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HomeMy WebLinkAboutCM 042519 CITY OF CENTRAL POINT oregow City Council Meeting Minutes Thursday, April 25, 2019 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Excused Kelley Johnson Ward II Excused Brandon Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present 11 Staff present: City Manager Chris Clayton, City Attorney Sydnee Dreyer; Parks and Public Works Director Matt Samitore; Principal Planner Stephanie Holtey; Police Chief Kris Allison; Human Resource Director Elizabeth Simus; and City Recorder Deanna Casey. IV. SPECIAL PRESENTATIONS 1. Police Department Accreditation Presentation Police Lieutenant Brian Day explained what the accreditation process is and the items that must be in place before a city can receive the designation. He read the proclamation from the State of Oregon Accreditation Association that was presented to the City of Central Point Police Department. 2. Police Department Swearing In Police Chief Kris Allison swore in Officers Tyler Aplin and Wayne Evans. She introduced them to the Council and provided their background. V. PUBLIC COMMENTS - None VI. CONSENT AGENDA City of Central Point City Council Minutes April 25, 2019 Page 2 RESULT: APPROVED [UNANIMOUS] j' MOVER: Rob Hernandez, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Thueson, Browning, Hernandez, Parsons EXCUSED: Neil Olsen, Kelley Johnson A. Approval of April 11, 2019 City Council Minutes B. Approval of OLCC Application for Montgomerys Meats, LLC C. 3rd Quarter Financial Report VII. ORDINANCES, AND RESOLUTIONS A. An Ordinance adopting the Central Point Comprehensive Plan Housing Element(2019-2039). Principal Planner Stephanie Holtey provided a recap of the why we are updating and adopting the Housing Element. We are updating our buildable lands inventory for the next 20 years. It includes an analysis of housing needs within the City's urban area over a 20-year growth period and addresses the City's capacity to accommodate housing needs within the UGB. Brandon Thueson moved to approve Ordinance 2057, Updating and Adopting the Central Point Comprehensive Plan Housing Element(2019-2039). RESULT: APPROVED [UNANIMOUS] MOVER: Brandon Thueson, Ward III SECONDER: Michael Parsons, At Large AYES: Williams, Thueson, Browning, Hernandez, Parsons EXCUSED: Neil Olsen, Kelley Johnson B. Resolution Approving Formation of a County Law Enforcement Service District Jackson County Sheriff Nate Sickler stated that the current jail facility has been overcrowded since 1985. It was opened in 1981 and is 38 years old. The design is antiquated and inefficient to operate. The annual average cost of crime reports from 2013-2017 is that the state of Oregon pays $1.37 billion per year and Jackson County pays $171.2 million per year. The costs per capita are higher in Jackson County than the State. When researching the costs and economics of building a new county jail a property analysis was done including the correct zoning, access, local climate and infrastructure. The location that was chosen has all the requirements for relocating the JC jail. They reviewed environmental impacts, and location. He explained that they toured several other jails that had been designed by DLR. The new proposed building will be 214,842 square feet and have 800 beds. The County has committed to support the project and fund at current levels. The proposed Law Enforcement District will assess property owners $0.83 per $1,000 of assessed value. The first few years of the district will help pay for the new facility, then after the completion it will support the administrative costs. City of Central Point City Council Minutes April25, 2019 Page 3 He explained the construction schedule if the bond is approved by voters in November. They hope to have the new facility open in 2023 and fully serviceable. There was discussion of the amount of offenders booked over the last three years and how many are counted as repeat offenders. It is hoped that if the stay in jail is longer than a few days it will be a deterrent for repeat offenders. With the overcrowding in the current facility offenders know they will not be in jail for an extended stay. Mental health and addition counseling will be available at the new facility. The average stay in the current facility is 6 to 8 days; the national best practice is 12 to 14 days. The proposed district rate was established with all cities in Jackson County agreeing to be part of the district by resolution. If a city does not agree to be included in the district we would need to go back to the drawing board and re-evaluate how much the assessed value would be. As of tonight the cities of Eagle Point, Phoenix, Butte Falls, Rogue River and Central Point have agreed to allow their citizens be part of the district. There was discussion regarding the size of the facility and the ability to expand. The facility will have pods that can hold up to 400 offenders. If the County waits to do the construction the costs will double in just a few years. The current facility cannot be expanded because of building code changes. Originally it was built so that an additional floor could be added, but codes have changed and this is not an option now. Mr. Clayton stated that staff recommends approval of the proposed Resolution to allow the citizens of Central Point to vote on the proposed district. Mike Parsons moved to approve Resolution No. 1575, Approving Formation of a County Law Enforcement Service District. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Thueson, Browning, Hernandez, Parsons EXCUSED: Neil Olsen, Kelley Johnson VIII. MAYOR'S REPORT Mayor Williams reported that he attended: • The Pear Valley Ribbon cutting. • The Asante Walk in Clinic Ribbon Cutting. • A Medford Water Commission meeting. • The Fair Board meeting. • The Central Point Chamber mixer. IX. CITY MANAGER'S REPORT City of Central Point City Council Minutes April 25, 2019 Page 4 City Manager Chris Clayton reported that: • The Budget documents are available tonight. Please pick yours up from the City Recorder. Staff has been working on the Budget document. • There are still a couple of tickets available for the Rotary Auction Dinner. • We will have a photographer here on Monday night before the budget meeting to take photos of Management and Council members. • Flower baskets will be installed next week in the Downtown Corridor and along Hwy 99. • Mayor Williams has requested that the Council look at resolution supporting PERS Reform for local jurisdictions at the next Council meeting. • He had a meeting with Library District representatives to discuss an agreement for the building. The library bond will conclude soon and the library district will take over the buildings. We will be working with the library to share cost in acquiring property for additional parking. Once compete we will bring the agreement to the Council for recommendation and approval. • The State Legislature is looking at the third party building official requirement for local jurisdictions. This bill will require all jurisdictions to have a building official as a city employee. Currently the smaller jurisdictions contract with outside sources for the building official. Staff is working on an option for a few of the cities around the valley to contract with the City of Central Point for Building official duties. Another option for them would be to contract with the County which can be time consuming. • The City has seen an increase of people wanting to build businesses in Central Point. • September 12th the Medford Water Commission will once again provide a Big Butte Springs tour. If Council members are interested please contact the City Recorder and make reservations. X. COUNCIL REPORTS Council Member Brandon Thueson reported that he attended the Adhoc Committee meeting for the Dennis Richardson Memorial options, and the Eggstravaganza in Twin Creeks Park. Council Member Rob Hernandez reported that he attended the Adhoc Committee meeting for Dennis Richardson Memorial options. Council Member Taneea Browning reported that: • She attended the LOC Conference in Ashland. • She enjoyed the new layout for Eggstravaganza, it seems like there was more room for all the kids. • She attended the Visitors Information Center meeting today. • She attended the RVCOG meeting. City of Central Point City Council Minutes April25, 2019 Page 5 • The Made in Southern Oregon event will be May 18 on Pine Street. • She attended Fire District No. 3 Board and Budget meeting. • She attended the Fire District neighborhood meeting for the Scenic Station. • She attended a meeting with Skyrmann family representatives regarding current and future use of the park. They seem to be very happy with the current plans. Council Member Mike Parsons reported that: • He attended the Police Chief Conference in Bend where Chief Allison was sworn in as Director of the Oregon Association of Police Chiefs. • He participated in the Central Point Little League Parade and lead the parade in a the Volunteer Vehicle with lights flashing. • He attended the CAC meeting. • He attended Greeters at the Holiday Inn Express and Suites. • He attended an RVSS meeting and luncheon. RVSS showcased their GIS program. • He attended fire district neighborhood meeting last night. XI. DEPARTMENT REPORTS Principle Planner Stephanie Holtey reported that: • She has been working on findings for the Residential Growth Boundary Amendment. They have received a letter from the Browns regarding their interest in being included in the UGB Application. • Staff is also working on the Employment Lands UGB application. • They have had a pre-app meeting for a chiropractic office on Pine Street. There is interest in commercial property at the intersection of Hamerick and Pine for a hotel and fast food restaurant. Dominos has been working on an application for Freeman Court. The White Hawk property may have a new owner along with the property to the north of it. They have received a site plan for a car wash to be located at Table Rock and Biddle Road. Police Chief Kris Allison reported that: • The department is getting ready for the school year to end. • May 1st will begin the new citizen out reach of Council, Coffee & Cops. The first event will be in Pfaff park beginning at 6:00 p.m. Finance Director Steve Weber reported that: • We have a new Finance Clerk named Nichole Hickey. • The City will be hosting the Rogue Valley Financial Officers Group on May 8th for lunch & learn in the Council Chambers. City of Central Point City Council Minutes April25, 2019 Page 6 • He kicked off this budget season by attending the Fire District Budget Committee where li he was appointed as Chair. • He threw out the first pitch for the first Little League game this year. • Our first budget committee meeting will be April 29th at 6:30, dinner will be available at 6:00. Human Resource Director Elizabeth Simas reported that: • She attended a National HR Conference in Phoenix, AZ last week. • She has been working on recruitment for a Utility Worker and a Police Officer position. • She has been working on the Union negotiations for the Police Bargaining Unit. City Attorney Sydnee Dreyer will be attending the City Attorney Conference in May. XII. EXECUTIVE SESSION - ORS 192.660 (2)(d) Labor Negotiations Rob Hernandez moved to adjourn to Executive Session Under ORS 192.660 (2)(d) Labor Negotiations. Brandon Thueson seconded. All said aye and the meeting adjourned to executive session at 8:26 p.m. The Council returned to regular session at 9:20 p.m. No further action was taken. iiii XIII. ADJOURNMENT Brandon Thueson moved to adjourn. Taneea Browning seconded and the April 25, 2019 Council meeting was adjourned at 9:20 p.m. The foregoing minutes of the April 25, 2019, Council meeting were approved by the City Council at its meeting of May.2019. Dated: Vds .10,11 44,20.00....,_ Mayor Hank Williams ATTE Li /.' L_.n om ,/ City Recorder v o