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HomeMy WebLinkAboutPC minutes April 2, 2019City of Central Point Planning Commission Minutes April 2, 2019 I. MEETING CALLED TO ORDER AT 6:00 P.M. II. ROLL CALL Commissioners, Mike Oliver (chair), Amy Moore, John Whiting, Tom Van Voorhees, Jim Mock, Chris Richey and Kay Harrison were present. Also in attendance were: Tom Humphrey, Community Development Director, Stephanie Holtey, Principal Planner, Justin Gindlesperger, Community Planner and Karin Skelton, Planning Secretary. PLEDGE OF ALLEGIENCE III. CORRESPONDENCE IV. MINUTES Kay Harrison noted her name was listed in the roll call for the March 5, 2019 minutes although she had been absent. John Whiting made a motion to approve the minutes as modified. Amy Moore seconded the motion. ROLL CALL: Tom Van Voorhees, abstain; Chris Richey, yes; Kay Harrison, abstain; Amy Moore, yes; John Whiting, yes; Jim Mock, yes. Motion passed. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Public hearing to consider a Conditional Use Permit application to allow Fire District 3 to operate a fire station at 1909 Scenic Avenue. The 1.76 acre site is within the civic zoning district and is iI7IlF1V�R❑C&�� Map as 37S 2W 03AB Tax Lots 4400, 4500, and 4600. File No. CUP ❑ 19001. Applicant: Fire District 3; Agent: Matt Small; Kistler, Small & White Architects. Mike Oliver read the rules regarding the public hearing. The commissioners had no bias, conflict of interest or ex parte contact to declare Justin Gindlesperger explained the proposed fire station is a public facility which is a conditional use in the Civic zone. It consists of 1.76 acres and three tax lots. It is located Planning Commission Meeting April 2, 2019 Page 2 just north of Scenic Middle School. The Housing Authority of Jackson County owns the property immediately to the east which is slated for future development. He said the Fire District has agreed to participate with the City in a shared cost agreement for improvements to the north side of Scenic Avenue, which includes sidewalks, bicycle lanes on both sides, a center left turn lane and crosswalks. There will also be an extension of Rock Way south of Scenic Avenue to the Scenic Middle School parking lot. This extension will improve the overall circulation for peak pick up and drop off times at the School. The sidewalks for the opposite side of the street will be completed when the Housing Authority develops their site. The Commissioners discussed the plans for improvements and various ideas for making the area as safe as possible for students prior to the improvements which will be made by the Housing Authority. Mr. Gindlesperger noted the proposed structure was situated across the boundary between lots. He said it will be necessary to adjust or consolidate the 3 lots. He added as a condition of approval, prior to permit issuance, the applicant will apply for a Type I Property Line Adjustment/Consolidation to consolidate Tax Lot 4500 and Tax Lot 4600 and adjust the common property boundary between the consolidated tax lots and Tax Lot 4400. The Commissioners agreed the Lot Line Adjustment was necessary. The Public Hearing Was Opened Applicant John Patterson of Fire District 3 and their agent Matt Small of Kistler, Small and White Architects addressed the Planning Commission. Mr. Small said the project was scheduled for completion in May of 2020. They should be submitting for permits soon. He said the Fire District has met with the School District and they were in agreement with the project. He stated the extension of Rock Way would create another exit from the school and would help ease congestion. He added there would be trees, bushes and a chain link fence installed to protect students exiting the school on foot. The landscaping would be made up of mostly fire resistant plants and materials. Mr. Small stated that deferring the installation of the sidewalks on the east side of the street would allow more development options for the Housing Authority project. He said the Housing Authority had been part of the discussions with the School District. John Patterson of Fire District 3 reviewed the lot line adjustment and the extension of Rock Way. He said the Extension of Rock Way and the Scenic Avenue improvements would improve traffic flow during peak times. The Commissioners discussed the improvements and asked how the traffic would be impacted when an engine exited the station. Planning Commission Meeting April 2, 2019 Page 3 Mr. Patterson said the station had a good line of sight, and they had discussed signs with flashing LEDs on the streets to alert traffic. He described how the engines would enter and exit the property. He said the station would take some of the load off the current Central Point station and allow for faster response times. There were no public Comments. The Public Hearing was closed. Tom Van Voorhees made a motion to approve Resolution 868 to allow Fire District 3 to operate a fire station at 1909 Scenic Avenue within the civic zoning district. Kay Harrison seconded the motion. Roll Call: Tom Van Voorhees, yes; Chris Richey, yes; Kay Harrison, yes; Amy Moore, yes; John Whiting, yes; Jim Mock, yes. Motion passed. B. Public hearing to consider a Site Plan and Architectural Review application for the construction of a 10,200 square foot fire station, including parking and landscape area, at 1909 Scenic Avenue. The 1.76 acer site is within the Civic zoning district and is identified on the - Dh1VWC&HICNVEIV9*NRM D5 IJVEF6 Ft MTF ❑ ❑ Tax Lots 4400, 4500, and 4600. File No. CUP ❑ 19001. Applicant: Fire District 3; Agent: Matt Small; Kistler, Small & White Architects. Mike Oliver stated the rules for the public hearing stood as previously stated. Mr. Gindlesperger reviewed the application. He showed the proposed building design, parking and the vehicle circulation on the site. He explained the improvements the applicant would be making were as previously stated in the review of the Conditional Use Application. The Public Hearing was opened Matt Small stated an open space on the south portion of the property is a site for a potential future fueling station. John Patterson pointed out a location that was planned to be used as an on-site training area and educational outreach ❑MJ VRII(MBEH L=LISP H3WEH] added there was also an area dedicated to a generator to provide emergency power. He laud the generator would be enclosed and would not be loud enough to disturb local residents. There were no public comments. The Public Hearing was closed. Jim Mock made a motion to approve Resolution 869 approving a Site Plan and Architectural Review application for the construction of a 10,200 square foot fire station, including parking and landscape area, at 1909 Scenic Avenue within the Civic zoning Planning Commission Meeting April 2, 2019 Page 4 district. Amy Moore seconded the motion. Roll Call: Tom Van Voorhees, yes; Chris Richey, yes; Kay Harrison, yes; Amy Moore, yes; John Whiting, yes; Jim Mock, yes. Motion passed. DISCUSSION A. Residential Urban Growth Boundary (UGB) Amendment. Present and discuss two preliminary mapping alternatives for the Residential UGB Amendment. File No. CPA -19001. Applicant: City of Central point. Principal Planner Stephanie Holtey gave an overview of the Residential UGB Amendment. She explained the necessity of amending the UGB due to updated forecast population growth. She said the City currently has a need for 305 acres of residential land, 54 acres of park land and 16 ❑ K-MISL6 ❑ requirements for amending the UGB which include demonstration of need for additional land, establishing a study area, and conducting alternative location analysis. She said the City needs to comply with Statewide Planning Goal 10 and also meet the City and County Comprehensive Plan policies. There should also be efficient and economical provision of public facilities. Additionally, environmental, social, economic and energy consequences need to be considered. She reviewed the Urban reserve areas explaining the State location criteria of eliminating lands that cannot be serviced by public facilities, properties more than 500 feet from water and sewer, land compromised by natural hazards, land fully impacted by Floodplain, lands with significant natural cultural or recreational resources, wetlands and EIMHKEEBMV17 ER&BMAUTDWEDWriteria was proximity to the UGB, public facilities and transportation system access, proximity to mixed use pedestrian friendly areas and land that was development ready. She presented 2 alternative boundary locations based on application of coarse location criteria. The first emphasized parcels greater than 10 acres that abut the UGB, are within 500 feet of basic urban services and have a master plan. Additional consideration was JLTL0XSU6H3AHVVroximity to activity centers, transportation infrastructure and whether there is any evidence of development readiness such as a master plan or written request to be included in the UGB. Ms. Holtey said the second alternative applies the same coarse locational criteria but increases the emphasis on small to mid-sized parcels with access to services and exception lands in proximity to basic urban services. The Commissioners discussed the two alternatives and the possibility of a hybrid alternative. They considered various configurations and expressed concern regarding traffic on Gebhard Road. They mentioned VJ1&BMNTW P DVC1LHH reviewed the Concept Plan for CP -5 & 6. Mike Oliver asked if there were any public comments. Larry Martin, Taylor Road Planning Commission Meeting April 2, 2019 Page 5 Mr. Martin stated he represents the Taylor West group of landowners. He stressed the fact the Concept Plans should be a general guideline and final development might differ slightly from the Plan. The Commissioners discussed the Concept plan zoning designations ID committed average density. Jim Brown, Heritage Road. Mr. Brown said his 10 acre property is south of the Taylor West group. He expressed a desire to annex into the City. He thought services would be sufficiently close to his property once Taylor West was developed. Richard Stach, Medford Mr. Stach said he had a 5 acre parcel near Gebhard Road. He asked what the timeline was for the UGB Amendment. Mr. Humphrey said it will happen this year. Diane Inkley, Gebhard Road. Ms. Inkley said the traffic mitigation was extremely import. She said that during the recent greenway fire, there were serious traffic problems and gridlock for people who needed to evacuate. She said Connectivity is important in emergency situations. The Commissioners discussed various transportation patterns and concluded that new street connectivity was an important consideration and would be contingent on development. Mr. Humphrey said the UGB Amendment is a discussion item tonight. He said the & G-BRLE&ommittee and the City Council would hear this same item next week. After receiving their input, refinements would be made and the Planning Commission would see the refined version in May. He said when the UGB Amendment becomes a formal application, all property owners within 250 feet of the Urban Reserve Areas would be notified of the public hearings. He reviewed the process and noted that Jackson County and the City of Central Point would hold a joint meeting which would be a public hearing. The Commissioners felt they generally approved option IA for the UGB Amendment. They discussed noticing requirements and coordination of the joint meeting with Jackson County. Planning Update Mr. Humphrey gave a planning update. • John Whiting is moving out of state and is stepping down from the Planning Commission I U-Vj IUlll1I'M ■1"VE VN Mo r:9 1,I UM ■\ 11 4 t■1,' 1111F, • • • Planning Commission Meeting April 2, 2019 Page 6 • The Community Development Department is going to be adding a planner I and a temporary assistant in the Building Department • There is a medical building proposed for the corner of 6th Street and Pine. It will have offices for So. Oregon Chiropractic and an Urgent Care Facility on the first floor and business offices on the second floor. • The Planning Commission would be hearing the Hazard Mitigatin Plan in May • The Railroad crossing is hoping to finish this year • The Housing Authority will be picking up permits for the Creekside Apartments soon. VIII. ADMINISTRATIVE REVIEWS IX. MISCELLANEOUS X. ADJOURNMENT Amy Moore made a motion to adjourn. Kay Harrison seconded the motion. All P IP Illing was adjourned 8: 55 p.m. Planning Commission Chair