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HomeMy WebLinkAboutCM 032819 CITY OF CENTRAL POINT Oregon- City Council Meeting Minutes Thursday, March 28, 2019 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7 00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Brandon Thueson Ward III Excused Taneea Browning Ward IV Present Rob Hernandez At Large Excused Michael Parsons At Large Present Staff members in attendance City Manager Chris Clayton, City Attorney Sydnee Dreyer, Community Development Director Tom Humphrey, Parks and Public Works Director omi Matt Samitore, Police Captain Dave Croft, and City Recorder Deanna Casey. IV. SPECIAL PRESENTATIONS 1 Planning Commission Member Recognition Community Development Director Tom Humphrey presented awards of recognition to John Whiting of the Planning Commission Mr Whiting and his wife will be moving out of town in April He also recognized CAC members Sam Inkley and Larry Martin who will be leaving the CAC because of conflict of interest issues with the Urban Growth Boundary areas We hope to see them at future meetings, and hope they continue to stay involved with the City of Central Point 2 RVCOG Annual Report RVCOG Executive Director Michael Cavallaro from RVCOG presented the Annual Report for 2018 He updated the Council on some of the valued programs that they have implemented and managed over the last few years like the Brownfields projects, Shake Alert program implementing 45 second zones/plans. Alert Wildfire detection and quick notice, the availability of the GIS specialist for members. a drone program to help members with Anal photos and infrared technology, Senior and Disabilities program updates, and Grant writing services They hired a replacement for Dick Converse the new Principal Land Use Planner is Ryan Nolan They continue to balance the budget without increasing cost to the members City of Central Point City Gouged Minutes March 28 2019 Page 2 City Manager Chris Clayton thanked RVCOG for being such good partners with the city He suggested the Alert Wildfire Detection cameras be installed in the water shed If we had a fire in that area it could affect the entire water supply for the Rogue Valley [RESULT: FOR DISCUSSION ONLY V. PUBLIC COMMENTS VI. CONSENT AGENDA I RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams Olsen, Johnson Browning. Parsons EXCUSED: Brandon Thueson, Rob Hernandez A Approval of March 14, 2019 City Council Minutes Neil Olsen clarify that his comment in the minutes regarding the Mae Richardson Path wasn't to request maintenance but stated that without maintenance the trails get over grown Michael Parsons moved to approve the Consent Agenda as presented VII. ORDINANCES, AND RESOLUTIONS A Resolution No. to include Southern Oregon Regional Economic Development Funding Request Amount of$5,300 for a New Regional Economic Strategy in the 2019-2021 City of Central Point Budget Proposal Mr Clayton explained that the Council previously heard a request from Southern Oregon Regional Economic Development. Inc (SOREDI) asking for funding from a number of municipalities to establish a regional economic strategy for Southern Oregon As the federally appointed Economic Development District SOREDI is required to develop a comprehensive development strategy in five-year increments Their Board of Directors has recently adopted an initiative to create a regional economic strategy aimed at eliminating long-standing economic disadvantages and generating potential expansion opportunities SOREDI Board of Directors intend to include a robust performance measure in any developed strategy so that all stakeholders can evaluate outcomes/results and demonstrate the wisdom of this publicly funded project The City of Central Point contributes to SOREDI by annual membership dues and generally supports their economic development initiatives The city is being asked to support the proposal in the amount of $5,300 The proposed resolution will state the amount the city is willing to provide after the 2019-2021 budget has been approved The funds would be available for disbursement after July 1. 2019 SOREDI will also be asking for a grant from the State of Oregon They should know by that time if the grant is approved or if they will need to ask the members for additional funds If they City of Central Point City Council Minutes March 28, 2019 Page 3 are denied the grant, the City Council will need to decide if the city is able to fund an additional amount Mike Parsons moved to approve Resolution No. 1572, to include Southern Oregon Regional Economic Development Funding Request Amount of $5,300 for a New Regional Economic Strategy In the 2019-2021 City of Central Point Budget Proposal. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams. Olsen, Johnson, Browning, Parsons EXCUSED: Brandon Thueson, Rob Hernandez B Resolution No. , Adopting the Rogue Valley Storm Water Design Manual Parks and Public Works Director Matt Samitore explained that the Rogue Valley Storm Water Design Manual is the currently approved manual for design consultants to use for new water quality projects associated with new development or major redevelopment The manual is updated annually It has been suggested by DEQ that we adopt the attached document by Resolution now that the city has its own water quality permit Previously Rogue Valley Sewer Systems managed the design of construction projects in Central Point Mr Samitore explained that it is the intent of the city to be more flexible with the developers while still adhering to the standards RVSS interpreted the manual in black and white terms We hope to be able to work with developers on infill projects that may have special circumstances The City will be creating a Central Point Standards in the near future which will fit the state guidelines while still allowing flexibility in design Kelley Johnson moved to Approve Resolution No. 1573, Adopting the Rogue Valley Storm Water Quality Design Manual. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson. Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams Olsen Johnson, Browning, Parsons EXCUSED: Brandon Thueson, Rob Hernandez C Resolution No. , Approving Amendment No. 1 to Intergovernmental Agreement with Jackson County for Improvement and Elimination of Railroad Crossings and Authorizing the City Manager to Execute Agreement Mr Samitore stated that the original agreement signed by the City of Central Point in 2017 was misplaced after it was sent to Jackson County The City has received a request to execute a new Amendment to the IGA. and to include updated provisions The revised agreement gives the city time to complete any additional safety concerns or welded rail requirements that may be needed as part of the ODOT project Under the original IGA the city agreed that in exchange for the financial City of Central Point City Council Minutes Mardi 28 7019 Page 4 flexibility from Jackson County the City would take jurisdiction of Bursell Road The new proposed amendment provides the information of responsibilities that have been completed and the responsibilities that still need to be funded There was discussion about the closing of Seven Oaks crossing, issues that have come up regarding the upgrades to the Scenic crossing and intersection with Hwy 99 There have been several fatal accidents at that intersection Engineers will be working on designs for the intersection The city will have some responsibility for providing funds even though it is not in our jurisdiction Kelley Johnson moved to approve Resolution No. 1574 A Resolution Approving Amendment No. 1 to that Intergovernmental Agreement with Jackson County and the City of Central Point for Improvement and elimination of Railroad Crossings and Authorizing the City Manager to Execute Agreement. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Browning, Parsons EXCUSED: Brandon Thueson Rob Hernandez VIII. BUSINESS A Consideration of Rogue Valley Transit District request for a Bus Stop at 5th ..a and East Pine Mr Samitore explained that the Rogue Valley Transit District (RVTD) has encountered issues with the right turn movement from E Pine onto N 2"° Street The Council discussed this issue in February and decided to revise the bulb-out at 2"'' Street RVTD has stated that they do not want to change their route back to the original direction because they have seen an increase in riders with the new route They are now asking to locate a bus stop near 5'h Street in front of the Grange Hall RVTD has provided a conceptual drawing with modifications that would have to be implemented to the planter/landscaping area to make it viable for RVTD There was discussion that RVTD knew about the construction project well before the changes were made and the city created a location on the north side of Pine at 6'" Street The new recommendation would take away one parking spot on Pine Street and cost the city funds to change the landscaping in order to accommodate one or two riders Mike Parsons moved to direct staff to encourage RVTD to pursue a new location. Neil Olsen seconded There was discussion of other options staff could suggest to RVTD and that they could use a shorter bus that would work with the location Council originally suggested in front of Key Bank in February Mike Parsons made a motion to withdraw the previous motion. Neil Olsen City of Central Point City Council Minutes March 28 2019 Page 5 seconded Mike Parson moved to reject the proposal of locating a new RVTD bus stop in front of the Grange Hall on Pine Street. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Neil Olsen Ward I AYES: Williams, Olsen, Johnson, Browning, Parsons EXCUSED: Brandon Thueson, Rob Hernandez IX. MAYOR'S REPORT Mayor Williams reported that • He attended the Cheese Festival It was very crowded and very successful • He attended Central Point Greeter's • The Jackson County Fair Board gave the fair manager approval to look for support for the Red, White and Boom If successful they would open the gates to the Expo If she is unable to find sponsors the gates may need to stay closed during the event X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that • There is a lot of interest in developing in town recently • There were a couple of articles in the paper this week One was regarding the new Jackson County Jail Bond The County will be asking local cities for a Resolution of Support • There was also a nice article on the Cheese Festival It looks like they will be continue to have the festival in Central Point • He will send out information on the Addiction Recovery Center lunch • The clearing of brush on the greenway is going well They have found signs for the Mae Richardson path along with benches and picnic tables from when the path was in better shape • Chief Alison and Council Member Browning are introducing Council, Cops and Coffee A way to connect with the Council and staff other than during Council meetings The first event will be May 1st in Phaff Park XI. COUNCIL REPORTS Council Member Kelley Johnson had no report Council Member Taneea Browning reported that City of Central Point City Council Minutes March 28 2019 Page 6 • She attended the cheese festival It was crowded but very successful and it was nice to introduce the new Maker Space building to the public • She attended Fire District 3 Board meeting Their seismic upgrades are complete and they have identified hazardous material storage facilities in the area There are 71 facilities in the region They will be introducing a 28 million dollar infrastructure bond supported by the county They identified 905 incidents where they responded to falls and they will be working with a non-profit in Central Point to help with those homes at risk of causing falls • She attended the RVCOG meeting They received an award from SOLVE for their work on the Greenway cleanup, their financials are in good shape The Josephine Food and Friends building will be complete in June. The next Wildfire Alert meeting will be May 10th Council Member Mike Parsons reported that • He attended the Cheese Makers Dinner as a Central Point Sponsor • He worked the Cheese Festival as a Police Volunteer all weekend The set up was better and the traffic was slower this year because of the Twin Creeks Crossing construction zone • He attended the Study Session. • He attended the RVSS meeting and lunch Council Member Neil Olsen reported that he participated in the Shamrock Run and attended the Cheese Festival XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that • The Building Department has hired Jeanine Delchini a Community Development Support specialist They are in the process of recruiting a new Planner for the Planning Department side • The Planning Commission will be reviewing the site plan for Fire District No 3 at their April meeting • Staff has been working on mapping out alternative areas for the UGB Amendment They are working with Jackson County to schedule joint Planning Commission meetings and a time line for expected completion of the UGB expansion • There is a Planners Network meeting coming up in Southern Oregon • The Southern Oregon Chiropractors Office and an Urgent Care Facility is being proposed for the corner of 61" and Pine Street City of Central Point City Council Minutes March 28 2019 Page 7 Captain Dave Croft reported that seven Central Point Officers drove to Salem last week for the Police Academy graduation of Wayne Evens We are very proud of Officer Evens who started as our CSO They are conducting a recruitment process for a new officer and are planning 15 to 17 people going through the assessment process next week Parks and Public Works Director Matt Samitore reported that • The City has terminated the contract with TYLN for the Twin Creeks Rail Crossing Construction is ongoing while we are in transition to RH2 We will have a temporary agreement with RH2 to continue the work until the State gets a permanent agreement in place • B&B Fire Suppression cleared approximately 10 acres of greenway near the Expo Fire District No 3 kicked in funds to help with the clearing effort We hope to get the Mae Richardson Trail back in usable shape XIII. ADJOURNMENT Kelley Johnson moved to adjourn Taneea Browning seconded All said aye and the meeting was adjourned at 8 19 p m The foregoing minutes of the March 28, 2019, Council meeting were approved by the City Council at its meeting of April 11 2019 Dateds Lt l L1 l 14 Mayor Hank Williams ATTE (, iiia IF1'fr City Recorder C