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Home My WebLink AboutDCP041119 City of Central Point Development Commission Agenda April 11, 2019 6:30 p.m. Central Point Central Point City Hall 140 South 3rd Street Central Point, Oregon Members: Hank Williams Neil Olsen Kelley Johnson Brandon Thueson Taneea Browning Rob Hernandez Michael Parsons Staff Liaison: Chris Clayton Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1026 for additional information. I. MEETING CALLED TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. Community Development Commission - Regular Meeting - Feb 14, 2019 6:15 PM IV. DISCUSSION ITEMS A. Resolution No. 2019-02 A Resolution Accepting the Annual Financial Report for the Downtown and East Pine Street Corridor Plan for Fiscal Year 2017- 18(Presented by Weber) V. ADJOURNMENT Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov. Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201 CITY OF CENTRAL POINT Oregon Regular Meeting Minutes Thursday, February 14, 2019 I. MEETING CALLED TO ORDER II. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Absent Kelley Johnson Ward II Absent Brandon Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Excused Michael Parsons At Large Present Also present were City Manager Chris Clayton; City Recorder Deanna Casey; Finance Director Steve Weber; Community Planner Stephanie Holtey; and Police Captain Dave Croft. III. SPECIAL PRESENTATON Annual Audit Presentation Gatlin Hawkins, Audit Manager Mr. Hawkins stated that they audited the financial statements and gathered evidence. They found no significant issues. They tested financial statements and performed procedures testing the budget process. IV. APPROVAL OF MINUTES A. Approval of June 14, 2018 Development Commission Minutes Brandon Thueson moved to approve the Development Commission minutes from June 14, 2018. 3.A Packet Pg. 2 Minutes Acceptance: Minutes of Feb 14, 2019 6:15 PM (APPROVAL OF MINUTES) City of Central Point Development Commission February 14, 2019 Page 2 RESULT: APPROVED [UNANIMOUS] MOVER: Brandon Thueson, Ward III SECONDER: Taneea Browning, Ward IV AYES: Hank Williams, Brandon Thueson, Taneea Browning, Michael Parsons ABSENT: Neil Olsen, Kelley Johnson EXCUSED: Rob Hernandez V. DISCUSSION ITEMS A. Resolution No. _______, A Resolution of the Central Point Development Commission Accepting the Annual Audit Report for Fiscal Year 2017- 18(Presented by Weber) Mike Parsons moved to approve Resolution 2019-01 accepting the Community Development Commission Audit for Fiscal Year 2017-2018. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Hank Williams, Brandon Thueson, Taneea Browning, Michael Parsons ABSENT: Neil Olsen, Kelley Johnson EXCUSED: Rob Hernandez B. 2019-2020 Draft Budget Discussion(Presented by Clayton) City Manager Chris Clayton explained several items that will be discussed during the 2019-2020 budget hearings. Those meetings will be held in April/May this year. He stated that the Pine Street Development project was the major item for the Development Commission. This will be a simple budget because we do not have any major projects scheduled. This would be a good time to make recommendations so that staff can prepare for the Budget. Mr. Clayton provided an updated on projects that were prioritized when the District was being created. The Pine Streetscape project was the #1 priority; Number 2 was the Hwy 99 Corridor update. The early citywide survey results indicate that the South Hwy 99 is a higher priority to the citizens than east part of Pine to the I-5 Bridge. Staff plans to focus on the southern portion of Hwy 99 in the next budget cycle. Budgeting for the District is very straight forward according to the revenue that we receive. We have a great list of priorities that will be checked off as we can fund them. The taxes that are estimated to be received this year are pretty close to 3.A Packet Pg. 3 Minutes Acceptance: Minutes of Feb 14, 2019 6:15 PM (APPROVAL OF MINUTES) City of Central Point Development Commission February 14, 2019 Page 3 where Don Burt projected us to be. RESULT: FOR DISCUSSION ONLY C. Facade Grant Program Update(Presented by Humphrey) Principal Planner Stephanie Holtey provided an update on the Grant Facade Program. The program was created in 2015 with three initial applicants to help with façade improvements to broaden their business appeal. The program has received three applications a year for the past two years. In 2017 the City processed applications from Converse Carpets, Table Rock Dentistry and Mellelo Coffee dispersing. In 2018 we processed applications from Fidelity Quick Print, Crater Café and Betty Barss at 21 S. Front Street. Given the positive response and the consistent number of applications and requests for grant assistance, it is advised that the Development Commission continue to set aside funds for the Façade Grant Program. Mr. Clayton stated that the Old Car wash on South Front Street has been listed for sale. This is an old building and staff will be encouraging redevelopment of the property. RESULT: FOR DISCUSSION ONLY VI. ADJOURNMENT The meeting was closed at 6:34 PM The foregoing minutes of the February 14, 2019, Development Commission meeting were approved by the Development Commission at its meeting of April 11, 2019. Dated: _________________________ Chair Hank Williams ATTEST: __________________________ City Recorder 3.A Packet Pg. 4 Minutes Acceptance: Minutes of Feb 14, 2019 6:15 PM (APPROVAL OF MINUTES) City of Central Point Staff Report ISSUE SUMMARY TO: Community Development Commission DEPARTMENT: Finance FROM: Steven Weber, MEETING DATE: April 11, 2019 SUBJECT: Resolution No. 2019-02 A Resolution Accepting the Annual Financial Report for the Downtown and East Pine Street Corridor Plan for Fiscal Year 2017-18 ACTION REQUIRED: Motion Resolution RECOMMENDATION: Approval BACKGROUND INFORMATION: Oregon Revised Statute (ORS) 457.460 Financial Required for Agency establishes that all urban renewal agencies prepare an annual financial report for the preceding and current fiscal year. Per ORS 457.460 the annual financial report (Report) is required to contain five (5) elements, including an analysis of the impact, if any, of carrying out the urban renewal plan on the tax collections for the preceding year for all affected tax districts. When the report is completed a notice shall be published acknowledging that the Report has been prepared and available to interested parties. This Report was properly noticed in the Medford Mail Tribune on March 20th and 27th, 2019. As noted in the attached Report tax increment revenue collections have been increasing but are still negligible when placed in the context of property tax collections by all affected taxing districts. The overall impact on affected taxing districts for FY2017-18 amounted to $0.0030 per dollar of property tax revenue (Table 5) collected by the affected taxing districts. The most significantly impacted taxing district is the City of Central Point at approximately 40.0166 per dollar of property tax revenue collected, followed by the School District and Fire District at approximately $0.0079 and $0.0047 per dollar of property tax collected. FINANCIAL ANALYSIS: N/A LEGAL ANALYSIS: N/A ATTACHMENTS: Exhibit “A” – Resolution 2019-02 Exhibit “B” – Central Point Development Commission Annual Financial Report Fiscal Year 2017- 18 4.A Packet Pg. 5 STAFF RECOMMENDATION: Approve resolution as presented RECOMMENDED MOTION: Move to approve resolution 2019-02 accepting the annual financial report for fiscal year 2017-18 ATTACHMENTS: 1. FY17-18 Annual Report 2. Accept FY2017-18 Annual Financial Report Resolution - Dev Commission 4.A Packet Pg. 6 Page 1 of 4 City of Central Point Downtown & East Pine Street Corridor Revitalization Plan Annual Fiscal Report for FY2017-18 January 1, 2019 SUMMARY This fiscal report is for FY2017-18 and has been prepared per ORS 457.460. The purpose of this report is to address the costs and fiscal impacts on other affected taxing districts of carrying out the City of Central Point Downtown & East Pine Street Corridor Revitalization Plan (Urban Renewal Plan). The source of information used in this report is from the Jackson County Assessor’s Office (Summary of Assessment & Levies, Tables 4a-4e dated November 27, 2017), and the Urban Renewal Plan’s budget (FY2017-18 and FY2018-19). FY2013-14 was the first fiscal year that the Urban Renewal Plan was eligible to collect tax increment revenue. The amount collected was very small at $6,194. For FY17-18 the amount collected was $331,682. The impact of the Urban Renewal Plan’s tax increment revenue on the property tax collections of the affected taxing districts remains very minimal. For FY2017-18 the average fiscal impact was just over $0.0030 per tax dollar received by the affected taxing districts (See Table 5, Tax Revenues Received). Overall the fiscal impact ranged between $0.0007 per dollar received in property tax revenue to approximately $0.0166 per dollar received in property tax revenue (City of Central Point). REPORT REQUIREMENTS In accordance with ORS 457.460 there are five (5) requirements that the financial report must address: 1. The amount of money received during the preceding fiscal year under ORS 457.420 to 457.460 and from indebtedness incurred under ORS 457.420 to 457.460. Table 1 identifies the amounts and sources of moneys received by the Central Point Development Commission (Commission) during FY2017-18. The total amount of money available to the Urban Renewal Plan was $4,029,617. 4.A.a Packet Pg. 7 Attachment: FY17-18 Annual Report (1124 : Annual Report) Page 2 of 4 Table 1. MONEY RECEIVED, FY2017-18 Source Description Amount Beginning Fund Balance 3,669,976$ Tax Increment Revenue, FY2017-18 323,062$ Tax Increment Revenue, Prior Years 5,395$ Interest 31,184$ Total Amount Received 4,029,617$ 2. The purpose and amounts for which any money received under ORS 457.420 to 457.460 and from indebtedness incurred under ORS 457.420 to 457.460 were expended during the preceding fiscal year. Table 2 identifies the actual expenditures and purpose of expenditures by the Commission for the preceding fiscal year (FY2017-18). Table 2. PURPOSE AND AMOUNTS OF MONEY SPENT, FY2017-18 Expenditure Description Amount Personal Services -$ Materials and Services 7,381$ Capital Outlay 3,549,520$ Debt Service 185,601$ Contingency -$ Total Expenditures 3,742,502$ 3. An estimate of the moneys to be received during the current fiscal year under ORS 457.420 to 457.460 and from indebtedness incurred under ORS 457.420 to 457.460. Table 3 identifies the moneys to be received and their source. For fiscal year 2018-19 it was estimated that the Commission would begin the year with a $174,000 beginning cash balance1. Total tax increment revenues budgeted to be received was $406,000. It was also anticipated that the budget would include interest of $6,000 for a total of $586,000 moneys planned to be received. 1 The FY2018-19 Beginning Fund Balance was estimated and not based on actual expenditures. 4.A.a Packet Pg. 8 Attachment: FY17-18 Annual Report (1124 : Annual Report) Page 3 of 4 Table 3. MONEY PLANNED TO BE RECEIVED, FY2018-19 Source Description Amount Beginning Fund Balance 174,000$ Tax Increment Revenue, FY2018-19 400,000$ Tax Increment Revenue, Prior Years 6,000$ Interest 6,000$ Financing Proceeds -$ Total Amount Received 586,000$ 4. A budget setting forth the purpose and estimated amounts for which the moneys which have been or will be received under ORS 457.420 to 457.460 and from indebtedness incurred under ORS 457.420 to 457.460 are to be expended during the current fiscal year. Table 4 identifies the budget and purpose of expenditures by the Commission for the current fiscal year (FY2018-19). Table 4. PURPOSE AND AMOUNTS PLANNED TO BE SPENT, FY2018-19 Expenditure Description Amount Personal Services -$ Materials and Services 57,500$ Capital Outlay 235,000$ Debt Service 248,000$ Contingency 45,500$ Total Expenditures 586,000$ An analysis of the impact, if any, of carrying out the urban renewal plan on the tax collections for the preceding year for all taxing districts included under ORS 457.430. Within the City of Central Point there are a total of eleven (11) affected taxing districts with a FY2017-18 combined tax rate of $17.2827 per $1,000 of assessed value. The Urban Renewal’s base value was set in FY2012-13 at $139,787,170. The FY2017-18 incremental value for the Urban Renewal District was $20,396,835. During FY2017-18 the impact of implementation of the Urban Renewal Plan on the affected taxing districts is illustrated in Table 5, both in terms of property tax dollars diverted and a percentage of total property tax dollars collected for each taxing district. As illustrated in Table 5 the Urban Renewal Plan’s authorized FY2017-18 tax increment revenue was $344,333. Of the authorized tax increment revenue the City actually received $323,062 (93.82% of authorized collections). The most significantly impacted taxing district is the City of Central Point at approximately $0.0166 4.A.a Packet Pg. 9 Attachment: FY17-18 Annual Report (1124 : Annual Report) Page 4 of 4 per dollar of property tax revenue collected, followed by the School District and the Fire District at approximately $0.0079 and $0.0047 per dollar of property tax collected. Table 5. TAX REVENUES RECEIVED FY2017-18 BY AFFECTED TAXING DISTRICTS Affected Taxing Districts Property Taxes Percentage of Total Property Taxes to be Diverted to Urban Property Taxes Diverted Tax District Received Renewal to Urban Renewal 1 City of Central Point 5,457,980$ 90,691$ 1.66% 2 Jackson County 43,073,263$ 43,670$ 0.10% 3 Fire District No. 3 13,416,774$ 63,272$ 0.47% 4 RVTD 4,622,658$ 3,474$ 0.08% 5 Vector Control 850,831$ 868$ 0.10% 6 Water Conservation 991,185$ 993$ 0.10% 7 Jackson County Library 10,310,469$ 10,545$ 0.10% 8 4-H Ag Extension 813,093$ 744$ 0.09% Total Local Government 79,536,253$ 214,257$ 0.27% 9 School District No. 6 14,280,361$ 112,707$ 0.79% 10 Rogue Community College 13,160,582$ 10,297$ 0.08% 11 Education Service District 6,942,838$ 7,072$ 0.10% Total Schools 34,383,781$ 130,076$ 0.38% Grand Total Permanent 113,920,034$ 344,333$ 0.30% 4.A.a Packet Pg. 10 Attachment: FY17-18 Annual Report (1124 : Annual Report) RESOLUTION NO. 2019-02 A RESOLUTION OF THE CENTRAL POINT DEVELOPMENT COMMISSION ACCEPTING THE ANNUAL FINANCIAL REPORT FOR THE DOWNTOWN AND EAST PINE STREET CORRIDOR PLAN FOR FISCAL YEAR 2017-18 Recitals: A. In accordance with Oregon Revised Statute (ORS) 457.460 an annual financial report for the Central Point Development Commission for fiscal year 2017-18 has been prepared. B. The annual financial report has the five (5) required elements, the amount of money received during the preceding fiscal year; the purpose and amounts for which any money received were expended during the preceding fiscal year; an estimate of the moneys to be received during the current fiscal year; purpose and estimated amounts for which the moneys will be received are to be expended during the current fiscal year; and an analysis of the impact, if any, of carrying out the urban renewal plan on the tax collections for the preceding year for all taxing districts. The Central Point Development Commission resolves as follows: Section 1. That the annual financial report for the fiscal year 2017-18 is hereby accepted. Passed by the Council and signed by me in authentication of its passage this 11th day of April 2019. _______________________________ Hank Williams, Chair ATTEST: ______________________________ City Representative 4.A.b Packet Pg. 11 Attachment: Accept FY2017-18 Annual Financial Report Resolution - Dev Commission (1124 : Annual Report)