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City of Central Point
Development Commission
Agenda
February 14, 2019
6:15 p.m.
Central Point
Central Point City Hall
140 South 3rd Street
Central Point, Oregon
Members: Kelley Johnson
Neil Olsen
Hank Williams
Taneea Browning
Rob Hernandez
Michael Parsons
Brandon Thueson
Staff Liaison:
Chris Clayton
Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1026 for additional
information.
I. MEETING CALLED TO ORDER
II. ROLL CALL
III. SPECIAL PRESENTATON
Annual Audit Presentation
IV. APPROVAL OF MINUTES
A. Approval of June 14, 2018 Development Commission Minutes
V. DISCUSSION ITEMS
A. Resolution No. _______, A Resolution of the Central Point Development
Commission Accepting the Annual Audit Report for Fiscal Year 2017-
18(Presented by Weber)
B. 2019-2020 Draft Budget Discussion(Presented by Clayton)
C. Facade Grant Program Update(Presented by Humphrey)
VI. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Development Commission Notes
June 14, 2018
I. REGULAR MEETING CALLED TO ORDER
Chair, Mayor Hank Williams opened the meeting at 6:30 p.m.
II. MEMBERS IN ATTENDANCE: Chair: Mayor Hank Williams
Commission Members: Bruce Dingler, Rob Hernandez, and Brandon
Thueson were present. Taneea Browning and Mike Quilty were excused.
City Manager Chris Clayton; Community Planner II Justin Gindlesperger;
Finance Director Steven Weber; and City Recorder Deanna Casey were
also present.
III. APPROVAL OF MINUTES
A. Development Commission Minutes for April 12, 2018
Rob Hernandez moved to approve the minutes as presented. Brandon
Thueson seconded. Roll Call: Hank Williams, yes; Bruce Dingler, yes; Rob
Hernandez, yes; and Brandon Thueson, yes. Motion passes.
IV. RESOLUTIONS
A. Resolution No. 2018-03, A Resolution Adopting the Budget, Making
Appropriations, and Declaring Tax Increment
Finance Director Steven Weber stated that the Central Point Development
Commission Budget met on April 16, 2018 to review the proposed budget. After
some discussion the budget was approved and moved forward to the Board of
Directors for formal adoption.
Brandon Thueson moved to approve Resolution No. 2018-03, A Resolution
Adopting the Budget, Making Appropriations, and Declaring Tax Increment.
Rob Hernandez seconded. Roll Call: Hank Williams, yes; Bruce Dingler, yes;
Rob Hernandez, yes; and Brandon Thueson, yes. Motion passes.
VI. ADJOURNMENT
Rob Hernandez moved to adjourn, Brandon Thueson seconded. All said “aye”
and the Council Meeting was adjourned at 6:34 pm.
Dated: __________________________
Chair Hank Williams
ATTEST:
______________________
City Recorder
4.A
Packet Pg. 2 Communication: Approval of June 14, 2018 Development Commission Minutes (APPROVAL OF MINUTES)
City of Central Point
Staff Report
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber,
MEETING DATE: February 14, 2019
SUBJECT: Resolution No. _______, A Resolution of the Central Point Development
Commission Accepting the Annual Audit Report for Fiscal Year 2017-18
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION: In accordance with Oregon Revised Statutes 297.425
as specified in Oregon Administrative Rules 162-10-000 through 162-10-320 of the
Minimum Standards for Audits of Oregon Municipal Corporations, an audit of the
financial records of the Central Point Development Commission for the 2016-17 fiscal
year was required.
The accounting firm of Isler CPAs from Eugene audited the financial statements for the
2016-17 fiscal year and rendered the opinion that the financial statements present fairly,
in all material aspects, the respective financial position, changes in financial position,
and respective budgetary comparison of the Central Point Development Commission.
FINANCIAL ANALYSIS: N/A
LEGAL ANALYSIS: N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: N/A
STAFF RECOMMENDATION: Approve resolution as presented.
RECOMMENDED MOTION: Move to approve Resolution No. 2019-01 Accepting the
Annual Audit Report for Fiscal Year 2017-18
ATTACHMENTS:
5.A
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1. Accept FY2017-18 Audit Report Resolution - Dev Commission
5.A
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RESOLUTION NO. 2019-01
A RESOLUTION OF THE CENTRAL POINT DEVELOPMENT COMMISSION ACCEPTING THE ANNUAL
AUDIT REPORT FOR FISCAL YEAR 2017-18
Recitals:
A. In accordance with Oregon Revised Statute 297.425 as specified in Oregon Administrative
Rules 162-10-000 through 162-10-320 of the Minimum Standards for Audits of Oregon
Municipal Corporations, an audit of the financial records for the Central Point Development
Commission for fiscal year 2017-18 was required.
B. The accounting firm of Isler CPAs audited the financial records for fiscal year 2017-18 and
rendered the opinion that the financial statements present fairly, in all material aspects, the
respective financial position, changes in financial position, and respective budgetary
comparison of the Central Point Development Commission.
The Central Point Development Commission resolves as follows:
Section 1. That the audit report for the fiscal year 2017-18 is hereby accepted.
Passed by the Council and signed by me in authentication of its passage this ________ day of
February 2019.
_______________________________
Hank Williams, Chair
ATTEST:
______________________________
City Representative
5.A.a
Packet Pg. 5 Attachment: Accept FY2017-18 Audit Report Resolution - Dev Commission (1098 : Accepting Annual Audit Report for Fiscal Year 2017-18)
City of Central Point
Staff Report
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Manager
FROM: Chris Clayton, City Manager
MEETING DATE: February 14, 2019
SUBJECT: 2019-2020 Draft Budget Discussion
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
City Staff has produced a draft 2019-2020 Central Point Development Commission budget for
the purposes of discussion. The intention of discussing the draft budget proposal is to review
Development Commission strategic priorities for the next several budget cycles.
FINANCIAL ANALYSIS:
The Central Point Development Commission celebrated its fifth anniversary in 2018. Inasmuch,
the generated tax increment revenue is still relatively small, and give the 2019-2020 debt
service requirements for the Pine Street Streetscape Project; the remaining balance does not
provide for the construction of a large capital project during the 2019-2020 budget cycle.
However, city staff is still suggesting maintaining existing programs/projects, and further, and
would to gauge the Development Commission’s interest in exploring/designing the next series of
capital improvement projects.
LEGAL ANALYSIS: N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: N/A
STAFF RECOMMENDATION:
The draft 2019-2020 Development Commission Budget Proposal is for informational/discussion
purposes only. The Development Commission will not be taking action of this item until Spring
2019.
RECOMMENDED MOTION: N/A
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ATTACHMENTS:
1. Copy of URA Draft FY2019-20 Budget
2. Project Prioritization Matrix
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RESOURCES
General Fund
1 272,112$ 3,669,977$ 174,000$ 290,750$ 1. Available cash on hand* (cash basis) or 408,460$ 408,460$ 408,460$ 1
2 -$ -$ -$ -$ 2. Net working capital (accrual basis)-$ -$ -$ 2
3 4,344$ 4,100$ 6,000$ 7,500$ 3. Previously levied taxes estimated to be received 7,500$ 7,500$ 7,500$ 3
4 5,037$ 31,327$ 6,000$ 5,915$ 4. Interest 5,000$ 5,000$ 5,000$ 4
5 -$ -$ -$ -$ 5. Transferred in, from other funds -$ -$ -$ 5
6 6. OTHER RESOURCES -$ -$ 6
7 -$ -$ -$ -$ 7. Loan (City of Central Point)-$ -$ -$ 7
8 3,634,000$ -$ -$ -$ 8. 2017 IGA Loan -$ -$ -$ 8
9 9 9
10 10 10
11 11 11
12 12 12
13 13 13
14 14 14
15 15 15
16 16 16
17 17 17
18 18 18
19 19 19
20 20 20
21 21 21
22 22 22
23 23 23
24 24 24
25 25 25
26 26 26
27 27 27
28 28 28
29 3,915,493$ 3,705,404$ 186,000$ 304,165$ 29. Total resources, except taxes to be levied 420,960$ 420,960$ 420,960$ 29
30 400,000$ 416,115$ 30. Taxes estimated to be received 522,900$ 522,900$ 522,900$ 30
31 191,264$ 341,339$ 31. Taxes collected in year levied 31
32 4,106,757$ 4,046,743$ 586,000$ 720,280$ 32. TOTAL RESOURCES 943,860$ 943,860$ 943,860$ 32
FORM
LB-20 Central Point Development Commission
Historical Data
RESOURCE DESCRIPTION
Budget for Next Year 2019-20
Actual Adopted Budget
This Year
2018-19
Projected This Year
2018-19
Proposed By
Budget Officer
Approved By
Budget Committee
Adopted By
Governing BodySecond Preceding
Year 2016-17
First Preceding
Year 2017-18
5.B.a
Packet Pg. 8 Attachment: Copy of URA Draft FY2019-20 Budget (1102 : 2019-2020 Draft Budget Discussion)
FORM
LB-30
REQUIREMENTS DESCRIPTION
Adopted Budget
Second Preceding First Preceding This Year Proprosed By Approved By Adopted By
Year 2016-17 Year 2017-18 2018-19 Budget Officer Budget Committee Governing Body
PERSONAL SERVICES
1 -$ -$ -$ Salaries & Wages -$ -$ -$
2 -$ -$ -$ City Taxes & Benefits -$ -$ -$
3 -$ -$ -$ -$ TOTAL PERSONAL SERVICES -$ -$ -$
MATERIALS AND SERVICES
4 1,052$ 970$ 1,500$ 970$ Advertising/Legal Notices $2,000 2,000$ 2,000$
5 -$ 4,000$ 10,000$ 5,200$ Professional Services $10,000 10,000$ 10,000$
6 -$ -$ 45,000$ -$ Contract Services, Admin. Staff $45,000 45,000$ 45,000$
7 224$ 2,411$ 400$ 3,000$ Office Supplies $400 400$ 400$
8 -$ -$ 300$ -$ Postage $500 500$ 500$
9 -$ -$ 300$ -$ Phone/Internet/Dues $250 250$ 250$
10 1,276$ 7,381$ 57,500$ 9,170$ TOTAL MATERIALS AND SERVICES $58,150 58,150$ 58,150$
CAPITAL OUTLAY
11 -$ -$ 50,000$ 50,000$ Alley Improvement (1st to 2nd Street) North -$ -$ -$
12 402,582$ 3,524,618$ -$ -$ East Pine Streetscape & Signals (Engineering)-$ -$ -$
13 -$ -$ -$ -$ East Pine Streetscape & Signals Construcion (Phase 1)-$ -$ -$
14 6,605$ 24,902$ 35,000$ 21,925$ Economic Incentive Program (Façade)35,000$ 35,000$ 35,000$
15 -$ -$ 50,000$ -$ Pine Street Plaza Design 50,000$ 50,000$ 50,000$
16 -$ -$ 100,000$ -$ Economic Incentive Program (Housing)100,000$ 100,000$ 100,000$
17 409,187$ 3,549,520$ 235,000$ 71,925$ TOTAL CAPITAL OUTLAY 185,000$ 185,000$ 185,000$
DEBT SERVICE
18 -$ -$ 5,000$ 5,000$ City Loan, Interest Only 125,000$ 125,000$ 125,000$
19 4,832$ 2,500$ 19,000$ 19,000$ Streetscape Reimbursement -$ -$ -$
20 21,485$ 196,591$ 224,000$ 206,725$ FY16-17 Bond 233,295$ 233,295$ 233,295$
21 26,317$ 199,091$ 248,000$ 230,725$ TOTAL DEBT SERVICE 358,295$ 358,295$ 358,295$
TRANSFERRED TO OTHER FUNDS
22 -$ -$ -$ -$ -$ -$ -$
23 -$ -$ -$ -$ -$ -$ -$
24 -$ -$ -$ -$ TOTAL TRANSFERS -$ -$ -$
25 45,500$ -$ OPERATING CONTINGENCY 50,000$ 50,000$ 50,000$
26 3,669,977$ 290,751$ Ending balance (prior years)27 -$ 408,460$ UNAPPROPRIATED ENDING FUND BALANCE 292,415$ 292,415$ 292,415$
28 4,106,757$ 4,046,743$ $586,000 $720,280 TOTAL REQUIREMENTS $943,860 $943,860 $943,860
Historical Data Budget For Next Year 2019-20ActualProjected This Year
2018-19
REQUIREMENTS SUMMARY
Central Point Development Commission - General Fund
5.B.a
Packet Pg. 9 Attachment: Copy of URA Draft FY2019-20 Budget (1102 : 2019-2020 Draft Budget Discussion)
Central Point Urban Renewal Project Guideluttt:2UL.)yg¡E. Each project is described (column 4), it benefits identified (column 3), timing (column 5), associated projects (column 7), and prioritization (column 6).Commission the advmtage of compounding early increaæs in assessed value, improving the probability that all urban renewal projects will be funded.generation of tax increment revenue and image appearanæ. Each project has been eva'luated based on the following criteria:The prioritization illustrated in the Matrix is based on staff's initial assessment and is intended to initiate discussion.Scheduling - For purpoæs of project timing the following time spms have been used:ShorÞterm 2013-2018Medium-term 2019-2025Long-term 2026-2037Proiect timing is furthe¡ clivided into two basic categories: Planning/Design/Engineering and Construction.5East Pine StreetImprovenentsEast of 10thStreetBicycle &Pedestrian SafetyIncreased trafficcapacitlr on EastPine StrætCommunity ImageEncourages privateinveshnentImprovements to street infrastruchïeon East Pine Street from Tenth toHamrick, including sheet wideningsidewalks, street lights, street treesand additional signalization Tenth,Peninger, Gebhard md Hmrick.1- Plming/DesigrVEngineering, Short-term2- Construction, Short-term throughMedium-term20182013202320282033, Planninga lmplementation3Visual Impact(2)EconomicImpact(1)No. 5: IntersectionSignalizationNo.7:UndergrotmdExisting PoleMounted UtilitySystemsNo. 14: EconomicDevelopmentIncen tivesNo. 12: Misc. PublicUtilities5.B.bPacket Pg. 10Attachment: Project Prioritization Matrix (1102 : 2019-2020 Draft Budget Discussion)
No 2: East PineStreetImprovements, Eastof 1Oth StreetNo.8: GebhardRoad ExtensionNo. 14: EconornicDevelopmentIncentivesCan be associatedwith most projects,No. 5: IntersectionSignaÌizationNo.7:UndergroundExisting PoleMountecl UtilitySystemsNo. 12: Misc. PublicWorksNo. 14: EconomicDevelopmentIncentivesNo.2: East PineStreetImprovements, Eastof 1Oth StreetNo.5: lntersectionSignalization0Visual lmpact(0)Economiclmpâct(0)5Visual Impact(2)Economicfmpact(3)5Visual Impact(3)EcononicInpact(2)4Visual Impact(2)EconomicImpact(2)Private development drivenMedium-termI7-2023 ãJ28 2033 2038 204320t3 20182- Construction,PlanningI lmplelììentatlonShort-term th,:ou gh Lont-term1- Plaming,2033?o28Ð23I2013z-Planningt Inlplementahonthrough Long-term20332028at2320132- Cons;ruction,1- Planning,Plarrningtr lmplementalonto M¿dium Term20332028Ð23II20132- Cons:ruction,1- Piaru-'ing,Planningi ImplementahonExtend Peninger Road south acrossBear Creek to collector streetstandards to intersect with HamrickRoad Improvements include right-of-way acquisi tion, brid ge crossingand bike lmes.Develop incentive programs thatfacilitate private invesLment in theUrbm Renewal Area throughout theduration of the Plan.Improve the pedestrian safety andaesthetic appeal, which is necessaryto compete with newer commercialareas for private investmentImplementation will be addressed bypreparing a master streetscape planthat addresses the design andestablishes standards for curb mdgutter, sidewalks, crosswalks, streettrees, tree grates, st¡eet lights,underground u tilities, plazas,gateways, street furniture, comerextensions, traffic signals, and misc.public works.Extend Gebhard Road to localcollector standards from the northe¡nlimits of the Urban Renewal Area toEast Pine Street to relieve congestionand encourage residential andcom merciaì development. Thisprojcct would include design andconstruction, including signalizationof Gebhard and East Pine Streel.Construction timing woulcl be basedon private sector develoÞment.I¡:reased trafficcapacity on EastPire StreetBi:ycle &pedestrian safelyImproved accessand circulationEncourages privateinrestmentPmmotes privateiniestment withinDistrictBi:ycle &Pedestrian SafetyRein forcepedestrianenvironmentCommunity ImageEncourages privatein-uestmentlmprove trafficcapacity ofHam¡ick RoadImproved access,circulatiory safetySouth PeningerRoad ExtensionEconomicDevelopmentlncentivesDowntown CoreArea StreetscapeInprovementsGebhard RoadExtemion1131.45.B.bPacket Pg. 11Attachment: Project Prioritization Matrix (1102 : 2019-2020 Draft Budget Discussion)
I627Pfaff ParkRenovationNeighborhoodSidewalks,Street Lighting,and AlleysHighway 99CorridorInprovementsCity of CenhalPointConmmityCenterPromotes livable,healtþneighborhoodsProvides highquality recreationfacilitiesAtbacts residentusersCommrmitv imaeeStabilizeneighborhoodproperty valuesLivable, safe, andhealthyneighborhoodsCommmityimageBicycle &pedestrian safetyEfficient, modeminfrastructurePromotes privateinvestrnent for newand redevelopmentaLivable, healdryneighborhoodsHigh qualityrecfreationCommmityidentityEncourages privateinvestmentImprove park features including newlandscaping, restroom facilitie+playground equipment and lighting.The purpoæ is to enhanceaccessibilit¡r and rec¡eation usefuInessfor the sunounding neighborhoods.Improve streetscape elements inresidential neighborhoods north mdsouth of Pine St¡eet to stabilZeproperty values md inproveaesthetic appeal. Streetscapeimprovements will include sidewalks,street hees md lighting on residentialstreets md paved alleys.Improve streetscape elements toenhance safety md gateway aestheticappeal by implementing ân approvednaster plan including but not limitedto travel lane reconfiguratiorl curband guttet sidewalks, street lights,traffic signals, pedestrim lights. sheettrees and tree grates, traffic signals,mderground utilitiet gateways,plazæ, cosswalks, misc. publicworks, and landscaping.Assist with the feasibility analysis,site md architectural desigry landacquisition, md construction of acommunity ænte¡ within the UrbanRenewal Area. Participation islimited to the design mddevelopment costs, including landacquisition reasonably attributed toserving the Area.1- Plaming, Medium-tem2- Constructio&Medium-term: PlanningI Implemerìtation2013 2015 2017 2019 202t 2023 2025 20271- Planning, Medium-tem2- Construction, Medium-term through Long-termPlanningtr Inìplenìentation20132018 2023 2028 2033 20381- Planning, Short-term2- Construction Short-term th¡ough Long-tetmr Planning¡ Inìplementatioll20132018202320281- Plming, Medium-term2- Constructiorç Medium-term to Long-term- Planningr Inìplelùentation2073 2018 2023 ZO28 20332038tVisual Impact(1)EconomicImpact(0)2Visual Impact(1)EconomicInpact(1)5Visual Impact(3)EconomicImpact(2t2Visual Impact(1)EconomicImpact(1)No.3:NeighborhoodSidewalks, StreetLighting & AlleyNo 9: Pfaff ParkRenovationNo.12:MisellaneousPublic WorksNo. 14: EconomicDevelopmentIncentivesNo.5:IntersectionSignalizationNo.7:UndergroundExisting PoleMomted UtilitySystemsNo 12: MiscPublic WorksNo. 14:EconomicDevelopmentlncentivesNo. 1: DomtownCore AreaStreetscapeImprovementsNo 3:NeighborhoodSidewalkq St¡eetLighting andAlleys5.B.bPacket Pg. 12Attachment: Project Prioritization Matrix (1102 : 2019-2020 Draft Budget Discussion)
. NoneNo. 1: DoumtomCore AreaStreetscapelmprovementsNo. 12:IvliscellmeousPublic Works0Visual Inpact(0)EconomicInpact(0)1Visual Impact(1)EconomicImpact(0)1- Planning,Medium-term2- Corotructior¡ l¡ng-termr Planning¡ Implementation2013 2018 n23 2028 2Ð33 20381- Planning, COMPLETED2- Construction, IN PROCESSI Planningt Implementãtion2013 2014 2015 2016 ZO17 2018 2019Prepare agræment with Fire DistrictNo. 3 in addressing the Commissionobligation to reimburæ the FireDistrict for S1,010,518 ìn equipmentnecessary to maintâin acceptablelevels of fire service within the urbanrenewal disrrict.Design and construct two new offstreet parking facilities on Oak Streetmd Manzmita Street to improve airquality and enhance aesthetics. Bothparking lots are owned by the Cityand are currently in m unimprovedcondition. Improvenents includeparking sufae improvements, orband gutter, stormwater drainage,lighting, parking stall painting mdlandscaping, md misc. publicutilities.. Maintains firesafety and livabilitylmproved parkingfor downtown usesEfficient modeminfrastruchrreImprovedenvironmentalqualityCommunity imageaFire SafetyOff StreetParkingFacilities1095.B.bPacket Pg. 13Attachment: Project Prioritization Matrix (1102 : 2019-2020 Draft Budget Discussion)
City of Central Point
Staff Report
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Tom Humphrey, Community Development Director
MEETING DATE: February 14, 2019
SUBJECT: Facade Grant Program Update
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Approval
The Development Commission modified the Building Façade Grant Program (Grant Program) in
early 2017 in an effort to broaden local business appeal. They placed less emphasis on historic
significance and more emphasis on the TOD design standards and the design guidelines of the
Central Point Downtown Revitalization Plan. Since that time the City has received three
applications a year for the past two years.
In 2017 the City processed applications from Converse Carpets, Table Rock Dentistry and
Mellelo Coffee dispersing approximately $16,032.23 with another $1477.00 awaiting receipts.
Total: $17,509.23
In 2018 the City processed applications from Fidelity Quick Print, Crater Café and Betty Barss at
21 S. Front Street dispersing $12,468.00 with another $5382.44 awaiting receipts. Total:
$17,850.44
Given the positive response and the consistent number of applications and requests for grant
assistance, it is advised that the Development Commission continue to set aside Urban
Renewal money to promote the Façade Grant Program.
5.C
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