -48,t70C} 3A4,21{? Planrrng LXuultcr+~n lmp ~~ ~ Cc~n'rrittee 30,000 -10,1100 20,000 lnterdepartrrr C~rt#ingency C~ra1 Budget oorrrrittee 300,000 58,000 358,000 Public Vtbrics Transfers out S'~reet C7p Gty ~l 59,4Q0 -59,4IX? 0 PUbIiC Works Qebt v`erViCe ~ C7p City Ccxancil 0 59,400 59,400 Pt,~lic vbtxlcs Tres o~ ~ ~ r,~un~il o ~ a Pal is Vbbrtcs t~ebt SeGViae SDC City l 0 0 0 Publio V1,txics Transfers a~ Water ~Y Gour~cil 11,500 -11,500 0 Public Vlk~xics l0~ Service Water City Caurx~l 0 11,500 11,5110 Public V~4arics Tr~~sfers out Storrrnneter C)p City Council 14,200 -14,2110 0 Public VLbrlcs C1ebt Service Stormv~ter Cap City CSI 14,200 14,200 Public Wtxks Tr<~'tsfe~'s out Storrrxnater SD City Gx~cil 18,800 -18,800 0 Public iltbrfcs l~ Service Starrtn~er Sly City CAt~tal 18,800 18,800 irrterriepartrr~en 1~ Servioa 1~ Sertioe City Courtc+l 188,500 -143,500 45,000 1,014,610 -143,51}0 $7''1,110 12 City of Central Paint City cif Central Ac~it ~ 3 Mission ~fafemerrf & Stafemenf Qf 1/aiues ~/~1~~-1{J~'1 ~~c~t~'~i'1~11t Et is the mission of the City of Central Point to build and maintain a highly livable community by working in harmony and being a catalyst for partnership with all the members of the community, public and private. ~~c~t~l~f1~11t Cif ~/~IU~~ Growth: We value planned growth that wi11 retain our srnaff town atmosphere. Public Safety: We value a professional service oriented public safety policy that promotes a sense of safety and security in our city. Transportation: We value a system of transportation and infrastructure that is modem, efficient and sensitive to the environment. Community: We value a clean and attractive city with parks, open space and recreational opportunities. Service: We provide the highest level of service possible in the most efficient and responsible manner: 14 City of Central Point Priorities & Goals foals The Council and StafF wilt fulfill the Mission by working to achieve the fallowing strategic priorities and goals: Proactive Government and Citizen Involvement • Build strong relationships between government and its citizens • Build city pride and positive image • Pramate community and city government through volunteerism ©owntown Revitalization and Beautiflrcation • Enhance Central Points downtown as a culturally unique and vibrant focal point that bridges the past and present and embraces the future • Create a plan to revitalize and redevelop the C3owntawn in support of retail, office, housing, arts and entertainment • Promote a pleasant and safe powntawn environment that is characterized by ease of use for pedestrians and those i vehicles accessing our businesses Managed Growth and Infrastructure • Identify and protect agricultural land • Maintain City of Central Point's small town feel and family orientation even as we grow • Continually update infrastructure plans • Continually ensure that punning and zoning review and regulations are consistent with comprehensive plans and vision Recreatron • Revise Parks and Recreation Master Plan • Provide high quality facilities, parks, and open spaces that attract resident and non-resident use • Provide high quality age appropriate recreation programs that benefit all residents of our community Transportation • Ensure citizens can get where they want to be, when they want to be there, enjoy the trip= and eliminate the stress of travel • Minimize heavy vehicle traffic {semi-trucks} from downtown • Make central downtown district {including high school} pedestrian friendly Economic aeve/opment • Diversify the City's local economic base • Develop Central Point businesses as Destinations • Create sustainable financial incentive to foster business creation and growth City oaf Centro! Poinf 95 The Budget Process According to Oregon Law {ORS 294}, the City of Central Paint must prepare and adapt a balanced budget annu- ally. In January, meetings are held with department heads, the Mayor, and City Council to set goals and priorities for the upcoming year. In April, a preliminary budget is prepared and presented to the Budget Committee, which, by law, comprises the Mayor, City Councilors, and sev- en citizen members. A summary of the recommended budget is published in the local newspaper. The City Council holds a public hearing prior to July 1, which may result in further chang- es. if a change will increase property taxes ar increase expenditures within a fund by more than ten percent or $5,Q00, whichever is greater, the budget must be referred back to the Budget Committee. The City Council adapts the budget and levies taxes prior to June 30 each year. The adapted budget is filed with the county clerk and the State of Oregon; the Property Tax Levy is certified to the County Assessor by July 15 each year. The E3udget Amendment Process Oregon Budget Law allows for amendments to the City budget far reasons unforeseen at the time of adoption, The City Council may adopt resolution changes that decrease one existing appropriation and increase an- other. Certain changes of ten percent ar less to any fund require a supplemental budget. Changes over ten percent to any fund require a supplemental budget pra- cesssimilar tathe annual budget requiring a public hear- ing. Further detail may be found in {ORS 294), The Budget Committee The Budget Cammitee is composed of the Mayor, City Councilors, and seven citizen members appointed by the governing board. The appointed members. • Must live in the City of Central Paint, Cannot be officers, agents, ar employees of the local government, • Serve three-year terms that are staggered so that approximately one-third of the terms end each year, and Can be spouses of officers, agents, ar employees of the Municipality. 1 ~ City of Cenfrai Point The Budgef Pr©cess The Budget PrQCess Appain# Budget {Yfficer January t€~ April P~pa~ Proposed Budget Publish Notice of T~:e#ir~g - ___„___r 5-301 Days A ril throe h Ma gadget Commit#ee Meats _.____ ~ ~ ~ as needed Approve Proposed Budget & Tax Levy 5-30 Days publish Hearing Notice 1 & Summery - ____.e Hold Budget Nearing June Determine Tax Levy --------------• No#i€y Elections OfFcer St ~a & Hold Election ~ Declare Election Results De#ermine Tax Levy Adop# Budget & Make Appropriations "- gY .lone 30 Submit Levy JUIy &DeHuerAppropriationtoAssessar -- By JulytS If no election required City cif Central Poinf 7 7 Summa B Fund The City of Central Point budget by fund is shown graphically below. The General Fund, Street Fund and Water Fund make up 80 percent of the total budget. 2QlJ8 Budgets by Fund Stormwater Fund 3°l0 Water Fund 23°!0 Building Fund 3 °lo Debt Service Fund 3°!a Capitaf Improvements Fund 4 °lo Public Works Service Fund 7 °lo General Fund 36°fo `Street Fund Flousing Fund 296fa t}°la E~General Fund ~ 5treet Fund ClHausing Fund ^Capitaf Improvements Fund ^ Debt Service Fund P~Building Fund Water Fund ^5tormwa#er Fund t:3 Public Works Service Fund 1$ City of Central Print Fund 2005 Actual 2Qt16 Actual 217 .Ado Des~crl `an 2o0s 2008 roved 2008 Ado fled $7,531,307 $8,779,485 $8,905,744 General Fund $9,619,70© $9,619,740 $9,619,740 1,715,929 4,474,635 6,386,004 Street Fund 5,699,040 5,699,000 5,699,400 72,325 75,025 101,000 i-Eousing Fund 96,000 96,000 96,000 3,352,406 2,441,837 2,164,00(} Capital Improvements Fund 1,009,400 1,009,000 1,409,000 64,404 2$61269 678,944 Debt Sernce Fund 846,404 846,404 662,544 1,551,979 1,679,965 1,586,844 Building Fund 882,140 882,140 882,144 2,421,072 6,414,701 6,161,404 Water Fund 6,218,440 6,218,400 6,218,000 4 4 794,544 Stormwrater Fund 869,044 $59,404 869,444 1,048,332 2,113,677 2,113,104 Public Works S~ervic~ Fund 1,864,604 1,854,604 1,864,640 2,023,632 194,445 0 SDC Street Fund d 4 0 1,349,236 690,940 0 Street Right of Way Fund 4 4 4 907,490 944,477 0 SDC Water Supply Fund 0 0 0 929,679 375,499 d SDC Water Distribution Fund 4 4 0 551,878 9,996 d SDC Parks Fund 0 4 0 1,225,624 1,225,624 0 SDC Water Reservoir Fund 4 4 0 494,659 494,659 0 Water Reservoir Furxt 4 4 0 9,607 2,233 0 Debt Service Water Fund 4 4 0 36,673 0 0 Ca ` i f ui Fund 4 4 0 $25,281,427 $29,750,827 $28.891.040 Total Requirements by Fund $27.063.400 527.063.400 $26,919.900 Cify of Central Point 19 summa 8 Classificafi~rr Overview Once again the proposed budget has decreased from the prior year. The total budget of X27,063,400 is dawn $1.8 million {6.33°/a}from the previous year's budget of $28,891,040. This decrease is due to several reasons; but primarily due to the decline in housing starts and construction activity within the City of Central Paint, and the reduction in personnel benefit casts. Personnel services reflect an overall decrease by 3.65°l0; ar $263,200. This decrease is made up by reducing employee positions and by reductions in the cost of fringe benefits. PERS casts declined significantly based on the latest actuarial report. In addition, the City has been successful in reducing the cast of the health care package. The overall budget reflects a net decrease of ~.~ positions to 81 employees. Materials and services are expected to increase by 3.9%, or $229,900, barely mare than inflation. In this budget, the administrative departments are charged far building rental whereas in the past these casts were charged directly to the direct service budgets The proposed total capital outlay budget is nearly identical to the 2006/07 fiscal year. ©ebt Service budgeted expenses include a new bond issue far the local improvement district far the Meadows waterline and the Snowy Butte Station street projects. dngoing debt service payments include three equipment capital cease purchases: City Hall/Library building obligations; ©ak Street parking lot Hate; and debt on the $2.4 million Scenic/10°htUpton street project. The remaining outstanding City debt is for the Erickson waterline extension. Budget by Expenditure Classification Personnel Materials & Services Capital Outlay Debt Service Other Balance O#aer ~~~ ~~ may 2156 ..,a.~~. ~ Services x.23°6 2t? City of Central Point Cwitr.Y CI~4ur~ PB~~~~ Summa B Classiflcafian ~ ac~,a~ 2o~s acf~al 20(17 Uescri 2ot3a ~c~os ved 21108 $4,917,380 $6,256,399 ~6,9g4,9t~ Personrie( Services $6,691,700 $6,643,700 $0,643,700 3,477,711 5,641,554 6,$73,100 Materials artd Services 6,1(31,500 6,091,500 0,E}91,500 6,585,315 4,062,003 5,682,€310 Capital Outlay 5,636,700 5,636,700 5,636,700 70,773 215,187 1,220,900 [)ebt Service 888,500 888,500 888,500 450,000 4,264,033 310,000 Transfers Gut 30,000 30,000 30,000 0 4 304,000 Ir~terfund Loan 0 0 0 0 0 1,780,030 Contingency 1,247,000 1,305,{X}0 1,305,000 Cify of Central Point 27 Summa of Cif Resources t~verview The following graph shows the breakdown of City resources. d#her than carryover funds, service charges are the single largest source of income - substan#ially larger than even property taxes. C7f the estimated $'10.3 million in carryover funds, approximately $3.8 million are SDC fees. Budget by Revenue Classification Service 2E Governor 7oJ~ Fees & Licenses 2°10 Taxes 1~% rove r ~ofQ Carryover "~ Taxes Fees ,& Licenses ~ Governmental ~ Service Charges ^ C}ther EF. Miscellaneous 22 City of Cents! Paint Other Miscslianeous Summa ©f Cif Resources Zoos Actual ZOO6 Actual Zoo? Ado ted C}escri ion Zoos Pro Zoos A roved Zaos Ado ted $9,538,827 $10,780,247 $9,466,000 Carryover Balance $14,302,000 $10,302,000 $10,302,400 3,843,128 4,287,418 4,479,000 Taxes 5,414,404 5,414,000 5,014„000 774,670 717,798 786,800 Fees, Licenses and Permits 438,104 438,140 438,9(K3 2,859,272 1,394,'188 2,532,040 intergovernmental '(,8{39,004 '1,849,400 1,809,000 4,611,797 6,747,888 7,879,600 Charges far Services 7,409,940 7,449,94(3 7,409,900 163,365 203,062 247,744 Fines and Forfeitures 230,000 234,040 234,400 1,516 757,283 286,404 Spee~al Assessments 181,004 981,40{3 181,000 258,717 426,656 339,900 Interest Income 372,904 372,940 372,900 2,784,145 230,525 2,964,000 Miscellaneous 1,133,000 1,133,000 1,933,000 City of Gentraf Paint 23 Debt Financing capital expenditures can be accomplished through various financing sources. Presently the city has three equipment lease purchases, a loan through the Oregon Economic Development Department for the Erickson Water line, a Full Faith and Credit Obligation for the City Hall expansion project, and a note payable for parking lot property. Planned financing projects are the Upton, Scenic, and 10'n Street project and the local improvement district projects. Revenue Bonds: Revenue bonds are payable from a specific source of revenue and do not affect the property tax rate. These are typically found in utility funds. The annual payment for the Erickson Water litre is payable from water revenues. Bancroft Bonds: These bonds are used to finance local improvement districts. Local property owners are assessed and make payments for up to a ten year period. Interfund Loans: These loans are made between funds. This is used to provide for construction period financing on the Meadows waterline project and Snowy Butte Lane street projec#. Note Payable: This note is used to finance the purchase of the property for the Oak Street parking lot. Water debt Service Debt Service Debt Service Deb# Service Debt Service Debt service Debt Service Revenue Bonds Bancroft Revenue Bonds Full Faith & Credit C~bliga6an Mote Payable lease tease tease June 30 07 Jane 3fl 08 Balance Retirements New debt Balance Water Revenues 153,000 153,000 0 t1D Assessments 0 105,000 530,000 425,000 MPC}tSTP 2,360,000 950,000 0 2,210,000 l~e,~t-city I-~all a,~oc~,~oa 1oo,ooa 2,aoo,~~~ Rent- Cfty Nall 84,200 32,000 52,20fl Backhoe 25,500 19,a~o 14,500 Street Sweeper 50,100 25,000 28,101) Tahoe 14,100 94,900 0 Y nAn AAA [r aek nnn rnn nnn r •r.n nnn 24 City of Central Point overview The General fund provides traditional services such as Police, planning, Pants and Recreation, Finance, Technology Services and CityAdministration. In addition to the basic services, the City of Central Point is strategically placing itself into the position of being a major player in the region by contributing to a city enhancement prograrr~. The graph below shows the expenditures by department. 26 City caf Centrai Painf 2 2 2t?Q8 29119 2~9 : 4 1 a t ~ 1... t +~ r i i t r - +~ . . ~. r . . ~ . +A ~^~~j p~j e~ay /[.iVl Wi *i ~ ' * ~ ~ 4 { +~ gM~yt tw7y F 4 7 :~:} W" q ry / 9 °j('~ [yp;p~}py } gp{ (pp~{.) ~w ~y A~ K i P 1g F ' l B l 4 ~ A VF P I #F V N V 4 'JA Y~ wk ($j~' yp'' ~ ¢ r~ ~ ~y^~ F{~ T 1 V V V 9* ~ ( f ~`P}(~ q /~ }F.1dwR{~1 ~+ ~ . }+.c +~ ayp~~y W a P A .7Y q + ~ ~}+} , ~ 1 ysd yLs43 N q ~ y (~[y. $ Iy47 7+ ~ 1 M' Y r y ,({ ~ ~' } {$. q { ~ p ~ p j [ ~ e ~ j p g ~p L G p c7 l 4 9 Y # 4i31 ~G 4~V .. +al d 9 IX L1 € N g ~ }~ y[ ~ j° ~ 'y}" ~ a°y^°Rfi7iVWV { ~ + (~ kV G . . . dl f` / } .{~ Q fw}"9~ 6 7y. / ,/ y{ [py ^^'y~~+/ Yy~^ep r ~ ~ } { y# ~ ~ > ~ * ~ h e / ~ f ~ " pA q_ ip g ~y 'y Pg y~ ® v ~i R Tel t4 r 1 %. ~y V V 4 # 4A ~ ~ Y~L A ~ ~p } ~ yrt ¢ f"~yrt~ , °'~SuY ' yVklV. ( ~ ~ ~SY rt y. .{ °T+} !ry ~' y ~ ° ( } j "y s:3/JpV V ~ * 'g ° (^ g ( "~ j ~f 'yf ~p ~ .~y p g p ~{ dVpIJSaL/ I Gl l r k 6R1R~4 674 w 9 . !y+ry °.f !p.^ y '" ^.# ~A{ W ( ~ 5 ~ q{ ~ "l ~{ p pg 1 ® p A ~ i v . y . ~ A a l4 I V V A t~ . ~}~/eyN~ qp ,. 7 M W V a + ~j 4 7 p /} ap gg 4} Vt p/~ q/®yy~ ggwryy/{ yq M I SS i i 4 F R Rl i 6 ~ y~y/ /f}y(p~ y{p{(/ ~ 6 w W I €rv. V Y ^ y -g{ u jR}pq~. p}q 9gryq ~ p yu y} ry~ p y ~ q Ny y ry/Yg~ ) N R V Sd b n b P I 11 id$AI6a 114#£{ f A ( ^V ~ r /q r(q~q(ery y/ yy , ~ I ~ / V R A M . @yy{'p{ {gyp@q~ ~jy i ~ ~ } W M Y yj~(y r/y 'y{. F R ~ . I O ~W @@ ryry ~p y~ + y ~ { y{ I ~ii7W # ttG p y y y C iD f f im7 p + ~p g # ¢ + p ' p ,~ , g,,~, 3D i MM1! A bqA~ iA 1~6~J «, g p y ~ [ y ~ q $ iJ E$ 1~ h g ~ +/ y{ q F i 6{5d @ y g g [ ~ q}ry r7p0 B+F # VM.. r T ~ V 14 ° 4©1,f1 a4 hh '~V1Jf* 6 +>{.RWi '^iC19 1 4#~a S # A 6p ~ V i ° ~+ w aM}YYV ~Mf~~VG... q A f ['y ( 'y IVy lA'J i7 V t d 1C) fqf'{ p4 ~ *l pygyry• ry y 5 ~ V ° i U l k f ~ l f d fa l l 11FVd 9S Fl .{ } 'jj" ~ f q yi 7 k 4~ / d. re L q r ~ t i f { ~ ~ / ~ V /~/ ~p ,gJ " y 201,41 ^y (~+~q y ~ A { q (' am,„, ~ ~ja ~g/A{~ p p [ f4 266}4 JV 1&i V1A@ IASWGA I 9 . .~ +.. +$ ¢ ( "y j " ~( "{ ~7 V V W L ~ Y !} ( }j ~f"~J'~ F#VprdV. 47'G 3 4 ~ }~ {j J 7A Sr .71. ~9Py / ~ 22} W # k7L .y ~ Q TMf / '"R g ry~y p y ~ l 4WN1#4~~ 47V#6{ G ( ~( ~ } ~{ ~ { °$pS # u~ d V 6 ~ ( ~ # l~7# ~ $ ~ + T 4 p /q ~F " V } $~{ Sm~pG F .. ^ry ggs M~ }WSip ~ry /5 °~ ydY'4 V i ( IB~B 1 q ~ j p ~y gng ~[ , 7 ~. / M 4Jp$ . W . $ % 1 fC.} N } °~ pgg 4 V1 6 q; ~( '^~ e~f~ 437,164 1 pryryp~~`` f/ Wkf~Y ~f » ~y f M ~ ( ~4{ y ~ S / Fep~ ~ { ~ If G i Q N ~ y ~ ` pn ~ ~ +7 + a% }S V J ~ # y T ( ~ +{ k' 1 ~ i 1 a y S Je i °J J1 /~ ''j J. P . ! #t S g / } f~ ~J " $ g yMp y¢Ayy~g 7t"M ~ 7 + . 1 V i k 9 l@4AF.F G u ~ G g Q}"~ ~ j '~ 4J ~675°7t L d ° ~ g ( j * ' f C Fg ( ~( { $ ('ry('{ WGS47.P V 4 1 rg( g 'y $ +} 429,830 q} p * ~ ,683 ~°} ` ~ ~ " + ~f 9 ~ y y y yry Yy g w7}~ ~ b d i llE ai&A,~.... 4 V K 7a / ' y( ' $ LJ ~ W ~ .. Y "~ + y ~ V V f ('{/ } ~ p LdW V .. ~ ~ ry 2,369,11 { 47y l l [ y6.~d ~* ( ' p"~ j' 'g }°yp 7 y ~.7p M I pV*.d4/ T " 1{ 4 / g +$ p p ~} {J ~ 47y"4~ }kdLlV t ~+y A~ r M7>~#f p +y {,q !} ( 'y aip°F1 # V } ~~ //"" 4i~a 1F11dVt.{. y ~p vp ~ 376, . x pW~~ " ~ p¢~r{t$yp~gp~'y(} p ! ~ y Fy { I Q i #^ p' L V y~ l.L i V Y Y ~x ey +q Vf Mg ryp~ V }Y g ®hpgypg ry+ ~ W V V V . f. ~. (~ ~ 1^j~ ./ `g ( ^% ~ gj /~ ~ y ry g ~y~M g~ .250, ~.JVIpi,A1 #.~Si!!"8.. ~~~{A9gOh~ f+.eVY +~ ~ } i847f +~J~S( 9 ~ ~p 'y} { 9dV8S~7Y S#C/1~/ 2,620,356 2,209,720 1;718,700 6ndin elan 1,781y700 1,781.„700 1,781;70 41,2.62 70184 120, Int~trde a ~tl 120,0}0 120, 120000 ~7 531 309 ~~ $8;9116 740 TotaUR e~ir~m~nt~ b tlC11v S9 +619 CIp ~9 619 70E1 6197"0#1 tin 3°la Tra r t~%o ~p 1 Io n in l +~ ryl t rv _ s i°l i rt City f Cr~tr~1 Print 27 Pro erg Taxes Property Tax Request The proposed budge# includes a property tax request of 4.47 par thousand. This is the same tax rate levy as in the last several years. Pr©pell~ty Tars 2tIQ7-08 Proposed ~s~f~- unused Additional Request 0°lti ~°~a Additional Request 0 Proposed 28 City of Central Point Taxes Per Capita This chart illustrates the taxes per capita in Jackson County for the current budget year. The City of Cents! Point property taxes are $226 per capita; slightly half as much as Ashland at $458 per capita, which is closest in population. City of Central Point 29 Pra erg Taxes Distribution of Property Taxes ~"he taxpayers of Central Point paid $97, 05 per thousand of assessed value in 2006-07. Gi#y services represents 26°l0 of the total property taxes as shown graphically below tither Districts Schools-ESD 36°l0 Point 26°la Jackson County 21 °lo Fire 1 ~°lo ^ Other Districts p Jackson County ^ Fire City of Gents! Point ®Schools-ESD 30 Crty of Central Point City of Central Pro erf Taxes History of Values The City of Central Point's assessed value is expected to increase 4.5°la aver #his year. Property taxes are levied an assessed value and na# real market value. Ballot Measure 5 limited the increase in assessed value to 3°lo per year, unlike real value which has increased with the real estate market, Historically, there is a year delay in calculating the real market value and the receipt of the tax statements. Currently the real estate market is a buyers market and prices have declined slightly. Comparision of Real Market Value to Assessed Value ,11011, V 0tdy LJUO 1,$00,000,000 1, 600, 000,000 1,400,000,000 1,2€101,000, 000 1,1100, 000, 000) ~y~1 {.~{~/{./, 0011 ~~~, ~~~,11011 goo, oao, oocl zoa,oao,o~o 0 -+- Rent Market Value --,~--Assessed Value Cify of Cenfrat Poinf 39 ~~~g Od© ~~~ ~p~ q~3 ~Qtx ~~h Qd~ ~b'1 ~b4a ry ~ ti ti N ti ~ ti ti 1 1"his graph sht~ws fe histarial pre~perty fixes i the ik t er~tral F't~ir-f.. Tradifinally, the City f Central P'~inf has levied belr~ the xit~t~n athc+ried tax raf~ as shown lp. c u k- rya rfy Tax its the~rify ~lla?tlrnUt1f1 32 Clt caf Central ~'c~int Ma or ~ Cit Caurrcil Mayor & City Council Organizational Chart ............................................................................................................ 34 Mayor, City Council and Ward Map ...................................................................................... 35 Summary of Mayor & City Council ....................................................................................... 36 City of Central Paint 33 Cenfral Painf Ma & City ~©crncil Chad Mayer ~ C~cy caunc~ Citizens of Central Paint Population -- 16,660 Registered Voters - B,429 City Council Mayor (1} lrlected Counci! {6} Municipal Judge {1} City Attorney (1 } 34 City of Central Aoint ~ntr 1 dint rrd ar a Cify cif central Pcar'nt 3 N~r~ry , i~lir~; lVl~y~r F2il~ard' Nall~~ tN~r~ !V i~h,ae! 't~?uilty Ward 1/ truce L7inlr VI/ard l Af Large &„City Council Overview The City of Central Point operates under the Councill Manager farm of government. The mayor and council are elected by the citizens of the city of Central Paint. The mayor is elected for a two year term; four councilors are elected from four difFerentwards far four-year terms; and the remaining councilors are elected "at large° and also serve four year terms. The mayor and council appoint the city administrator and serve as policy makers for the City. Budget Trends and Changes Community enhancement projects planned and included in this budget are: a city survey; citywide garage sale, and citywide clean-up day. Cues include membership in the League of CJregan Cities, Rogue Valley Council of Governments, and St~RECI. Computer hardware/software line item at $29,800 is in anticipation of the additional PEG fees that will be collected under a to-be negotiated cable TV franchise with Charter Communications. The money will be used to develop the City's own cable broadcast channel to better communicate with our citizens. 36 Cify of Central Poinf Ma or & Cif CQUnci'1 2005 20116 2007 Actual Actual Adopt coos Zoos Zoos $13,80{} 1,073 $13,500 1,066 $13,800 Salaries & Wages 1,570 Ci Paid Benefits $13,8003 2,200 $13,800 2,200 $13,800 2,20}0 14,873 14,566 15,37{} Total Personnel Services 16,000 16,000 16,000 7,951 6,317 8,000 Travell'I'raining 8,000 8,000 8,000 0 5,00}0 35,000 Professional Services 15,000 15,000 15,000 0 150 500 Community l~venis 2,000 2,000 2,000 0 5„045 7,500 Computer HardwaretSofiware 29,000 29,000 29,000 0 18,088 19,000 dues/Licenses 21,000 21,000 21„000 0 1,676 2,500 Food 2,500 2,500 2,500 0 1,799 1,000 0)fficelSho Su lies 500 500 500 7,951 38,075 73,500 Total Materials & Services 78,000 78,000 78,000 522:824 552,641 588,870 Total R ulrements 594,000 $94,{100 594,000 Gity of Central Point 37 3 City cif antral Paint Adminisfrafion De arfinenf Administration Department Organize#ionel Chart ........................................................................................................... Posi#ion Profile ................................................................................................................... Summary ofAdminis#ra#ion Departmen# ............................................................................. Summary of Ci#y Enhancemen# ........................................................................................... Summary ofTechnical Services Division ............................................................................. 40 41 42 44 4fi City of Centre! Point 39 Administration Department Organizational Chart Administration Department 4.25 F?E Ci#y Adminis#ra#or {1 FTE} Ci#y Recorder (1 FTE} Human Resources Manager {1 FTE) Technical Services Division {1.25 FTE} 44 ~ify of Central Painf Adminrstrafion De ar~menf Posi~ian Profile 2[)05 2006 2t}b7 20118 i~ositions Actual Ac#uai Ac#ual Ado ted Administra#ion City Administrator 1.000 1.00 1.00 1.0{3 City Recorder 1.000 1.00 1.00 1.00 Human Resources Manager 0.50 1.00 1.00 Information Technology Coordinator 0.490 1.00 1.00 1.00 SergeantllT Supervisor 0.25 Information Technology Technician 1.00 1.00 0.00 Subtotal 4.50 Finance Director 1.000 0.00 0.00 Accounting Specialist 0.500 0.00 0.00 Account Clerk II 1.610 0.00 0.00 Court Clerk 0.000 0.00 0.00 Account Clerk I 0.460 0.00 0.00 Total Administra#ion Positions 6.050 4.50 5.00 4.25 City of Central Point 41 Admiraistrafiorr C}verview The Administration department includes the City Administrator, City Retarder, Human Resaurces Manager, Tethnital Services Supervisar, and the information Technology Caordinatar. The City Administrator, appointed by the City Council, is responsible far general administrative and management oversight a# department directors and the day-#a-day operation of all City departments. The City Recorder is responsible for the preparation of the City council agenda; and the organization, storage and safekeeping of ordinances, resalutians and public records. The Human Resource Manager`s responsibilities include the oversight of personnel issues; the process of recruiting, interviewing and hiring employees, assistance to the CityAdministratar in emplayeediscipline, including resignations and terminations, and negotiations with the two bargaining units that represent City employees. The Tethnital Semites Supervisor oversees the city's Information Technology department; and is responsible for the computers, networks, servers, hardware and software Citywide. The Supervisar is also in Charge of the Police department's High Tech Crime Unit. This department is responsible far the oversight of all city departments. Included in the day-ta-day work: preparation of two City council agendas per month, plus one study session per month; annual Mayor/Council retreat; weekly management team meetings; four quarterly "all-employee" meetings; review of staff reports; writing of resalutians and ordinances; support to Mayor and Council far information; maintenance of all City retards; all functions related to Human Resaurces; oversight of the City's computer network, and the atquisitian and maintenance of all hardware and software. Budget Trends and Changes Administration is requesting the purchase of a Laser Fiche records management system that will be used city-wide. Cast: $~7,OOt3 Accomplishments • Coordinated a community-wide s#rategit planning process that will provide a framework far the City's development over the next fifteen years • Worked with the fairgrounds director in developing a Labor Day music festival at the Lithia amphitheatre. * Negotiated new franchise with Avista Utilities • Negotiated new labor contract with Polite department employees • Reorganized IT and Parks & Recreation departments far efficiency Goals • Through the acquisition of the Laser Fiche electronic datuments archiving, the City Retarder will be working with Technical Services to roll out an organization -wide project that will lead to the electronic s#orage of numerous datuments, plans and maps • Administration has the responsibility to see that progress is made toward fulfilling ar implementing the strategic priorities and the subsequent goals developed by members of the community through the strategic planning prates. Specifically, the Administration department is responsible far the fallowing strategic priorities Proactive Government and Citizen involvement Administration will warkwith a School of Business intem from SOU in designing a marketing, brand and awareness campaign far Central Point. Economic Development Administration and the Economic Development Committee will work with a Schaal of Business intern from SOU an an f=canamie Development Plan far Central Paint. The IT Caardinatar will develop a white paper analysis an a proposed City owned-city wide wireless Internet access system. The City will explore the creation of an enterprise zone, and an Urban Renewal District. 42 City of Central Paint Adminisfrafion 2005 2006 2007 2008 2008 2008 Actual Actual t)ascri 'on ved $304,605 $187,001 $228,110 Salaries & Wages $238,820 $238,820 $238,82{? 8,978 0 1,000 flverlime Wages 1,000 1,000 1,000 0 13,425 14,420 Part-~rr~ Wages 14,250 14,260 14,260 129,554 93,227 117,410 Ci Paid Benefits 100,920 100,920 100920 443,137 293,653 3434!,940 Total Personnel Services 355,000 35x,000 385,000 4} 4} CI#y Facilities Rental 15,000 15,000 15,000 25,191 0 0 City Equipment Rerrtal 4 0 0 4,200 4,839 7,100 AdvertiSingll_egaE l~iotices 15,000 15,000 15,000 8,861 72 0 Bank Fees 0 0 0 55,046 0 0 Insurance Premium Claims 0 0 0 10,366 1$,123 6,500 Con#ractServices 8,000 8,000 8,000 3,083 20,436 24,4}00 t easelRerrtals 15,000 15,000 15,000 22,640 12,153 16,200 TravelCi'raining 17,000 17,000 17,000 123,605 19,857 22,500 Professional Services 52,000 52,000 52,000 0 4,708 6,000 Employee Involvement Programs 6,000 6,000 6,000 28,077 1,752 20,100 Camp~xteriSottv~rareMaintenance 19,000 19,000 19,000 3,179 2,544 3,000 BoaicslPul~ic~tions 4,{}00 4,000 4,000 22,572 3,346 3,500 DueSflicenses 4,000 4,000 4,000 4} 1,861 1,500 o0d 2,500 2,500 2,500 35,733 8,341 8,400 4~€ficeiShop Suppl~eS 8,000 8,000 8,000 0 593 1,000 Postage 3,000 3,000 3,4}00 1,839 2,343 3,000 Phonellntemet 3,500 3,500 3,500 344,392 1#}0,968 122,84 Total fUlaterials 8, Services 172,000 172,000 172,000 0 6,433 0 2x,4)04} 25,4}00 25,000 Cify of Cenfral Point 43 Admirtisfr'atit~n De ar~r~enf - fit Enhancement tJverview This division budget accounts far monies spent an Citywide programs that are a benefit to the entire city. Budget Trends and Changes As in the past, the City is proposing the cantinuatian of the Senior Center and Food and Friends aliacation and $34,Oi7g is the final payment for the Crater High Schaal stadium. The third and I•lnal allocation represents the tourism promotion share afthe HatellMatel tax dollars. An ad hoc committee has been working on specific allacatian far the use of tourism money. ~~ City of Central Paint Adminisfrafi©n De arfinent -Cif Enhancetnenf 2005 Zoos ~~ ~ ~~ ~ 21108 2a~ 2~s $3,699 W"*t rYftt ~a7'fyVW k,tJ{il~~.t~~ ~XG31E~ y~a)`ty 1!1!17 ~~1Vtlt! ~d'titNV 10,500 10,512 10,500 f=ood artd Frier~fs Program 11,000 11,000 11,000 0 27,66$ 60,200 Tourism Prrxt~otion 70,004 70,000 70,000 14,199 85,826 104,?UO Total Matenais.& Services 115,Oti4 115,000 115,pU0 $14,199 $85,826 $104,700 Total uirernerrts $115,Of?tf $115,E1t10 $115,1)00 City of Central Paint 45 Adminis~raiion Department -Technical Services Division C.~verview The newly formed Technical Services division is responsible for providing expert and professional Information Technology services to the entire City and managing amulti-agency High-Tech Crimes Task Force. Technical Services plans, budgets and implements citywide technology efforts to include; wired and wireless networks, VClIP phone system, remote site administration, desk#op computers, audiolvisual equipment, mobile applications and specialized hardware and software. The High-Tech Grimes Task Force conducts proactive and reactive criminal investigations on cases involving technology and the Internet, as well as full forensic examinations of digital evidence by trained forensic computer examiners. Budget Trends and Changes With the combination of the Technical Services and the High Tech Crime Unit functions, several budget changes have occurred. The Gity was able to completely eliminate the Information Technician position. In the past, the Police department funded both the High-Tech Crimes Task Force and their awn Information Technology needs. In combining the High Tech Grime Unit into Technical Services, $70,500 afthe Nigh Tech Crime Unit budget appropriations have also been reallocated from the Police department budget into the Technical Services budget. As a result of these changes, there is an increase in the Technical Services budget from last year. The focus of Technical Services this year will be to increase network security, increase customer satisfaction, replace dated computers and other technology equipment, improve the High-Tech Grimes Task Force equipment to keep up with current technology, and to automate more processes within the Gity. Included in this budget is $30,000 to have the City's website completely designed and hosted, which will allow far integration of many future goals Citywide, such as online scheduling of events, news alerts and news groups and much more. Accomplishments Although the new Technical Services division concept has only been in place since January of 2087, already we have accomplished the following: • Greated the Technical Services division, combining personnel, funding and reso~arcesto better serve the citizens of Central Point • Hired a new Information Technology Coordinator with a vast array of Information Technology experience • Centralized all computer equipment and parts to reduce waste and redundancy between departments • Dramatically increased network hardware and servers • Continued to have one of the most we11 respected, technically capable computer forensics Tabs in the Pacil'tc Northwest • Gompeeeed over 1 t}0 forensic examinations on digital evidence to include computers, cellular phones, digital cameras, and ether storage media Received several grants for forensic equipment and training ~.~r~DalS • Replace all Linux based servers with servers operating on Windows platform * Replace multiple computer workstations throughout the City • Replace network switches with higher quality switches to reduce problems with the V©IP phone system • Develop a system to allow network administrators to remotely access all computers on the network to allow for remote repair reducing personnel time and increasing efficiency • Inventory of all city Information Technology equipment; label, and track its' #ocation and maintenance • Crea#e an equipment replacement schedule to ensure technology is maintained at acceptable levels Fnsure all Technical Services staff maintains proficiency in technology and attains industry standard certifications • Perform a feasibility study to examine the possibility of a citywide wireless network 46 City of Cenfra! Point 2005 2006 2007 actual Actual Adopted Ceseri 2008 20(38 20{}8 $0 $81,598 $88,710 Salaries & Wages $74,025 $74,025 574,025 0 2,75E 3,000 gver#lrrte Wages 3,000 3,000 3,000 0 43,750 52,280 City Paid Benefits 33<975 33,975 33,875 0 128,104 143,990 Tatal Persannei Services 111,000 911,000 191,000 0 0 0 City Faoillties Rental 40,00{7 4(},000 40,000 0 6,240 4,500 TravellTraining 15,000 15,000 95,000 0 1,486 7,500 Professional Services 40,000 40,00{} 40,000 0 0 0 High Teat Crime t~nlt 30,00{7 30,000 30,000 0 38,613 45,000 ComputeriSoftware Maintenance 8,050 8,050 8,050 0 406 2,000 BookslPublications 3,000 3,000 3,000 0 0 0 Computer HardvvareiSoft+rrare 44,200 44,20(7 44,200 0 16,622 25,000 Dueslk.loenses 25,000 25,000 25,000 0 3,482 3,000 4ffrceJShop Supplies 5,000 5,000 5,000 0 0 0 Srn.EquiplToolslFumiture 7,750 7,750 7,750 0 T3,306 224,000 0 0 33,060 Cam uter HardwarelSoftware 48,000 48,000 48,000 0 0 33,060 Totai Capital Qutiay 48,000 48,000 48,000 50 $201,410 $268,050 Tatai R ulrements $383,000 5383,000 5363 000 City of Central Paint 47 ~° 4~3 pity cif ~"entrl Paint Building Department organizational Chart ........................................................................................................... 5Q Position Pro~fe .................................................................................................................... 51 Summary of Building C7epartment ........................................................................................ 52 City of Central Point 49 chart Building Departmen# 4.5 FTE uilding Reparlment Su (1 FTE} Building inspeclnr I (2 FTE} Building Perrnii Technician (1.5 FTE} 54 City of Centrar Point Pasitr'an Profile 2005 2006 2007 2008 Posi#ions Ac#ual Actual Actual Ado #ed Building Department Building Official Building Inspector H Building Inspector I Building Permit Technician Subtotal Account Glerk II Information Technology Coordinator 1.046 0.00 0.00 0.00 1.000 1.00 1.00 0.00 1.000 1.00 1.00 1.00 2.000 2.00 2A0 2.00 2..000 ......... .........2.00 2AfJ 1.5Q City of Centre! Point 51 t~verview The City of Central Paint has been delegated the authority to establish a building inspection program under flRS 455.148. The Building safety department is responsible far providing services to insure safe homes, schools, and businesses for the protection of the citizens of Central Paint. Building is a full service department, responsible far administering the State afflregon structural, mechanical, plumbing, electrical, park and camp and the manufactured dwelling installation programs. Administering these programs includes the processing of all permit applications, plan review, firellife safety plan review, an-site inspections, retard keeping, code consultation, and data reporting to local, state and federal agencies. Mission Statement flat mission is to promote the health, welfare and safety of the citizens of Central Paint by administering the State of flregan Building and Safety Codes. 1Ne are dedicated to safeguarding the Iife, health, safety and property of the citizens of Central Paint, and further, to enhance the quality of life. Budget Trends Single family dwelling permits issued far 2f}06/07 were far below our predictions; most builders as well as developers have pulled back, waiting far a housing turn- around. Interest rates have remained law acrd this has helped some commercial development. Budget Changes Due to the decline in building activity over the past year, the City must decrease spending in order to sustain the department during this economic down-turn, After considering many alternatives, a decision was made to protect and retain the core function of building inspection services. As a result, we have eliminated the Department Director position and one-half of a Building Technician position. Accomplishments • Redesigned filing system farcommercial pem~it documents • hermits Protect ~ informational brochures; promoted Permits Protect at the Jackson and Josephine County "Home Shows" • Improved recognition and professionalism of department with "Permits Protect" Togo an vehicles • Cample#ed fee increases for plumbing and electrical programs • Implemented electrical permits amine, saving our electrical customers time and/or a trip to our offrce • Created online inspection request • Continued the program to scan plans and reduce storage space requirements • Safety incentive program in place • Created "Your flpinian Counts" survey card • Improved ISO rating • Participated in Rogue Community College work experience program • Completed plumbing, building and mechanical fee studies • Department staff completed mare than 144 class room hours of continuing education including classes in earthquake preparedness, law change, structural, mechanical, plumbing, flaadplain and fire, life safety * Provided staffwithaccess to electrcal in-training program • Through a reciprocal agreement with the International Code Council, staff applied for and received 14 structural and mechanical certifications Goals • Improve communication to better serve our community by expanding public outreach programs • Provide continuing education opportunities to expand administrative and technical knowledge of department • Develop a program far voluntary removal of buildings considered attractive nuisance • Provide in house electrical inspections far residential development • Continual improvement in communication with all departments within the City • Provide the best possible customer service at the taunter, an the phone and in the field • Continued education far all department employees + Cross training with other departments • Improved follow-up far enforcement of expired permits and work being done without a pem~it • Develop policies and procedures for code enforcement 52 City of Central Point 2006 2006 2{107 2008 2008 2008 Actual Actual Adopted Clescription Proposed Approved Adopt£ $308,473 $320,240 $329,460 Salaries & Wages $249,000 $249,0(10 $249,000 597 0 5,200 Uverfime Wages 1,000 1,fl00 '1,000 335 856 167,317 188,250 Cif Paid Benefits 92,700 92,700 92,700 444,926 +€87,587 522,990 Total Personnel Services 342,700 342,700 342,700 52,580 156,145 50,740 City Facilities Rental 33,350 33,350 33,350 0 19,505 39,500 City Irquipment Rental 0 0 0 1,320 146,400 181,000 City C)verhead Fees 106,1fl0 106,100 106,100 0 1,258 4,600 Advertisingti_egal Notices 2,800 2>500 2,500 5,328 3,975 0 BanlciVlSA Fees 0 0 0 8,647 11,982 21,000 TraveliTraining 15,000 15,000 15,000 19 8,290 13,800 Professional Services 5,000 5,000 5,000 35,057 36,076 45,400 Contract Services 12„500 12,500 12,500 1,830 4,198 12,400 ComputeriSoftware Maintenance 7,000 7,000 7,000 5,190 3,984 6,300 C1ueslLicenses 5,000 5,000 5,000 6,884 15,016 14,000 C1~celShop Supplies 8,000 8,000 8,000 353 376 1,050 Postage 500 500 500 3,946 4,611 6,450 Phonellnternet 3,350 3,380 3,380 121:154 40$,$13 376,240 Total Materials & Services 198,300 19$,300 ']98,300 1,119 8„811 O E ui meet 0 0 0 1.119 8.811 0 Total Genital Outlav 0 0 0 5567,199 X905,181 5899,160 Iota! Re uirements X641,000 5641,000 5541,000 Cify of Cenfra! Poinf 53 54 't~ t~f Gentrl Pc~irr Finance Finance Department drganizational Chart ............................................................................................................ 56 Position Profile .................................................................................................................... 57 Summary of Finance Department ........................................................................................ 58 Summary of Housing ........................................................................................................... fi0 Summary of Debt Service ................................................................................................... ~2 Cify of Cents! Poinf ~5 Finance Urganizatic~nal Chart Finance De~ar~ment 7 FTE Finance ©irector Account Glerk ii (3 FTE} ~1 F1'E} Accounting Supervisor {1 FTE} Account Gierk 1 {1 FTE} Municipai Gourt Gierk ~1 FTE~ 56 City of Central Point Finance Position Profile aoo~ zoos zoo? zoos Positions Actual Actual Actual Ado ted Finance Department Finance Director 1.00 1.00 1.00 Accounting Supervisor 1.00 Accounting Specialist 1.00 1.00 0.00 Account Clerk li 3.00 3.00 3.00 Court Clerk 1.00 1.00 1.00 Account Clerk I 1.00 1.00 1.00 Total Finance Positions 0.000 7.00 7.00 7.00 Cify of Central Poirot 57 finance Qverview The Finance department is composed afadministrative and aCCaunting functions, utility billing services, and municipal court. Primary responsibilities of the Finance department are to manage and perform the accounting activities necessary for the annual budget, audit, debt management, business licensing, hatellmatel tax administration, accounts payable, accounts receivable, payroll, monthly reports, internal cantro#s, annua# financial reporting and municipal court administration. #n addition, the Finance department assists other departments with theiractounting issues, billing, project costing and project management. Budget Trends and Changes C3verall, the Finance budget is Consistent with last year with the exception of the newly added allocation of City Facilities rental Costs and specific projects included such as; a new bond issue, franchise audit, hotel/motel tax audit, and additional training foronsite report writing Capabilities. There are na additional positions requested; however, the budget does include one position reclassification of Accounting Specialist to Accounting Supentisor. Accomplishments • Updated the department's strategic plan • Implemented the starmwater uti#ity fee • Financial software upgraded to latest version • Modified and updated internal use rates for building rental, equipment rental, administrative and public works overhead Casts, based an appropriate and fair methods of calculations • Prepared a professional 2006-07 budget document • Provide timely and accurate monthly financial reporting for staff; professiona# quarterly financial reporting and averviewto Council • Sustained focus on improving office teamwork and professionalism • Implemented fixed asset & municipal court software • Gompleted and retained a Collection agency through the RFP process Goals • Prepare a long term City wide financial plan {Council Gaal} • Camp#ete one hotel/mote# tax audit • Audit one franchise payee • Review bank fees and charges; study comparison of services to other bankslentities • Wank on capital project funding and coordinate bond issue of debt • Glorification, set up, and training to users of project accounting numbers and system • Update fixed assets retards and complete fixed asset module implementation • Caordina#elimplement Citywide Consistent and Cost effective purchasing program • Prepare and obtain new audit contract through RFP process • Review investment practices and policies • #mp#ement new street fees based an street study recommended rates • Review systems to track and report early Changes in financial condition of the City 58 City of Central Point Finatace zoos zoos zoo? lctual Actual AdoptE zoos zoos zoos $0 $299,652 $327,724 SalarEes & Wages $392,214 $344,214 $394,2107 0 8,262 6,444 Overtime Wages 9,444 9,000 9,004 d 21,159 11,984 Part-tune Wages 24,044 24,0744 24,0070 d 151.235 177.440 City Paid Benefits 159.794 159.794 159.7901 0 4 4 4 {) d 0 0 4 d 0 0 4 4 0 City Facilities Rental 4,752 1,540 AdvertisingJt_egal Notices 8,632 22,0}40 BankNISA Fees 13,06$ 19,540 PrintinglBinding 6,899 12,740 TravellTraining 26,439 53,540 Professional Services 1,986 3,40}0 Contract Services 1,678 1,044 Equipment RepalrlMaintenance 39,898 55,944 ComputerlSoftware Maintenance 5d 500 BookslPublications 1,905 1,804 0)uesl0.icenses 19,939 17,440 0)fficei5hop Supplies 24,130 32,044 Postage 3,931 5,504 Phoneilntemet 21,0744 5,0700 22,044 20,504 17,0744 58,0744 3,440 1,504 39,444 5dd 2,400 18,444 35,444 21,044 5,044 22,444 24,544 17,044 58,0144 3,0700 1,544 39,444 544 2,040 18,444 35,044 21,0}0}4 5,040 22,004 2d,50H7 17,00)4 58,004 3,404 1,5074 39,07074 5014 2,~ 18,0744 35,004 ${! ~B33,615 ~?49,4d07 TOta1 R ulrements 58301,0007 ;b782,Q01Q 578z,oot7 City of 0:entral Point 59 2008 2006 2007 2{!08 2008 2008 Actuai Actual Ado ted Descri tiara Pro osed A roved Ado ted 50 $4,600 $4,600 City Overhead Fees $4,800 $4,600 $4,600 0 0 0 Contraot Services 0 0 0 0 4,600 4,fi00 Total Materials & Services 4,600 4,600 4,600 0 0 71 400 Housln Rehabilitation 66,400 68,400 86,400 0 0 71,400 Total Capital Outlay fifi:400 66,400 66,400 0 0 26,000 Transfers Out 25,000 25,000 25,€i00 0 0 25,000 Total Transfers 26,000 25,000 25,000 T2,325 70,425 0 Endin Balance 0 0 {l 72,325 70,426 0 Total Ending Balance 0 0 0 572,328 575,025 5101,000 Total Re uirernents 596,000 59fi,000 $96,000 60 City of Central Paint nr~ 1 Cety cif Crrtrl Pr~rrf 6 Finance.. Department -Debt Service C3verview The city hall expansion Full Faith and Credit Obligations were issued in September 2(}04. Payments are due in June and December of each year. This budget provides the debt service on the MPO Loan and a Bancroft bond issue which wi!! be completed this next fiscal year. This budget properly accounts for the debt service on the three leased vehicles. Previously these were accounted for in the Police department and Fleet budgets. &2 City of Central Point Finance De artrrrent - Debt ,Service - Ex enditures 20~ 2E}06 2007 ~ctuai Actual Ac#opU zoos ~~$ 2008 _ _ .--- $4 $93,313 $92,000 City Hall Bond interest $90,040 $90,444 $94,040 0 104,044 100,040 City Hall Bond Principal 100,0(}0 144,440 140,040 63,399 25,440 Lid Bond Interest 25,004 26,040 25,044 0 105,400 LIC7 Bond Principal 106,044 945,040 145,040 0 30,400 10th, Scenic & Upton Bond Interest 118,040 118,040 118,fl00 0 150,000 10th, Scenic & Upton Bond Prinapal 188,500 188,500 45,000 0 0 8,300 teaseJPurchase Interest 8,000 8,004 8,000 0 0 47,644 t_easeiPurchase Peincipal 51,000 51,000 51,040 0 2,162 5,044 Nate Payable Interest 3,404 3,4700 3,004 0 12,338 31,040 Note Payable Prinapal 32,000 32,000 32,000 City of Central Pt7inf 63 64 `ity cif '~ntrf Pc~ant Parks & Recreation Parks & Recreation Department organizational Chart ............................................................................................................ 66 Position Profile .................................................................................................................... 67 Summary of Parks & Recreation department -Parks Division ............................................ 68 Summary of Parks & Recreation Department- Recreation Division ..................................... 70 Summary of Parks & Recreation Department -Capital improvements -Recreation Center .. 72 Summary of Parks & Recreation Department -Capital Improvements - SDC -Parks .......,... 74 City of Central Pornt 65 Parks & Recreatlorr Parks & Recreation Department 7.48 ~'TE Wharf Parks & Recreation ManagedElev Svcs {.5t} FTE} Secretary If {1.5 FTE} Recreation Supervisor (1 FTE} Senior Center Temps Parks Maintenance Coordinator Technician {.48 FTE} (1 FTE} Parks MaSntenance Supervisor {i FTE} Ut9litylMaintenance Warkar II Seasonal Temps (2 FTE} 66 City of Central Poinf Parks & Recreation Position Profile zoas zoos zov7 zoo$ Pasltlar~s Actual Actual Actual Ada ted Parks and Recreatiian Department Parks & Rec direr#or 1.00 1.00 0.00 Parks/Rec Managerldevelopmen# Services 0.50 Parks Maint Supervisor 1.00 1.00 1.00 Recreation Supervisor 1.00 1.010 Parks and Recrea#ion Coordinator 1.00 1.00 0.00 Senior Activities Coordinator 0.48 0.48 Parks Maint Tech 1.00 1.00 1.00 l3tilitylMaint Worker 2.00 2.00 2.00 Recrea#ian Teat 1.00 1.{30 1.00 0.00 Secrets I! 1.00 1,00 1.00 1.50 3.00 8.00 8.48 7.48 Parks 5.00 5.00 4.50 Recreation 3.00 3.48 3.48 2.88 3.00 8.48 8.48 7.48 Clty of Central Paint 67 Parks & Recreafion De arftnenf -Parks Dr`vision C}verview The City of Central Point's Parks and Recreation Department has completed its second year of operatons following consolidation of the Parks and Recreation divisions into a single department. The merging of the two divisions into one consolidated department has allowed for a higher rate of efficiency and productivity in personnel. It has also allowed for the City to better gauge the total number of employees the department needs. This next year, two positions will not be filled because of their overlapping responsibilities. The savings from these unfilled positions will be used to cons#ruct improvements #o Don Jones Park. The mission of the department to "Bnhance Central Point's quality of life through the development and maintenance of a diverse park system" is unchanged, The department is continually offering numerous recreationalleducationalactivities for all segments of the community. Parks Division The Parks division maintains alt city parks {#his includes plantings, turf maintenance/irrigation system, facility repair/infrastructure replacement clean-up, and small copilot improvement projects}. The high standards of the Parks maintenance employees ensure the beauty and cleanliness of city parks. Parks staff have also become more involved in the Bear Creek Greenway operations and assumed maintenance responsibilities for Blue Grass Downs Park and Snowy Butte Station Park. • developed ordinances for model air planes and dogs in the park • Performed high quality development and maintenance of parks Budget Trends and Changes The budget for the Parks division is an ambitious plan for construction of many projects that have been inadequately funded until recently. Professional Services proposed budget has been increased to provide for contracting out a new Parks and Recreation Master Plan. The plan was identified as a key task in the recent Strategic Plan, and that money will be spent only if the Urban Growth Boundary expansion occurs. Contract and Uther Services are combined in this year`s budget. The Contract Services line item is increased due to the City receiving an additional thirty acres in parks this past year, and instead of hiring additional employees we will use contract labor. Buildings and Grounds Maintenance is also elevated because of an arborists' report of quite a few dead and dying trees in our parks, particularly Pfaff Park. We will replace any mature tree with a large tree -which is fairly expensive. Another main addition to the budget is the inclusion of Don Jones Park, which was included in the event that the City does not receive grant funding, then additional city funds are needed to complete a phase of Don Jones Park. Gt}aiS • Development of Don Jones Parks Phase'! • Construct new restroom in Van Norn Park • Replace stage and roof on performing arks structure in Pfaff Park Accomplishments Clean-up of Boes Park and initiate planning of park including topographic survey • Received state grant funding for Blue Grass • Initiate a parks master plan once the urban Downs {$50,000} park growth boundary expansion has been completed • Began construction of Blue Grass Downs Park • Increase parks maintenance capabilities {May 2007} Analyze where contract maintenance is the Completed full design and cons#ruction plans best for the overall budget • for Don Janes Park Work with the school district on joint partnership • Installed first kiosk in Pfaff Park projects • Completed development agreement for Parks in Snowy Butte Station • Applied for state matching grants to help fund the construction of Don Jones Park {$200,00(}} 68 City of Central Point Parks & Recreation Parks Division Zoos Zoos zoo? zoos zoos zoos Actual Actual Ado ted C}escr# t#on Pro aced A raved Ada ted $132,178 $190,171 $205,100 Salaries & Wages $193,600 $193,800 $193,600 79 1,107 2,000 Overtime Wages 2„000 2,000 2,000 0 0 12,700 Part-time Wages 14,500 14,500 74,500 20,826 105,645 124,570 Ci Paid Beneftts 107,400 107,400 107,400 203,083 296,823 344,370 Total Personnel Serv#ces 317,540 31?,500 317,500 11,252 13,677 16,900 City Facilities Rental 23,000 23,000 23,000 148,167 45,000 37,300 City Equipment Rental 37,000 37,000 37,000 0 27,310 14,800 Pub#ic Works Overhead Fees 0 0 0 1,368 0 0 BanklYsa Fees 0 0 0 42 115 2,0001.easelRenfals 2,000 2,000 2,000 1,317 950 8,000 TravellTraining 8,000 8,000 8,000 23,819 5,097 8,500 Prafessiana# Services 36,000 36,000 36,000 22,487 5,724 24,000 Contract Services 69,000 69,000 69,000 14,599 35,277 50,000 Building/Grounds Maintenance 62,000 62,000 62,000 45 105 1,000 BaaksiPublicafians 500 500 500 1,067 2,972 3,000 Clothing Allowance 2,000 2,000 2,000 3,999 6,178 6,500 OfFce/Shop Supplies 8,000 8,000 8,000 1,013 1,498 8,000 Sm EquipCCaolslFurniture 6,000 6,000 6,000 3,910 6,059 8,000 Electric 10,500 10,500 10,500 0 3,177 3,500 Nafura# Gas 3,000 3,000 3,000 364 5,373 4,400 Phanei#nternet 7,000 7,000 7,000 831 2,741 3,000 Sewer/Stormwater 3,000 3,000 3,OOfl 234,081 161,253 194,900 Total Materials & Services 277,000 277,000 277,000 0 39,347 0 Equipmen#iVehicles 19,000 19,(}00 19,000 0 {1,923) 0 Skateboard Park 0 0 0 0 7,715 43,200 C7on Janes Park 268,500 268,500 288,500 0 48,808 0 Cascade Meadows Park 0 0 0 0 0 0 Pfaff Park 12,000 12,000 12,000 0 0 0 Van Harn Park 23,500 23,500 23,500 0 91,945 43,200 Total Cap#tal t3utlay 323,000 323,000 323,000 5437,16+1 5550,120 5582,470 Total F2e u#rements $917,500 $9'17 500 5917:600 City of Central Porn( 69 Parks & Recreation De artmerrt - Recreafion Division ReGre3~lOn DIVIS~tJC1 The Recreation divisian offers a variety of classes to the community -with emphasis on providing enrichment opportunities for you#h. The "After School" "Kid Venture" and "Art and Science" programs are all very well attended, and continue to be Nighty appreciated by local families and the school district. Unfortunately, the "Summer Day Camp„ is not well attended because of the many other opportunities in the area. As a result of poor attendance, the "Summer Day Gamp" is not offered in this budget. The Glty's "Na School Day" camp also continues in popularity. Senior programs have completed their first year and each quarter new classes are toeing offered. Recreation staff, thraugh the non-profit foundation, has successfully received over $20,QC30 in scholarship money this past year for all of the various programs the City offers. Budget Trends and Changes • Develop and implement a strategic plan • Develop new classes and programs with outside agencies and other departments • Evaluate future recreational needs of the community • Expand staff responsibilities thraugh empowerment and professional development • Increase community awareness of recreational opportunities. Accomplishments • Applied for and obtained student scholarship grants for recreation program participation from the Carpenter Foundation, Harlan Foundation, Caw Creek Foundation, Pacific Power Foundation and Central Point Rotary Club. Several other grant applications are currently pending review. • expanded Joint PowersAgreementwith school district. The Recreation divisian is working to increase revenues with the goal to cover a greater portion of the recreation program casts. This budget provides far the continuance of current programs with the exception of the "Summer Day Camp,'. The overall budget far Recreation is decreased by approximately $61,i~00, or 11 °lo. Primarily, the reason far the decrease Is due to a decision to leave the Department Director and one additional position in the Recreation department unfilled. The money saved from these two positions will go towards construction of Dan Janes Park. The city received grant funding for the Implementation of anon-profit fund raising plan, which was also idea#ified as goal in the City's strategic plan. There is additional city money in professional services to ensure adequate funding for this goal. Goals • Implement a fund raising plan far Parks and Recreation Board • Improve recreation program cost accounting. Develop additional training materials and guidelines for DASC staffing • Develop hiring guidelines far alt programs with the help of HR • Improve relationships with school district and other business partners • Shifted accounting functions to Finance department and implemented a collection protocol far past due accounts. • Put into place new procedures for cash handling. • Worked closely with insurance agencies to provide safer programs and reduce the City's liability. This required an increase in the staffing levels far various programs. • Implemented newarganizational structures that will streamline the department. • Hiring individuals for the "After-School" program that can be utilized in the enrichment piece of the program. This reduces the need to hire outside enrichment talents. • Inventory as well as consolidation of all equipmen# and supplies into centralized location. • Shifted responsibility far creating and designing of brachureslac#ivity guides to internal staff to save money and utilize internal talent. • Created preliminary cost account far each class/program which will help control program casts. This will also be a Baal into next year to arm up cast accounting for each program. 7th City of Central Poirot Parks & Recreation - Recreation Division 2005 2006 2007 2008 2008 2008 Actual Actual Ada ted bescri Lion Pro used A roved Ada ted $214,955 $104,220 $147,270 Sa{arias & Wages $96,800 $96.800 $96,800 697 1,$79 2,000 t~ver#ime Wages 2,000 2,00(} 2,000 0 168,777 90,200 Part-time Wages 130,100 130,10#} 130,100 49,935 78,465 101,500 Ci Paid Benefits 76,600 76 600 76,600 285,587 353,341 34(},970 Total Personnel Services 305,500 305,500 305,500 0 13,016 18,320 City Facilities Ren#a! 35>000 35,000 35,000 0 0 6,500 City Equipment Rental 0 0 0 1,490 1,935 5,500 Adver#isinglt_ega! Notices 3,50{} 3,500 3,500 0 2,173 1,500 BanltNlSA Fees 2,000 2,()0{} 2,000 7,454 144 0 Contract Services 500 500 500 0 11,566 10,000 Prin#inglBinding 6,000 6,000 6,000 5,240 0 O t_easelRentals 9,700 9„700 9,700 4,338 12,996 8,000 TravelCi"raining 8,000 8,000 8,000 8,547 7,453 15,000 Prafesslonal Services 11,000 11,000 11,000 13,876 14,968 18,OOOlnstructors 8,000 8,000 8,000 6,355 52,387 65,000 Recreation Programs 60,000 60,000 60,000 0 6,073 5,000 Equipment Repair/Maintenance 1,000 1,000 1,000 0 0 4,000 BuildingtGrounds Main#enance 4,000 4,000 4,000 299 206 1,500 BookslPublica#ions 1,500 1,500 1,500 0 2,977 5,000 Computer HardwaretSoftware 4,000 4,000 4,000 0 0 0 Dues/l_icenses 400 400 400 37,937 20,383 20,000 OfficeiShop Supplies 12,000 12,000 12,000 3,615 2,899 1,800 Postage 8,000 8,000 8,oao 0 4,097 1,400 Electric 820 820 820 {} 5,871 1,000 Na#ural Gas 1,500 1,500 1,500 5,053 9,321 S,CX?0 Phcsneilntemet 7,080 7,080 7,080 93,444 168,488 192,520 Total Materials & Services 984,000 184,000 184,000 $359,031 $521,807 5533 490 Total R uiremerrts $489,500 $489,500 $489,500 Cify of Central Point 71 Parks & Rey Recreafian Center Parks Recreation --Community Center The City wi## not be spending any of the recreation facility money in this years proposed budget. A Commun#ty Center p#an is also not proposed in this year's budget. 72 City of Central Point Parks & Recreafion ~~ ao0s zo07 lctual Actual Aclopt~ Recreation Center 2008 2008 2008 $0 $0 X200,000 pon Jones Park $0 $0 $0 0 0 5©,000 Blue brass C3owns 0 0 0 0 14,660 65,00() G 1Recrealion Buildfn 194,000 114,000 194,000 0 14,660 315,000 'I'otaf Capital Dutfay 1'14,{)0{} 114,000 114,000 $0 $14,660 $315,000 Totaf f2 uirents $114,000 $114000 $114,000 Cify of Cenfral Paint 73 Recreation SDC Parks Parks Capital Improvemen# Plan The overall capital improvement plan far2007/2008 is higher than the previous budget. The main reason far this is that System Development Charges were saved for the past year and half. Additionally, general fund money will be used farcanstructian thatwas previously used an funding staff, The major change in the budget is the construction of Don Jones Memorial Park Phase 1 which will be near $700,000 in total project casts. C7evelapment will Include the play areas, tEeld, restraom, parking lots, lighting, basketball court and a!! infrastructure of the park. Additional improvements include renovating the stage and restraom at Pfaff Park and adding a restraom at Van Narn Park. Development Reimbursements far agreed upon Park improvements in Snowy Butte Station and Twin Creeks is shown. The second year of a three park repayment plan for the Twin Creeks Park system is also included, 74 City of Cenfra! Pr~lnt Parks & Reereatic~n SDC Parks ~o~~ ~c~os zr3~lr actual Actual Adorstf zags zocls Zoos 0 0 0 {} j0 v 0 0 0 0 1,236 50,000 Blue Grass Downs 78,217 0 Cascade Meadows 93,675 0 Skateboard Park 602 0 Summer~eld Park 0 47,OIX3 Twln Creeks Park 2,214 256,800 C3on Jones Park 0 0 Restrooms 0 31,000 Developer Reimbursements {} 50,800 Snowy Butte Park 0 0 PfafF Park 0 0 Van Hom Park ~,~0 429,600 Total Capital ©utlay 0 0 0 0 47 ,000 231,4()0 0 37 ,000 0 4{3,000 0 0 0 41,000 237 ,400 0 31,000 {}~~0 ~FY~v 0 d ,M1^ry~0 47}000 237 ,400 0 31,000 0 ~!~ ~~{}!{~~ City of Central Pait3t 7~ ~s arty cif ~ntrr Pc~~r~ Punning department Qrganizational Chart ........................................................................................................... 78 Position Profile .................................................................................................................... 79 Summary of Planning Department ....................................................................................... 80 City of Central Point 77 Planning Department 5.5Q FTC Community Development Director {1 FTE} Planning Manager {.BO PTE} Community Planner Planning Technician Secretary 1 {2 FTE} {9 PTE) {1 FTE} 7$ City of Central Point Pasitiorr Profile ~aa-s xt~os ~oc~7 ~oc~s Posiitlons Actual Actua[ Actual Adc~ ted Planning Department Community Development Director 1.00 1.00 1.00 Planning Director 1.00 Planning Manager 1.00 1.00 0.50 0.50 Community Planner 2.00 2.00 1.00 2.00 GIS Technician Planning Tech 0.50 1.00 1.00 1.00 Secretary 11 0.50 Secretary [ 1.0(l 1.QD SA4 S.flQ 4.5fl 5.50 Code Enforcement 1.00 1.00 0.00 0.00 City of Central Pvinf 79 Qverview The Planning department directs and manages land use and transportation planning, and oversees economic development in Central Point. Included in its scope of work are active participation in Regional Problem Sowing {RPS}, periodic review of the Comprehensive Plan, regular updates to subdivision, zoning and construction codes, long range transportation planning, and the pursuit of new business deve#apment in the downtown and in outlying commercial and industrially zoned land. The department is expected to take a principal role in the implementation of the new Central Point Strategic Plan during the next fiscal year; specifically in creating Proactive Govemment and Citizen Involvement, renewing efforts to Revitalise and Beautify the Downtown and in spurring Economic Development. Planning also represents the City at various regional meetings and on area committees, including the Regional Problem Solving {RPS} Technical Advisory and Policy Committees, the RPS Consultant Oversight Committee, Rogue Valley Area Commission on Transportation {RVACT},Jackson County EXPO Grounds Committee and the Metropolitan Planning Organization, TechnicalAdvisoryCommittee {MPO TAC} Budget Trends and Changes The department reduced staff last year by eliminating a community planner position and hiring ahalf-time, but experienced, Planning Manager. Amore experienced Accomplishments « Taak a lead role in the Centra# Paint Strategic Planning process that was facilitated by Centerpoint • Defended a setof Urban Reserve {UR} praposa#s adapted by the City Council for the RPS pracess. Established state methodology to pro}ect haus#ng and jab-related Eand use needs in order to move ahead with along-term UR designation and ashort-term Urban Growth Boundry {UGB}expansion « Continued to manage a two year state grant to amend the Transportation System Plan {TSP} far adoption and incorporation in the Camprehensive Plan. Continued to oversee and implement projects in the Transit Oriented Development {TOD}sane and corridor « Managed Centra# Paint's Community Rating System {CRS} in collaboration with the Pub#ic Works department • Developed and revised municipal Cade sections to better define community shopping centers and accessory dwelling units « Managed parking enforcement and took the lead in various community events involving the Rogue Creamery, Thursday Night Festival, Jackson County Rodeo and Chamber of Commerce Fourth of July Coals planning secretary was also hired last year to assume Implement the Central Point S#rategic Plan in increasing clerics{ responsibilities in the department and the areas of Proactive Government and to assist the City in general administrative services when Citizen Involvement, Revitalization and necessary. Beautil'~cation and in Economic Development • Conclude the RPS process for the City and Given the direction the department has been given to region, ensuring that Central Point has implement three of the six Strategic Planning Goals of adequate land dedicated to urban uses for a 1 }expanding the Urban Growth Boundary, 2} updating doubling of the population the Comprehensive Plan and, 3} completing the RPS + Expand the Urban Growth Boundary to ensure process, an additional Community Planner position has that Central Point has adequate land been budgeted for the new year: The Professional dedicated to urban uses for the next 20 years Services line item has been reduced, and other . l Insure that land in the current and the adjustments have been made to offset the cost of the proposed UGB is camprehensivelypIanned additional position. « Bring the Camprehensive Plan and implementing ordinances into agreement with In the fall of 20l3b the City Council authorized the start the new community strategic plan of Downtown parking enforcement at the request of local . Facilitate the development of industrial land merchants. Management of the program was given to eas# of I_b including the Governor's Shovel- the Planning department and is paid for from the General Ready site and its related infrastructure Fund and revenue from citations. The program does not Promote and participate in downtown events, pay for itself and has been limited this past year #o programs and incentives thatwill encourage random, one-day enforcement. This program is subject its revitalization and success to reevaluation and may further offset changes being . Ensure that the public is well informed and proposed in the Planning budget. given opportunities to participate in City land 84 C1fy of Cerrfral Point ~ , . d strategic lap nning 11~P ~~ 2005 Actual 2(!06 Actual 2007 Ado C)escri tion 2008 Pro ed 2008 roved 2008 Ado fed $223,418 $235,501 $208,480 Salaries & Wages $281,800 $261,6(}0 $281,600 1,431 186 2,000 overtime Wages 2,000 2,000 2,000 0 18,643 44,460 Parf-time Wages 45,$00 45,800 45,800 106,705 125,473 122,560 C' Paic€ BenefiTs 125,800 125,600 125,600 331,551 379,803 37'7',500 Total Personnel Services 435,000 435,000 435,000 9,200 20,000 18,280 City Facilities Rental 19,000 19,000 19,000 468 8,500 0 City Equiprnet~t Rental 0 0 0 0 0 39,800 Public Works C)vert~ecacf Fees 43,000 43,000 43,000 2,321 3,845 2,200 AdvertisingllWegal Notice 7,000 7,000 7,000 0 402 0 Bank1VISA Fees 0 0 0 7,372 2,426 4,500 TraveUTraining 5,000 5,000 5,000 41,221 76,986 99,000 Professional Services 50,000 50,000 50,000 14,349 4,469 5,500 Contract Services 1,000 1,000 1,000 1,520 4,902 0 Community ivents 0 0 0 10,000 12,924 10,000 Downtown Revitalization Program 30,0070 20,000 20,000 0 39,246 20,0{}0 Parking lnforc~ment 0 0 0 0 0 4,250 ComputerlSaftware Mair~tenanc;e 6,000 6,000 6,000 927 1,886 2,000 Dueslt.7censes 3,000 3,000 3,000 5,893 8,332 7,600 C}ffice/shop SupP]ies 2,000 2,000 2,000 1,672 1,240 1,000 Postage 2,00(7 2,000 2,000 0 0 0 Sm.l=quiplToalslFumiture 8,000 8,000 8,000 3,336 3,920 4,600 Phonellntemet 4,000 4,000 4,000 5429,830 5566,883 $596,230 Total R uir~ements 5615,000 5605,000 5605,000 Cify of Cenfral Pcrirtf 81 nr~ f 'ity ~t ~ntrl Pc~~t Police De ar~menf Police Departmenfi ~?rganizational Chart ........................................................................................................... $4 Pasitian Prafile .................................................................................................................... $5 Summary of Palice Department ........................................................................................... 86 City of Central Point 83 Police Department 28.25 PTA Chief or pailca ;t FTE} Patrat Sergeant {t FT£l Carpora€ {# FTE} Ltfficer (3 FTE} Llautenanf Operations D€visfon (, FTE} Patrai sergeant (t FTE} patro€ Sergea of {f FTE} Carparai {t FTE} Officer {2 FTE} Corparat (t FT£} Officer {2 FTE} Lieutenant Supparf D€vis€an {f FTE} petrel Sergeant {1 FT£} Carpora€ {t FTE} Officer {2 FTE) CSO {f FTE} paiice Pf4}eat A ss ista n t (.S FTE} Va€unfeara t;ergeenx Techn€cat Services Divis€on Detect€ves (2 FT£} po€}ce Ofi€ce Specta€isis (4 FT£} 84 City of Central Poinf Police Departmer-t Posilior~ Profile 2005 2006 2007' 2008 Positions Actual Actua[ Actual Ada ted Pollee ©epartment Chief 1.000 1.00 1.00 1.00 Lieutenant 1.000 2.00 2.00 2.00 Project Assistant 0.000 0.50 0.50 0.50 Sergeant 5.000 4.00 4.00 4.75 Corporal 4.00 4.00 Police Ofl:icers 15.000 16.00 '12.00 11.00 Community Services Officer 1.00 1.00 Police Su ort S ecialist 4.fl00 4.00 4.00 4.00 Subtotal 26.000 27.50 28.50 28.25 Information Technology Coordinator 0.098 0.00 0.00 0.00 Munici al Gourt Glerk 1.000 0.00 0.00 0.00 Total Police Em la ees 27".098 27.60 28.50 28.25 Special Assignments ©etectives 2.000 3.00 3.00 2.75 School Resource Officer 1.000 1.00 1.00 1.00 Lead a rox 112 time 0.000 0.50 0.50 0.00 City of Central Point 85 Police De artmen~ Qverview "Public Safety is Governmenf's first responsif7ilify." Fully understanding the true meaning of that statement, the professional men and women of the Gentral Point Police department are dedicated to offering all of our citizens and visitors to this City, expert Paiice services twenty-four hours a day, three hundred and sixty-five days a year. As we look to our future, the Central Point Police department will continue to employ ambitious, creative, and fiscally responsible measures to assure that we will stand ready to meet the scores of complex challenges which are undeniably on the rise In our rapidly growing community. Specialized police services are provided to our community by a highly ethical, well qualified, and professionally diverse staff which is divided into four functional work groups; The Office of Professional Standards {Chief of Police}, the Operations Division {Lieutenant}, the Support Services Division (Lieutenant}, and the Technical Services Division {Administrative Sergeant}. Budget Trends and Changes The Central Point Police department remains committed, with the resources provided, to effectively carry out our challenging mission of "Keeping the Peace" in the City of Central Point. To that end, the full support of capable police services is a wise investment in the long-term safety and economic wellbeing of our community, and assures availability of these wide-ranging police services in the attainment and maintenance of established City- wide strategic goals. In addition to supporting the many successful programs currently underway in the Central Paint Police department, budget requirements far this fiscal yearwill advance essential professional development training far alI Police personnel, augment vital technology or "farce multipliers," and fully unite City-wide Information Technology Services with the Nigh-Tech Crimes Unit to farm the "Technical Services Division," managed by a PaliceAdministrative Sergeant. Community Services will begin offering a full range of"Crfine Prevention" and "Code Enforcement' programs, and will continue to offer general and specialized support of police personnel working in the field. Accomplishments • Faithfully upheld our essential core values of; Honor, Integrity, Character, Trust, Courage, and Accountability • Fulfilled our clearly stated mandate of being; Dedicated to Service, Committed to Excellence • Created and staffed four Police Corporal positions • Created and staffed the Community Services Officer position • Fully Integrated our Citizen Volunteers and Law Enforcement Explorers Into daily police operations • Continued our faces on leadership development, or "succession planning," of the Central Point Police department • The High-Tech Crimes Unit earned an outstanding reputation, becoming one of the most sophisticated, and well equipped digital evidence forensic laboratories in our region • Presented our first annual "Citizen Police Academy" • Fully implemented the LEXIPOL policy manual system, to include the "Daily Training Bulletins„ and "Automatic {legal) Updates" • Successfully negotiated a 3-year contract with the Police union Coals • Uphold our essential core values af; "Honor, Integrity, Character, Trust, Courage, and Accountability" in all that we do • Strive far our clearly stated mandate of being; "Dedicated to Service, Committed to EXCellence," holding OurselYes accountable to the highest professional and ethical standards Staff a "Cultural Liaison Office" assignment in the CPPD • Establish aCommunity/Police sub-station on the west side of our city • Make all of our field radios "P2S" {digital} compliant • Enhance safety, efficiency and accountability with "voice recognition" software, and "GPSlAVL" for our police service vehicles • The "Technical Services Division'° will become a hallmark for the provision of innovative, efficient, and fiscally responsible government services 86 City of Central Poirot Police De artment 2445 2446 2447 ~ ~ ~ 244s 2448 20Q8 $1,131,205 $1„340,612 $1,463,$74 Salaries&V'~ages $1,545,495 $1,545,495 $1,545,095 81,199 58,549 54,544 Qvertime V'dages 75,4030 75,444 75,044 12,838 35,967 29,144 Part-time V'~agGes 34,024 34,420 30,024 644,072 783,857 916,584 Paid Benefits 795,885 795,885 795,885 1,8(}5,314 2,218,945 2,464,090 Total Personnel Services 2,446,444 2,446,040 2,446,000 33,444 179,954 184,46() Cityy Faaiities Rental 194,944 194,900 194,944 4 d 15,444 ~ Equip~r~ent Rental- C>ebt Sera 16,1 d0 16,144 16,144 0 658 4 BankMSA Fees d 0 4 68,485 52,155 48,6{}4 t easelRentals 68,444 68,444 68,044 21,943 36,197 45,340 TraveiiTraining 54,444 50,00f} 50,044 168,991 191,833 217,940 idispatch Sen+ices 229,040 229,000 229,044 15,314 24,988 17,504 Profes.~iona! Servioss 4,504 4,504 4,5f}0 8,912 7,164 27,Q0{3 Gcxmact Services 26,540 26,500 26,544 14,989 6,446 5,400 L3ARE 5,4{X3 S,Ot}0 5,040 1,697 8,442 14,804 investigations 5,444 5,0{34 5,444 d 8,322 9,700 VdunteerPrc~rar~CitizenslPatrd 14,000 10,044 14,044 34,471 24,439 46,544 Vehicle RepairttNrairrtenarx7e 45,400 45,000 45,OIX3 544 92,844 34,344 Equip~~nt RepairlMairrtenanoe 10,444 10,404 10,044 9,185 24,444 42,440 Computerl5oflware Maintenance 5,Qd0 5,0(34 5,444 0 d 4 Booksri'ublications 5,440 5,4IX3 5,040 34,994 21,(397 17,504 C:ia#t~irx~ Ailtrv~rxae 17,504 17,504 17,544 d 20,653 0 Corr~uter Harc#~nrarelSoftware 5,040 5,404 5,dIX3 745 2,448 4,744 GuesJi..ic~nses 4,040 4,440 4,044 28,581 37,937 42,044 Fuel 42,4(}0 42,400 42,400 4,244 2,697 1d,3t34 MaintenaCrce Supplies 14,540 14,504 14,544 42,230 24,815 33,000 Offiie~lShop Supplies 39,000 39,(344 39,000 0 3,154 4,000 Postage 4,000 4,040 4,000 d 14,942 d StT1.Egu~plToals/Fumrture 551000 55,000 55,004 29,776 33,065 30,000 Phonellrttemet 32 000 32,000 32,404 517:627 798,526 845,964 Total Materials 13~ Services 883,400 883,004 883,004 0 d 11,500 Equip~~tt 48,000 48,444 48,000 46,170 93,754 38,500 Vehicles 40,000 40,(340 40,000 46,174 93,754 54,440 Total Capital Outlay 8$,004 88,004 88,400 $2,369,111 $3,111,225 $3,360,050 Total uirerr~ertts $3,4'(7,444 $3,417,000 $3,417,004 Cify of Central Poinf 87 '~Q nnu~! ~s city ~ ~t~~r ~c~~~t Public Works De ar€ment Public Works Department C?rganizationalCham ......................................................................................................... .. 90 Position Profile .................................................................................................................. .. 91 Summary of Public Works ................................................................................................. .. 92 Summary of Street Division ............................................................................................... .. 94 Street Division -Capital Projects/Debt Financed ............................................................... .. 95 Street Division - ~}perations ............................................................................................... .. 96 Street Division -SDC ........................................................................................................ .. 9T Street Division -SDC Storm Drains ................................................................................... .. 98 Summary of Water Division ............................................................................................... 100 Water Division -Capital ProjectslDebt Financed ............................................................... 102 Water Division - ©perations ............................................................................................... 103 Water Division -SDC lmprovements ......................................................... .... 144 Summary of Stormwater Division ....................................................................................... 106 Stormwater Division - 4peratians ...................................................................................... 108 Stormwater Division -SDC Improvements ......................................................................... '109 Summary of Facilities Division -Maintenance .................................................................... 110 Fleet Divisian Maintenance .......................................................................................... 113 SummaryafService Fund ................................................................................................. 114 Summary afAdministration Division .................................................................................. 116 Capital Projects ................................................................................................................ 118 City of Central Paint 89 Char Pt.~ic V1k~rks C~e~r~~~~ ~5.5C1 FTC a ii ~4 Ati~eAnt {t FiE} ~isid ~~ ~ 8eaetay i (t f7~} RtsicYUxksSe~dlimx t~ Ec~sptrsnt6t~irternRVSleed {i F"(E) f~eeS h1arN~rneTedritiar ~~ l~~l~iri6a~eroeteed C3 ~ 4b1iQfA+ltrKr~ C it C3 FTq ''.. 1.61iYyAdeinl~rce gaa'eta' [ ~~ uakerrxx~Watc1E (1 FiE} LkfrlyrtkitRerti~rsa54lYxkerl ~~ C~brilerSa.iae7xfxtida~ (t F1E~ FaMiiesF.~rhr~Ta9xidm (1 ~} Dgxty ~~ Fta'k~a' {1 F7h~ qS Tedridan Et~r~sarirg 7xiritia~ 8 9(J Cify of Central Point Public Works Position Pr©frle coos 2006 200 2ooa Positions Actual Actual Actual Ado led Public Works Public Works Director 1.00 1.00 1.00 1.00 Deputy DirectorlContracts Manager 1.00 1.00 1.00 Deputy Director 1.00 0.00 0,00 0.00 Field operations Manager 1.00 1.00 1.00 Parks & Rec Manager/Development Services 0.50 Public Works Supervisor 1.(30 1.00 1.00 1.00 Senior Community Dev Coordinator 1.00 1.00 0.00 Fiaad Plain ManagerlGiS Technician 1.00 1.00 Public Works Technician Technician GIS Engineering Tech I 1.00 Engineering Tech II 4.00 3.00 2.00 2.00 Utility/ Maint lead 2.00 2.00 3.00 3.00 Utility Maint Qperatar I 2.00 2.00 3.00 3.00 Utility Maint Operator Il 2.00 2.00 3.00 3.00 Utility Maint Worker I 2.00 3.00 3.00 3.00 Utility Worker Il 2.00 2.00 1.00 1.00 Customer Service Technician 1.00 1.00 1.00 1.00 Fleet Maintenance Technician 1.00 1.00 1.00 Equipment Maintenance Technician 1.00 1.00 0.00 0.00 Facilities Main Technician 1.00 1.50 1.00 1.00 secretary Il 0.00 0.00 0.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 Secrets 1 1.00 1.00 1.00 1.00 Subtotal 23,00 25.50 28.00 25.50 Utility Maint Worker 1 1.00 0.00 0.00 0.00 Parks Maint Technician 1.00 0.00 0.00 0.00 Parks Maint Supervisor 1.00 0.00 0.04 0.00 Accounting Coordinator 0.30 0.00 0.00 0.00 Information Technology Coordinator 0.37 0.00 0.00 0.00 Accounting Clerk ll 1.39 0.00 0.00 0.00 Aecauntin Clerk 1 0,55 0.00 0.00 0.00 Total Public Works Positions 28.61 25.50 28.00 25.50 Positions By ©ivislon Parks 4.60 0.60 0.00 0.00 Street 6.05 3,04 5,22 4.44 Street Right of Way 0.00 2.59 0.00 0.00 Stormwater 4.91 1.72 3.43 3.31 Water 9.97 5.72 6.16 6.80 Facilities Maantenance 1.06 1.73 1.10 1.25 Fleet Maintenance 3.52 2.10 2.09 2.20 Administration -1.50 8.00 8.00 7.513 Total Positions B Division 28.61 25.50 26.00 25.50 City of Central Paint 9 9 Public Works Overview Public Works department is comprised of four divisions: Water, Streets, Stormwater, and Administrative Services. Administrative Services is further divided into three categories: Fleet Services, Facilities Maintenance, and Administration ~-which provides departmental oversight functions. Each of these divisions and subdivisions works very closely with one another in order to achieve their stated, individual, and collective goals and objectives, as depicted in the Public Works Strategic Plan. In addition to the oversight and coordination of the infrastructure associated with new development and capital improvement projects, the Public Works department is responsible for the maintenance and repair of the City's existing infrastructure, which includes: • 79 miles ofwaterlines • 5664 water meters • 858 fire hydrants • 153 air release valves • 72 water blow-off valves • 48 miles of storm drains • 594 storm drain man holes 1169 curb inlets • 581 catch basins • 436 street lights • 1172 street signs • 58 miles of streets and alleys Budget Trends & Changes ?'hers are no significant changes in budgeting or work philosophies. Public Works' highest priority continues to be maintenance of existing infrastructure. Public Works is proposing astatus-quo budget for the upcoming fiscal year. Inflationary trends in the cost of materials, fuel, and labor continue to restrict the department's ability to keep up with maintenance needs, infrastructure upgrades, and the construction of new infrastructure. Although the Public Works department continues to aggressivelyworktoword becoming more efficient atwhat we do without an increase in revenues, we will, in the relatively near future, be limited to maintenance activities only - especially in the Street department. Accomplishments • Reduced our development services capabilities by one half • developed and implemented maintenance programs for the City's infrastructure Goals • Continue to organize and develop strategies for successfully moving into the future • Continue to grow our Flood Prevention and Storm Water Quality programs • Continue to improve the efficiency of the GIS program • Continue to promote a safe, efficient work environment and the use of up #o date technologies Cantinas to reassign current staff and adjust work duties in an effort to maintain the highest level of customer service passible in the face of dwindling resources • Can#inue the SCA©A program • In the S#ormwater Fund, capital projects will primarily concentrate on addressing known street flooding problems 92 Cify of Cenfral Poinf Publric Works zoos 2oas 2007 tctUal Actual AdoptF 208s 2008 zoos Summary by Program $5,088,819 $4,959,580 $6,386„4300 Sfreet Division $5,699,000 $5,699,000 $5,699,000 5,984,134} 9,150,437 6,161,000 Water Division 6,218,000 6,218,000 6,218,0{}0 0 0 794,500 Stormrrrater Division 869,000 869,000 869,000 1,085,005 2,113,677 2,113,1(30 Adrrrinistration Division 1,864,600 1,864,600 1,864,600 3,029.325 2.127.319 959.000 Capital Imr}rovements 124.000 124.{I00 124.000 2805 Actual 2006 Actual 208? Ada fed Descri flan 2008 Pro ased 2008 raved 20fl8 Ada fed expenditures by Classification $1,408,909 $1,603,199 $1,851,620 Personnel Services $1,778,000 $1,778,000 $1,778,000 2,005,323 3,391,150 3,309,350 Materials & Services 3,420,600 3,420,600 3,420,500 5,000,651 3,724,180 4,732,250 Capital Outlay 4,602,300 4,602,300 4,602,300 0 0 304,000 Loan 168,004} 168,004) 168,000 7,374 7,374 168,000 [Debt Service 143,500 143,500 143,500 0 3„879,037 235,4300 Transfers 43ut 0 0 0 0 0 969,650 Contingency 697,000 697,000 697,000 6,765,000 5.746.073 4,561,250 tWndina Balance 3.965.200 3.965,200 3,965.200 City of Central Pc3int 93 Public Works - Sfteef zoos zoos zoo? Actual Actual Adop#~ 2008 z008 2008 304,181 $372,421 $344,900 Personnel Services 260,099 1,159,742 851,940 Materials & Services 52,369 492,654 2,830,75(} Capital C)utlay 0 0 236,000 Scenic, 10th and 1Jpton Debt Service 0 0 400,000 Contingency 828,000 2,780,000 99,000 300,000 828,000 2,780,000 99,000 300,000 828,040 2,780,040 99,040 300,440 4,944 39,037 1,501,25{} Capi#al ProjectsiDebt Financed 1,803,000 4,803,000 1,803,040 1,099,302 2,049,817 2,358,4101nterdepartmental 1,759,400 1,759,400 1,700,040 611,705 1,058,852 2,038,340 ©perations 1,538,600 1,538,600 1,598,040 0 731,569 225,000 S#reet 12igh# of Way 0 0 0 0 6,865 10,000 SDC Storm Drains 0 0 0 94 Cify of Cenfral Point Pub1r'c Works - Sfree~ Division - Ca rya! Pra'ectslDebt Financed 2005 zOC~cs z00r 2008 2tros 200$ 1,501,. s0 Tatal Capital $4,944 $39,037 51,501,25t} Total R ulren~ents $1,803,000 $1,803,000 $1,8f}3,000 Glty of Cenfral Paint 95 Public Works - Street Divisi©n - ~ erati~ns 2405 2406 2047 Actual Actual Ado C}ebt Service ............... $242,035 2,988 59,187 $97,938 3,fl90 61,595 $197,700 Salaries & Wages 7,500 Overtime Wages 139,700 Cit Paid Benefits $176,880 7,500 107,620 $176,880 7,500 107,620 $176,880 7,5IX} 107,620 344,181 162,62+1 344,940 Total Fertisonnel Services 292,044 292,404 292,444 40,666 9,860 22,240 City Facilities Rental 20,000 20,000 20,000 93,509 162,100 173,200 City Equipment Rental 173,000 173,000 173,000 43,200 52,694 98,000 City Overhead Fees 113,000 113,000 113,000 0 231,930 269,000 Public Works Overhead Fees 270,000 270,000 270,000 0 558 0 BankN1SA Fees fl 0 0 582 8,269 14,000 LeaseJRentals 8,000 5,000 5,000 4,605 3,794 4,500 TravellTraining 6,000 6,000 6,400 30,666 22,023 30,000 Profess'sonal Services 1fl,00fl 10,000 10,000 801 17,937 9,700 Contract Services 20,000 20,000 20„000 0 382 500 Equipment RepairlMaintenance 2,000 2,000 2,000 29,952 68,026 69,500 infrastructure Maintenance 42,000 42,000 42,000 906 3,153 3,500 Ciott-ingAilowance 2,000 2,000 2,000 2,968 592 1,000 Computer HardwarelSoftware 0 0 0 18 16,674 15,000 Maintenance Supplies 0 0 0 6,385 9,463 14,OOfl Offic~JShop Supplies 13,000 13,000 13,000 1,009 3,162 9,800 Sm EquiplToolsiFumiture 5,000 5,000 5,000 3,420 3,881 5,000 E7lsposal 4,000 4,000 4,000 1,415 4,454 4,000 Phonellntemet 4,000 4,000 4,000 0 124,654 117,000 Street Li hts 139,000 139,000 139,000 260,499 743,648 851,944 Total Materials ~ Services 828,0E1d 828,0{10 828,dd4 41,282 58,511 0 Equipment 33,900 33,900 33,900 0 0 11,500 Computer FiardwarelSoftware 0 0 0 0 0 97,500 Crater Rail Grassing 0 0 0 0 116 0 Glenn Way Sidewalk 0 0 0 6,143 0 0 Alley Improvements 0 0 0 0 58,021 0 Haskell Street lmpravements 0 0 0 0 6,472 945,000 Crnaq, 9th & Laurel 0 0 fl 0 29,602 22,500 Freeman Road 14,700 14,700 14,700 fl 0 0 Chlckory Lane 40,000 40,000 40,000 0 0 0 Gmao & Hazel 330.000 330.000 330.000 47,425 0 0 Scenio. 10th and 4 Transfers out 59,444 0 59,400 d 59,444 59,404 4 5611,705 51,058,852 $2,273,340 Total Re uiren~rents $1,598,000 ~i1,598,0d4 $1,598,444 2448 2448 2048 0 4 96 City of Central Point Public Works - Sfreef Division - SDC 2005 20136 201}7 2008 2008 2408 Actual Actual Ado Descri on Pro vecl Ad ~{} $0 ~`i5,000 Crater Rail Crossing $40E3,000 $400#,000 $40E3,000 0 © 0 Penninger Rand 60,000 fs1#,0300 60,000 0 955,899 0 Haskell 6treet Improvements 0 0 0 0 9 9,697 0 Cmaq, 9th & Laurel © 0 0 0 0 0 SeenicJt3ptoN90th property 45,000 45,000 45,0300 0 20,979 95,400 Freeman Road 9,8001 9,8{30 9,800 0 0 973,000 Develo r Reimbursements 43,600 43,6{30 43,600 0 188,495 253,000 Totat Capital Ucrttay 558,401! 558,400 558,400 0 0 1{3,000 Scenic, 90th and U ton Debt Service 0 39,600 39,600 0 0 90,000 Total Debt Service 0 39,600 39,600 0 0 0 Transfers out 39,600 0 0 0 0 0 Total Transfers Out 39,600 0 4 City of Central Point 97 Public Works .. Slreef Division - SDC form Drains 98 City of Cents! Ptrint 2005 2008 2007 2008 2008 2008 t~u~l ry trr~t P~~t Public Works - W, {?verview Division - The Water fund contains the operation and maintenance of the city's existing water infrastructure, as well as the oversight for the water infrastructure associated with new deveiapment and capital projects. 7 t?t? Cify of Central Por`nt Public Works -Wafer Division - ~ zaas aoo7 ~ 2W8 2008 :5630,010 $399,t)ti7 $400,200 Personnel Services :6458,OOO $458,0(70 ~458,OOo 1,071,073 1,629,526 1,584,020 Materials & Services 1,7075,5003 1,705,500 1,705,500 1,800 911,814 1,207,9070 Capital Outlay 1,502,000 1,5E}2,OIX7 1,x02,000 0 7,374 168,0030 Debt Service 168,000 168,000 179,500 0 0 0 Scenic, 10th and Upton Debt Service 11,5007 11,500 0 0 0 304,000 In#erfund Loan 0 0 0 0 0 250,0070 Cordingerrcy 250,000 250,07030 250,0003 718,189 3,462,920 2.246,880 ~ndincr Balance 2,123.07070 2.123.07030 2.123.t}00 City of Central Poinf 909 0 293,197 464,300 Capital ProjectsJDebt Financed 663,000 663,0010 663,0300 718,189 3,462,920 2,246,8801rrterdepartm~:ntal 2,373,000 2,373,0070 2,373,000 1,702,883 2,302,475 2,759,620 Operations 2,558,000 2,558,000 2,558,0070 Public Works -Water Division - Ca -Debt Financed 2005 2006 2007 Actual Actual Adopt $0 0 2008 2008 2008 Rights 0 Water 201,5401 201.500 201,50} 464,300 Total Capital ©utlay 1(12 City of Central Poinf Public Works -Water Division - ~ erations 20415 204146 2007 act~,~-1 actual adoptr 2047s 200s 24778 ----- $483,687 $251,638 $225,000 Salaries & Wages $273,000 $273,()00 $273,4700 14,9843 12,027 15,000 Overtime Wages 15,000 15,000 15,000 131,336 135,402 160,200 Paid Benefrts 170,4X70 170,000 170,000 53,554 13,400 24,370 City Facilities Rental 23,fl00 23,t14X1 23,000 124,615 131,400 143,000 City Equip~r~rrt Rental 143,000 143,(700 143,000 106,000 332,716 309,000 City Cvexhead Fees 383,000 383,000 383,000 0 355,72fl 254,300 Public Works Over#lead Fees 247,000 247,0(X7 247,000 483 33433 500 ~4dver6singl_.egal t~ioes 400 400 400 1,079 5,947 950 Bad Debt 3,000 3,000 3,000 6,440 5,146 0 BankMSAFees 1,200 1,200 1,200 12,148 3,579 5,000 TravelCi`rainirx3 5,600 5,600 5,600 53,597 41,702 50,000 Prafesslonal Services 75,000 75,000 75,000 10,847 16,544 11,600 Caltradt Servir~:s 50,000 50,000 50,000 0 1,173 fl Equipment RepairlNi~ntenance 800 800 800 152,0$0 155,377 164,000 Infrastructure Maintenance 150,000 150,000 150,000 4,854 2,923 2,500 ComputerlSaft<xare Mair~enance 0 0 0 2,157 2,288 1,6047 Book5lPublicatials 90fl 900 9(X7 2,557 2,089 2,14X}ClothingAllcnvanoe 1,600 1,600 1,600 3,672 fl 500 Computer I-lardwaretSoftware 0 0 0 8,211 7,044 6,800 OFficelShop Supplies 13,000 13,000 13,000 24,050 183 300 Postage 200 200 200 406 8,166 7,300 Sm.Equip~'1"oolslFumiture 5,000 5,000 5,000 a 2fl t7 Dislx~sal 800 800 8470 683 819 1,4}(70 ©ectric 1,300 1,300 1,300 3,738 11,754 13,200 P11or1ellr~terrlet 10,74)0 10,7470 10,700 499,900 531,193 586,4700 WaferlSewerlStormwater 590,000 5917,4700 590,000 1,071,073 1,629,526 1,584,020 Total Mater'tats ~& Services '(,705,"500 1,7415,x00 1,7t1x,541f7 0 481 0 Eq~pment 0 0 0 fl fl 11,500 Computer 1-Iard ~aretSott4vare 0 fl 0 0 3,417 16,3470 ~ Rd Waterline 0 0 0 0 0 0 Penninger Road Waterline 159,4700 159,4700 159,4700 0 0 160,41470 Snowy Butte Waterline 0 0 0 0 {2,021) 160,7410 9th Street Replac~rnent 0 0 0 0 156,748 0 Water Supply Rights 0 0 0 1,800 92,6471 0 SCADA 54,000 54,0110 54,000 0 0 8,900 Freeman Road Design 2,4700 2,4)00 2,000 0 15,281 0 Table Rock Waterline 0 0 0 '1,800 0 0 Transfers Out 11 11 0 Transfers t'htt 266,507 0 0 Bald Interest 10111, .Scenic & Upton 0 0 11,500 Bond Principal 147th, Sonic & Upton 7,374 8,4700 Bald interest Eridcsal Water line 8,4X70 8,000 8,4700 0 1430,000 Bond Prim 1 Ericksar Water line 160,000 180,4X70 160,4X70 7,374 168:000 Total Debt Service 168,0174} 968,000 179,x00 11,500 19,500 vity of ventral Point '1473 Public Works -Wafer Division - ADC !m rovemenfs 2045 z€xr~ 2007 Actual Actual Ado 2008 20os sao$ $[} $23,399 $92,300 Beebe Road Wa#erline $0 $0 $0 0 0 0 Penninger Road 295,100 295,190 295,11701 0 12,335 64,300 9th Street Replacement 0 0 0 0 4,441 0 Water Reservoir 108,500 108,500 108,5x0 ~ ~ ~ Pumping Station 0 {~ {) 0 177,089 1$5,700 Raw Water Supply Rights 188,100 188,100 188,140 0 0 0 SCAt~A 21,500 21,5(X} 21,540 0 0 3,600 Freeman Road 800 800 840 0 109,083 0 Table Rock Road Waterline 0 0 0 0 25,763 40,300 C}evelaper Reimbursements 10,000 10,000 10,040 0 352,709 386,200 Total Capltai Ckttlay 624,000 fi24,000 6?A,Otli'} 0 0 304,000 lnterfund l_aan se 0 0 0 0 0 0 $0 $352,709 $690,200 Total R ulrerr~erris $624,000 $624,000 $624,000 104 City of Central Point l crty ~f ~~~~~ Piet ~a Pubiic Works - ~f©rmwafer Di~risi~n - Overview The stormwater fund is supported by s#ormwater utility fees and maintains the construction and repair expenses of the city's stormwater infrastructure. In addition to storm drains, the stormwater infrastructure includes manholes, curb inlets, catch basins, and various ditches and streams. The stormwater division continues to participate in the NPDES, Phase Il, storm Water Quality Program with RVSS and neighboring communities. 1 f?6 City of Cenfral Paint Public Works - Sformwater Divisr`on - zoos zoos zoos ictta2il AC#uaC Atia #ed C~scri tton $0 $0 $238,x80 Personnel Senrlces 0 0 286,190 Ma#erials & Services 0 0 100,100 Capl#a! Ou~ay 0 0 i0eta# Service 0 0 169,630 Contingency 0 0 169,630 in#ercfeparM~en#al 0 0 574,120 Qpera#ions 0 0 5{}.750 Stormwa#er SDC zoos coos zoos ap~~ ~~~~~ A~n~~a $207,(}00 $207,000 $207,000 370,100 370,100 370,100 104,300 104„300 104,300 33,000 33,000 33,000 50,000 60,000 50,000 154,600 154,600 154,600 642,100 642,100 642,100 City of Central Point 9117' Public Works - Sformwafer Division - a era~ions 2005 2008 2007 Ac#ual Actual Adop#~ 2008 2008 2008 $0 $(} $138,280 Salaries & Wages $125,900 $125,944 $125,900 4 fl 4,54fl Uvertirr-e Wages 4,500 4,544 4,50{} 4 4 95,840 City Paid Benefits 76,800 76,600 76,600 0 0 238,580 Total Personnel Services 20'7,000 207 4 fl 17,99fl City Facilities Rental 12,464 12,464 12,464 4 0 124,640 City Equipment Rental 120,600 120,640 124,600 0 4 101,440 City overhead Fees 114,400 114,000 114,flfl4 4 4 21,240 Public Warks overhead Fees 48,200 48,200 48,240 4 0 10,440 LeaselRentals 13,704 13,700 13,704 fl 0 1,0(}0 Travelti`raining 8,040 6,404 6,000 4 4 8,540 Prafessiana! Services 1,540 1,544 1,500 0 0 0 Contract Services 18,040 18,044 18,000 4 0 0 Equipment Repair/Maintenance 2,440 2,000 2,400 fl 0 5,440 !n#rastructure Maintenance 5,440 5,044 5,000 0 4 100 Clothing A#lowance 2,004 2,444 2,OOd 0 0 540 officeiShap Supplies 8,000 6,444 6,004 0 4 300 Sm EquiplT"aalsiFurniture 5,004 5,044 5,000 4 0 0 Disposal 15,140 15,14fl 15,144 0 0 4 Phanellnternet 544 500 540 0 0 286,190 Total Materials & Services 370,900 37'0,900 370,100 0 4 7,500 Crater Rail Grassing 7,500 7,500 7,544 4 0 7,754 Freeman Raad 4,840 4,540 4,840 4 0 34,100 Carta Inlet Retrofit 20,404 20,000 20,400 4 4 4 Chlckary l..ane 3,700 3,740 3,700 0 4 4 Hazel {East of Tenth} 4,340 4,300 4,304 4 4 0 Bursel! SD Design 4,300 4,300 4,304 V 0 4 0 0 0 dutlay 0 Scenic, 10th and t1~ 0 Total C3elat Service Transfers out 4 Total Transfers 4 $0 ;p0 5574,120 Total Re uirements $542,100 5842,900 5842,100 50,800 50!800 Debt Service 0 0 1 9118 City of Central Paint Public Works - Sfarmwafer Qivisian - SDC 2005 Zoos 2007 ;coos Zoos 2008 1~'tual Actual Cte~scrr `orr ved $0 $~ $17,500 Crater Rail Crossing $17,A00 $17,400 $17,400 { } d 1 4, 7 5 t F r es man it a ad 2 , 9 0 () 2 , 9( )0 2 , 9 C1 ~ ( ~ Ll ( '~ 4) ~ w/ y ~ ~ y ~ ,.~ ~' y ~,.~y~,, .~{ 7,6410 Developer ~e11 # H~JlI~ IL~J" ~ ( y ~/ y ~U,tNJ / ~ f ~ ~ ~ V,I.JI/t/ / ~ j y ~ } ~ V,1..M1Jtl 0 0 20,90() Crab Inlet Re4rrifit 0 0 (? 0 0 0 Chickory Lane 8,000 8,000 8,OOp 0 0 0 Flazel (F~s# of Terrth7 5,'700 5,700 5,7001 0 0 0 Burseil SD Design 5,700 5,704) 5,700 0 0 uett 5D C~ 0 J s i 3 ,8 0 0 3,80 0 3 ,8 0 0 f 41 eft ~t~t 1 T a ~ ~,,~t,, :7vtr JV i~ ~1a+1 VI+I~tCFy c* ~ ~t 1n ."h?:•~VV ~ M ~*7i*7flV C+ ~ tA t ~ ~+7~7Vf/ 0 0 0 Scenic, 10th and on Debt Service 0 {} 18,800 0 0 0 Total Debt S~nrice 0 €} 98,800 0 0 0 Trans#ers C3ut 1$800 18,800 0 0 0 0 Total Transfers tJttE: 98,8IX3 9$,80(1 0 $0 ~ $50:75{1 Total uir~srnerris $72,3{14} $72,300 $72,3(10 City of Cents/Point 1 f~9 Public Works -Facilities Division -Maintenance !~Jverview Facilities s#aff coordinates an array of activities to maintain and preserve the asset value of City-owned buildings and facilities. Facilities, within the scope of this service category include all parks, public works, storage, maintenanceloperations, and general office facilities owned and operated by the City. Facilities staff oversees design, construction and maintenance of all City controlled facilities. The primary processes in this service are facility strategic planning, design and construction and operations) maintenance. Facility strategic planning includes capital planning, asset preservation planning, space planning and property management. Design and construction provides building design, preparation and management of contract documents, and construction project management, Facilities includes management of security and access control, carpentry, electrical, energy management, painting, plumbing, roofing, and HVAC activities at all City operated facilities. Goals * Help City staff deliver quality services to the public by providing and maintain pleasant and effective work spaces • Maintain the overall asset value of the inventory of City facilities i Modify City facilities to stay current with changing citizen needs • Provide safe, secure and functional buildings and work spaces ~ Achieve operational savings by actively conserving energy in building systems and promoting the use of conservation practices by building users +~ Maximize the public's investment in facilities through effective long-range capital and space planning and efficient use of space • Reduce the impact of City facilities on the environment through sustainable design, maintenance and operating practices 11 a Cify of Cerrtrel Poinf Pubirc Wanks -Facilities Divisiara - Mainfenance 2ofls zoos zoo? zoos 2ofls zoos Ac#uai Actual Adapted Description Proposed Approved Adopted $4 $44,483 $38,100 Salaries & Wages $47,204 ~t7,200 $47,200 0 253 1,5(}0 Overtime Wages 9,500 1,500 1,500 0 97,178 24,200 City Paid Benefits 26,300 28.300 28,300 0 6 0 BankNiSA frees 0 0 0 0 3,935 2,000 Professional Services 700 700 7130 0 25,037 5,000 Contract Services 46,000 46,000 46,000 0 15,698 25,000 BuildinglGrounds Maintenance 24,000 24,000 24,0{30 0 16,542 18,000 Maintenance Scapplies 3,300 3,300 3,300 0 425 500 Disposal 0 0 0 0 39,553 22,000 Eiec#ric 40,000 40,000 40,000 0 15,138 14,000 Naturalt~as 17,000 97,000 17,000 0 0 0 Phonetlntemet 800 800 800 0 1,930 1500 WaterlSewer 5,200 5,200 5 200 fl 110,285 88,000 Tatai Ma#eriais & Services 937,000 137,OE30 137,000 0 0 0 Ca ital Pro'ects 20,000 20,000 20,000 Sfl "5172,179 X151,800 'fatal Re uirernen#s $232,000 X232,400 5232,flflt3 City of Central Point 191 9 Cray cif Central Paint Public Works - Fleet Division -Maintenance 2005 Actual 2446 Actual 2407 Ado ted C?esari Lion 2448 Pro sed zoos raved 2448 Ado ted $168,599 $88,206 $84,100 Salaries & wages $99,604 $99,600 $99,600 3,892 195 1,500 C3vertimewages 1,500 1,5(10 1,500 35,936 46,825 57,600 Ci Paid Benefits 59,900 51,900 51,900 208,346 135,025 443,200 Total Personnel Services 153,000 153,000 153,400 13,439 30,680 40,500 Ci#y Equipment Rental -Debt Serv 40,500 40,500 40,500 26,400 51,200 44,000 City Cyverhead f=ees 44,Q00 44,000 44,000 0 32,300 0 Public works Overhead Fees 0 0 0 1,463 534 1,OOOleaseiRen#ais 1,150 1,150 1,150 1,574 116 0 TravellTraining 2,700 2,700 2,700 10,803 2,594 1,000 Professional Services 1,900 1,100 1,100 11,924 4,050 3,500 Contract Services 6,500 6,5{30 6,500 21,057 29,328 35,000 Vehicle Repair/Maintenance 25,800 25,800 25,800 21,448 30,716 14,500 Equipment RepairlMaintenanrre 22,300 22,300 22,300 5,980 5,594 5,000 BuildinglGrounds Maintenance 1,150 1,150 1,150 0 200 0 Books/Publications 3,500 3,500 3,500 1,989 998 2,000 Clothing Allowance 2,000 2,000 2,000 3,461 205 500 Computer Hardware/Software 4,000 4,000 4,000 26,836 34,582 40,000 Fuel 43,700 43,700 43,700 13,579 9,425 90,500 Maintenance Supplies 0 0 0 38,304 25,318 29,000 OfficelShop Supplies 6,800 6,800 6,800 606 1,324 2,500 Postage 1,400 1,400 1,400 10,609 15,847 20,000 Sm Equip/ToolslFumiture 12,000 12,000 12,000 277 691 1,000 Disposal 300 300 300 8,591 0 0 Electric 0 0 0 6,430 0 0 Natural Gas 0 0 0 11,276 5,556 5,000 Phoneilntemet 4,100 4,100 4,100 148,270 171,048 93,540 Equipment 108,000 1(}8,000 108,000 26,359 0 0 Street Sweeper 0 0 0 0 21,346 0 Paving Project 0 0 _.. _ _.. 974,629 192,394 93,500 Total Capital Outlay 408,000 $698,219 560$,597 $491,700 Total R uirernernts ;6484,000 '$4$4,##40 $464,000 City of Central Pc~ittt 173 Public Works - S~nrice Fund - St Clverview This fund is an internal service fund forthe City of Central Point, and has three divisions. The first is the Facilities Maintenance division which contains the }anitorial and maintenance functions forthe city shop, parks buildings and city hall. Nexus theAdministrationdivision, which provides engineering and management services to field operations and ou#side developers. The third division, Fleet Maintenance, purchases and maintains vehicles and equipment for departments and divisions of the city. 2{}05 Actual 2006 Actual 204? Ado ted Descri tlan 2008 Pro aced 2008 roved 2008 Ada ted $248,346 $831,711 $867,944 Personnel Services $829,404 $821,0(}0 $821,000 235,244 601,881 587,204 Materials & Services 517,400 517,004 517,400 174,629 192,394 93,504 Capital (Outlay 128,440 128,444 128,444 0 4 154,040 Contingency 61,040 61,444 61,044 434.113 487,691 414,460 Ending Balances 337,644 .337,640 337,644 194 Cify of Cenfra~ Point 0 172,179 151,844 Facilities Maintenance 232,000 232,004 232,440 4 845,214 905,144 Public V1lorks Administration 750,400 750,404 750,044 698,219 608,597 491,700 Fleet Maintenanr~ 484,{740 484,404 484,000 'iy ~f Cerr~r~l Point Z 95 Pudic Works -Administration t~ivision - ~urrrrnary ___- C}verview ~"he Administration division provides overall public works administration and related city engineering and survey work. In addition, this division is responsible for the overact management of the City's capital improvement plan, fioodptain management, general construction management, contract management, facility construction, and administration of all other public works divisions. 916 City of Central Point Public Worke - Adminicfration Division -Summary 6L7Ji! GflVV LWt ~ 9,3..58 9,900 Qvertime Wages ~} 253.075 ~~~.~$~ ~Itt+' Pald Benefits GVt74 ,kWV ,4V170 ~~, t ~i+ $397,740 $397, ! 4V 9,900 9,900 J,900 :771 660.940 Total Personnel Services 593,Ebtl 593,t1;}Q 593,OW 0 38,500 0 City Facilities Rental 0 0 0 0 33,400 0 City Equipment Rental 0 0 0 0 113,086 152,000 City Chrerhead Fees 90,000 90,000 90,000 0 2,025 4,500 TravelfTrainirtg 10,000 10,000 10,000 0 12,226 55,000 Professional Services 21,000 21,000 21,000 0 534 1,000 Contract Services 2,000 2,000 2,000 0 130 0 BcxakslPublications 1,300 1,300 1,300 0 1,529 10,000 Computer HardwareiSoftware 16,800 16,800 16,800 0 0 0 Maintenance Supplies 0 0 0 0 4,516 4,500 C}ffic~lShop Supplies 9,500 9,500 9,500 0 59 0 Postage 400 400 400 0 3,734 7,200 Phonellntemet _ _-_____- 6,000 6,000 6000 0 210,439 157 157 city of cents! Pint ~ 17 Public Works Cap#ta# #mprovements Fund - Capita# Projects City Hall z0as 2006 2007 zoos zoos 2408 Actual Actual Adapted Description Proposed Approved Adoptf 33,499 (~ 0 Tatai Personnel services 0 4 0 151,464 0 0 Err ineerin 0 0 0 159,464 0 0 Total Materials and Services 0 0 0 0 0 0 Senior Center Building 5,000 5,OIX1 5,{}00 2,201,565 836.664 0 New City I-tiall Project 83,(100 83,000 83,000 0 160,622 0 Uak Street Parkin Lot 0 0 0 2,209,565 997,286 0 Tate! Capital Outlay 88,4x0 88,000 88,440 $2,386,4-07 $997,286 $0 Total R uir~errrerrts $88,444 $88:044 X88 044 Capital Improvemerrts Fund -LID Capital 2045 21106 2407 2448 2008 2048 Actual Actual Ado Desert "an roved Ad $0 $991,173 $0 Meadows LID $0 $€1 $tl 4 138,860 500,000 Sn Butte Lane 0 0 0 0 9,930,033 500,000 Total Capital Outlay 0 4 0 0 0 439,000 Principal 0 0 0 0 0 20,00(1 Interfund Loan 0 0 0 0 0 459,000 Total Debt service o 0 0 l1Y/4 IMi J~iY~ IliAfi 1M I4 MA 1tlV lY T... i.._~ T\.~. ~.... .L..~~...~.~~.~i.~, I!K !N 4'A 718 Cify of Cenfral Poinf Revenues Revenues Summary of general Fund Revenues .................................................................................12(} Summary of Street Fund Revenues ....................................................................................'122 Summary of Noosing Fund Revenues ................................................................................124 Summary of Capital Improvement Fund Revenues .............................................................126 Summary of Debt Service Revenues .................................................................................128 Summary of Building Fund Revenues ................................................................................138 Summary of Water Fund Revenues ....................................................................................'132 Summary of Stormwater Fund Revenues ...........................................................................134 Summary of Public Works Service Fund ............................................................................138 City of Central Paint 199 ev nu s _ n r~l un~d r to rg~av~arnmen 1 6®J~ 7axe~ 62°!~ r elan T p 1ntircr ental p Dirges for er 7 ~fy ~f er~tral l~or`nt zags zaa6 zaa7 2aas 2aa8 z4as Ac#ual Actual Ado ted Descri t#an Pro used A raved Ada ted 53,010,485 $3,275,889 53,394,000 Property Tax - Currenf 53,566,404 83,566,440 83,566,000 92,239 109,390 125,000 Property Tax -Prior Years 164,044 160,400 160,000 93,368 171,404 238,000 HatellMotel Raom Tax 344,004 344,040 340,000 119,544 128,895 130,400 franchise - Cabie TV 165,040 165,044 165,000 233,602 241,713 244,440 franchise-Electric 381,400 381,440 361,444 72,368 80,838 82,040 franchise -Garbage 104,400 144,404 104,044 154,368 214,398 211,044 Franchise - Naturat Gas 244,000 244,400 244,004 67 153 ~ 68,885 55,044 Franchise _ Tele hone 74 044 74 400 74 004 3,843,128 4,287,418 4,479>aa0 Totai Taxes 5,a14,aa0 5,x14,aax 5,a14,Qa4 54,265 58,420 58,000 Business License 55,004 59,440 59,000 1,110 660 1,000 Business License Miscellaneous. 1,004 1,000 1,400 445 405 500 Liquor L'€cense 500 500 504 4 260 504 Tobacco Retail License 500 540 504 55,82a 59,745 6a,xaa Total Licenses & Fees $1,x04 61,Daa 81,aaa 27,477 21,402 4 Federal Operating Grants 0 0 0 4 8,343 49,000 State Grants 240,044 200,400 240,000 85,770 52,040 77,400 State 911 Telephone Tax 75,404 75,440 75,040 25,571 25,930 25,004 Sfate Cigarette Tex 29,004 29,440 29,040 132,228 174,549 157,004 Sfate l.iquorTax 173,000 179,440 179,040 94 408 111 863 105 400 S#ate Revenue Sharin 109 040 109 000 149 044 385,x52 3'51,727 413,aa4 1n#ergovernmenta# 592,xaa 592,aa0 592,aaa 229,820 746,245 889,604 City Overhead fees 861,704 861,700 861,704 6,094 6,970 16,404 Lien Search Fees 14,400 10,404 14,044 95 370 1,004 Parks & Gym Use fee 1,OOD 1,440 1,000 4 4,479 5,000 Parking fees 0 4 4 0 2,728 2,404 Penalfy Charges 0 0 0 59,417 56„722 182,444 Planning Fees 120,444 124,444 120,000 25,346 16„564 16,040 Police Fees & Charges 14,004 14,044 14,000 4 0 0 Migh Tech Grimes t3nif 10,004 10,004 10,000 167,917 144,549 250,044 Recreation Fees 227,404 227,440 227,404 4 2,009 4,000 Rental #noome 4,000 d,444 4,044 0 26,510 123,044 SDG Administrafive Fee 44,000 44,400 44,000 17,700 19 244 18,000 Vehicle Towin 15 000 15 400 15 440 5{}5,985 1,x28,342 1,516,6aa Charges far Service 1,3a6,7aa 1,3a6,7a0 1,3a6,7ap 135,422 165,497 160,004 Municipal Gaur# fines 144,040 140,004 144,04fl 4 0 49,744 Municipal Court Fines- Prior 54,044 50,400 54,044 26,448 22,854 27,000 [}{strict Court Fines 23,040 23,040 23,004 1,270 13,318 10,040 Court Diversion Fees 12,000 12,400 12,000 216 1 397 1 400 Court Administrative Fees 5 400 5 400 5 440 163,355 203,062 247,?40 Total Fines & Farfeltures 23a,0aa 230:aaa 23x,aax 1,350 344 0 LID Principal Payments 4 p 4 166 105 4 LID Enterest Income Pa meats 0 0 4 1,816 449 a Spec#al Assessrnen#s 0 a a 85,261 115,582 68,400 Interest Income 90,000 94,444 90,404 76 108 1,000 Loan lnferest Income Pa meats 4 4 4 85,338 115,69a 69,4aa Total Interest Income 9a,aaa 9a,aaa 9a,xax 3,415 36,985 14,040 Miscellaneous Revenue 21,04p 21,000 21,000 11,154 3,025 24,400 Parks and Recreation Donations 2,04p 2,400 2,444 0 825 0 Police Donations 15,040 15,004 15,400 6,809 6,540 5,400 Police -DARE Donations 7,040 7,440 7,004 199 75A 0 loan Principal Payments 2,p40 2,440 2,000 4 4 0 Loan Interest Payments 4 0 4 0 26 806 4 Financin Proceeds 0 4 0 21,577 74,895 35,aax To#al Miscellaneous 47,ax0 47,aaa 47,aaa 4 p 25 444 Transfers In 25 040 25 OOp 25 400 a a 25,axa To#al Transfers 25,aaa 25,aa0 25,xaa 2 489,537 2 620 357 2 064 400 Carr over Ba#ance 2 267 404 2,267,400 2 267 000 2,489,537 2,620,357 2,a60,aaa Total Carryover Balance 2,267,aaa 2,267,aa0 2,267,axx 57 53{,3x8 58,779,485 58 9x5 74a Total Revenues 59,619,7x4 59,619,Taa 59 619,7aa r:~ilt,YOf~rE.'t7tt"'~i'~POtf7f ~~1 C}Ve'1'VI~W ~°lo Fund Carryover The carryover in the street fund is expected to be $3,084,000. Of this, $985,000 is reserved for System Development charge capital improvements; and $1,641,000 is band proceeds designated for the realignment of Scenic, Upton and 10'" Street. This leaves a balance of $457,000 in unrestricted carryover. The unrestricted carryover of $457,000 will disappear in the 2007-08 year without a new revenue source for this fund. Currently the ad hock council committee is studying various transportation funding options. 13°l~ State Gas Tax- The state gas tax is budgeted at $45.90 per capita far a total of $754,000. This allocation has grown 2.2% per year the last faun years and does not keep pace with the casts of labor, materials, ar growth associated with the increase in population. 11 °lo System Development Charges- Street system development fee methodologies were updated in December of 2005. Annually, since December of 2005, staff has updated the capital improvement plan and model far inflation. The decreased estimate in revenue is due to the slowing in the overall building industry. System development charges can be used to fund projects far which they were intended, using the same percentage as the fee was originally calculated. Mast large projects serve bath existing citizens as well as growth; therefore the funding is split between reimbursementand impravementfees. In addition, most SDC projects Include a water, stormwater and street component. 922 Cify ctf Cenfra! Poinf Revenues - Sfreef Fund 2005 2008 2007 Z00$ 200$ 200$ Actual Actual Ada ted E3escri tiara Pra aced raved Ada #ed $0 $0 $795,000 Federal Capital Granfs $290,000 5290,000 $290,000 '351,404 0 0 State Grant 0 0 0 720,049 742,461 745,000 State Gas Tax 764,000 764,000 764,000 0 260 000 155 000 ~lurisdictional Exchan e 0 4 0 $71,453 1,002,489 9,895,000 Total lntergovernnnen#al 1,054:000 9,054,000 9,054,000 14,579 17,777 20,000 Public Works Fees 10,000 10,000 10,000 0 18,217 96,000 SDC Street Reimbursement 40,000 40,000 40,000 0 28,256 0 SDC Stormwater improvemen#s 0 0 0 0 698,731 722,000 SDC Street Improvements 608,000 608,000 608,000 Transportation utility Fee 300,000 300,000 300,000 0 197,257 0 Storm Drain Utili Fee 0 0 0 94,579 960,23$ 838,000 Total Charges far Services 958,000 95$,000 95$,000 16.476 83.307 78.000 Interest Income 69,000 69,000 69,000.. 96,476 941 83,307 4,392 n 949 4,392 329,000 329,000 200000 529,000 329,000 5,000 Miscellaneous Revenue 1,650>000 Financing Proceeds 9,8'55,000 Total Miscellaneous Balance $92,480 9,099,291 2,070,000 Total Carryover Balance 3,0$4,000 3,084,000 3,Ot34,OtlU 59,T95,929 54,074,635 58,388,000 Total Street Revenues 55,699,000 55,899,000 55,699,000 City Of Central Point 123 Revenues Fund C3~erview 71 °lo Fund Carryover- The carryover in the Housing fund is expected to be $68,OOQ. This money is from a Community ©evelopment Block Grant loan repayment and can only be used as outlined in the original grant program. 2~°I© Loan Principal payments- This $25,000 is the total amount expected to be repaid this budget year on the outstanding housing loans. 124 Cify of Central Pc~irtt Revenues - Nousrrtc~ Fund 2406 zoa6 z4o7 zoos zoos zoos Actual Actual Ada ted 13escrl tiara Pro ased roved Ada ted $0 $2,700 $3,000 Interest Income $3,000 $3,000 $3,000 0 2,'140 3:000 Total Interest Income 3,040 3,000 3,400 40,063 0 25,000 Loan Pnn~ al I'a menu 25,000 25,000 25,000 40,063 4 25,044 Total Mlscellaneaus 25,040 26,000 25,000 32,262 72,325 73,000 Ca over Balance 68,000 68,000 68,1700 32,262 72,326 7'3,000 Total Carryover 68,0{10 68,000 68,400 $7'2,325 575,025 $141,040 Tata1 Revenues $96,000 X96,000 X96,444 City of Centro! Poirlf 125 Revenues - Ca vemenfs Fund Overview 53°fa Financing Proceeds -The Bancroft band issue of $530,000 was used to finance the Meadows waterline and Snowy Butte street local improvement district projects, These projects are now completed and will be financed in the fall. 24°lo System Development Charges ~SDC} Parks- The budget of $246,000 is expected to decrease over the current year by $139,000 {ar 36%}, Again, this is due to the decrease in residential construction. 926 pity of Cen~rai Paint Revenues - Ca ifallm rovemenfs Fund coos :~ ~~ z~as coos ~ ~w€ual awl Ador.~cl Descriution yea Approved ado3~ $234,632 $965.558 $453,t300 Carryover Balance $133,004 $133,040 $133,4IX3 4 0 250,DOOlr~tergovemrner~tal 0 (# 4 178,628 312,2(34 483,040 Charges for Service 295,040 295,000 295,404 0 756,834 155,440 Speciaf Assessmer~s 51,400 51,000 51,404 31,395 23,989 19,040 trrterest Income 0 0 0 2,657,351 128,2x5 804,000 Miscellaneous 530,444 530,040 530,€')40 Cr`ty of Cenl'ral Point 127 Revenues - Debf Service Fund C}verview All of the debt service for the City, with the exception of the water lines and a portion of the Scenic, 10~' and Upton, debt are found in this one fund. 33°l° City Building rental- All users of the city hall complex are charged a fee based an the square footage of the area they occupy. The rental fee is used to pay the debt service on the new city hall building and ©ak Street parking lat. 25°I° The State Metropolitan Planning t~rganizatian {MPO} oversees transportation funding in the region. They have allocated $163,500 in State Transportation Improvement Plan manias {STIP} to the City to pay a portion of the debt on the Scenic, 10~' and U ptan project. The first debt payments #ake place in December of 2007. 15°l° Local Improvement Districts or Special Assessment payments- Benel'~ted property owners pay for their improvements aver a ten year period, The payments are used to repay the Bancroft bonds. 13°I° Carryover Balance- The carryover balance of $84,000 is designated for the city hall debt. The city halt expansion Full with and Credit obligations were issue in September 2004. Payments are due in June and December of each year. 128 City of Central Poirot Revenues - Debf Sefvice Fund zoos zoos zoo? zoos zoos zoos Actual Actual Ado ted Desert ton Pro used roved Ado ed $4 $641 $78,400 Carryover t3alance $84,404 $84,0140 $&4,000 0 0 174,4001r~tergavemmentai 163,444 168,040 163,040 64,040 194,040 283,904 Charges for Service 281,604 281,600 281,600 0 4 131,400 Special Assessments 130,400 134,000 134,400 0 1,667 2,044 lrtterest income 3,900 3,900 3,900 City of Central Polrrt 929 Revenues - Fund Overview 56°la Fund Carryover -The carryover balance of $463,000 is down by $502,000 from two years ago, This sharp decline is due to the slowing in the housing market. The City has reduced staffing in this budget to deal with this steep decline in revenues. 43°lo Licenses & Fees -Residential and commercial building permit revenue is down 52°lo from the all time record of $727,000 in 2005-06, to $377,000 this budget year. Housing starts have fallen from a high of 273 in fiscal year 2004-05 to an estimated of 106 for 2007-08. Commercial construction has not declined as drastically. 93tJ City of Central Point Revenues 2nn5 20106 2007 zona zone zoos Actual Ac#uai Ada Degcri ion Pra A raved Ada 4,539.50 3,856.38 2,1070.00 Building Fees fUo Surcharge $1,800 $1,800) $1,800 281,689 267,852 297,4010 Building Permits 2(32,50701 202,500 202,500 197,180 1907,783 216,500 Building Plan Review 78„500 78,500 78,500 1,011 554 0 Electricai Investigatians 1,100 1,1070 1,1IX3 80,876 70,857 72„903!0 Eleckricai Permits 31,600 31,600 31,60X7 2,813 4,755 6„00}0 Electricai Plan Review 1,300 1,300 1,30}0 31,516 26,008 29„4070 Mechanicai Permits 14,900 14,9070 14,9010 673 287 400 Mechanical Pian Review 1070 100 10707 245 330 0 Plumbing Investigations 0 0 0 115,196 88,314 98,900 Plumbing Permits 44,000 44,tX)O 44,000 3,112 4,456 3,20X7 Plumbin Pian Review 1,3IX3 1,30X} 1,300 71$,850 658,053 726,800 Total Charges far Service 377,1On 377,100 377,'iOO 20,430 37,180 35,0700 Interest Income 22,0300 22,0'X70 22 000 201,430 37,180 35,000 Tatai interest 22,000 22,000 22,t)OO 100 -48 0 Miscellaneous 0 0 0 0 8 Carryover Crfy c1f Cenfral Poinf 139 I ?32 City of central Paint 2005 2006 2007 zoQa 206 2008 Actual Actual Ado ted Descri Lion Pro Deed A roved Ado ted $56,859 $x9,150 $0 Penalty Charges $34,500 $34,500 $34,500 13,768 24,540 15,000 Public Works Fees 6,300 6,300 6,300 0 435,378 348,000 SDC Water Improvements 114,600 114,600 114,600 0 0 0 SpC Water Reimbursement 30,200 30,200 30,200 6,075 4,075 3,000 Water Backt3ow 2,000 2,000 2,000 54,700 40,881 60,000 Water Connect Charges 20,000 20,000 20,000 1,847',747 2,009,811 2,173,000 Water Sales 2,238,000 2,23$,000 2,238,000 0 0 54,000 Water Rate Increase 67,000 67,000 67,000 1$,017 21,349 30,000 Water Service Ta 6,400 6,400 6,400 1,997,167 2,595,184 2,679,000 Total Charges #or Service 2,519,000 2,519,000 2,519,000 13,492 142,991 115,000 Interest Income 159,D00 159,000 159,000 13,492 142,999 115,080 Total Interest 159,000 158:000 159,000 10,180 18,718 1,000 Misceilaneaus Revenue 1,000 1,000 1„000 0 0 439,000 Interfund Loan Income 0 0 0 0 0 0 Financin Proceeds 0 0 0 90,180 18:718 440,000 Tp#al Miscellaneous 1,000 1,000 1,000 0 2,935,619 0 Transfers In ______.--- 0 0 0 4 2,935,619 0 Tptai Transfers 0 U u 400 233 718,189 2 927,000 Car over Balance 3 539,000 3,539,000 3 539,000 400,233 718,189 2,927,000 Total Carryover 3,536,000 3,539,000 3,539:000 52,421,072 56,410,701 56,161,000 Total Water Revenues 56,21$,000 $6,218,000 56,218,000 City of Central Paint 133 overview 59~1o Storm Water Charges- The city charges a $5.{30 per month fee far Starmwater operations and capital; it is projected to increase $.54 cents per month. 28°la Carryover Balance- The carryover is expected to equal $245,040; of this, $47,000 is restricted far System C3evelopment charge capital construction, and the remaining balance of $997,000 is not restricted. 134 City of Central Paint Revenues coos Actual zoos Actual zoos Adapted Description zoos Prapased $0 ~0 $0 Carryover Balance $245,000 0 0 88,500 SDC Stormwater Fees 55,000 0 0 568,500 Charges for Service 563,000 0 0 1,000 Interest Income 6,000 0 0 225,000 "Cransfers in 0 ~Q ;b0 $794,5Q0 7atal Revenues S$69,04D coos zoos ~araved Adapted $245,000 $245,000 56,000 55,000 563,000 568,000 6,000 6,000 0 0 City of Central Point 135 Revenues - Public Works Services Fund t)verview This fund is an intemal service fund far the City of Central Point. The fund has three divisions; the first called "Facilities Maintenance" provides the building}anitarial and maintenance functions far the city shop, parks buildings, and city hall. The second division is public works "Administration"which provides engineering and management services to public works field operations and developers. The last division "Fleet Maintenance°' maintains and purchases vehicle and equipment farather departments and divisions of the Gity. 33°!o Public Works Overhead- This charges come from the Street, Water and Starmwater funds. This revenue line item has increased in order to offset the decrease in revenue from service fees derived from construction and development within the community. 25°l~ Equipment Rental -This internal services fund charge is far the repairs, maintenance and eventual replacement of city vehicles; and Parks, Street, Water and Starmwaterfunds pay this fee. 21°la Carryover Balance- This unrestricted fund balance carryover consists of $44,000, $34,000, and $321,000 for Facilities, PW Administration and Fleet Maintenance respectively. 12°lo City Building Revenue- This revenue of $216,00(} is received from other divisions throughout the city. These fees cover the cost of utilities and maintenance of the buildings. 8°Io Public Works Fees- This revenue comes from developers for in-house engineering review services during the development phase of construction. With the recent decline in construction this revenue source has declined to an estimated $14`x,000. 936 City of Central Point Revenues -Public Works Services Fund 2005 2006 2007 2{#08 2008 2{148 Ae#ua1 Actual Ada tad Clescr# #an Pro roved Ada $109,803 $191,223 $125,301) City Building Rental $215,710 $215,710 $215,710 540,022 507,400 51X1,1011 Citlr Equipment Rental 473,600 473,6130 473,601) 0 905,191 649,100 Public Works Qverhead Fees 613,700 693,700 613,700 0 55.107 236,100 Public Works Fees 141,590 141,590 141,590 649,825 1,659, 921 600 Tata1 Chargers far Service 1,690, 9,444,600 1,444,600 1,444,600 8.484 19.131 97.51)0 Interest income 20.000 213,000 20,000 8,484 '19,131 - __ 17,500 Taal lnten:st Income 2{1,000 21},000 20,000 4,919 4,592 5,000 Miscellaneous Revenue 0 0 0 25,000 0 0 SaleafAsse#s 9,000 9,000 9,000 29,911 4,512 5,000 Total M#sce0aneaus '1,040 1,1104 1,000 360,112 4311,913 580,000 Carryover Balance 399,000... --- 399,000 399,000 360,112 430,193 .........580,000 Tata1 Carryover 399,000 399,000 399,000 City of Central Point 137 pity s etr~l Pfnt Interdepartmental Summary of Interdepartmental ...........................................................................................1401 City of Central Point 139 Clverview The Interdepartmental division is for appropriations not tied to any one department; anal most often will hold the fund transfers out, fund contingency, and ending balance. By separating transfers, contingencies and fund balances froze each fund's appropriation and into an Interdepartmental division, allows the monthly financial statennents to provide department directors a clearer and more accurate view of their departments remaining budget appropriations. 14t? Cify of Cenfral Poinf Inferde artmental Summa to#erdeparEmental -Materials +& Services zfl05 2fl06 2007 Zoos actual Actual Adopted Description Propos 200s zoos $38,352 $2,037 $0 General Fund -Eaowntown Revitalization $O $O $0 2,910 68.`148 120.000 General Fund - Insurance Premiums 920.000 120.000 120.000 Interdepartmental -Transfers Jnterdepartmental -Debt Service 2flfl5 zoos 200;' zflOS zflfls zoos Actual Actual Ado led Descri lion Pro Deed A raved Ado ted $p $7,374 $$,000 Water Fund- Bond Interest $8,000 $8,pO0 $$,OOO 0 0 18O,pOO Water Fund- Bond Princi a1 98O,OOp 180,000 180,000 50 57,374 $168,000 Total Debt Service 5168,flOfl $168,000 5168,Ofl0 tnterdepartmentat -Contingencies 2005 2006 2007 2008 2006 2008 Actual Actual Ado led Descri lion Fro osed A roved Ado led $O $O $250,000 General Fund $300,000 $300,000 $3p0,OOO O 100,000 4O0,0p0 Street Fund 300,000 300,000 3Op,OOO O 0 460,400 Capital Improvements Fund 238,000 238,000 238,pOO O 0 1Op,OOO Building Fund SO,OOO SO,OOO SO,OOO p O 250,000 Water Fund 250,000 250,000 25p,O0O 0 O 189,630 5tormwater Fund SO,OOO SO,OOO SO,OOO O SO pOO 150,000 Public Works Service Fund 61,000 69 Opp 61 OOO 50 $150,000 $1,780,030 Total Conlin envies $1,247,000 51,247,fl00 $1,247,000 Interdepartmental -Ending Balances 2005 2006 2flfl7 2008 2008 2008 Ac#ual Actual Ado led Descri tlon F'ro osed A roved Ado ted $2,620,358 $2,209,720 $1,718,700 General Fund $1,789,700 $1,781,700 $1,78`#,700 1,099,302 938,350 1,723,410 Street Fund 1,400,000 9,400,000 9,400,000 965,588 177,838 O Capital Improvements Fund 201,000 201,000 201,p00 $8O9 $78,456 $85,Op0 Debt Service Fund $85,500 $85,SOO $85,500 984,780 774,784 587,650 Building Fund 291,100 291,100 291,100 798,189 3,462,920 2,248,880 Water Fund 2,123,000 2,128,000 2,123,000 p 0 O Stormwater Fund 104,600 104,800 104,600 518,503 252,900 414,460 Public Works Service Fund 337,Bp0 337,600 337,600 56,905.281 57.892.768 56.77+6.100 Total Endinn Balance 66.324.500 56.324.500 56.324.5flfl $7,396,553 $8,495,327 58,884,130 Total Re uirements 57,864,500 57,864,500 57,864,500 Cify of CenfraJ Paint ?~~ 2fl05 2006 2flfl7 2008 2008 2008 ?- rtrtu l ~ 42 pity c-f C~rxtr~a~ t~rrt Consoiida~ked Funds Consolidated Funds - SDC Streets ................................................................................... Consolidated Funds-Streets Rightof Way Fund ............................................................... Consolidated Funds -SDC Water Supply .......................................................................... Consolidated Funds -SDC Water Distribution ................................................................... Consolidated Funds -SDC Parks ..................................................................................... Consolidated Funds -SDC Water Reservoir ..................................................................... Consolidated Funds - Water Resevoir Fund ...................................................................... Consolidated Funds -Debt Service Water ........................................................................ Consolidated Funds -Equipment Capital .......................................................................... 144 '145 145 147 148 149 150 151 152 Cr`ty of Central Paint 143 Consolidated Funds - SDC Sfreefs soc ~ ~~ ~ 2006 2007 2008 2008 2aos $978,622 $'i94,0f}5 ~o CarryaJr:~ ~ ~o $t7 ~ 373,596 0 o Interr~a~mr~n~ c7 0 0 661,228 a or' rvice ~ Gt ~ r .~f S e ( } fl 0 ~ot~~ j i y ( ~ ~ ~~ y ~ ~ } ~ 1./ r~Q GJ'1 ~111h11ilf.n j ' ~ V a ~ } L+ $2,#}23,632 $194y005 $0 Total F'leven~ras $0 $0 $0 SDt: Streets Fund ~ 2006 2007 A~ual 1 2008 2008 2008 $'1,829,627 ~(} $0 Capin 07utlay $t7 $Q $0 0 194,Ot35 47 Transfers Uat 0 0 0 '194,01175 01 C} f~r~ &~atx~ fl 0 0 ~ 44 City of Central Paint Str+~t Right ofi V~~tay Revettt.~s 2IX15 A#t€a! 2006 Actt~l 2~7 I~Cri 'a~n 20438 206 end 2t~38 $11,846 $69a,94a $a 4~~ryatrer B~~ce $a $a ~ 1,a96,69a a a Ittterc~cs~mrnet3t~ a a a 21,399 a a t~arc~es far ~rviae a a a 17,295 a a i~t ~~ a a a z,aa6 a a nrisa~l~ a a a Sfi~t Right aF Vl~y Fttrtd 2005 20041 Aattkzl Ar,~t~al $232,953 $a 287,453 a 137,889 a a ~9a,94a +a~' ~ 20~ ~ a ~ir~ Se~xvices $a $a ~a a Ma4crials ~ ~~vices a a a a 4~ a~n~y a a a a Tr~r~sfers cart a a a Cify of Cenfral Poinf 945 Consalidafed Funds -SDC Wafer Su SDC Water Supply Revenues 2005 2006 2007 2018 2008 20(18 A,tfual A,otual Descxi 'on ed $?91,4(15 $900,4TT $d C~ryc-,rer R~i~ce $0 $(1 $0 9$,179 (} 0 C#~ for ~tiae5 0 0 0 17,906 4 t1 N1~sr~l~xts 0 0 0 $907,490 $900,477' $0 Total F~evenues $0 $0 $0 SDC VIICrter Supply Fund zoc~ zoos 2007 2008 zoos 2008 A+cfual ~4ctuai Ado~c i Desct~iptlaorn 1'~d App-+oved Adotrted 946 Gity of Cents! Paint $7,013 $Q $t1 ~'~ Ch~lay $C1.._ $0 $0 0 900,477 0 Transfers Chit 0 0 0 Consalidafed Funds - SDC Wafer Disfrrbufian SCyC Water Clistribtrlican Fi'~w~.~nues 2005 2006 2008 2008 ~ ~ ,4atual ~SOri 'on ed $803,5701 $375,Q89 $0 Canycr~~er B~ance ~ $0 $0 1018, E186 0 0 C~ for Servlt~ 0 0 0 18,0123 0 0 Interest Irxxx~e 0 0 0 X929.679 ;6375,099 ~0 'Total Revenues ~ $0 ~0 SC3C V'Il~er Distrikx~tion Fund 2005 2006 2007 2003 2008 20108 Actual Aatual C~sori 'on ed 554,5801 0 0 Capital t~atlay 0 0 0 0 375,0199 0 Tr~sfers U.rt 0 0 0 City of Central Paint 941 Corns©lidafed Funds - SAC Parks SDC Parks Rr~nues 2aa~ ~ poor zags zags 2~as ~~ ~ -~, $317,927 $9,998 $0 Ca~ryr.~ex Balarxe $0 ~ $~ 230,875 0 (} C'ges fa' Service 0 {} ~ 3,968 0 0 Irrteres~ ~r100r11E? 0 p 0 910 0 00 ~1is~ellan~aaus 0 f} 0 '~~y~ ~r~ +W Total i!~ B'V8l1UeS .~} ~~ FU~ ~J ~~ ~~ ~Adual ~ G2~SCT'E ~Oii ~,~ ~ ~ ~ cx~ia~ 0 9,996 0 Tsfers C7ut 0 0 0 9,996 a o ~i ~ ti D ~ ~~.grs ~s,s9s ~a Td~ errs $o $f3 So 148 City of Central Point SDC Wafer' E?~servoir R~renues SDC Wafer F~s~rvc.~ir Fund 2005 2006 2007 1 Actual Adopts ~ 2008 2008 1,225,624 0 Old B~ 0 0 fl $4,225.624 $1,225.624 $0 Total Reauirr~ts SU $0 $0 City of Central Point 149 2a~5 2405 200 2008 2008 2Q08 A+c~aaal Actual on ed V'Vatrr R~rvar Ft~venues 2005 20106 2007 2008 2008 2008 Act~f Actuat Degcri .~ ed $481,502 $490,9 ~1 Ca~rycnrer &~arxe ~} $(1 $tl '14,95/ tl Olr~tetes#Inocr~n;: 0 (} 0 $Q90,659 $490,659 $0 Tatal Revenues $0 $0 $0 ~'1' ~~voir Ft.~td 2005 2006 20Q7' 2(108 2008 2008 Actual Actual l~scri 'on ed ~49~0,659 $494,659 $fl Trar~#'ers C7ut $C} ${? $fl 4 4 4 E~ &~ 4 4 4 ~A90.659 $490,659 $0 Total RequiremrertCs $0 $d - $0 154 City of Central Point Cansoiidafed Funds ~ Debt Service Waier Debt S~~nr'~ce ~ Rimes 2005 2006 20~r 2008 200 2008 A~ua1 Actual ~escr~ 'cxt ~ $9,506 $2,234 $0 Carryover balance $(l $U $D 101 0 0 lrrterest lntxxne 0 0 0 $9,607 $2,234 $~ Tol~al I~vertttes $0 $0 $0 Debt Service'IN~1~er Ft~td 2005 2006 2007 2008 2A08 2008 Ac~zal Actt~ [:~cri `an $7,373 $0 ~(} [ Setvioe ~ ~ $0 0 2,234 0 Transfers Cut 0 0 0 2234 0 0 ~~ E3aiance 0 _ 0 0 City of Cerrfral Poinf 951 /'~stir~nnlis~n~n~ ~rif-~fr~n AALV{FJ LRJ{7~ I"rirlbl~ T * -, . F 1;. LLitJGI f„SIHic7 .pJai~S.71 J +~} ~W ~ VtAll~ 952 City of Gents! Faint l.LIGF7 bii'NV l.Wf Legal Compliance Affidavit of Publication, Jane 14, 2(}U7 ................................................................................ L-~ Affidavit of Publication,April 30, 2407 ................................................................................ L-3 Resolution 1145 Certifying the Provision of Certain Municipal Services ..............................1--4 Resolution 114fi Electing to Receive State Revenue Sharing Funds ....................................1--5 Resolution 114~Adopting theAnnual Budget MakingApprapriationsand Levying Taxes .... ~.-6 Farm LB-1 Notice of Budget Nearing ................................................................................ L-10 Farm LB-50 Native of Property Tax and Certification of Intent to Impose a Tax, Fee, Assessment, or Charge an Property .................................. I--14 City of Centre! Point 1.-7 ante Affl<davit of Pub~icatit~n State of Oregon, } } ss. County of Jackson } 1, Cheryl A.Curtis, being tirs# duly sworn, depose and say that 1 am the Principal Glerk of Medford Mail Tribune newspaper of genera[ circula#ion, printed and published at Medford in the aforesaid county and s#ate; #hat the Nance Of Budget Nearing a prin#ed copy of which is hereto annexed, was published in the entire issue of said newspaper for 1 Insertion in the following issues: June 2,2007 ..~, j/ r .,,.,,..-..... Subscribed and sworn #~before me this 8 day of June, 2007. Notary pub for C7regon My Commission expires 13#h day of March 2010. OFFICIAL SEAL w ~ .... €~+lE7t,t_Y TAYf.OR NC?TARY f?UBLtC - C?REGON .=.:~- COMMtSStC7N NE7.403542 MY CC}MMtSStC3N E}CPtf;ES MARCH 13, 20f E3 L-2 City of Central Point Legal Ai'~davit of PubiicatiQn Sta#e of t}regan, } } ss. County of Jackson y 1, Cheryl A.Curtis, being first duly sworn, depose and say that I am the Principal Clerk of Medford Mail Tribune newspaper of general circulation, printed and published at Medford in the aforesaid coon#y and state; that the Notice C:ff Budget a printed copy of which is hereto annexed, was published in the entire issue of said newspaper far 2 Insertions in the fallowing issues: April 94,2 t ,2407 _r ff .r .. Subscribed and sworn to before me #his 26 day of April, 2047, Notary pt}kflic for Oregon My Commission expires 'lath day of Marah 24'I0, OFFICIAL SEAL MQLkY TAYt.OR h1O"rAftY PUBLIC -OREGON CONtMt55lUN NO.403542 SION EXPIRES MARCli'l3.20it7 Crty of Cenfra/ Paint L-3 AprEE 1#:"2'1,2007' - . /; : ~: RESCILUTI©N Nb. t ``=~ ~~ f A RESb>..UTION CERTIFYING THE PRbViSIQN bF CERTAIN MIJNICIPAi". SERVICES BY THE CITY QF CENTRAI~ PbINT, bREG©N WHEREAS, dR5 221.760 provides that in order for cities located within counties with population over 100,000 to receive state revenues fram cigarette, gas and liquor taxes, the State must be satisfied #hat the City provides certain municipal services; and WHEREAS, the City of Cen#ral Point wishes to certify to the appropriate state officer that the City provides these certain services. FidVV: THEREFORE, BE tT REflLVI=[7 BY THE GiTY Ct~UFtC1E. dF THE CITY C71w CENTRAL. POINiT, dREGdN that the City of Central Point hereby certifies That it provides to its citizens the #ollowing municipal services: Pt#lit:e prOteGtiOn, Street construction„ maintenance anti lighting, Storm sewers Punning, zoning and subdivision con#rol Water utilities. ~~. Passed by the Council and signed by me in authentication of its passage this ,],...day of June, 2007. ~ ATTEST: City Approved by me this clay of June, 2007 Mayor Hank Williams 1 GG~~,.-..-.~ Mayor Hank Williams L-~ Cify of Central Point ~1 ~m 1i n fi fi ~. tt E C~TM ~fi1^i il+Ai A *lt~tt i't rrrmt to ~ tai ~ar~il ib~ City tvi pia rt far +e yr r~ ri fih r ~r~ Sits tt r r~ hrin fr~d r ~ r ~ rut ~ X71.1, p. y l ~11k "4?d'flliar ~ ~~. ~It,~ O~ ~i`E't7~1"~~ pt71t7~ ~.~-J~ Le a1 C©m fiance RESdLUTEdN Nd._.~..~.....~....~ fJ~,;. A RESdLUTIdN ADdPTING A BUDGET FdR FISCAL YEAR JULY '1, 2007 T'd JUNE 30, 2008, MAKING APF'RdPRIA"TIdNSRND LEVYING TA}:ES WHEREAS, a public hearing was duly and regularly held by the City Council of Central Point, C}regon, on the 1~lth day of June, 2007 on the approved budget for fhe City of Central Point, aregdrt, far the fiscal year July 1, 2007 to June 30, 2008; and whereas consideration was given to ma#ters discussed at said public hearing and no Increases were made to the proposed tax levy of the approved budget, nor were any budget estimates increased more than ~0°!o as limited bylaw; NDW, 'THEREFdRE, 8E lT RESt)LVED BY THE CITY OF CENTRAL POINT, OREGON, AS FOLLOWS: Section 1, 'fhe budget heretofore approved by the Budget Committee of the City a€ Central Point, now on file in the o#fice of the City Finance Director, is hereby ratified and adapted as the budget for the City of Central Point, dregon, for the fiscal year July 1, 2007, to and including June 30, 2008. Section 2. The taxes and other receipts of the City of Central Point, f~regon, for said fiscal year, are hereby appropriated far the purposes set forth below: GENERAL FUND: The General Fund accounts for the administration, finance, parrs, and recreation, planning and police functions of the City. Principal sources of revenue consist of license and permit fees, gran#s from other governmental agencies, charges for services, court fines, franchised taxes, and property tax levies. Major expenditures provide for personal services, materials and services, capital outlay, and transfers to other funds, General Fund Administration 552,000 City Enhancement 115,000 Technical Services 383,000 Mayor & Council 94,000 Finance 782,000 Parks 917,500 Recrea#ion 489,500 Planning 605,000 Police 3,417,000 Transfers C7u# 5,000 Contingency 358=000 lnterdepar#mental 120,000 Total General Fund $7,$38,400 L-6 City of Cenfrai Point c STREET FUNC}; This fund consists of revenues received from the City`s share of the State of C7regon's gas #ax revenues, street system development charges and grants. l~xpendlturas are for street and street right of way maintenance, and capital Improvements. Stree# Fund Capital Projectsl0ebt Financed 1,803,000 Contingency 300,000 Operations '# ,598,000 St7C Stree#s 598,000 To#al Street Fund $4,299,000 HOUS]NG FUNT~: This special revenue type of fund accumulates revenues from lien payments on wood stove replacement loans. Revenues may be transferred to the General Fund or used for housing rehabilitation and commurrity development purposes subject to #11e requirements of the Community Development dock Grant Program. Housing Fund Materials & Services 4,600 Capital Outlay 66,400 Transfers Out 25,000 Total Haus]n,~. Fund $98,000 CAI~ITAL IMPR©VEMENT FUND This fund accounts for the purchase or construction of major capital improvements which are not financed by an enterprise fund. Capital tm provement Fund Capital Imp Fund -Recreation Ctr 114,000 Capital Imp Fund - SIOC Parks 370,000 Capital tmp Fund - CPlCity Hall 88,000 Contingency 236,000 ~.Tvfal Cagi#al lmgroventen# Fund $808,000 BUILDING FUNDS The fund accounts for activities and revenues generated from building, electrical, mechanical, plumbing inspections and plan reviews. Revenues generated from services fully sustain the fund. Expenditures are for casts of operations including personnel costs. Building Fund Total Personnel Services .342,700 Total Materials & Services 198,300 Total Cantinen~ 50.000 To#al Build'€ng Fund $591,000 City of Central Poinf L-7' ygg~mnliance r DE;~T SERVICE FUNa: The fund accounts for debt service on various city financings such as leased equipment, local improvements districts, and the city hall building. Resources are from building rental, assessment payments and transportation grants. Debt Service [wand Total Debt Service $577,000 VYATER FUND: The fund accounts for the rnanagernent of the city's water resources and faoilities. Revenues are derived from billings to utility users. Expenditures are for costs of operations and capital improvements for the lNater Division. Water Fund Capita[ ProjectslC3ebt Financed 663,004 Contingency 250,fl04 C7perations 2,558,404 SDC Water Improvements 624,444 ...Total Water Fund $4,095,i1an STORMWATER FUND: The fund accounts far the management of the city`s starrrrwater system, Revenues are derived from billings to utility users. Expenditures are for costs of operations and capital improvements far the Stormwafer D'€vision. Stnrmwater Fund Contingency 64,400 flperaticns 664,944 5tormwater SDC 43,444 Total Stormwater Fund $764,404 PUBt,1C WORKS SERVICES FUNE?: This internal service fund accounts far #aeilities main#enance, public works administration, engineering services, #leet maintenance and replacement services for other departments and divisions of the City. Revenues are from charges for services. Equipment rental, building rental and public works overhead !s charged to cover the costs of the services provided. Public Works Service Fund Facilities Maintenance 2.32.044 Public Works Administration 750,000 Fleet Maintenance 4&1,400 ~ontinygency 61,00€l Total AW Service Fund $1,527,43Ufl Section 3. As authorized by law and the Charter of the City of Central Point, Oregon, there is hereby levied upon the taxable property of said city as shown on the tax rolls of Jackson County, Oregon, #or fiscal year 2007~a8, the rate of $4.47 per $1,40(} of assessed vaiuatiors far general government purposes, as follows; L._g City of Central Paint ,~ Subject to Not Subject to General Fund Measure 5 limits Measure ~ Limits Total Permanent rate limit fax x.8328 ~.~~~~ TOTAL LEVY $4.47 $4.47 Section 4. The Finance Director is hereby directed to enter the appropriation for each organizational unit, program, and division of the budget separately on the proper books and records as prescribed by laws and is further directed to certify to the Assessor of Jackson County, Oregon, the levy of taxes of the City of Central Point, Oregon, and to take all other steps vtrit regard to said budget and levy as required by taw. Passed by the Council and signed by mean authentication of Its passage this I,t~day of June, 2007. ~~~¢~~ Mayor Hantc Williams ATTI=ST: City Recorder ,.~ ~' Approved by me this 1___~f d-ay c~# June, 2007 Approved as to Form Mayor Hank 1Niltiams llServerzi]Iatfltt3udgetl2fl07-~081Budget Mtg Mln & SummaryiBudget resotution.dac City of Central Point L.-~ Le a1 Com fiance ~pRM C.B-1 NtJTIGE 4F BUC}G~T H~ARCNG A meeting of the _ .. _ City Council _.-_-.._.~ ._ .._ vrii€ be herd an ....__._._.__ June 14.___,..._ _ .1 A.Mr. {Gov~rnl~ Hotly} there} at ...5._:~..3~ ~ PF~1. at ..._.....,.,140 Soukh Third Street, Ct:ntrai Paint, OR.,....~ .The purpose of this rneeiing is to discuss the budget for the fiscal year beginning Juiy 1, 2007 as approved by the _~.__,___,.___ ~,.._ City.pt Central Paint._..._..w..._._....., gadget Gammittee. tttuniciPai COrpprdli6n} .~ A summary a€ the budget €s presented beiav+. A copy at the budget may be inspected or obtained at ~______-- City H81i ~__....__.,. 140 St7uth Third Street _____ between the hours of ~. am .,_ and ~ F1m .. This budget was prepared on {st€eet Atl6re55€ a basis ai accounting that is: ~ Consistent; ~ net consistent with the basis oP accounting used during the preceding year. },+lajor ehanges, i€ any, and their HfteCt an the budget. are explained below. Tnis budget is tar: ~.J Annual Period; C~2-Year Period. Jackson Central Point Hank Williams -.. __. 541 423-1028 FiNANCfAI. SUM MARY ~ Oneak Tnis box i€ your TOTAL OF ALL Ft3NDS budgetaniy has one fund. Adop€ed Budget This Year: 2{7fl6-200? Approved gadget Mext Year. 2007-2008 _ #. TotaE Persona€ Services...._ .................................................. 6,944,940 fi,643,744 2. Tota€ Materia€s and 5arvices ...................................___....... 5,873,#44 6.991,544 3. Tata# Cap€ta€ Otttiay .................... ............................._.......... 5,682,919 5,636,790 4. Tota€ t)ebt Service ................................................................ 1,229,999 888,599 Anticipated 5. Tota€Trans€ers ........................... ....................................... .. 319,409 173,540 Ftequirernents 6. TotaEGontingencles...._ ........................................................ 1,780.439 1,305,999 7. Total Reserves and Special Payments ................................. 344,049 4 8. Tatar Unappropriated Ending Fund Balance ......................... 6,776,109 6,324,504 9. Total Regniremenfs~-add lines 1 thrau h 8 ....................... 28,891,440 27,463 444 i9. Total Resources Except Property Taxes ........:...................... 25.497,444 23,497,400 Anticipated R ##. Tatai ProperfY Taxes Estimated to be Received ................... 3,394,409 3,566,994 esources 12. TataE Resources-add lines #9 and 1# ................._............ 2889#{144 27463499 Estimated Ad Valorem t3. Total Draper#y Taxes Estimated to be Received (line ##)..... td. Plus: Estimated Praperky Taxes Not to be Raaetved......._,.. a. toss S7ve to Canstitutionai Limits .................................._. 3,394,099 : r,, ._"~ '~~ ~ _ 3.566,444 r,...~"~4"-- : J .,...~~ Pra err Taxes p Y 6.DiscaunisAiiavretl,OtnarUncaiiectedAmounts......_...... 275,189 352,26# #5. Toia€ Tax Levied-add €€nus #3 and 14 ............................... 3,669,189 3,918.25# Rate or Amount Rate or kmaunt Tax Levies 16. Psrmanent Rate omit Levy Orate limit 5.8328 . -_}.... 4.4700 4.4744 $y Type 17 i.aaalOp€i4n7axeS ..........................._........................._...... 18. Lev for Bonded De€5t or Obligations .................................. ' 5TATEtrtENT t7F tNt}EBTEDNt35S Deb€ Outstand€ng peot Authorized. Not €nCurred ^ taone ®AS Summarized 8atow ~ None [~ As Summarized Beioi+€ _.-...____.... „~.,.. _._ tsUt3Lt5H BELQW 4#4LY tF CQtriPLl»TEt7 _. ~ Estimated Debt Ouistandtng at the Estimated Debi Authar~xed, Nat incurred at the Lang-Term Debt $eginning of the gadget Year Be4tlnninfl at the gadget Year Bonds ..... _ .......................... . Interest Hear€ng Warrants...... dtttef ................. _..... _......_.. Shan-Te~'lT!'l'~!"E+k..i.,M.,*~ This budctet includes the €nten~~bb+~+'~r+ ~~tiaioatian of revantae {°Snan•Tsrm 8arrowina"l as summ~rtzed below: FUND LiA$tE ~ maun€ to be $arr Estimafed rarest #iate Estimated interest Gast 1.5{i~bVt-Vr3-L ttSBV iG-Ottl L-1 ~ Cify of Central Pc~inf City of Central Polraf L-91 ~e al Com fiance ~o~l~ LB-3 FUNpS R~QU1t~ING A pRQP~F3'fY i'AX To BE ~EVfED Publish ONLY compleked portion of this page. t~iame a# ~~~~ Genera[ Fund Actual Data Last Year 2005-06 Adapted Budget Th[s Year 2006-07 Approved Budget Next Yaar 2007-08 4. Total Personal Servioes ......................................... _._ 4,465,843 4,570,3T4 4,571,444 2. Total ~iateriaks and Services ............._.................. 1,$36,991 2,182,914 2,478.440 3. Total Capital Outlay ..........................._..............._. 192,131 ___ 133,760 4$4,044 4. Tatai Debt Service ................................................. 5. Total Trans€erS ....................................................... 375,444 54,OU0 _ _ 5,004 6. Total Cantingencses ............................................... ~~:;;x:"~~, ~^~ir~ . `~ . 250.040 304,040 7. Total Reserves artd Special Paymen#s .................. ~_.____ S. Total Unappropriated Ending Fund Balance.......... 2249,724 _ 1,71$.744 1,781,744 9. T4tat Requirements ............................................... $•779.485 $,805,744 9,819.744 10. Total Resources Except Property Taxes ................ 5,540,754 5,511.740 6,053,744 11. Property Taxes Estimated to be Received ............ 3238,731 3,394„004 3.588,400 #2. To#a1 Resources {add lines 1£] and 11 } .................. 8 778 485 8,945,744 9.618,7 13. Pr4perky Taxes Estimated t4 be Received {lone 11} 44. Estimated Praparty Tares No€ to he Received A.LOSS C1Ue tft Can5iitutlanak t_Imit ........................ t "` ~ .., _ - ` 3.394,444 ~~`"M'" ~r~`~< , ~~ 3.588.444 ~ ., ' ~' t7t { B.DiscountS. C7ther Uncollected Arttoun#5 ............. ~ ~~~-' .~ ~~. 275,1$9 3522$1 i5. To€ak Tax levied {add tines 13 and 14}............_.... ~ 3,869,4$9 3.91$,261 '" Rate ar Amount Rata or Amount .. tE7. Permanenk Rate Limit Levy {tale rms~ _ 5,8328 }.... " ~, , 4.4744 4.4744 17. Local pptian "taxes ................................................ "~° ~ .. ~. _18. Levy for Bonded Dabt or 4bligati4ns .................... . ~ ~ ~'. ~~ Fund Actual Data Adopted Budges Last Year 200.5--06 This Year 2(}06--07 Approved Budget Next Year 2007--0$ 1. Total Persona ices ............................._._....... 2. Totak t~rateriats and 'ces ................................. 3. Totat Capitat Out#ay ........... ............................... 4. Tataf Debt Service ...................... ..................... 5. Totat Tran5#ers ...................._............... ............. 6. Total Conkingencles ............................_....... ..... 7. Tatar Reserves and Special Payments ............._.. 8. Total Unappropria#ed Ending Fund Balance.......... 9. Tatar Requirements ............................................... 10. Tatar Resources Exeep4 Property Taxes ................ 11. Property Taxes Estimated to be Rece€ved _,......... 12. Total Resources {add lines #4 and 1'k} .................. 13. Property Taxes Estimated to be Received (line 1"k} t4. Estimated Property Taxes Not to bo Received A.Lass Due to Canstitutiortat Limit ........................ B.oiscounts, Other Uncatlected Amounts ............. 15. 7a#at Tax Levsed {add tines 13 and # 4) .................. Rate or Amount 16. Permanent Ra#o Limit Levy {rate Iimsi }... 17. Local Optson Taxes ............................................... r yJ.,ga•073~c (Rgv x2.03) or RmOunt L-92 City of Central Point City of Central Point Summary of Organ€zatlan Untt As Approved 2045-06 2006-07 2047-0$ Genera! Fund Actual T3afa Ado ted Bud et A raved Bud et Administration 401,454 4$3,740 552,000 City Enhancement $5,$28 304,7(70 115,004 Technical Services 201,410 26$,050 3$3,000 Mayor & Cauneil 52,641 $$,$7D 94,400 Finance 833,615 749,440 $34,004 Parks 550,120 5$2,470 917,840 Recreatian 521,$47 533,480 4$9,500 Planning 568,$83 596,230 615,000 Police 3,1#1,225 3,360,054 3,417,440 Copilot tmpravement Fund --_.. Capital Imp Fund -Recreatian Ctr 14,684 315,440 114,040 Capital Imp Fund - SDC Parks 122,220 429,800 370,404 Capital Imp Fund - CPlCity HaII 997,2$6 4 8$,044 CapitatlmpFund-t.1DCapital 1,134,433 959,000 4 City of Central Paint L-93 Capital Praleatstpebt Financed 39,037 1,541,254 1,$03,400 Interdepartmental 2.449,$17 2,35$,410 1,788,400 Operations 1,05$,$52 2,03$,340 1,63$,600 Sfreet Rightaf clay 731,569 225.440 4 SDC Storm Drains 8,$65 10,000 0 Materials & Services 4,600 4,800 4,800 Cap'stalOutlay 4 71,400 68,404 Transfers Out 0 25,040 25,000 Endin Balance 70,425 0 0 Total Housing Fund $79,425 $101,044 596,flE?4 Buttdir,g Fund Totat Personnel Services 487,557 822,910 342,704 Total Materials & Services 44$,$13 376,240 19$.340 Total Capital Outlay $,$11 0 0 Total Contingency 4 144,044 50,044 Capital ProjeclslDebt Financed 293,197 464,300 683,400 Interdepartmental 3,482,920 2,246,$$0 2,3$4,540 Operations 2,302.475 2,759,820 2,548,500 Interdepartmental 4 189.630 1$7,804 Operations 0 574,124 827,900 Facilities Maintenance 172,179 151,$00 232,440 Public Works Administration $4x,210 908,140 750,040 Fleet Maintenance 84$,597 481,704 4$4,044 Le a1 Com liana Notice of Proper#y Tax and Cer#Ifiea#Ictn of Intent to Impose FC}RM l.B-50 a Tax, Fee, Assessmen#, or Charge on Proper#y~-~, Q~~-,~~~$ Ta assessor of Jackson County [~ Check here it this is Be sure to read tnstrvetians to the 2007-20{}8 Notice of property lax Levy Farms and InstruCticfns tx>oRtek. an amended farm. Tha Cit of Centra€ Point has the respans€biiity and authority to place the fallowing property tax. fee, charge, or assessment U:3Hiti Rdfie on the tax roll of JaCk5on County. The property tax, tea, charge, ar assessment is categorized as Stated byihis #orm. Cap+My N3mp~ 140 So Second Street Centra€ Paint OR 57502 6128#20(77 rra~,rs address w as:n.+ c+;v siaie z~v Cadt t7aie Ji€I Turner Finance Rireetor 541.864.3329 jii€t ci.centrai~paint.ar.us cnn€xd Estrsan Fnu; [krp~m~ rc~CPi»nd Ntxt+SQr Cordut rie+~ C•man nddrnss CERTtFECATIOfd--You must check one box t~ The tax rate ar levy amounts Certified to Part i are within the tax rate or levy amounts approved by the budget committee. ^ The tax rate or Ievy amounts certified in Part I were changed by the governing body and republished as required in ORS 29x.435. PART I: TOTAL. PROPERTY TAX t.t»VY 1. FtatelAmount levied (within permanent rate Iimit) ...........................................9 2. t_acat option operating tax ..............................................................................2 3. LaCai aption Capital project tax .......................................................................3 x. Levy for "Gap Bonds" .._ .................................................................................4 5. t.evy tar pension and disability abiigations ..................................................... S Subject to General Govemment Limits Rate -or~ Dollar Amount ~d.47 l:xdvded trbm MeasUte 5 LirrtttS D4IIar Amount of Bond Levv Ba. Levy far banded indebtedness from bands approved by voters priorta October 5, 244t ......................6a Bb. Levy for banded indebtedness from bonds approved by voters after October 6, 2441 ..........................8b 6C. Toial levy for banded indebtedness not subject to Measure 5 or f/reasure 54 {total of Sa + 5b} ............. tic PART il: RATE LIMiT CERTtFIGATEOfV ..........................................................7 7. Permanent rate limit in dollars and Bents per 59,444 ...................... ~~'~ 8. G7ate received eater approval far rate limit if new district ...........................................................................8 9. Estimated pemFanent rate limit far newly mergedJCOnsatEdated district ...................................................9 PART itt: SCHEpt3LE OF LOCAL OPTION TAXES-Enter alt local aption taxes on this Schedule. if there are mare than two taxes.._ attach a sheet showing the information #or each. Purgase {ppgratin , ca itat prp'@ct, or mixed} Crate votersapp€pvad local a lion baitcst measure First year teviect Ftnat year to be levied Tax amount -aw rate authorized rear voters pART tV: SPECfAL ASSESSMENTS, FEES, ANCt CEfARGES L}BSCripti0n Subject to General Government L'smitatian Excluded from Measure 5 Llmitafton 9 2 it fees, charges, ar assessments vrilt tae imposed on specific proper#y within your distract, You must attach a Complete listing of properties, by assessor's account number, to which fees. Charges, ar assessments wilt be imposed. Show the fees, charges, or assessments un#farmty imposed on the properties. if these amounts are not unifamF, show the amount imposed on each property. The authority for putting these assessments an ttte roll is ORS . ft*Fust be completed it yovttava anentry to pan tv.7 t54~6fle-013.7 {nee t2.06) (see ttte back far worksheet for €ines 6a, &b, and 6C} Fate w€th your assessor no Eater than,fULY t5, unless granted an extenstan in writing. L-94 City of Central Point This report is intended to promote the best possible management of public resources. You are welcome to keep this copy; however, if you no longer need it, p€ease return it to: Finance Department City of Central Point 14~ ~ 3rd Central Point, 4R 975{2 The Finance Department maintains a file of past documents. Your cooperation will help us save copying costs. City of Central Point L,-15 2~Q5~Q r~nu 1 tad ~f c.-~ c~lt entrr Pc~inf