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HomeMy WebLinkAboutCM071119 CITY OF CENTRAL POINT oregw City Council Meeting Minutes Thursday, July 11, 2019 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Brandon Thueson Ward Ill Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Parks and Public Works Director Matt Samitore; Community Development Director Tom Humphrey and City Recorder Deanna Casey. IV. SPECIAL PRESENTATION Presentation Regarding New Central Point Police Motorcycle Chief Kris Allison is proud to recognize and introduce Motorcycle Officer Lou Fulmer. This project started in 2004 when we started thinking about getting a motorcycle unit. This program will focus on traffic enforcement, safety, and education. His first official ride was in the 4th of July parade last week. He did a great job showing the skills it takes to be a motorcycle officer. V. PUBLIC COMMENTS Scott Sharpe, Southern Oregon Archery Mr. Sharpe is concerned with events that have been effecting the businesses downtown. Most recently people lining chairs up two days prior to the parade. This year there were no issues, but in the past a citizen got out of a car parked at the curb and got tangled in the chairs. He is asking the Council to put in restrictions of when they can set their chairs out. He is also frustrated with the increase of events that close down Pine Street. He asked that some of these events be moved to a park and not close down our main street. VI. CONSENT AGENDA City of Central Point City Council Minutes July 11, 2019 Page 2 RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of June 27, 2019 City Council Minutes B. Street Closures for Dare to Cruise VII. ITEMS REMOVED FROM CONSENT AGENDA - None VIII. ORDINANCES, AND RESOLUTIONS A. Ordinance Updating and Adopting the Employment Buildable Lands Inventory (BLI), an adjunct to the Land Use Element. Community Development Director Tom Humphrey explained that the public hearings have been conducted and the council moved to second reading an ordinance adopting the Employment Buildable Lands Inventory (BLI) to the Land Use Element on June 27, 2019. There were no changes recommended at the first reading. The Employment BLI tracks the development status of the City's employment lands by land use classification and zoning district. Kelley Johnson moved to approve Ordinance 2058, An Ordinance Updating and Adopting the Employment Buildable Lands Inventory (2019-2039), Central Point Comprehensive Plan Land Use Element. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Ordinance Updating and Adopting the Central Point Comprehensive Plan Economic Element(2019-2039). Mr. Humphrey explained that on June 27, 2019 the City Council passed to second reading an Ordinance updating the Economic Element of the Central Point Comprehensive Plan. Public hearings were held at the Planning Commission and City Council meetings in June. The Economic Element provides a forecast of employment growth opportunities over a 20-year planning period and identifies the associated employment land needs in accordance with Statewide Planning Goal No. 9. This update was initiated in response to interest in expanding the Urban Growth Boundary for commercial land. There were no recommended changes at the first reading. Brandon Thueson moved to approve Ordinance No. 2059, An Ordinance Updating and Adopting the Central Point Comprehensive Plan Element. City of Central Point City Council Minutes July 11, 2019 Page 3 RESULT: APPROVED [UNANIMOUS] MOVER: Brandon Thueson, Ward III SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Resolution No. , A Resolution Accepting the Lowest Responsible Bidder for the Hazel and Third Street Waterline Project and Authorizing the City Manager to Execute a Contract. Parks and Public Works Director Matt Samitore explained that the city conducted a formal bidding procedure for the 3rd and Hazel Waterline Replacement project. The project will increase the functionality of the area's existing waterline infrastructure and make the water system in this area more controllable from a pressure point standpoint. This project was budgeted in the 2019-2021 water fund budget. The city received two bids with Knife River coming in as the low bidder at $64,870.00. The bid is under the Engineer estimate of$78,875.00. Kelley Johnson moved to approve Resolution No. 1590, accepting the lowest responsible bidder for Hazel and 3rd Waterline Project and Authorizing the City Manager to execute a contract. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons D. Resolution No. , Approving the Forth Addendum to Solid Waste Collection Franchise Agreement City Manager Chris Clayton explained that Rogue Disposal & Recycling (RDR) operates under franchise agreements with various cities and Jackson County. The franchise agreement calls for a periodic rate review to occur every five years and provides for annual CPI adjustments to the Service Rate Schedule. The annual CPI increase does not take into account items such as equipment purchases and maintenance, fuel, employee wages, insurance, and waste disposal. In order to avoid the need for large adjustments to rates arising from the divergence in changes in the CPI versus changes in actual cost, they have engaged the Northwest Economic Research Center to construct an alternative price index that reflects the changes in RDR's franchise expenses more accurately than the CPI. He explained the new rate index should help avoid large increases every five years. There was some discussion clarifying rules and change options for the Franchise agreement. Gary Penning, Director of Governmental Affairs & Marking for RDR answered questions regarding service and operations. Brandon Thueson moved to approve Resolution No. 1591, A Resolution Approving the Fourth Addendum to Solid Waste Collection Franchise Agreement. City of Central Point City Council Minutes July 11, 2019 Page 4 RESULT: APPROVED [UNANIMOUS] MOVER: Brandon Thueson, Ward III SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons IX. BUSINESS A. Dennis Richardson Memorial Update Parks and Public Works Director Matt Samitore presented the Adhoc Committee recommendation for the Dennis Richardson Memorial located at Don Jones Memorial Park. He presented the drawings for the proposed memorial to be located near the Oregon War Memorial site. It would be a series of water features and sitting locations made of stone. There could be phrases inscribed on the stone Mr. Richardson liked or said throughout his time in government. The city will present the drawing to his family and ask if they would like to help with the color options. We are happy with this layout as it fits well with the War Memorial. Our next steps will be to get confirmation from the family and cost estimates. RESULT: FOR DISCUSSION ONLY B. Downtown Street Banner Discussion Mr. Samitore explained that staff has been asked by some of the business community to look into the option of changing the orientation of the street banners that are located on the pedestrian scale poles in the downtown. The current orientation is on the sidewalk side. Some of the business signs are partially obstructed with the current configuration. The height of the poles do not allow for the banners to be over the street side. If the orientation was changed there could be conflict with commercial truck traffic. He presented four options to the Council. 1. Relocate the banners and put them on corner poles only. The corner poles are 18 feet in height and can accommodate the higher location. The corner poles would be locates at 1st, 3`d and 5th Street. 2. Remove the banners. 3. Purchase new poles. We would need to budget for 16' poles which could accommodate the banners. This would be at a significant cost to the city. 4. Leave the banners where they are currently located. There was discussion that the Council originally chose the 14 foot poles for better pedestrian lighting. There are currently three businesses asking to remove the banners. They discussed the benefits to all options but overall decided that we would wait a couple of months and get feedback from more business owners and then return to the council next spring. RESULT: FOR DISCUSSION ONLY C. 2020 Strategic Plan Update Ad-Hoc Committee Mr. Clayton explained that it is time to update our Strategic Plan. The current plan City of Central Point City Council Minutes July 11, 2019 Page 5 concludes in 2020 and this is an essential document to help the city continue in the right direction. We have retained a consultant to facilitate the process which will begin later this year and will include several stages involving city staff, city council, and members of the public. To begin the process staff is recommending the council appoint an adhoc committee of council members to work with the consultant. The funds for this project are included in the 2019-2021 biennial budget. Brandon Thueson moved to appoint Mike Parsons, Kelley Johnson, and Taneea Browning to the Strategic Plan Adhoc Committee. RESULT: APPROVED [UNANIMOUS] MOVER: Brandon Thueson, Ward Ill SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons X. MAYOR'S REPORT Mayor Williams reported that he attended: • Sherm Olsrud, Founder of Sherm's Markets, Memorial service. • 4th of July parade and Boomfest celebration. • The ribbon cutting for Pfaff Park playground re-opening. • The FFA/4H auction last night. The City of Central Point and the Central Point Rotary joined forces and bought a pig. He plans to attend this weekend and purchase a steer. Xl. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He attended the Pfaff Park ribbon cutting. There was a great turn out. • The power outage on Hwy 99 and surrounding area today was caused by a car hitting a power pole. • They have received both positive and negative comments about the 4th of July. • The city has been working with the owner of a nuisance property on Oak Street. The property is mostly cleaned up. There is a property at 500 Hemlock we will be working on next. • Monday he attended the Chamber Lunch forum where they had the State of the City address for Medford. • Starting Saturday he will be out of office for two weeks. • He is requesting an executive session tonight. XII. COUNCIL REPORTS City of Central Point City Council Minutes July 11, 2019 Page 6 Council Member Brandon Thueson stated that he attended the Richardson Adhoc Committee meetings and the Jackson County Jail committee meetings. Council Member Rob Hernandez reported that he attended the Richardson Adhoc Committee meetings and the 4th of July parade. Council Member Taneea Browning reported that: • It was nice to attend the 4th of July Parade and Boomfest as a Council member and not a Chamber Director this year. • She attended a meeting with Travel Medford and Travel Oregon. They are working on incorporating our local farms onto a tour. • She attended the ribbon cutting at Pfaff park. • She attended the Chamber lunch forum. • SOREDI has been talking about start-up businesses. Council Member Mike Parsons reported that: • the 4th of July parade fly over was awesome. Their timing was perfect this year. Boomfest was great again this year. • He attended the ribbon cutting at Pfaff park • He joined the Police Department during a Greenway Sweep this week and spent two hours with Officer Jones on the Greenway. He was impressed with his interaction with the illegal campers. Council Member Neil Olsen participated in the Run 4 Freedom and events at Pfaff Park. XIII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that: • He will be attending a Profiles Magazine meeting about growth and the strategic plan. • They will have a new Community Planner on Monday. • They expect to get approval of the concept plan for CP2B through the MPO next week. They are waiting for feedback from ODOT regarding the UGB Expansion. Police Chief Kris Allison reported that: City of Central Point City Council Minutes July 11, 2019 Page 7 • She was amazed at how many people lined the streets for the 4th of July parade. They did not have any calls for service during the event or the park events after the parade. Complaints that were received this year were about illegal fireworks; calls regarding chairs along Pine Street blocking the entrances to businesses; and concerns about the street sweepers coming close to citizens on 2nd street at the end of the parade. Mr. Parsons received a call about the Hispanic float not displaying an American flag. Ms. Johnson received complaints about the chairs and that the Hispanic community didn't have the US Flag displayed. Mr. Hernandez recommended we limit the time frame for the chairs to line Pine Street. Mr. Clayton said that we could put out some guidelines next year regarding times, and rules about blocking parking lots or handicap ramps. He will provide some recommended language that allows the chairs to set up after 5:00 pm the night before the parade. • Officers served a search warrant today on a problem property. They made several arrests for narcotics and weapons. The neighbors came out and thanked the officers for removing those individuals. • Operation Safe Greenway happened today. We will continue to do the Greenway sweeps to keep our citizens safe. • Officers helped with the accident on Hwy 99 today that took out the power for a good portion of Central Point. • Today we celebrated JD Day's Alive day, a year ago JD was injured while on active duty. Parks and Public Works Director Matt Samitore recognized the volunteer groups for their help with the 4th of July events. There will be a meeting on Monday with Knife River to get an update on signal poles and completion date for the rail crossing. XIV. EXECUTIVE SESSION -ORS 192.660(2)(e) Real Property Transactions Neil Olsen moved to Adjourn into Executive Session under ORS 192.660(2)(e) Real Property Transactions. Brandon Thueson seconded. All said "Aye" and the meeting was adjourned to Executive Session at 8:39 p.m. Council returned to regular session at 9:02 p.m. No further action was taken. XV. ADJOURNMENT Kelley Johnson moved to adjourn. Rob Hernandez seconded. All said "aye" and the meeting was adjourned at 9:02 p.m. The foregoing minutes of the July 11, 2019, Council meeting were approved by the City Council at its meeting of9. Wvtusl-��2otq ,� Dated: gigiiq Mayor Hank Williams ATT . City'ecorder