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HomeMy WebLinkAboutCM071918 CITY OF CENTRAL POINT City Council Meeting Minutes July 19, 2018 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7 00 p m II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor Hank Williams Council Members. Allen Broderick, Bruce Dingier, Brandon Thueson, Taneea Browning, Rob Hernandez, and Mike Quilty were present City Manager Chris Clayton, City Attorney Sydnee Dreyer, Police Chief Kris Allison, Principle Planner Stephanie Holtey; Parks and Public Works Director Matt Samitore, and City Recorder Deanna Casey were also present IV. SPECIAL PRESENTATIONS A. Purple Heart City Presentation City Manager Chris Clayton read the proclamation dedicating Central Point as a Purple Hear City Representatives from the Rogue Valley Chapter 147 presented the city with a plaque stating we are now a Purple Heart City There will also be a Purple Hear Truck run at Don Jones Memorial Park on July 27. 2018. They have special vehicles made for injured veterans Police Chief Kris Allison updated the Council and audience on the status of JD Day who was wounded last week while stationed in Afghanistan He has received the Purple Heart and is being transported to the States to begin recovery from the extensive injuries he received B. St. Vincent DePaul Report Rich Hanson from St Vincent DePaul thanked the city for the donation to help Central Point residents with their rent or bills The funds have helped over 75 Central Point residents V. PUBLIC APPEARANCES - None VI. CONSENT AGENDA /tit„r »r,,d Pim t m,Diu* \Imutr. lulu 19,2111N PLI.,:c 2 A Approval of March 8, 2018 City Council Minutes B Approval of Purple Hear City Proclamation C Acceptance of St Vincent DePaul Report — Mike Quilty moved to approve the Consent Agenda. Rob Hernandez seconded Roll call: Hank Williams, yes, Bruce Dingier, yes, Taneea Browning, yes, Brandon Thueson, yes, Rob Hernandez, yes, and Mike Quilty, yes Motion approved VII. ITEMS REMOVED FROM CONSENT AGENDA - None VIII. PUBLIC HEARINGS A. Public Hearing and First Reading of an Ordinance Approving Vacation of Open Space Located in Snowy Butte Station, Phase 2, Central Point Oregon and Accepting Reservation of Easement to City. Parks and Public Works Director Matt Samitore explained that the City received a small pocket park from the original developer of Snowy Butte Station in 2003 The lot was going to be a "tot-lot" with a small playground and gazebo Since the time of the dedication, the area around the lot has been primarily built out as a senior living facility. The City also received a larger parcel that is planned for improvements in 2019-21 as a park and —� will be incorporated into our active park system The City has determined that the smaller pocket parks that are less than 1 acre in size are difficult and expensive to maintain. City staff would like to vacate the property back to the developer who owns the property immediately adjacent to the parcel. City Attorney Sydnee Dreyer stated that the only cost to the city will be the recording fees. Mayor Williams opened the Public Hearing, no one came forward and the public hearing was closed Brandon Thueson moved to second reading an Ordinance Approving Vacation of Open Space Located in Snowy Butte Station, Phase 2, Central Point Oregon and Accepting Reservation of Easement to City. Mike Quilty seconded Roll call: Hank Williams, yes, Bruce Dingier, yes, Taneea Browning, yes, Brandon Thueson, yes; Rob Hernandez, yes; and Mike Quilty, yes Motion approved. IX. ORDINANCES AND RESOLUTIONS U1t ,f Central Point t_219 Colteit A IMRE. IWil 19.201S Payr 3 A. Continued Second Reading Ordinance No. 2045, An Ordinance Updating and Adopting the Central Point Comprehensive Plan Parks and Recreation Element (2018-2038) Principal Planner Stephanie Holtey explained the adjustments that have been made to the document regarding the amount of parks inventory for the next 20 years There were a few corrections and updates to the tables within the document to make it clear how many acres will be needed. There were also some grammatical and housekeeping changes 1 The parks inventory was updated to remove Boes Park The Department of Land Conservation and Development (DLCD), urban parks located outside the Urban Growth Boundary (UGB) cannot be counted in the inventory of current parkland even though the city owns and maintains the land 2 The parkland needs assessment was updated to address the Portland State University (PSU) 2018-2068 Coordinated Population Forecast published on June 30, 2018. Per the PSU numbers, the City's 2038 forecast population increased by 2,643 persons. The resulting increase in population increases the City's parks need by roughly 10 acres based on the adopted parks ratio of 3 5 acres per 1,000 residents The Parks Element is a twenty year plan establishing goals and policies for managing and improving the city's parks system. This Parks Element update accounts for population growth, changes in demographics, and urban growth boundary expansions necessary to accommodate growth over the next twenty year planning period. The parkland needs analysis that identifies a core parkland deficit of approximately 53 acres When planned parks are taken into consideration, including Boes Park, the deficit drops to roughly 22 acres Based on the updated population numbers and the changes to the Parks Element there will be a need to review the previously approved elements before the City can expand their UGB Those documents will return to council as soon as updates can be made There was continued discussion regarding the amount of park land being requested of new development and the amount of parks that are already in the planning stages for different subdivisions There should be no problem meeting the current request The future Community Center would be included in the total number of acres needed for future park space Mayor Williams asked if there was anyone in the audience who would like to address the changes in the document No one came forward. r ilv el(7uhnl Pont r :ti l,vn,ii 1Lnrdn Kr 19 2018 I'a ,.4 Brandon Thueson moved to approve Ordinance No. 2045, An Ordinance Updating and Adopting the Central Point Comprehensive -- Plan Parks and Recreation Element (2018-2038). Taneea Browning seconded Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes, Brandon Thueson, yes: Rob Hernandez, yes, and Mike Quilty, yes Motion approved B. Resolution No. 1546, A Resolution Authorizing the City Manager to Execute the Lease Agreement with KS State Bank for the Purchase of a Vacuum Truck Finance Director Steven Weber explained the lease purchase of a new vacuum truck was included in the 2017/2019 biennial budget. The attached resolution explains the payment schedule for a vacuum truck purchase through Owen Equipment KS State Bank is requesting the adoption of a resolution approving the payment schedule and authorizing the City Manager to execute the contract Mike Quilty moved to approve Resolution No. 1546, A Resolution Authorizing the City Manager to Execute the Lease Agreement with KS State Bank for the Purchase of a Vacuum Truck. Taneea Browning seconded Roll call. Hank Williams, yes, Bruce Dingier, yes, Taneea Browning, yes, Brandon Thueson, yes, Rob Hernandez, yes, and Mike Quilty, yes Motion approved X. BUSINESS A. Council Appointment to Vacant At-Large Position Mayor Williams stated that he and City Manager Chris Clayton interviewed two of the six applicants for the vacant City Council position Both applicants are very qualified and he hopes that all the applicants will continue to seek positions in local government. At this time he is recommending Michael W Parsons. Mr Parsons is currently a CPPD VIPS volunteer and also volunteers for The Meadows Community Homeowners Association Mike Quilty moved to appoint Michael Parsons to complete the vacant At-Large Position with a term ending December 31, 2020. Rob Hernandez seconded Roll call. Hank Williams, yes, Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes, Rob Hernandez, yes; and Mike Quilty, yes Motion approved B. Legislative Priorities ldu Ld LL fru/Pout Crhf Cotmnl AlumG, /lily 19.201? Pugr 5 City Manager Chris Clayton explained that LOC tries to work with the •.- State on behalf of the cities they represent They have provided us with a list of 29 legislative priorities for the 2019 legislative agenda They have asked each city to choose the top four issues for their city and return it to them by the first of August There was discussion regarding the topics that would always be on the list for discussion like PERS reform and Property Tax Reform. The items they feel are the most important are M. Mental Health Investment S. Qualification Based Selection B Annexation Flexibility T Right-of-Way and Franchise Fee Authority Brandon Thueson moved to direct the City Manager to provide the top legislative issues listed above to the League of Oregon Cities Taneea Browning seconded Roll call Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes, Brandon Thueson, yes; Rob Hernandez, yes; and Mike Quilty, yes Motion approved C. Planning Commission Report Mrs Holtey presented the Planning Commission Report for July 3, 2018 • The Planning Commission conducted a public hearing to consider a Tentative Plan for a 5-lot subdivision which consists of 2 36 acres and is located in the Transient Oriented Development District. The applicant's agent was present to agree with the Planning Staff who recommended the continuation of the public hearing in order to resolve easement issues that clouded the review and approval of the proposal This item will return to the Commission on August 7, 2018. • Planning staff introduced and explained the process for amending the city's UGB and asked the commission to answer a series of questions that would help staff decide what criteria to include in evaluating the next expansion The City Council will be reviewing the recommendation at a future study session Xl. MAYOR'S REPORT Mayor Williams reported that • He attended the funeral mass for CW Smith .� • He attended the 4th of July Parade and Red White and Boom tlq of Lrnbal Poutl CrN l [gtui'I ilnwb lune 19 2V1J • Medford Chamber forum was presented by the City of Medford and provided a state of the city address • SOREDI had their annual business meeting on the river with a Jet Boat cruise • He attended the Fair Board meeting and Medford Water Commission XII. CITY MANAGER'S REPORT City Manager Chris Clayton reported that • He will forward an article tomorrow from the Oregonian regarding homelessness in Oregon • We received news that the Scenic/Hwy 99 Intersection is on the radar for work in 2020 • He has received several good reports regarding the parade this year • He wanted to thank the Police Department and Public Works for all the hard work to stop the wild fire that swept through the east side of Central Point this week. Our cooperation with regional services in a situation such as this is vital. XIII. COUNCIL REPORTS Council Member Mike Quilty reported that he attended an Oregon Freight Advisory meeting in Salem and the 4th of July Parade Council Member Brandon Thueson reported that he gave a presentation to a local church group regarding the opportunities available for becoming involved in the community Council Member Rob Hernandez reported that. • He attended the 4th of July Parade. • He attended the livestock auction at the fair • If the wind had changed directions he may be without a home right now He would like the city to work on cleaning up what we can of the Greenway so that this type of thing doesn't take out neighborhoods He has concerns about the Boes Parkland area that the city owns It is a fire hazard and could easily take out an entire subdivision Staff responded that this is a topic of discussion with the County on how we can be proactive and clean the area so it is less attractive to transients and less of a fire hazard Council Member Bruce Dingier stated that he attended the Study Session. He is also concerned about the distance for the emergency evacuation regarding the fire on Tuesday. People on the other side of Central Point were told to evacuate and they were not in imminent danger He is concerned that the next emergency people will not pay attention to the evacuation and there could be loss of lives IIII 01 LOl1ltl1 P,0111 1-1111 t o10101l Vuudr> I111y 19,201S Prig„ Council Member Taneea Browning reported that • The Freedom Festival and parade rocked • On July 10th she attended the Governor's budget meeting along with 20 other business leaders in the Rogue Valley • She attended the Study Session on Monday • Greeters will be on Tuesday at Seven Oaks • She attended the Park and Rec Day at Twin Creeks Park It was well attended. • She attended the Fire District 3 Board meeting tonight. They renewed the contract for the Fire Chief, the ECSO Contract and updated the board on fires in the area. FD3 and Medford Fire are collaborating on the greenway fires to see how they are being started. There will be a neighborhood meeting in the Scenic area next week to discuss the new Fire Station XIV. DEPARTMENT REPORTS Police Chief Kris Allison reported that. • CPPD did what they could to help residents evacuate around the fire on Tuesday. Several officers used garden hoses to help keep property from burning She updated on the progression of the fire and how •� successful Fire District 3 was saving structures. • CPPD had accepted the lip-sync challenge and posted a video on their facebook page They have already gotten positive feedback through social media • They have been working on the Country Crossings Festival which will begin next week. They have been working on all the different scenarios that could happen during the four day festival Parks and Public Works Director Matt Samitore reported that: • The paving of East Pine Street will be in September because Knife River is busy with another job. This will be a full five day project of grinding and paving the street • Yesterday was National Parks and Rec day The event in Twin Creeks Park was a huge success • The Twin Creeks Rail crossing should be starting on July 30th • Hwy 99 and Scenic has been moved up on the calendar for 2020 • Staff has been working on Country Crossings road closures and getting all the cones and signs in place Finance Director Steven Weber reported that the Auditors were in the house last week and that staff will be working on the Transient Lodging Tax audit Principal Planner Stephanie Holtey reported that Lin( r(:LIf nil P.vnt rty Cwue rl,1limit! IuL, 1`+, 2W ti • They have been meeting with FD 3 regarding the location of their new Station • There are several subdivisions planned for the near future • They have been meeting with developers for White Hawk to market their property. • There will be two small zone map changes coming to the Council in August. • Staff is working on the preliminary stages for the UGB expansion • The Planning Commission and Citizens Advisory Commission have full agendas for August XV. EXECUTIVE SESSION - None XVI. ADJOURNMENT Mike Quilty moved to adjourn, Taneea Browning seconded, all said "aye" and the Council Meeting was adjourned at 8 45 p.m The foregoing minutes of the July 19, 2018, Council meeting were approved by the City Council at its meeting of August 9, 2018 Dated Nal ip Mayor Hank Williams ATTEST / _- ----� ��!_ . ..._ i '4% - City -ecorder