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HomeMy WebLinkAboutCM 062719 CITY OF CENTRAL POINT ore City Council Meeting Minutes Thursday, June 27, 2019 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Excused Kelley Johnson Ward II Late 7:05 PM Brandon Thueson Ward In Excused Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Also in attendance were City Manager Chris Clayton; City Attorney Dan O'Conner; Police Captain Dave Croft; Parks and Public Works Director Matt Samitore; Principal Planner Stephanie Holtey; and City Recorder Deanna Casey. IV. PUBLIC COMMENTS Julian Cordle Jr. Comets Soccer Program Mr. Cordle explained the background of the Jr. Comets soccer program and Central Point specific programs. They were surprised with the amount of kids who registered and by the time registration closed there were 13 teams. The games they have bring people in town, which helps tourism. They were able to accommodate so many teams with the help of the great city Parks staff. They hope to have access to more fields in the fall and would like to ask other programs who use city facilities provide practice and game schedules for the entire season. This way they can all take advantage of the fields without conflicts. They want to be good stewards of the fields and facilities, and hope all the other coaches and organizers feel the same. V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Kelley Johnson, Ward II AYES: Williams, Johnson, Browning, Hernandez, Parsons EXCUSED: Neil Olsen, Brandon Thueson A. Approval of June 13, 2019 City Council Minutes City of Central Point City Council Minutes June 27, 2019 Page 2 B. Street Closures for 4th of July VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. PUBLIC HEARING A. Ordinance Updating and Adopting the Employment Buildable Lands Inventory (BLI), an adjunct to the Land Use Element. City Manager Chris Clayton read the legislative pre-hearing statement. There were no conflicts of interest declared. Principal Planner Stephanie Holtey presented the Employment Buildable Lands Inventory (BLI). This document tracks the availability of vacant and redevelopable employment lands likely to be developed over the next 20-years. It represents the distribution of buildable acres by parcel size and employment use category. The Employment BLI is used in assessing the City's economic opportunities in the Economic Element. She reviewed the location and amount of property that is available and listed in the document. Maps are available in the document that will be used to locate and identify property for future development. Mayor Williams opened the public hearing. No one came forward and the public hearing was closed. Michael Parsons moved to second reading an Ordinance Updating and Adopting the Employment Buildable Lands Inventory (2019-2039), Central Point Comprehensive Plan Land Use Element. RESULT: 1ST READING [UNANIMOUS] Next: 7/11/2019 7:00 PM MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Johnson, Browning, Hernandez, Parsons EXCUSED: Neil Olsen, Brandon Thueson B. Ordinance Updating and Adopting the Central Point Comprehensive Plan Economic Element (2019-2039). City Attorney Dan O'Conner stated that the public hearing statement applies to this item. Mrs. Holtey stated that the Economic Element provides a forecast of employment growth opportunities over a 20-year planning period and identifies the associated employment land needs. The current update is in response to interest in expanding the UGB for commercial land and accounts for changes to the City's forecast population, availability of buildable lands, and economic trends for the nation, state, region and city. The city is poised to experience growth across all employment categories over the next 20-years and is especially well suited to City of Central Point City Council Minutes June 27, 2019 Page 3 accommodate growth in specialty foods, trucking and transportation, healthcare and retail services. At this time the city has a surplus of industrial acreage but has a need for additional land to accommodate growth in commercial and institutional land use categories. Mayor Williams opened the public hearing. No one came forward and the public hearing was closed. Kelley Johnson moved to second reading an Ordinance Updating and Adopting the Central Point Comprehensive Plan Economic Element. RESULT: 1ST READING [UNANIMOUS] Next: 7/11/2019 7:00 PM MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Johnson, Browning, Hernandez, Parsons EXCUSED: Neil Olsen, Brandon Thueson VIII. ORDINANCES, AND RESOLUTIONS A. Resolution No. . Approving the Award of a Contract for the City Council Chambers Renovation Project City Manager Chris Clayton explained that city staff has planned, designed, and budgeted for the upgrade of the City's Council Chambers. Based on an intermediate procurement process conducted earlier this year, staff recommends the City Council Chambers Renovation Project be awarded to Outlier Construction, LLC., in the amount of$149,006.00. The city budgeted $150,000 for this project and feel there is a low risk of project cost overruns. Rob Hernandez moved to approve Resolution No. 1589, Authorizing the City Manager to Execute a contract with Outlier Construction, LLC., for the City Council Chambers Renovation Project in the amount of$149,006.00. RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Johnson, Browning, Hernandez, Parsons EXCUSED: Neil Olsen, Brandon Thueson IX. BUSINESS A. Community Center -Ad Hoc Committee Recommendation Parks and Public Works Director Matt Samitore thanked his staff for their hard work and keeping this project going. The job of the AdHoc Committee was to prioritize the amenities of a Community Center with the monies potentially available for construction. The committee focused on the building and determined that a pool could not be funded at this time. He explained what the facility could be used for and the amenities that the committee would like to see City of Central Point City Council Minutes June 27, 2019 Page 4 included. The Adhoc Committee recommends moving forward and hiring a consultant. We have budgeted for the next steps in the 2019-2021 FY Budget. The recommendation is to hire a consultant to put together a series of diagrams and cost estimates. Once prepared, there will be a series of open houses and discussions to gauge community support and bring back a formal recommendation. We have budgeted $75,000 for the design process. Council Member Rob Hernandez would like to work with the consultant. He stated that the design in the Council packet is based on the ABK gym. There are opportunities for private public partnerships to help reduce the cost of the project. Rob Hernandez moved to hire the Consulting Architect for the proposed community center. RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Johnson, Browning, Hernandez, Parsons EXCUSED: Neil Olsen, Brandon Thueson B. Parks Banking - East Side Transit Oriented Development Mr. Samitore explained the concept of planning a larger park on the east side of town instead of several smaller pocket parks which are more expensive for the city to maintain. We would like to approach the developers and property owners in the area of the East Side TOD between Hamrick, and Gebhard Roads to plan one regional park. Developers would pay the City for the price per square foot of a small park, those funds would go into a separate parks reserve fund. The fund would be used to acquire land around the White Hawk Development in order to expand the park in the future. Land negotiations would need to occur with both the Picollo and Himmelman estates for this option to be viable. We estimate the area would need to be a 2 - 3 acre park. The Park commission reviewed the idea in May and recommended the idea be forwarded to the City Council. If we have one larger park the developers can utilize their property better without the need to plan a small park. Council agreed this was a good option and would like to see staff work with the developers and property owners on this concept. I RESULT: FOR DISCUSSION ONLY X. MAYOR'S REPORT Mayor Williams reported that he attended the Central Point Greeter's at the MakerSpace building. City of Central Point City Council Minutes June 27, 2019 Page 5 XI. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • The items planned for the July 1, 2019 Study Session will not be ready in time. Staff would like to cancel that Study Session and add those items to the July 11, 2019 City Council meeting. • This week staff met with Brown and Brown Northwest to review our insurance for the coming year. • The 4th of July is next week with the Freedom Fun Run, Parade, Community events at Pfaff Park and Boomfest at the Expo. • He signed the closing documents today for the Public Works Corporation yard. We should receive the deed next week. • We received a letter from the Teamsters this week regarding PERS Reform bill 1049. The Union is wanting to bargain because of the loss employees will see on their paychecks. • Governor Brown signed a new work place fairness act. Employers will be limited to confidentiality claims. The time for filing a harassment claim has changed giving the employee more time to file a claim. These issues will need to be updated in our employee policies book. • City of Medford is asking for a letter of support for transportation improvements on Foothills Road. • The people currently leasing the Upton Road property have offered to purchase the property before the three year lease is up. XII. COUNCIL REPORTS Council Member Rob Hernandez stated that he has been asked to be on the new facility committee for the School District. Council Member Taneea Browning reported that she attended: • An LOC Board meeting. • Greeter's at CraterWorks. • An RVCOG meeting yesterday. They talked about the drone program. They will be able to provide panoramic; 3D; infrared, Arial, topography and vegetated health photos. • SOREDI Small cities meeting with consultants. Council Member Mike Parsons reported that he attended the RVSS meeting and did an interview with KOBI regarding the Central Point VIPS and vacation check program. City of Central Point City Council Minutes June 27, 2019 Page 6 XIII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • Pfaff Park playground is complete and open for use. • The Bonhert Family Farm Park is getting close to being complete. • We will have the Freedom Fun Run, Parade, and events in Pfaff park on the 4th BoomFest will be great, as sponsors we will have access to the sky box and VIP Tent. • The poles for the signal at the rail crossing will be here soon. Once the signal is up and running we can open the crossing to the public. The city will need to do some work on the Pacific Power property, however working through their legal department has been a challenge. Police Captain Dave Croft reported that: • Central Point Patrol officers have been very busy. There have been several traffic stops where we have obtained drugs, cash and a fire arm. We have taken some very bad people off the street over the last few weeks. • They have been focusing on the 4th of July by doing sweeps on the greenway and getting things cleaned up and ready for BoomFest and fire season. Principal Planner Stephanie Holtey reported that: • The Department is continuing to work on UGB application. We have decided to run the two components of the application together. • We are working on a site plan review for a large project on the corner of Table Rock and Biddle Road. • They have cancelled the July Planning Commission and CAC meetings. • They will be welcoming a new Community Planner to the Department in July. XIV. EXECUTIVE SESSION - None XV. ADJOURNMENT Taneea Browning moved to adjourn. Kelley Johnson seconded. All said "aye" and the meeting was adjourned at 8:30 p.m. The foregoing minutes of the June 27, 2019, Council meeting were approved by the City Council at its meeting of July 11, 2019. Dated: ' 7J t t I iq L G G J Mayor Hank Williams City of Central Point City Council Minutes June 27, 2019 Page 7 ATTES . City Recorder