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HomeMy WebLinkAboutCM 102419 CITY OF CENTRAL POINT oregoH, City Council Meeting Minutes Thursday, October 24, 2019 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Taneea Browning Ward IV Present Rob Hernandez At Large Excused Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance Director Steve Weber; Police Captain Dave Croft; Parks and Public Works Director Matt Samitore; and City Recorder Deanna Casey. IV. SPECIAL PRESENTATIONS 1. Safety Award Presentation City Manager Chris Clayton stated that the City of Central Point takes safety seriously and we have been recognized with three awards this year. We received the Gold Safety Award by the League of Oregon Cities in September. At the 2019 Southern Oregon Occupational Safety & Health Conference we received the Safety Committee Recognition Award. Desiree Badizadegan was also awarded the Safety Committee Champion Award. The Safety Committee Champion Award recognizes a safety committee member who has demonstrated an outstanding commitment to safety and health in their organization. Our Workplace Safety Manager, Sam Patrick will start with the City on November 5th. We are very proud of all our Safety Committee members and employees. V. PUBLIC COMMENTS - None VI. CONSENT AGENDA City of Central Point City Council Minutes October 24, 2019 Page 2 RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Browr g, Parsons EXCUSED: Rob Hernandez A. Approval of October 10, 2019 City Council Minutes B. Council Meeting Cancellation VII. ORDINANCES, AND RESOLUTIONS A. Second Reading - Ordinance Amending 12.36 in part regarding Trees Parks and Public Works Director Matt Samitore presented amendments to Central Point Municipal Code 12.36 regarding trees. Staff has been approached by several homeowners and HOA's requesting additional flexibility to allow removal of street trees and frontage trees which drop fruit or nuts in the public right of way. Some of these trees can become a tripping hazard by dropping fruit or nuts and staining the sidewalks. There are also issues with roots tangling around irrigation lines and public infrastructure. Currently our code does not allow property owners to remove these trees even with application for removal to the City. We have no language in the code allowing the removal of these types of tree issues. There was discussion to adjust recommended amendments to include removal of trees that interfere with infrastructure public or private, and avoidance of hazardous trees planted in town. There was discussion regarding who could submit an application to remove a Street or Frontage Tree when the property is owned or maintained by a homeowners association. There was discussion of why it is important to include private property trees in sections of this code to help keep the peace at times between neighbors when one person's trees/plants encroach on another person's property. Frontage trees were planted as part of the application process and should not be removed by the property owner unless there are issues with that specific tree. They would need to complete an application to the city for review before removing. The City Attorney will adjust the definition of nuisance trees to include trees that are not thriving. She will add language clarifying the definition of frontage trees which are trees approved as part of a land use application approval. She will also review language to allow removal of trees if they are damaging infrastructure, irrigation systems and/or utilities. She will review any public/private references within the ordinance. Matt Epstien, Grand Oak resident Mr. Epstien showed the Council a sprinkler head that was surrounded by roots from one of the offending trees. He stated that it would be nice to allow property owners to remove the trees that are causing issues with their infrastructure. Kelley Johnson moved to second reading an Ordinance Amending Central Point Municipal Code Section 12.36 in Part Regarding Trees with revisions as discussed. City of Central Point City Council Minutes October 24, 2019 Page 3 RESULT: 1ST READING [UNANIMOUS] Next: 11/14/2019 7:00 PM MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Browning, Parsons EXCUSED: Rob Hernandez B. Second Reading -Ordinance No. , Amending CPMC 8.38.010 regarding Garbage Removal Mr. Clayton stated that there were no recommended changes to the Ordinance making clarifications to the Garbage Removal Ordinance that owner, tenant, or a person in control of property is responsible to subscribe to and pay for weekly refuse removal. However, language has been included providing that in the event of a dispute, the owner is ultimately responsible to comply with the code. Kelley Johnson moved to approve Ordinance No. 2061, Amending Central Point Municipal Code Section 8.38.010 Regarding Garbage Removal Required. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Browning, Parsons EXCUSED: Rob Hernandez C. Resolution No. , Consenting to Assignment of Telecommunication Franchise Agreement Hunter Communications, Inc., and Authorizing the City Manager to Execute a Letter Reflecting Same City Attorney Sydnee Dreyer stated that we have been notified by Hunter Communications that it is under contract on an acquisition of a majority share of its interest which is schedule to close the first quarter of 2020. If the transaction closes Hunter would remain in place and continue to operate its infrastructure, but the purchaser would become the majority owner of the company. In the event the transaction closes, Hunter Communications seeks the city's approval of the transfer of a majority of its interest, per the terms of the Franchise Agreement dated January 2014. Hunter has provided a letter for the city's signature acknowledging that 1) the city consents to the assignment or transfer 2) any notice requirement is deemed satisfied and 3) the city's consent is conditioned upon Hunter closing the transaction in 2020. Kelley Johnson moved to approve Resolution No. 1600, A Resolution Consenting to Assignment of City of Central Point Telecommunications Franchise Agreement with Hunter Communications, Inc. and Authorizing the City Manager to Execute a Letter Reflecting Same. City of Central Point City Council Minutes October 24, 2019 Page 4 RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Browning, Parsons EXCUSED: Rob Hernandez VIII. BUSINESS A. Motion to: Council President Appointment Mayor Williams asked for nominations for Council President. This position would fill in for the Mayor if he were unable to attend a meeting. Mike Parsons nominated Taneea Browning to be Council President. There were no other nominations. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Browning, Parsons EXCUSED: Rob Hernandez B. September 30, 2019 Financial Statements Finance Director Steve Weber presented the September 30, 2019 Financial Report. He updated the council on revenue and expenditure line items. Overall city funds are in line with the budgeted amounts for this time of year. General Fund revenues are in line with expectations as more significant property tax receipts won't be in until November and the financing of the Community Center is budgeted for the second year of the biennium. Expenditures for the General Fund are at 11.66% of the budgeted amount. Street Fund revenues are at 11.14% of the budgeted amount and expenditures are at 14.21% The revenue percentage is impacted by the financing of the new Public Works corporation yard which was budgeted in the second year of the budget. Building Fund continues to show strong revenue totals that are exceeding expectation for the biennium. Water Fund revenues are 14.11% with expenditures at 12.87%. The charge for services revenue line item is treading slightly higher due to the warm weather. The expenditure total is higher due to the purchase of the Haskell Street Public Works Yard property. Taneea Browning moved to accept the September 30, 2019 financial statements as presented. City of Central Point City Council Minutes October 24, 2019 Page 5 RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Kelley Johnson,Ward II AYES: Williams, Olsen, Johnson, Browning, Parsons EXCUSED: Rob Hernandez C. Planning Commission Report Parks and Public Works Director Matt Samitore presented the October 15, 2019 Planning Commission Report: • The Commission continued a Public Hearing for a Site Plan and Architectural Review application for the development of an oil change facility and car wash to be located on the corner of Table Rock and Biddle Road. It was agreed that an additional two weeks was necessary and that this item would be presented at the November Planning Commission meeting for further action. The applicant submitted a letter authorizing the city to exceed the State's 120 day permit processing rule. • The Commission held a public hearing to consider modifications to approved plans and conditions of approval for an existing stealth-designed telecommunication facility located on Penninger Road. The current cell tower was designed to resemble a flag pole. The commission approved the modification to increase the circumference of the pole to accommodate a new updated antenna in order to maintain user service in this area. a Council Member Parsons would like to see a flag pole installed at that location so they can still fly the USA Flag. RESULT: FOR DISCUSSION ONLY IX. MAYOR'S REPORT Mayor Hank Williams reported that he attended: • The Medford Water Commission meeting. • The Council Study Session for the Strategic Plan. • The Medford Chamber Forum. • Central Point Greeters. • A Fair Board Meeting and volunteer recognition event. • The Rogue Creamery celebration for the World's Best Cheese. There were 4000 entries and the Rogue Creamery received the award for their 2019 vintage Rogue River Blue Cheese. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He signed the latest quarterly payment for school excise tax of $111,000. The City collects this fee and forwards it on to the school district as per state mandate. We would like to see an accounting of where this money is being spent, which is also a state requirement. City of Central Point City Council Minutes October 24, 2019 Page 6 • We have filled the new Safety Manager Position. That person will start the first week of November. • The Council Chambers are about 85% complete. The final cleanup is next Tuesday. • He attended the Rogue Creamery celebration yesterday. • The online survey for the Strategic Plan has specific questions for school district kids. • We have had some email issues this week due to a virus in the system. The IT Department has been working hard to get it cleared up. • Next week the Medford Water Commission will be having a meeting to discuss a rate increase. • Environmental Services Technician Mike Ono did a great job helping Mountain View Plaza with a private sanitary sewer system issue and their pumps. He was able to get them in touch with someone to pump out their vaults. DEQ was notified and issued a fine. It could have been much worse if Mr. Ono had not been available. • Jackson County will be submitting two resolutions for approval regarding the new Jail proposal in December. • He met the new Superintendent for the Medford School District. • The Parks and Rec Department are looking for speakers at the Veterans Day event. They hope to have the new updated drawings for the Dennis Richardson Memorial. XI. COUNCIL REPORTS Council Member Taneea Browning reported that: • She attended Greeters at the Airport. • She attended the Study Session. • The Visitors Center is working with the City on new involvement for businesses at the Community Christmas this year. Council Member Mike Parsons reported that: • He attended the Jail Advisory Committee meeting. • He attended the Study Session and the Planning Commission meeting. Council Member Kelley Johnson reported that she attended the Study Session. Council Member Neil Olsen reported that he attended the Planning Commission meeting and the Study Session. XII. DEPARTMENT REPORTS City Attorney Sydnee Dreyer reported that the Department of Justice and ODOT are asking us to hold some dates for mediation with TYLNN. City of Central Point City Council Minutes October 24, 2019 Page 7 Parks and Public Works Director Matt Samitore reported that: • there are approximately 1.15 Million in overages for the Twin Creeks Rail Road Crossing because of the delays with TYLNN. We hope to be receiving some of those funds back. • They have a list of small projects moving forward for the winter months. • Public Works employee Mike Blake has won another award from Gadgets and Gimmicks again this year. Captain Dave Croft reported that: • Cassidy Walters and Alyssa Herron are our two newest Police Officers, they will be attending the Police Academy this fall. We should have all our vacant positions fill in the Spring. • Our new design patrol car is out on the streets now. • Yesterday afternoon a driver had a medical incident and crossed Hwy 99 driving into the Wash-N-Go Depot office. Luckily no one else was hurt in this incident. Finance Director Steve Weber reported that: • The hotel/motel tax audit went well with LaQuinta, they have new software as of June and over reported tax revenue. We will need to issue a refund to them. • He will be providing the Annual Financial Statement at December Council meeting. • We have received property tax levy notices. They are lower than we anticipated. He is researching to see if Pear Valley and Smith Crossing structures were assessed too low. The Urban Renewal District assessments came in higher than anticipated. XIII. ADJOURNMENT Mike Parsons moved to adjourn, Neil Olsen seconded and the meeting was adjourned at 8:10 p.m. The foregoing minutes of Ihe October 24, 2019, Council meeting were approved by the City Council at its meeting of (1>V. t -1 , 2019. Dated: jihybq , I z2� / Mayor Hank Williams ATTE' ity Recorder ,