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Home My WebLink AboutCM 121219 CITY OF CENTRAL POINT oregoA City Council Meeting Minutes Thursday, December 12, 2019 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams Il. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Principal Planner Stephanie Holtey; Building Official Derek Zwagerman; Parks and Public Works Director Matt Samitore, Police Captain Dave Croft, and Public Works Office Assistant Cyndi Weeks were also present. IV. PUBLIC COMMENTS -None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of November 14, 2019 City Council Minutes VI. PUBLIC HEARING A. Ordinance No. , Amending CPMC Chapter 15.04, Building Code to Comply with Updates and References to New State Code Building Official Derek Zwagerman discussed a section of the Municipal Code Chapter 15 that needs to be updated to meet the new State code that goes into effect January 1, 2020. Kelley Johnson made a motion to move to second reading An Ordinance Amending CPMC Chapter 15.04, Building Code to Comply with Updates and References to New State Code. City of Central Point City Council Minutes December 12, 2019 Page 2 RESULT: 1ST READING [UNANIMOUS] Next: 1/9/2020 7:00 PM MOVER: Kelley Johnson, Ward II SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Motion to: Amend Set Back Requirements for Ordinance regarding Zoning Text Accessory Dwelling Unit (ADU) Neil Olsen was opposed to the change in the setback for the following ordinance and moved to keep the setback at 10 feet. RESULT: APPROVED [5 TO 1] MOVER: Neil Olsen, Ward I SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Parsons NAYS: Rob Hernandez RECUSED: Taneea Browning C. Ordinance No. , Zoning Text Amendments in various sections of the Zoning Ordinance to eliminate barriers to ADUs, comply with ORS 197.312, and provide more affordable housing options in the City. Environmental Services Coordinator Stephanie Holtey presented proposed amendments to several of the Zoning Ordinance sections to eliminate or ease barriers to accessory dwelling units on single family lots to allow more affordable housing options. Proposed amendments include 1) increase the size limits from 35% of house size to 50%, 2) eliminate the requirement for off-street parking, 3) limit building height to 25 feet, and 4) reduce rear yard setback from 10 ft. to 5 ft. She also explained that this is in response to legislation requirements from the State of Oregon to create more affordable housing opportunities. Taneea Browning stated that she had a potential conflict of interest and would not be participating in the discussion or vote on this item. Mike Parsons made a motion to forward the Ordinance approving amendments to various sections of the Central Point Municipal Code addressing Accessory Dwelling Units and Accessory Structures to a second reading at the January 9, 2020 Council Meeting as amended. RESULT: 1ST READING AS AMENDED [6 TO 0] Next: 1/9/2020 7:00 PM MOVER: Neil Olsen, Michael Parsons SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons RECUSED: Taneea Browning VII. ORDINANCES, AND RESOLUTIONS A. Consideration of Jail Service District City of Central Point City Council Minutes December 12, 2019 ri Page 3 RESULT: 1ST READING AS AMENDED [6 TO 0] Next: 1/9/2020 7:00 PM MOVER: Neil Olsen, Michael Parsons SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons RECUSED: Taneea Browning VII. ORDINANCES, AND RESOLUTIONS A. Consideration of Jail Service District City Attorney Sydnee Dreyer explains the two resolutions for the jail. One would be in case Talent continues to be excluded in the district with a slightly higher rate and one that would include all cities. This is simply the first step to create the district with many steps to follow. City Manager Chris Clayton presented that the tax rate would be $0.8547 per $1,000 if Talent is included in the district and $0.8719 per$1,000 if Talent is excluded. Jackson County Sheriff Nate Sickler presented the goals of the new jail. There will be 798 beds, allowing criminals to stay long enough to become stabilized and get the outside help from mental health services and improve outcomes. Chris Clayton brought up the fact that the tax rates will eventually fully fund the operations of the jail after the first 20 years. Resident Antone Pedersen came forward against the proposed jail. He is on a limited income and thinks that the focus should be on the cause of the increase of criminals instead of the jail. Mike Parsons made a motion to approve Resolution No. 1602, Approving a Jackson County Order to Initiate Formation of a Jackson County Law Enforcement Service District and Consenting to the Inclusion of City Territory Within the Boundaries of the District(Excluding Talent) RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Resolution No. . Approving a Jackson County Order to Initiate Formation of a Jackson County Law Enforcement Service District and Consenting to the Inclusion of City Territory Within the Boundaries of the District(All Cities) Rob Hernandez made a motion to approve Resolution No. 1603, Approving a Jackson County Order to Initiate Formation of a Jackson County Law Enforcement Service District and Consenting to the Inclusion of City Territory Within the Boundaries of the District(All Cities). City of Central Point City Council Minutes December 12, 2019 Page 4 RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. System Development Charge Agreement -South Haskell Street Extension in Chickory Village Parks and Public Works Director Matt Samitore stated that there are two properties on South Haskell that would finish the connection to Beall. Bob Fellows Construction has been working with the City regarding this project and has requested a cash payout instead of being issued credits due to the small size of the project. The total cash payment of $80,256.79 includes widening of the street, right of way costs, and upsizing of the waterline. Larry Martin stood up to say that he is in full agreement of the project and the proposal. It would relieve traffic at the Haskell and Pine intersection. Kelly Johnson made a motion to approve Resolution No. 1604, System Development Charge Agreement -South Haskell Street Extension in Chickory Village. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons VIII. MAYOR'S REPORT Mayor Williams reported that he attended: • Water Commission meeting • Community Christmas Tree Lighting • Medford Chamber Forum • A Cub Scout meeting IX. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He attended the Medford Chamber lunch at Asante. They will be investing $650 million in the region on projects such as a new cancer center, a women's and children's hospital, and a new behavioral health center. • Mike Quilty will be serving on the transportation committee again. • The City discussed the insurance coverage in regards to the IT breach we had and believe that many of the costs will be reimbursed by insurance. City of Central Point City Council Minutes December 12, 2019 Page 5 • Staff continues to work on strategic plan revisions and will be discussed on January 27th during the Study Session. • The City held its annual Benefits Fair on December 11th and it was well attended. • He attended the League of Oregon Cities training that was also well attended. • The City continues to work with the remaining property owner on S Haskell to move forward with that project. • Tom Humphrey is retiring at the end of this year, but will contract back with the City for 2020 with a reduced work week, which will produce a considerable cost saving while maintaining existing service levels. X. COUNCIL REPORTS Council Member Kelley Johnson reported that she attended: • Strategic Planning at Twin Creeks • Community Christmas Council Member Melody Thueson reported that she attended the League of Oregon Cities training. Council Member Rob Hernandez reported that he attended: • School Board meeting • Crater Foundation dessert auction • Southern Oregon Timber Industries banquet Council Member Taneea Browning reported that she attended: • Study Session and Strategic Planning at Twin Creeks • Fire District 3 board meeting • Community Christmas parade • Crater Foundation dessert auction • League of Oregon Cities meeting in Salem and Central Point Council Member Mike Parsons reported that he attended: • Chamber lunch • RVSS board meeting • Parks & Recreation committee meeting • Jail advisory meeting • Providence Festival of Trees City of Central Point City Council Minutes December 12, 2019 Page 6 • Community Christmas parade Council Member Neil Olsen reported that he attended: • The meeting at Twin Creeks • Community Christmas Xl. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore thanked the Council for all the support to Parks & Rec this past year. Police Chief Kris Allison reported that: • Detectives are involved in a homicide trial from a shooting in 2017. • A settlement from Greyhound bus to the family of the man killed came in at $18 million. • New F150 fleet vehicles to roll out soon. • School resource officers have their own vehicles with special graphics that include the orange school color of Crater. • CPPD is partnering with Southern Oregon Drivers Education for teen drivers at our training facility twice a week. • CPPD is getting ready to use a new report management system to make the station more automated. • The department's athletic association contributes to Crater Foundation in the name of Willie Mott. We were one of the first departments to join the program. XII. EXECUTIVE SESSION -ORS 192.660(2)(i) Employee Evaluations A. Motion to: Approve City Manager Contract Renewal City Manager Chris Clayton has a 2 year contract with the City through 2020. After his review, he is not asking for any changes. It was discussed that the average increase for similar City Managers is 3-4%, but no more than 6%. Mike Parsons made a motion to approve the City Manager Contract with an increase of up to 5%. RESULT: APPROVED [UNANIMOUS] MOVER: Neil Olsen, Ward I SECONDER: Michael Parsons, At Large AYES: Neil Olsen, Michael Parsons B. Motion to: Friendly Amendment for One Year Expansion of Contract Neil Olsen made a friendly amendment that there be a one year extension of the contract. Mike Parsons seconded. The New Contact should be for two year term. Mike Parsons and Rob Hernandez approved the amendment to the original motion. City of Central Point City Council Minutes December 12, 2019 Page 7 RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Rob Hernandez, At Large AYES: Rob Hernandez, Michael Parsons C. Motion to: Friendly amendment to increase pay from 5% to 6% Taneea Browning made a friendly amendment that the Mayor be given latitude to give up to a 6% increase. Mike Parsons seconded. Mike Parsons and Rob Hernandez approved the amendment to the original motion. RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Michael Parsons, At Large AYES: Taneea Browning, Michael Parsons D. Motion to: Final Motion on City Manager Contract. After the friendly amendments, the following motion was voted on: Moved to authorize the Mayor to adjust the City Manager's pay increase to between 5-6% and extend the contract to 2021. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons XIII. ADJOURNMENT Neil Olsen moved to adjourn, all said "aye" and the Council Meeting was adjourned at 9:07 p.m. The foregoing minutes of the December 12, 2019, Council meeting were approved by the City Council at its meeting of -vcs.� Q. 9. Dated: � 1 2.D2b Mayor Hank Williams ATT City Recorder