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HomeMy WebLinkAboutCM111501CITY OF CENTRAL POINT City Council Meeting Minutes November 15, 2001 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, and Donna Higginbotham were present. Dennis Richardson and Bill Stults arrived at 7:04 City Attorney Doug Engle; Senior Public Works Technician Chris Clayton; Finance Director Bill Brugger; Police Chief Mike Sweeny; Planrnng Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of October 25. 2001. City Council Minutes David Gilmour made a motion to approve the minutes as presented. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES Merry Hart, Forest Glen Drive Mrs. Hart asked the Council for an update on the intersection of Isaac & Marilee Streets. Senior Public Works Technician Chris Clayton stated that Public Works Department and the Police Department have reviewed the signs at Isaac and Marilee Streets and recommend removal of the two stop signs on Marilee at Isacc Street. Dennis Richardson and Bill Stults arrived at 7:04 p.m. Police Chief Mike Sweeny stated that this recommendation is at the request of the residents who have approached the Council. A technical study was not done to determine the safety or feasibility of the removal of the stop signs. He does not feel that the removal of the signs will be a traffic problem but would like the record to show a traffic study was not conducted for the decisions to install or remove these signs. Bill Stults made a motion to remove the Stop signs on Marilee Avenue at Isacc Way. Kay Harrison seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, abstain; Bill Stults; yes. Motion Passed. Mr. Richardson abstained due to arriving late. Mayor Walton closed the Public Appearances portion of the meeting. City of Central Point City Council Minutes November 15, 2001 Page 2 VII. BUSINESS A. Resolution 926, A Resolution of Intent to Amend Comprehensive Plan (Humphrey) Planning Director Tom Humphrey explained that staff conducted a number of meetings in Septemberand Octoberwith property owners east of Hamrick Road and north of East Pine. The goal was to come up with a sub-area plan for the area and to use this plan to guide current and future development proposals. These proposals are intended to serve as the basis for changes to the Comprehensive Plan and Zoning Ordinance that would be required to establish a neighborhood land use plan for the area including new access from Hamrick Road to commercially and residentially zoned properties. In orderto prepare changes in the Comprehensive Plan and Zoning Ordinance, a resolution of intention is required. This will allow the changes to be reviewed by the Citizens Advisory Committee, Planning. Commission and finally by the City Council in the form of comprehensive Plan and Zoning Ordinance amendments. There was discussion regarding the street width of Brookdale Avenue, and coNector streets in the Central Point East Subdivision. Mr. Humphrey explained that there will be public hearings held for the finishing touches to the area master plan. Kay Harrison made a motion to approve Resolution 926, A Resolution Declaring the City Council's Intention to Amend the City of Central Point Comprehensive Plan and Title 17 of the Central Point Municipal Code. Bill Stults seconded. Roll Call: Motion passed unanimously. B. Resolution 927, A Resolution Issuing a Final Order for a Planned Unit Development (PUD), Conditional Use Permit, and Tentative Plan for Brookdale Gardens (Humphrey) Mr. Humphrey explained that the Brookdale Gardens planning applications have been held over at Council meetings for the past four months in a n effort to coordinate them with sub- area specific planning on adjacent parcels. This coordination was intended to ensure compatible land use development for a larger area, provide good access with logical street lay out, consider various housing types, efficiently extend public utilities and create more neighborhood amenities such as parks. City Planning. Staff has conducted meetings with the affected property owners, enlisted the support of a transportation consultant and come up with numerous master plan options. Mr. Humphrey stated that the applicants for Brookdale Gardens have revised the planning application for tentative plan approval for a land subdivision and PUD on 2.58 acres, located East of Hamrick Road. Revisions to the application are consistent with sub-area specific plan options endorsed by the City Council. There was discussion regarding the temporary width of Brookdale Avenue and the timing of development for the property to the south and north. The Council is concerned that if this Tentative Plan is approved the property to the north will develop before the property to the south. If this were to occur there would be a problem with the road not being wide enough to handle the traffic congestion of residents trying to enter Hamrick from Brookdale Avenue. It was suggested that the City contact the property owner to the south regarding the construction of the road at full width of 52 feet. David Gilmour made a motion to approve Resolution 927, A Resolution Issuing a Final. Order for the Brookdale Gardens Tentative. Subdivision and Planned Unit Development Contingent on Staff Producing a Mechanism for Constructing a Full Width Street on Brookdale Avenue. Dennis Richardson Seconded. Roll Call: Motion passed unanimously. Ciry of Central Point Ciry Council Minutes November 15, 2001, 2001 Page 3 C. Appointment to Park Commission (Humphrey) Mr. Humphrey explained that Staff has received a letter of interest from Eleanor Holbrook expressing her desire to serve on the City Park Commission. There is presently a vacancy on the Park Commission. By ordinance, appointments to the Park Commission are made annually by the Mayor and expire on December 31 of that year. Staff recommends that the Council appoint Mrs. Holbrook to the Park Commission. Bill Stints made a motion to appoint Mrs. Eleanor Holbrook to the Park Commission. Dennis Richardson seconded. Roll Call: Motion passed unanimously. D. Planning Commission Report (Humphrey) Planning Director Tom Humphrey presented the Central Point Planning Commission Report for the regular meeting on November 6, 2001: Approved a site plan and variance to allow the remodel and expansion of the Central Point Community Bible Church at 500 North Tenth Street. The church intends to double its size to 42,400 square feet by adding a multipurpose building and wants to decrease the number of parking spaces required in order to retain the park/open space area at the back of the property. The subject property is located in the R-1-6, Residential Single-Family zoning district. The Commission tentatively approved the plan subject to: 1) the church entering into agreements with the City and adjacent property owners for alternative parking arrangements (i.e. shared parking with IOOF, staggered services, operating church buss shuttles, etc.); 2) the installation of landscaping in front parking area; 3) the construction of public improvements (curb, gutter and sidewalk on North Tenth Street upon completion of Public Works- design plans. A petition opposing the church expansion was submitted by neighboring property owners. However, the Commission found that their concerns were addressed by the proposed site improvements (e.g. new pavement would eliminate dust, access to Hermosa Drive would be controlled) or that they could be corrected by the City. 2. Approved a request to vary from fence height requirements along a common rear yard boundary between Brookfield Estates Subdivision and the Rustic Mobile Home Park. The applicants, PacTrend, Inc., requested a variance of two feet to add a lattice screen on top of a new six foot fence. The subject property is located in the R-1-8, Residential Single-Family zoning district and the adjacent mobile home park is zoned R-3, Residential Multi-Family. The Commission approved the request based upon findings that the age, design and difference in elevation between the respective housing types constituted unique circumstances. 3. Denied a request to partition 7.3 acres at the south end of Peninger Road. The applicants want to redefine three existing tax lots with a lot line adjustment and create an additional two lots. The subject property is located in the C-4, Tourist and Office Professional zoning district. The City is required to act on land use applications within 120 days of the time they are determined to be complete. Planning staff has been negotiating with the applicants and the Pilot Travel Center to come up with alternate circulation and land use scenarios that will improve the level of service at Peninger Road and East Pine Street. It was believed that these alternatives would lead to tentative map modifications and, therefore, the proposal was not scheduled until the end of the 120 days. The applicants offered to waive the time requirement for the sake of analysis. However, the City had not received a letter to this affect by the Planning Commission's meeting. Accordingly, the Commission denied the request because it failed to make adequate provision for the increased traffic flows and traffic congestion that would occur as a result of the land partition. The applicants may reapply once a redesign is completed. City of Central Point City Council Minutes November 15, 2001, 2001 Page 4 Under miscellaneous items, the Planning Commission was informed of the sub-area master planning taking place east of Hamrick Road, the status of the Brookdale Gardens PUD, and the Regional Problem Solving exercise that will involve their input. There was discussion regarding the fence height variance for Brookfield Estates. Bill Stults made a motion to approve the Planning Commission Report as presented. Dennis Richardson seconded. Roll Call: David Gilmour, no; Dick Halley, no; Kay Harrison, no; Donna Higginbotham, no; Dennis Richardson, yes; Bill Stults, yes. Motion failed. David Gilmour made a motion to review Item 2 of the Planning Commission Report regarding the Fence Variance for Brookfield Estates. Kay Harrison seconded. Roll Call: David Gilmour, yes; Dick Halley, no; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, no; Bill Stults, no. Tie Vote: Mayor Walton, no. Motion failed. VIII. MAYOR'S REPORT Mayor Walton reported that: he will be out of town the week of Thanksgiving and Bill Stults will also be out of town that same week. Dick Halley will act on behalf of the Mayor during that time. there will be a rally for Elk Creek Dam next week at the Elk Creek Elementary School. the City Christmas party will be on Monday, December 17'h at the Bella Union in Jacksonville. Council Members need to let Karen know by December 10`h if they plan to attend. IX. COUNCIL REPORTS Dennis Richardson reported that: • he would like to see a Youth Advisory Commission in Central Point. Suggested that we contact the School District and get them involved. • he collected a lot of information at the LOC conference regarding infrastructure grants and Federal funding for small cities. • he will be attending rallies for both Savage Rapids Dam & Elk Creek Dam over the next couple of weeks. • there will be a meeting of the Fair Board next week. He would like PJIr. Halley and himself to meet with the board prior to that meeting for an update on the amphitheater. Dick Halley reported that: • he had been informed of a Fair Board meeting that was held this morning which he was unable to attend. • he had received a letter of resignation from a volunteer at the Senior Center. She indicated that there are internal problems with the Center that the Council should look into. Bill Stults reported that: • the Medford Water Commission will be having their 75th anniversary' in 2002. They will be having celebrations throughout the year. • he received a lot of very good information from the LOC conference. City of Central Point City Council Minutes November 15> 2001, 2001 Page 5 Kay Harrison reported that: • she attended sessions at the LOC conference regarding utility fees and partnerships with other communities and government agencies. Dave Gilmour reported that: the Elk Creek Dam project is very important and is glad that Mr. Richardson will be able to attend the rally. he attended several very good sessions at the LOC conference. Donna Higginbotham reported that: she reported Ray's Food Place for displaying cigarettes in a shopping cart and not adhering to the smoking ordinance regulations. Chief Sweeny reported that the store manager was called and took care of the problem as soon as possible. It was an oversight by the distributor. His department will be sending out letters to all tobacco retailers in town reminding them that they are responsible for all displays that distributors set up. X. DEPARTMENT REPORTS Planning Director Tom Humphrey reported that: • there will be a Citizens Advisory Committee meeting on November 20'h at 6:30. He is trying to recruit new members to the committee and hopes to present names for appointment at the next Council meeting. • the improvements at Haskell & Pine Streets are coming along very well. They are still working with some of the property owners in the area to acquire the right-of-way needed to complete the project. • the Planning Department has received an application for annexation of the Mon Desir property and adjoining lands. Senior Public Works Technician Chris Clayton reported that: • the Beall Lane Master Meter project has been awarded to LTM who was the low bidder. Finance Director Bill Brugger presented the Financial Report ending October 31, 2001. He updated the Council on the water reservoir loan payoffs that will be done within the next month. XI. ADJOURNMENT Donna Higginbotham moved to adjourn, Kay Harrions seconded, all said "aye" and the Council Meeting was adjourned at 9:07 p.m. The foregoing minutes of the November 15, 2001, Council meeting were approved by the City Council at its meeting of November 29, 2001. Dated: ~~ ~/ ATT T~ Authorized Represen e r' M yor Bill ton