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Home My WebLink AboutCM 021320 CITY OF CENTRAL POINT oregow City Council Meeting Minutes Thursday, February 13, 2020 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Absent Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Finance Director Steve Weber; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore, Police Captain Dave Croft, and Public Works Office Assistant Cyndi Weeks were also present. IV. SPECIAL PRESENTATIONS 1. RVCOG Annual Report Michael Cavallaro from Rogue Valley Council of Governments reports that members and employees are staying with RVCOG because the prices of programs has held and pay for employees is decent. He updated the Council on the various programs they provide: • Brownfields program is in its 3rd year of helping landowners determine soil quality of potentially hazardous land. • Senior Salmon Watch is a program for students to help keep track of salmon population. • Shake-alert earthquake warning program. • GIS drone program. • SOU degree program for aging services. V. PUBLIC COMMENTS - None VI. CONSENT AGENDA City of Central Point City Council Minutes February 13, 2020 Page 2 RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Michael Parsons, At Large AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons ABSENT: Neil Olsen A. Approval of January 23, 2020 City Council Minutes B. Approval of 2020 City Surplus List C. Jackson County Deadly Physical Force Plan VII. PUBLIC HEARING A. Second Reading -Ordinance No. , Amending the Central Point Zoning Map from TOD-EC (Employment Commercial) to TOD-GC (General Commercial) Zoning on 0.99 Acres Located at the Southeast Corner of Haskell and Pint Streets (37S2W10AA TL 6000 &6001) Community Development Director Tom Humphrey explained the difference between Employment Commercial and General Commercial in regards to the property at Haskell and Pine Streets. General Commercial would allow the owners of said property to make and sell a product at the location like the connecting buildings on the block. Rob Hernandez made a motion to move to second reading An Ordinance Amending the Central Point Zoning Map from TOD-EC (Employment Li Commercial to TOD-GC (General Commercial) Zoning on 0.99 Acres Located at the Southeast Corner of Haskell and Pine Streets) 37S2W10AA TL 6000 & 6001. RESULT: 1ST READING [UNANIMOUS] Next: 2/27/2020 7:00 PM MOVER: Rob Hernandez, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons ABSENT: Neil Olsen B. Resolution No. . A Resolution to Annex 3.44 Acres located at 3664 Grant Road and Identified on the Jackson County Assessor's Map as 372W10BC TL 2200 Community Development Director Tom Humphrey reported that there is a property on Grant Road that is not within the City limits. There is currently 1 home, an irrigation pond, and lots of trees on this 3.44 acres. The property owner has asked to be annexed into the City so he can build a subdivision. This parcel has been in the UGB since 1985. Mayor Williams opened the Public Hearing portion of the meeting. Larry Martin Taylor Road resident Mr. Martin stated that he fully supports the proposed annexation. He owns property across the road. City of Central Point City Council Minutes February 13, 2020 Page 3 Robin Garnica Mendolia Way resident Mr. Garnica lives behind the property and is concerned about drainage of the property during and after construction. Brett Moore Developer and property owner Mr. Moore confirmed that an irrigation line will be constructed to code and that they plan to save as many trees as possible that are currently on the property. Amy Moore property owner Mrs. Moore stated that she is determined to keep as many trees on the property as possible during construction. Mike Parsons made a motion to approve Resolution No. 1606, A Resolution to Annex 3.44 Acres located at 3664 Grant Road and Identified on the Jackson County Assessor's Map as 372W10BC TL 2200. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons ABSENT: Neil Olsen VIII. ORDINANCES, AND RESOLUTIONS A. Resolution No. . Supporting a "No-Build" Option for a Proposed interchange at Vilas Road and the Rogue Valley Expressway Community Development Director Tom Humphrey reminded the council that they had previously discussed a "no" option for the interchange at Vilas. This decision was based on the fact that costly improvements would need to be made and the result would affect traffic through Central Point. Central Point, Medford and Jackson County would be required to help with the cost of the interchange. The City of Central Point would also be required to make improvements to several intersections in our City limits and along Table Rock Road. Melody Thueson made a motion to approve Resolution No. 1607, Supporting a "No-Build" Option for a Proposed interchange at Vilas Road and the Rogue Valley. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward Ill SECONDER: Kelley Johnson, Ward II AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons ABSENT: Neil Olsen B. Resolution No. , Accepting the Lowest Responsible Bid from Express Excavation, Inc. for the Flannagan Park Parking Lot Project and Authorizing the City Manager to Execute a Contract Parks and Public Works Director Matt Samitore reported that the lowest bid for the parking lot at Flannagan Park came in at$39,900 from Express Excavation, Inc. City of Central Point City Council Minutes February 13, 2020 Page 4 Kelley Johnson made a motion to approve Resolution No. 1608, Accepting the Lowest Responsible Bid from Express Excavation, Inc. for the Flannagan Park Parking Lot Project and Authorizing the City Manager to Execute a Contract. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons ABSENT: Neil Olsen IX. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey reported that other than the above issues, the Planning staff reviewed risk assessment associated with the Hazard Mitigation Plan. RESULT: FOR DISCUSSION ONLY B. Water Account Change Over Notification Revisions Finance Director Steve Weber talked about a new letter to be sent to new home owners of properties with past due water balances that explains the lien process. It was suggested that either the amount owed or a copy of the final demand letter be included in each letter. RESULT: FOR DISCUSSION ONLY X. MAYOR'S REPORT Mayor Williams reported that he: • Attended the Medford Water Commission meeting. • Attended the Central Point Chamber of Commerce Denim & Diamonds Awards Dinner. • Attended the Medford Chamber Forum. • Jewett Elementary Kindness Assembly. • Will be meeting with Jeff Gudman, who is running for State Treasurer. Xl. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • Central Point resident Brandon Kimball died in a non-combat incident on Wednesday. He read into the record a statement explaining his military training. • He met with the Cow Creek Tribe about the proposed Medford Casino. • He attended the Denim & Diamonds Awards dinner. • A Centurylink proposal will be coming for a new franchise agreement. City of Central Point City Council Minutes February 13, 2020 Page 5 • The drawings for Pine & Hamrick intersection project are looking good. • There are ongoing concerns from a resident about the location of the restrooms at Bohnert Family Farm Park. • He will be working on the State of the City Address for next month's newsletter. • He has been working on a memorandum for new council member on-boarding. XII. COUNCIL REPORTS Council Member Melody Thueson reported that she attended: • The Chamber Denim & Diamonds Awards dinner. • A Professional Development course for all schools in Central Point. Council Member Rob Hernandez reported that he attended: • SOU Resource Center visit. • Denims & Diamonds dinner. • Friends of the Fair Foundation meeting. Council Member Taneea Browning reported that she attended: • Medford Chamber Forum. • Denims & Diamonds dinner. • Skyrman Pinecone on the Go event. Council Member Mike Parsons reported that he attended: • Planning Commission meeting. • Denims & Diamonds dinner. • Polar Plunge will be on Saturday. Council Member Kelley Johnson had no report this week. XIII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • The sidewalk on Scenic around the new Fire Station is finished but they are waiting on the weather to pave. • The Parks Commission Open House for the Community Center will be Thursday night. Police Chief Kris Allison reported that: City of Central Point City Council Minutes February 13, 2020 Page 6 • There was a shooting on Live Oak Loop. Both victims are alive but the suspect committed suicide. • There was a threat on Crater High School. After investigating, it was found to have started through social media. A juvenile was taken into custody and lodged at JDH for disorderly conduct. • Office Cassidy Walters will graduate from the Academy on the February 14, 2020. Community Development Director Tom Humphrey reported that: • We are hoping to get the results of the traffic analysis to support the UGB amendment next week. • We have received building permits for Dominoes, a car wash, and Home Instead. Finance Director Steve Weber reported that: • The software upgrade for Springbrook has caused a few issues with talking to the water meter software. • He is working on the Urban Renewal Budget. XIV. ADJOURNMENT Mike Parsons moved to adjourn, all said "aye" and the Council Meeting was adjourned at 8:30 p.m. The foregoing minutes of the February 13, 2020, Council meeting were approved by the City Council at its meeting of reinrucina9.7 , 2020. / / :::;' a1 Hanklliams i City Recorder \"//%