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Home My WebLink AboutCM011311CITY OF CENTRAL POINT City Council Meeting Minutes January 13, 2011 i. OATH OF OFFICE - 7:00 P.M. The oath of office was given to Council Members Kelly Geiger, Matthew Stephenson, and Bruce Dingler by Mayor Hank Williams. I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kelly Geiger, Kay Harrison, and Matthew Stephenson were present. City Manager Phil Messina; City Attorney Paul Nolte; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Finance Director Bev Adams; Assistant City Manager Chris Clayton; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION -Multicultural Committee Student Award Multicultural Committee Chairwoman Shannon Moulin presented the Student Scholarship award to Crater High Student Sarah Haga. She explained all the projects Ms. Haga has done towards helping teach and promote diversity in the school and around the community. IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of December 9, 2010 City Council Minutes B. Approval of 2011 Committee Re-appointments Kay Harrison made a motion to approve the Consent Agenda as presented. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. City of Central Point City Council Minutes January 13, 2011 Page 2 VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing -Second Reading Ordinance No. 1946, Amending Chapters 17.44, Tourist and Professional Office District, 17.72, Site Plan and Landscaping Plan Approval, and 17.64 Off-Street Parking and Adding 17.75, Design Standards, of the Central Point Municipal Code Community Development Director Tom Humphrey presented the staff report for the second reading of the proposed ordinance. On December 9, 2010 the Council continued the Public Hearing for this land use Ordinance. Representatives of the business community met with staff on Friday to discuss suggested modifications of: • Section 17.64.030, Off-Street Loading, table 17.65.01, modifying loading zone requirements; • Section 17.75.035, Commercial Site Design and Development Standards table 17.75.02 clarifying setback requirements; • Section 17.75.042(A)(4)(a) to clarify area of measurement for transparency; and . • Section 17.75.070, Definitions, adding definition of Pedestrian Scale. Planning Manager Don Burt explained in detail the recommended changes that are different from the Ordinance in front of the Council. Staff is in agreement with the proposed modifications. Mayor Williams opened the Public Hearing. Frank Pulver -Business Group Representative He stated that the business community worked with staff on the modifications mentioned. The community feels that this is a good start to the revisions needed in the zoning code to enhance and attract new business to the City of Central Point. Mayor Williams closed the Public Hearing. There was additional discussion regarding the size cap being removed, but feel that the design requirements will be sufficient to. allow large businesses without the big box look. They also discussed the transparency concerns of the business community. The new design code requires 40°~ of the business frontage along a sidewalk to be windows. This encourages pedestrian traffic. Staff was not able to find sufficient findings to allow vehicle sales, which was one of the issues raised at the last meeting. In order to include vehicle sales there would need to be City of Central Point City Council Minutes January 13, 2011 Page 3 ~J changes made to the Comprehensive Plan and cooperation with ODOT regarding traffic issues. Council Member Harrison stated that she is not comfortable approving these changes when they are not incorporated in ordinance form at a second reading and hopes this does not happen in the future. Matt Stephenson made a motion to approve Ordinance No. 1946, Amending Chapters 17.44, Tourist and Professional Office District, 17.72, Site Plan and Landscaping Plan Approval, and 17.64 Off-Street Parking and Adding 17.75, Design Standards, of the Central Point Municipal Code to include amendments presented to include Modifications to Section 17.65.030, Off-Street Loading, Table 17.65.01, Modifying Loading Zone requirements; Modification to Section 17.75.035, Commercial Site Design and Development Standards, Table 17.75.02 clarifying setback requirements; Modification of section 17.75.042(A)(4)(a) to clarify area of measurement for transparency; and modification to section 17.75.070, Definitions, adding definition of Pedestrian Scale. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. ~] B. Resolution No. 1279, a Supplemental Budget for the 2010/11 Fiscal Year Finance Director Bev Adams stated that the High Tech Crimes Unit received an unanticipated donation from Klamath County. In order for the HTCU to use the money the City is required to do a supplemental budget. The City also purchased a .34 acre parcel of land to be added to the Skyrmann Park property. The money associated with these funds needs to be designated to accounts and shown in budget documents. Matt Stephenson made a motion to approve Resolution No. 1279, a Supplemental Budget for the 2010/11 Fiscal Year. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. VIII. BUSINESS A. Council President Nomination and Appointment Mayor Williams stated that each year the Council is required to appoint a Council President. He opened the floor for nominations. Allen Broderick nominated Bruce Dingler. No other nominations were received. City of Central Point City Council Minutes January 13, 2011 Page 4 Allen Broderick made a motion to appoint Bruce Dingier as Council President for 2011. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. B. New Committee Appointments Mayor Williams stated that he would like to appoint Rick Samuelson Jr. to the Planning Commission Position No. 2 vacated by Keith Wangle. The City has received an application from Wade Six for a vacant position on the Citizens Advisory Committee. Kay Harrison made a motion to appoint Rick Samuelson Jr, to Planning Commission Position 2 and Wade Six to the Citizens Advisory Committee. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. C. Council Representation Appointments The Mayor and Council discussed the committee list that Council members are representatives on. Below are the results: Citizens Advisory Committee -Bruce Dingier Parks and Recreation Commission -Allen Broderick Parks and Recreation Foundation -Allen Broderick Multicultural Committee -Carol Fischer Arts Commission -Allen Broderick Visitor Information Center -Kay Harrison, Bev Adams, Matt Samitore RVCOG Board of Directors -Kay Harrison Bear Creek Greenway Committee -Matt Samitore Jackson County Expo Board -Kay Harrison So. Oregon Regional Econ. Dev. (SOREDI) -Matt Stephenson School District No. 6 Board Meeting -Kelly Geiger Regional Sewer Rate Committee -Carol Fischer Medford Water Commission -Hank Williams Regional Problem Solving Comm -Phil Messina, Hank Williams RVTD Board Meetings -Kay Harrison Mayor Williams recommended appointing Mike Quilty as a Central Point representative for: Transportation Advocacy Committee (TRADCO) Metropolitan Planning Organization (RVMPO) Kay Harrison as backup Airport Advisory Committee Medford-Ashland Air Quality Maintenance Area Rogue Valley Area Commission on Transportation along with Tom Humphrey City of Central Point City Council Minutes January 13, 2011 Page 5 Mayor Williams stated that Mr. Quilty will be providing reports to Council regarding the Transportation meetings mentioned above. D. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for January 4, 2011. • The Commission approved a Conditional Use Permit to occupy and operate a convalescent home within an existing duplex located in an R2 zoning district. This was a public hearing for Rogue Valley Recovery Homes. Council Member Broderick expressed concerns about the location of the Recovery Home being near the high school. • The Commission discussed revisions to the City flood damage prevention ordinance. This item will come before the Commission in February for their recommendation to the Council. • The Commission discussed the extension of the Twin Creeks Pre-Annexation Development Agreement. The Community Development Director will consider the request and grant an extension unless circumstances dictate that the request be acted upon by the Commission. • The Commission was updated on the Regional Problem Solving process. The plan is being considered by DLCD Matt Stephenson made a motion to approve the January 4, 2011 Planning Commission as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. E. TGM Committee Appointments Mr. Humphrey stated that the city received a Transportation Growth Management Grant which requires the creation of a Citizen Oversight Committee with members appointed by the Mayor and City Council. The City has advertised for candidates and recommends the following: Downtown Merchants -Rick Samuelson and Barry Rabino Chamber of Commerce -Rick Bettenburg and June Brock Council Members -Hank Williams, Bruce Dingler, and Kelly Geiger Planning Commission -Chuck Piland and Mike Oliver Citizens Advisory Committee -David Painter and Eric Snyder Freight Trucking Industry -Dave Rainey and Gary Hall Matt Stephenson made a motion to appoint the recommended Oversight Committee members for the duration of the grant project. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. City of Cenhal Point City Council Minutes January 13, 2011 Page 6 IX. MAYOR'S REPORT Mayor Williams reported that he has been attending the Medford Water Commission meetings. X. CITY MANAGER'S REPORT Cit~r Manager Phil Messina reported there will be a Council Retreat on January 29t and the January 27th Council meeting may be cancelled due to lack of agenda items. XI. COUNCIL REPORTS Council Member Kay Harrison reported that she attended the Medford Water Commission meeting. Council Member Carol Fischer reported that she attended the Community Christmas at City Hall. She thought it was a great turnout. Council Member Matt Stephenson reported that he attended the SOREDI Board meeting. His family is building a home in Medford and he will be resigning from the Council at the end of March. XII. DEPARTMENT REPORTS Assistant City Manager Chris Clayton reported that the citizen members of the Urban Renewal Advisory Committee had one meeting. It has been determined that local government does have the power to charge a sewer franchise fee if they have the need. Parks and Public Works Director Matt Samitore reported that: • There may be a delay on the completion of the 3MG Reservoir because of EPA permits for crossing Bear Creek. • The Hazard Mitigation project is going forward regarding flooding issues. They are working with residents to get elevation certificates with the Grant Money that was awarded to the City. • The placement of the donated gazebo will be returning for Council consideration next month. Police Chief Jon Zeliff reported that: • The department has filled the last vacant Patrol Officer position. They will introduce the new officer to council at his swearing in. • The Sr. Chaplin for the CPPD has received a national recognition for his volunteer work. City of Central Point City Council Minutes January 13, 2011 Page 7 • The department will be sending a delegation to Portland to represent Central Point at the memorial for the Rainer Police Chief. Human Resource Director Barb Robson reported that there will be a staff recognition breakfast on February 3`d at Twin Creeks. Council members are invited to attend. We are beginning negotiations on both Union Contracts. Finance Director Bev Adams reported that they are implementing a new check reader system to help make payments easier and less time consuming for staff. XIII. EXECUTIVE SESSION -None XIV. ADJOURNMENT Kay Harrison moved to adjourn, Allen Broderick seconded, all said °aye" and the Council meeting was adjourned at 8:55 p.m. The foregoing minutes of the January 13, 2011, Council meeting were approved by the City Council at its meeting of February 10, 2011. Mayor Hank Williams Dated: ~~~~ /`l