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Home My WebLink AboutCM052319 CITY OF CENTRAL POINT Oregow City Council Meeting Minutes Thursday, May 23, 2019 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Brandon Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Also present were: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore, Finance Director Steven Weber, Police Captain Dave Croft, Public Works Construction Manager Greg Graves, and Public Works Office Assistant Cyndi Weeks. IV. SPECIAL RECOGNITION Community Development Director Tom Humphrey presented a Certificate of Appreciation to Bob and Julie Fellows for their work and coordination in building two housing units on a lot on North 2nd Street that blended in nicely with the neighborhood. V. PUBLIC COMMENTS - None VI. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of April 25, 2019 City Council Minutes VII. ITEMS REMOVED FROM CONSENT AGENDA - None VIII. PUBLIC HEARING City of Central Point City Council Minutes May 23, 2019 Page 2 A. Resolution No. , A Resolution of the City of Central Point Approving a 2017/2019 Supplemental Budget Finance Director Steve Weber explained how the budget for the East Pine Street Renovations had been approved but failed to be included in the final budget. A few other housekeeping items include a couple of general fund changes, an IT funds transfer, and earnest money for the S Haskell Public Works yard. Mayor Williams opened the Public Hearing. No one came forward and the public hearing was closed. Kelley Johnson made a motion to approve Resolution No. 1576, A Resolution of the City of Central Point Approving a 2017/2019 Supplemental Budget. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Resolution No. , Authorizing Exemption from Competitive Bidding and Awarding a Contract to OBEC Consulting Engineers for Mingus Creek Culvert Replacement Parks and Public Works Director Matt Samitore reported that heavy rain and an eroding road is causing Mingus Creek Bridge to become unsafe. With OBEC beingLI the engineer of record for the Freeman Road project, staff is asking that they be directly appointed to replacing this culvert in an effort to get the work done quickly. Mayor Williams opened the public hearing, no one came forward and the public hearing was closed. Brandon Thueson made a motion to approve Resolution No. 1577, Authorizing Exemption from Competitive Bidding and Awarding a Contract to OBEC Consulting Engineers for Mingus Creek Culvert Replacement. RESULT: APPROVED [UNANIMOUS] MOVER: Brandon Thueson, Ward III SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons IX. ORDINANCES, AND RESOLUTIONS A. Resolution No. , Approving a Commercial Lease Between City and Central Point Area Senior Citizens, Inc., an Oregon Non-Profit Corporation for Property Located at 123 N. 2nd Street and Authorizing City Manager to Execute Agreement Parks and Public Works Director Matt Samitore explained that the current lease for the Senior Center expires at the end of June. With the possibility of a new community center within the next 4 years, Matt has suggested that a new lease be signed for two year contract with an option to renew for another two years. City of Central Point City Council Minutes May 23, 2019 Page 3 Rob Hernandez made a motion to approve Resolution No. 1578, Approving a Commercial Lease Between City and Central Point Area Senior Citizens, Inc., an Oregon Non-Profit Corporation for Property Located at 123 N. 2nd Street and Authorizing City Manager to Execute Agreement. RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Resolution No. , Approving that IGA with Jackson County School District No. 6 and the City of Central Point for Joint Use of District and City Recreation Facilities and Authorizing the City Manager to Execute Agreement Parks and Public Works Director Matt Samitore explained that though the City has always had an agreement with the School District 6 to trade equipment and facility use, a formal agreement should be put in place to solidify the agreement and address any areas of concern. Kelley Johnson made a motion to approve Resolution No. 1579, Approving that IGA with Jackson County School District No. 6 and the City of Central Point for Joint Use of District and City Recreation Facilities and Authorizing the City Manager to Execute Agreement. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Resolution No. , Supporting Oregon Public Employee Retirement System (PERS) Reform. City Manager Chris Clayton explained that after drafting the staff report for this resolution the State Senate approved House Bill 1049 for PERS reform. Public entities are not able to sustain increases indefinitely. There was discussion about the principles and the fact that the senate has already approved HB 1049. This resolution may not be necessary at this time now that the House has passed the new legislation. It was recommended that the resolution be tabled until we have more information from the House and legislation that is being discussed at the state level. Neil Olsen made a motion to table the Resolution Supporting Oregon Public Employee Retirement System (PERS) Reform. City of Central Point City Council Minutes May 23, 2019 Page 4 RESULT: WITHDRAWN [UNANIMOUS] MOVER: Neil Olsen, Ward I SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons D. Resolution No. , A Resolution Adopting the 2019 Public Works Standards and Specifications Public Works Construction Manager Greg Graves outlined the revised Public Works Standards and Specifications. Revisions include changes in the materials used for water services, requirements for tracer wire to be used, updated ADA requirements, specific guidelines for what and where contractors can store materials, and that all water parts and pressure gauges must be issued from the City. Brandon Thueson made a motion to approve Resolution No. 1580, A Resolution Adopting the 2019 Public Works Standards and Specifications. RESULT: APPROVED [UNANIMOUS] MOVER: Brandon Thueson, Ward III SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons X. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey explained the items discussed included 2019 Residential UGB Amendment mapping changes, introduction to the 2019 Employment Buildable Lands Inventory, and introduction to 2019 Economic Element Update. Residents Katy Mallams and Larry Martin both live in the UGB area and stepped up to announce their approval of the changes to the UGB. RESULT: FOR DISCUSSION ONLY 1 B. Parks and Recreation Commission Appointment Mayor Hank Williams presented two applications for the Parks and Recreation Commission. The Mayor and Matt Samitore both highly recommend Sharon Rogers. Mike Parsons made a motion to appoint Sharon Rogers to the Parks and Recreation Commission with a term expiring December 31, 2022. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons Xl. MAYOR'S REPORT Mayor Williams reported that he attended: City of Central Point City Council Minutes May 23, 2019 Page 5 • Central Point Chamber Greeters • Friends of the Fair • Water Commission meeting • Study Session meeting • Made in Southern Oregon XII. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • Concert tickets are available for LoCash May 31st. • The Memorial Day event is coming up this weekend. • The first meeting in June will see a request for approval for the Chamber renovation construction to be set for September. • Two older HVAC units on the older portion of the building, one of which will be replaced this budget year. • Concrete work will be done on the front portion of City Hall. • A topic of interest is that Phoenix and Ashland are having budget issues. • Made in Southern Oregon went well. Well attended despite the wind. • School District bond passed for the Asante facility. There will be some land use items for this coming up. XIII. COUNCIL REPORTS Council Member Kelley Johnson reported that she attended: • Medford Chamber luncheon • Airport Advisory Committee meeting • CraterWorks MakerSpace ribbon cutting • Made in Southern Oregon Council Member Brandon Thueson reported that he attended: • Budget meetings • Study Session • CraterWorks MakerSpace ribbon cutting Council Member Rob Hernandez reported that he attended: • 3 Budget meetings • 2 Fire District Budget meetings City of Central Point City Council Minutes May 23, 2019 Page 6 • Friends of the Fair Council Member Taneea Browning reported that she attended: • Community HOC • Council Coffee and Cops • Rotary Auction & Friends of the Fair Dinner • Meeting in Salem with Governor Kate Brown regarding LOC priorities • All Budget meetings • Made in Southern Oregon • MakerSpace ribbon cutting • Study Session Meeting • Chamber Greeters at Pear Valley Council Member Mike Parsons reported that he attended: • 3 Budget meetings • Coffee and Cops • Planning Commission meeting • Friends of the Fair Council Member Neil Olsen reported that he attended: • Made in Southern Oregon • Geocache Challenge XIV. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • Both Congressman Greg Walden and Senator Ron Wyden will be speaking at the Memorial Day event. Both would like to fundraise for the Dennis Richardson Memorial. • Made in Southern Oregon will be changing times next year to possibly 11:00- 4:00. • Twin Creeks Crossing project's new contractor is good and paving should start next week. Police Chief Kris Allison reported that: • There were around 500 DARE graduates this year. Even though federal funding for the program has been eliminated, we have supported our own program. City of Central Point City Council Minutes May 23, 2019 Page 7 • DARE Day festival will be on May 31st at Twin Creeks Park. • DARE Cruise is the fundraiser that supports our program. It will be on August 10th with a new route. Finance Director Steve Weber reported that a Lunch & Learn was held on May 8th . The main topic of discussion was budget. Community Development Director Tom Humphrey reported that: • Karin SKelton is gone for two weeks, but there is a temp covering for her. • A job offer has been extended for a new City Planner. • Rogue Creamery closed on the property of the old trailer park for expansion of cold storage. • He will be attending a Brownfields meeting next week. • A couple of façade improvement applications have come in. XV. ADJOURNMENT Neil Olsen moved to adjourn, all said "aye" and the Council Meeting was adjourned at 8:35 p.m. The foregoing minutes of the May 23, 2019, Council meeting were approved by the City Council at its meeting of June 13, 2019. Dated: I �� X31 I t Mayor Hank Williams ATTEST: City Recorder