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HomeMy WebLinkAboutCM 041119 CITY OF CENTRAL POINT OYegOr4 City Council Meeting Minutes Thursday, April 11, 2019 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Brandon Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Excused Staff members: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Police Lieutenant Scott Logue; Principal Planner Stephanie Holtey; and City Recorder Deanna Casey. IV. SPECIAL PRESENTATION 1. Transportation Updates Transportation Representative Mike Quilty updated the Council on transportation meetings and legislative items that are of interest to Central Point and Southern Oregon. ODOT is planning a roundabout at the location where Highway 140 meets Kershaw Road. They have set up cones where local trucking companies provided drivers to maneuver proving that it will work at this location. He attended Oregon Aviation and Connect Oregon meetings. V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Brandon Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez EXCUSED: Michael Parsons A. Approval of March 28, 2019 City Council Minutes City of Central Point City Council Minutes April 11, 2019 Page 2 B. Approval of 2019 City Surplus List C. Authorization to Cancel May 9th and July 25th City Council Meeting VI. PUBLIC HEARING A. An Ordinance adopting the Central Point Comprehensive Plan Housing Element (2019-2039). City Manager Chris Clayton read the Legislative Hearing Procedures for tonight's meeting. No conflict of interest was declared by Council Members. Principle Planner Stephanie Holtey explained that the Housing Element includes an analysis of housing needs within the City's urban area over a 20-year growth period and addresses the City's capacity to accommodate that need within the existing Urban Growth Boundary (UGB) based on past and forecasted housing and demographic characteristics. The Housing Element sets forth goals and policies intended to encourage the number of various housing types at appropriate locations and densities, as well as the price levels that are compatible with Central Point households. The Housing Element was last updated in 2017. Portland State University — provided a new population estimate last year which shows a substantial increased needs for future housing. She provided the background and tables that need to be updated to meet the new demands going into the future and the expansion of our urban growth boundary. We estimate that the city now needs 305 acres to increase our minimum density and adjusted land use distribution. Only tables referencing the population number are being amended. No other changes were made to the Housing Element. Mayor Williams opened the public hearing. Larry Martin, representative for the Taylor West Group. Mr. Martin complemented the Community Development Department for the hard work they have been doing on the Urban Growth Boundary Expansion. There will be a challenge with the higher density designations but he urges the Council to approve the housing element and move on to the next step of approving the Urban Growth Boundary expansion. Russel Kockz, Grant Road resident Mr. Kockz is in support of the element as presented. Mayor Williams closed the public hearing. Rob Hernandez moved to second reading an Ordinance updating and _ adopting the Central Point Comprehensive Plan Housing Element (2019- City of Central Point City Council Minutes April 11, 2019 Page 3 2039). RESULT: 1ST READING [UNANIMOUS] Next: 4/25/2019 7:00 PM MOVER: Rob Hernandez, At Large SECONDER: Brandon Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez EXCUSED: Michael Parsons VII. BUSINESS A. Dennis Richardson Memorial Discussion Parks and Public Works Director Matt Samitore explained that several members of the community have reached out to the city regarding a memorial, to be located at the Oregon War Memorial, for Dennis Richardson. Mr. Richardson was a catalyst for the Memorial and was the driving factor to help it come to Central Point. It would not have happened without his leadership and vision. He explained there are two primary options recommended by staff at this time. The first option would be to move the blue star memorial rock and replace it with a monument rock and plaque with language describing Dennis and his life of service and dedication to the war memorial. The second option would be to name the existing gazebo structure after him including a memorial plaque. Mayor Williams opened the discussion up for public comment. Dave Dotterrer, Ashland resident Mr. Dotterrer has worked with Dennis Richardson in the legislature and has spoken at the memorial for different City events. There are a lot of veterans here tonight in support of whatever the city is able to do in memory of Dennis Richardson. He stated that he has been contacted by several people at the state level who would be interested in helping with something significant if necessary. Community Development Director Tom Humphrey stated that the Central Point Rotary has expressed their support in a memorial for Mr. Richardson. Debbie Miles, Central Point Resident Mrs. Miles suggested that the City have a statue made of Dennis and put it in the park. Kathy Richardson, Central Point Resident and Dennis Richardson's widow Dennis would be honored about all of this and anything that the city decides to do in memory of him would be great. Laura Branson, lives in RPS Area A park would be a great idea. She thinks Dennis would be proud to know a park was named after him. City of Central Point City Council Minutes April 11, 2019 Page 4 Mike Quilty, Central Point Citizen Mr. Quilty stated that he was appointed to fill a position on the Council when Dennis was elected to the State Legislature. Dennis was his inspiration when he became a —" council member and the city should do something in his memory. Katie Mallums, Heritage Road resident Mrs. Mallums stated that a future park would be a nice option when the UGB is expanded and future development provides a new family park. Council was in agreement that we should show our respect for Mr. Richardson with more than a rock and a plaque, or the Gazebo. There were suggestions of a future park, renaming Don Jones Memorial Park, or creating a rose garden in his name. It was suggested that an AdHoc Committee be created to discuss options and return to Council. If it is not something that can be done prior to this year's Memorial Service hopefully we could have an idea and have it announced at the event this year. Staff recommends involving the Parks and Recreation Committee if the recommendation involves a city park. Mr. Clayton stated that the city would like to do something that is nice. We have not had much time to research all of the options. The items that Mr. Samitore has suggested were items that we could do without construction. Neil Olson moved to form a Adhoc Committee to research options to appropriately memorialize Dennis Richardson. RESULT: APPROVED [UNANIMOUS] — MOVER: Neil Olsen, Ward I SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez EXCUSED: Michael Parsons B. Motion to: Appoint Adhoc Committee members to Dennis Richardson Memorial options Taneea Browning moved to appoint Rob Hernandez, Brandon Thueson and Kelley Johnson to an AdHoc Committee to research appropriate venue to memorial Dennis Richardson. RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez EXCUSED: Michael Parsons C. Discussion of Little League Partnership Options Mr. Samitore explained the city has had a series of meeting about the Central Point Little League and a potential partnership for youth and adult softball leagues that would be organized by the City. In order to better understand the issues associated with the Little League fields and establish a long-range plan, staff recommends a masterplan/facility analysis be done for the fields. City of Central Point City Council Minutes April 11, 2019 r"" Page 5 Staff would like to budget $25,000 for a masterplan/facility analysis. The analysis would be funded by the General Fund through the City's Parks Department. We are • looking for direction from Council to see if they are in favor of this commitment. The funds will need to go through the budget recommendation process. If the council feels this is a worthwhile expenditure we will bring back an agreement between the City and Little League regarding funding of a consultant and outlining the possible future steps. There was discussion that before much could happen at the fields water and electricity would need to be extended to the buildings. The proposed master plan will give the city and little league an idea of the work involved in those plans. If the City does continue forward with this project we would have a long term agreement to share the fields with Parks and Rec programs and Little League sports. Council is in favor of working with the Little League but doesn't think the full $25,000 would be needed. Staff would be directed to find someone to do a masterplan that would not take the entire amount. Staff is only looking for direction tonight. The funds would need to go through the budget process. If approved staff would bring back an agreement for Council to review and further direct staff. Tonight we are only asking if this is something the Council would like us to move forward with. n Consensus was to move forward with the budget recommendation process. RESULT: FOR DISCUSSION ONLY D. Appointment of New Planning Commission Member City Manager Chris Clayton explained that Planning Commissioner John Whiting resigned as of April 3, 2019. The City has received applications from Patrick Smith, Michael House, and David Gilmore. Mayor Williams recommends appointment of Patrick Smith to the Planning Commission Position No. 5. He is a current member of the Citizens Advisory Committee and has been participating in the Urban Growth Boundary Expansion. Kelley Johnson moved to approve the recommendation of Patrick Smith to the Planning Commission Position No. 5 position with a term expiration date of December 31, 2021. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez EXCUSED: Michael Parsons E. Motion to: Appointment of Citizen Advisory Committee member Community Development Director Tom Humphrey stated that with this appointment there are now two vacant positions on the Citizens Advisory Commission (CAC). The City of Central Point City Council Minutes April 11, 2019 Page 6 City Recorder has advertised for applicants for the CAC but we have not received any. She asked the Planning Commission applicants prior to tonight's meeting if they would be willing to serve on the CAC. Michael House indicated that he would like to be appointed to the CAC if he was not appointed to the Planning Commission. David Gilmore declined the offer to be on the CAC. These committee members do not have expiring terms. Brandon Thueson moved to appoint Michael House to the Citizens Advisory Committee. RESULT: APPROVED [UNANIMOUS] MOVER: Brandon Thueson, Ward III SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez EXCUSED: Michael Parsons F. Preliminary Residential Urban Growth Boundary (UGB) Mapping Discussion Mrs. Holtey presented rough drafts of maps for our Urban Growth Boundary (UGB) expansion. Staff is looking for feedback on what direction the Council wishes staff to pursue. These are very preliminary maps according to what the state and RPS process will allow. Staff has taken into consideration: 1. Properties that abut either the city limits or current UGB; 2. Properties greater than 10 acres in size; 3. Properties that abut or are within 500 feet of basic urban services; 4. Properties that are proximate to or include mixed use/pedestrian friendly areas; 5. Compatibility with nearby agricultural uses outside the proposed UGB; 6. Proximity to transporation infrastructure; 7. Lands that have been master planned; 8. Readiness for development; and 9. Proximity to the City Center using a central growth pattern. Alternative 1A applies the criteria addressed but emphasizes inclusion of larger lots resulting in greater acreage east of Interstate 5 between Upton and Gebhard Roads and north to Wilson Road. Alternative 1B applies the criteria addressed but increases the emphasis on small to mid-size parcels with access to services and exception lands in proximity to basic urban services. The Planning Commission identifies Alternative Al as the preferred alternative with the caveat that careful consideration be given to development readiness based on continued public input throughout the application process. The Taylor West property group has master planned the area and have gone to the effort to show the city what the possibilities could be for that area. Mayor Williams opened the discussion for public comment. Katie Mallams, Heritage Road resident Mrs. Mallams supports Alternative Al. It would cause the least disruption to residents south of the Taylor West Group that are not interested in becoming part of the city at this time. City of Central Point City Council Minutes April 11, 2019 Page 7 Russel Kockx, Grant Road resident Mr. Kockx is in favor of Alternative 1A. Tim Higginbotham, Taylor West Group Mr. Higginbotham stated that they have access to utilities for sewer, natural gas and water. He can see the benefits of 1A. There will be nice parks in the Taylor West Group development; there would be room for a Dennis Richardson memorial park. There is a section on the map that is gray and to the west of his property that could be added into the Alternative 1A, it is west of the Taylor West Group master plan. Larry Martin, Taylor West Group Mr. Martin is representing Jim Brown tonight. His property has serviceability issues and would like to include their property to the Alternative 1A option. His property was previously left out of the master planning process but has since changed their minds and would like to be included. The property is just west and abuts the Taylor West Group master plan. They would need to work on their concept plan before the real master plan can be complete. This would also take care of the serviceability issue for this property and increase property ready to develop on the west side of town. Jim Gieger, Grant Road resident There are water issues on Robin Lane, there are additional properties in that area that are interested in being included in the Alternative 1 B. Mrs. Holtey stated that staff has taken note of all of the feedback provided tonight and has gotten a sense of the growth pattern the Council would like to see. Mr. Humphrey stated that the Medford Water Commission does allow hook up to areas inside our Urban Reserve Areas. This could help solve some of the immediate issues regarding the wells on the west side of town. We need to have a more refined map before going to the state and taking the final steps for the amendment. Council would like to see the property included in Alternative 1A that have expressed interest tonight. Staff will be returning to Council with a more defined map for further discussion. We are not sure if we could return to Council at the April 25th meeting, and may need to wait until the May 23rd meeting. Council would be in favor of removing some properties in the CP-2B area if adding the properties to the Taylor West Group increases above the recommended amount. Staff will return to Council with a final draft of the map before proceeding with the application process. RESULT: FOR DISCUSSION ONLY G. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for April 2, 2019: City of Central Point City Council Minutes April 11, 2019 Page 8 • The Planning Commission held a public hearing to consider the conditional use permit application for Fire District 3 on Scenic Avenue. The Commission discussed the impacts which included traffic, emergency responses and determined that the applicant made the necessary adjustments and improvements to safeguard the use and to mitigate impacts to the surrounding neighborhood. The Commission approved the Conditional Use Permit with conditions recommended by staff. • The Planning Commission held a public hearing for the site plan and architectural review application for a 10,200 foot fire station including parking and landscape areas at 1909 Scenic Avenue. Property boundaries are being adjusted and public improvements are being made that will benefit the application and surrounding properties. The site plan was approved with conditions recommended by staff. • The Planning Commission discussed the two preliminary map alternatives for the Residential UGB amendment. The Commission provided helpful feedback and expect a more refined "hybrid" of the two scenarios at the May Planning Commission meeting. RESULT: FOR DISCUSSION ONLY VIII. MAYOR'S REPORT Mayor Williams reported that he attended: • The Pear Valley ribbon cutting. • The Asante Clinic ribbon cutting. • The Medford Chamber Luncheon. IX. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He will be at the Spring LOC Conference tomorrow in Ashland, and on vacation next week. • He attended the Medford Chamber Lunch where Representative Greg Walden was the speaker. • The Library District is preparing to take control of the library facilities. We will be working on a new IGA with the District for the Central Point Library location. We currently share cost for maintenance and we want to be assured that if the building is not used as a library it will revert back to city possession. • Staff is diligently working on budget preparation. • He attended the Asante Clinic Ribbon Cutting. • The City Attorney will be working on a resolution of support for the Jail District to be on the April 25th Council Agenda. • He and Mr. Samitore spoke with a news reporter about the Citizen Survey results. X. COUNCIL REPORTS �--• City of Central Point City Council Minutes April 11, 2019 r Page 9 Council Member Kelley Johnson reported that: • She will be attending the LOC Spring Conference tomorrow. • She attended an Airport Advisory Committee meeting. • She will not be attending the next Council meeting because of work obligations. Council Member Brandon Thueson reported that he attended the Study Session and the CAC meeting. Council Member Rob Hernandez reported that: • He attended the Medford Chamber Forum Lunch. • He attended a SOREDI meeting on Tuesday. They are working on their Strategic Plan. • He attended the Chamber Mixer on Tuesday. Council Member Taneea Browning reported that: • She attended an LOC Board meeting in Salem. • She attended the Medford Chamber Forum Lunch. • She attended the Chamber Mixer. • The Saturday Market will begin on May 4th Council Member Neil Olson reported that he will not be attending the next Council meeting. XI. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • There is a noticeable improvement in how fast things are moving for the Twin Creeks crossing project. • RVTD has decided to keep the bus stop at 7th Street. They are not willing to reduce the size of the bus in Central Point. • Workers are finding interesting things out at the Mae Richardson Trail by the Expo. We hope to get support from partners in the area to help keep the area clear and welcoming to the community. Police Lieutenant Scott Logue reported that the Chief and Captain are in Bend for the Annual Chiefs Conference. City of Central Point City Council Minutes April 11, 2019 Page 10 Community Development Director Tom Humphrey reported that: • They will be interviewing for a Planner 1 the first part of May. f • Staff has been working on the UGB amendment application. XII. ADJOURNMENT Taneea Browning moved to adjourn. Brandon Thueson seconded and the April 11, 2019 Council meeting was adjourned at 9:10 p.m. The foregoing minutes of the April 11, 2019, Council meeting were approved by the City Council at its meeting of April 25, 2019. Dated: yb5-1J4? '?'v Mayor Hank Williams ATTES ity Recorder /