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HomeMy WebLinkAboutCM070804CITY OF CENTRAL POINT City Council Meeting Minutes July 8, 2004 1. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. Nate Banry was absent. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Interim Finance Director Jill Turner; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES Wilburt Lui, Old Military Road Mr. Lui stated his concern regarding the new roundabout on Taylor Road. He conducted an informal traffic count at Taylor Road and Silver Creek Road and does not see the need for a traffic slowing device in the form of a roundabout. There are several intersections in Central Point that do not even have stop signs. He stated that emergency response times will be an issue. Fire trucks will have to go to Beall Lane in order to get around this structure. He presented a petition stating that this is a hazard and the city will be accountable for the accidents it will cause. The people who signed the petition would like it removed. Community Development Director Tom Humphrey explained that the traffic circle is intended to slow traffic. A survey was conducted during the master plan process with public hearings and at that time there were no concerns from local citizens. V. CONSENT AGENDA A. Approval of June 24, 2004, City Council Minutes B. Proclamation Declaring July 17, 2004, as St. Vincent De Paul Day Mike Quilty made a motion to approve the consent agenda as presented. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. G'iry o/~GertU-~rl Yoiur C'iry Gounci/ Meeting ~~,/y s, 200 P•~ge 1 VI. ITEMS REMOVED FROM CONSENT AGENDA There were no items removed VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing and First Reading: An Ordinance Amending the City of Central Point Comprehensive Plan and Zoning Map for an Area Near the Intersection of Scenic Road and North Third Street Mayor Hank Williams declared a potential conflict of interest and stepped down from the Council table in order to participate as a citizen in the discussion. Community Development Director Tom Humphrey explained that the Jackson County Housing Authority, acting on its own behalf and as the designated representative for two other property owners, is requesting amendments to the Comprehensive Plan and Zoning maps to permit the development ofmultiple-family housing. The R-3 zoning district permits multiple family dwellings and dwelling groups which are not allowed outright in the R-2 zone. The property owners initiated this action after City staff's efforts to gain public support for a conceptual development plan stalled. The area has been the subject of some controversy during the past few months The recommendations from the Planning and CAC disagree. The Planning Department received financial assistance a few years ago through the Transportation Growth Management Quick Response program to pay consultants to develop a 'sub-area' master plan for the Scenic Middle School area. Land use and transportation problems in the area include `left over' vacant and/or underdeveloped land, an unsafe intersection and poor vehicular and pedestrian traffic circulation. Based on professional recommendations proposed in the master plan, City staff originally introduced the zone changes for this area to the Planning Commission last summer. When met with unanticipated opposition, the zone changes were tabled and the plan was referred to the CAC who held public meetings. No action was taken at those meetings. The changes being proposed by the applicants would increase maximum density from 12 units per acre to 25 units. The four properties total 4.85 acres and there is a relatively clear plan for the two owned by the Housing Authority (JCHA). They anticipate the construction of approximately 50 units within three years. The owners of lots 5000 and 5001 would also like to see the zone changed but are not certain when development would occur. The City has received letters of support from DLCD, Oregon Housing and Community Services, and School District #6. The changes will present a number of opportunities to increase the City's livability; including integrating transportation and land uses, partnering to complete infrastructure improvements, and providing needed multi-family housing. If the project is approved there will be a private/public agreement for improvements for the intersection. Gity ofCe~ltral I'ou~t City Council Mcc[ing July 8, 200 I~~ 3 On May 20, 2004, the CAC reviewed the request and voted 4-2 to recommend approval of the request. They found that there is a need for additional R-3 zoning in the city. The properties that are recommended for higher density zoning represent an appropriate location for such zoning. On June 1, 2004, the Planning Commission considered the CAC recommendation and additional public testimony. Based on concerns about the street system and the effect of high-density residential housing on the neighborhood the Commission voted unanimously to deny the request. The lack of clarity about the development of the two southern lots may have contributed to the Commission's decision to deny the application. There was discussion regarding Limited R-3 zones that have not been built out and current properties that are zoned R-3. There was discussion regarding vacancy rates at Willow Glen Apartments. The plans for this intersection have not been finalized. JCHA has agreed to work with the city to improve the intersection by creating access roads that correspond with the city plans for improvements. Doug Schumr, Housing Authority of Jackson County Mr. Schumr reminded the Council that this is a land use hearing and the Council must make a decision based on legal criteria. Currently the property is zoned for multiple duplexes that could be approved without appearing before the Council. The City has the opportunity to require certain improvements. Staff has covered all the areas of concern for the City. Scott Foster -Executive Director JCHA Mr. Foster explained what the JCHA does for Jackson County and their background helping promote affordable housing. Jason Elzy, JCHA Mr. Elzy explained the site plan and project design: • 50 units of 1, 2, and 3 bedrooms • Marketed to working families of Central Point • Interior parking away from the street • efficient use of green space including a play area • a community building • quality building materials • access road to Scenic Middle School with a foot path for student use from Third Street JCHA is willing to work with the City for placement of the access roads into the project. He explained similar projects, property management, and strict tenant criteria in the valley managed by JCHA. They expect to take approximately three to four years to complete construction. City o/•Cerltr~l Point City Cnmlri/Meeting ./uly 8, 200 I ~~g< 4 There was discussion regarding crime and up keep with projects of this type. Mr. Elzy stated that they have a strict tenant criteria and receive reports from police departments regarding their tenants. Cara Carter, Case manager of Willow Glen, JCHA Ms. Carter stated that they have a waiting list for available units in Willow Glen which shows the need for this type of housing in Central Point. Andy McBee -Property owner/applicant Mr. McBee stated that they do not currently have plans for their property. They would like to build 14 to 18 units of 2 - 3 bedroom townhouses that would be privately owned. Alice Kottke, Property owner/applicant Ms. Kottke stated that they do not have plans for the use of their property. They are concerned with access to the back portion and would like to see the access roads and the project approved. Council President Bill Stults opened the public hearing. Gordon Wood, resident Mr. Wood stated that they have problems utilizing Willow Glen to its full potential. There are several projects being built in Central Point in R-3 zoning the City does not need to change this zoning. The traffic at the intersection has been a concern of residents for many years. If this project is approved the City will loose the opportunity to fix the intersection problem. He presented the original petition against the project that was signed and given to the Citizens Advisory Committee and was not included in the Council Agenda Packet. Jo Parker, resident Ms. Parker asked the Council to deny the zone change request. She stated that the applicants may meet all the criteria but Council should considerthe quality of life for current residents in the area. She does not feel that this is a good fit for the area. Hank Williams, resident Opposed to the zoning change. Mr. Williams stated that zoning is the protection for citizens and their property. He stated that the decision of a couple of CAC members could be challenged because of the type of work they do. He stated that, the. City should fix the intersection prior to allowing any zone change or project to go forward. G'ity o/~Ce»tr~! Point City Cour~ci/ Mceting .~u/y 8, loo/ 1'a,~ .5 Becca Croft, Central Point First Representative Ms. Croft stated that the Council should consider what the maximum use could be in an R-3 zone. JCHA may intend to build 50 units but an R-3 zone will allow more. Once the zoning is changed the Council may not be able to stipulate the amount of units other than what is allowed. She also stated that once the zone change is approved they will be able to start the project not allowing the City time to master plan the intersection. She recognizes the need for affordable housing but does not see a reason to rush into this project until the intersection issue has been fixed. Bob Goodrich, resident Mr. Goodrich is against the project until the intersection has been improved. The City should conduct the improvements and see if the area can handle the increased traffic of R-3 zoning. He believes that the current R-2 zone is enough density for the area. Regina Gardiner, resident Ms. Gardiner stated that she is concerned with the issues associated with most low income residential areas. She stated that the area does not need more children and the mischief that they can get into. Mr. Schumr -Rebuttal Mr. Schumr stated that he appreciates the concerns of the citizens but the Council can not make a decision regarding most of the testimony because it does not fall under the criteria for a zone change. There is a problem with deferring the issue because of the cost of holding the property vacant. The choice the Council has is to approve the zone change and have some control over the project or leave it as R-2 and have less control over the possible improvements. Council President Bill Stults closed the public hearing. There was discussion regarding PUD in an R-3 verses R-2. There would be collaboration with the applicants if the zone is changed. If the zoning remains R-2 there may be a challenge with the new access roads. There were concerns regarding the allowable maximum density. Council asked if they would be able to stipulate the amount of units allowed. Tom explained that the Council could put in triggers as they did with the TOD regarding improvements to the infrastructure. Council stated that they would like to see specifics on road realignment of the access roads. Mr. Humphrey stated that the applicants are willing to work with the City regarding the access roads and there is money budgeted for the design of the intersection. Public Works Director Bob Pierce stated that money has been budgeted for the design of City o/~Ccntrll Poi~rt G'ity Cowrril Mcetlrrg ,July 8, 100~~ I?~ge G this project. The city would need assistance from grants and developers for the creation of the roads. The roads involved are county roads and the city would need the cooperation of the county for improvements. The City has the authority to require alignment of new roads created by the project. Mr. Humphrey stated that the council could postpone decision on this issue until a later date. This would allow staff to work with the applicant on a master .plan for the alignment of the new roads and intersection recommendations from staff. Kay Harrision made a motion to continue discussion of this item to the second meeting in August, 2004, in order to allow staff time to work with the applicants on a master plan for intersection improvements and other issues of concern. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. Mayor Williams returned to the Council table. B. Second Reading, Ordinance No.1851, An Ordinance Amending Central Point Municipal Code Section 1.08.010 Regarding Initiatives and Measures City Administrator Phil Messina stated that this was the second reading of an Ordinance requiring chief petitioners of local initiatives or referendums to be residents of the City of Central Point. Kay Harrison made a motion approving Ordinance No.1851, An Ordinance Amending Central Point Municipal Code Section 1.08.010 Regarding Initiative and Referendums Procedures. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission report for July 6, 2004: 1) Tentatively approved a tentative land partition that would create two parcels near the intersection of Hamrick and Table Rock Roads. The subject property is zoned M-1, Genera{ Industrial. This is known as the shovel ready site for State recognition. The land partition separates the pond from the rest of the property. 2) Approved the final development plan for Phase I of the Beebe Woods Planned Unit Development. The project is located near the intersection of Hamrick Road and East Pine Street in an R-2, Residential Two Family zoning district. City of •Cellttal Point City Council Meeting .Iuly x 200 Pam 7 3) Approved a conditional use permit and tentative development plan fora 10 lot planned unit development subdivision named Brookdale Gardens, Phase II located south of Brookdale Avenue near Hamrick Road. The property is zoned R-2, Residential Two Family. 4) The Commission discussed their interest in Land Use Training that may be available for the Planning Commission members and City Council. Bill Stults made a motion to approve the Planning Commission Report as presented for July 6, 2004. Mike Quilty seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that he participated in the Fourth of July Parade, and attended the RPS meeting. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: there will be a study session on July 19'h the Council is invited to attend the ground breaking ceremony at 6:30 p.m. on July 22, 2004, prior to the City Council meeting. XI. COUNCIL REPORTS Kay Harrison reported that she attended the Intelligent Traffic Transportation Infrastructure meeting. Mike Quilty reported that: • he attended the ITT! meeting with Kay Harrison and Tom Humphrey • he attended the STP meeting and has sent letters to State Representatives and the Governor to help support the smaller areas in need of this funding • he participated in the Fourth of July Parade • he will be attending an MPO meeting in Eugene XII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: the contracts for the Pine/99 intersection have been signed construction wilt begin on 9`h and Laurel in the fall staff is working on designs for paving all the alley's in Central Point G'ity o/~C'entrtl Point G'ity L'omlcil Mceti~rg ,July 8, 200/ Pam 8 Community Development Director Tom Humphrey reported that: there will be a lunch on July 16'h for E. Pine Street corridor stake holders eight consultants submitted plans for the Highway 99 corridor improvements Building Official Lois DeBenedetti reported that: staff issued 181 permits in June they are currently doing the plan check for the Library she will be attending training on new International Building Code next week for the Council to adopt in October Park and Recreation Director Nancy Hanson reported that the new modulars will be moved to the gym location soon. Police Chief Jon Zeliff reported that: • everyone has made him feel very welcome. He is happy to be part of Central Point. • he was a judge for the Fourth of July Parade • he has implemented a pilot program for Central Point with Patrol on Bikes working a swing shift from 3:00 p.m to 12:00 a.m. ' XIV. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 9:50 p.m. The foregoing minutes of the July 8, 2004, Council meeting were approved by the City Council at its meeting of July 22, 2004. 1 ,. Dated: g jz 3/D y : ~ ~.~____-~- Mayor'Hank Williams ATTES . City Recorder