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Home My WebLink AboutBCM041811n LI u CITY OF CENTRAL POINT BUDGET COMMITTEE MEETING 2011- 2012 April 18, 2011 at 6:0o pm MEETING CALLED TO ORDER Mayor Hank Williams called the meeting to order at 6:0o pm. INTRODUCTION OF MEMBERS III. ROLL CALL Council Members IV Allen Broderick Bruce Dinger Carol Fischer Kelly Geiger Kay Harrison Matthew Stephenson Hank Williams Citizen Members Cit~r Staff Scott Dippel Phil Messina, City Manager Karen Huckins Chris Clayton, Assistant City Manager Jason Lukaszewicz Bev Adams, Finance Director Mike Quilty Tom Humphrey, Community Development Director Randy Sparacino Barbara Robson, H R Director Bill Stults Jon Zeliff, Police Chief Steven Weber Kris, Allison, Captain Chuck Newell, Captain Josh Moulin, Lieutenant Deanna Casey, City Recorder Debbie Dunlap, Accountant Budget committee members not present: ELECTION OF BUDGET COMMITTEE CHAIR Jason Lukaszewicz and Mike Quilty Nominations were opened for Budget Committee Chair. Hank Williams moved to nominate Randy Sparacino; seconded by Bill Stults. Motion unanimously approved. Nominations were opened to elect the Budget Committee Vice-Chair/Secretary. Kay Harrison moved to nominate Bill Stults; seconded by Randy Sparacino; motion unanimously approved. V. ESTABLISHMENT OF PERTINENT RULES FOR DISCUSSION A general outline of the budget committee rules was distributed and discussed. VI. PRESENTATION OF PROPOSED BUDGET DOCUMENT BY BUDGET OFFICIAL City Manager Phil Messina presented the budget message and discussed the projects and changes planned forthe coming year. City of Central Point Budget Committee Minutes April I8, 2011 Page 2 VII. PRESENTATION OF PROPOSED DEPARTMENT BUDGETS FOR THE GENERAL FUND Bev Adams Finance Director reviewed five accounting changes from the previous budget year: 1. Debt service payments are now budgeted within the Water & Stormwater Funds i. Capita- outlay items are more stringently reviewed before being capitilized simply because they meet the City's $5,00o threshold 3. City- wide computer hardware and software maintenance costs are now budgeted in Tech Services 4. A High Tech Crime Task Force Fund has been established to better account for those operations 5. gss revenues and expenditures is once again included in the budget Mrs. Adams went on to present the General Fund Revenues. She noted Oregon state statutes allow for existing assessed values to increase up to 396 per year that due to market compression property tax revenue has been budgeted at i.5%.. Given the uncertainty at the state level, state shared revenues have been budgeted goorb of the estimates provided by the State of what the City is to receive. Chairman Sparacino opened the public hearing to hear public comments on the proposed use of state revenue sharing funds. No one from the public came forward to offer input, and the public hearing was closed. Matt Stephenson moved to approve the General Fund Revenues as presented. Karen Huckins seconded; motion unanimously approved. Mr. Clayton then presented the Administration and Mayor & Council Departmental budgets. He noted the proposed Administration budget includes additional monies for labor negotiations. Bruce Dingier moved to approve the Administration Department budget as presented. Motion was seconded by Kay Harrison. Motion was unanimously approved. Assistant City Manager Chris Clayton presented the proposed City Enhancements. He explained that most of the projects budgeted within the City Enhancement Fund are funded from hotel/motet tax. This year's budget contains additional funds for Battle of the Bones, partnership with the EXPO for the Central Point Rodeo and fireworks for the Fourth of July festivities. Dave Koellermeier, CEO for the Jackson County Expo, explained benefrts the city will receive. from its partnership with the Expo. He also talked about his vision and how the Expo plans to grow and attract new events. t=velyn Kinsella, Nutrition Program Manager from RVCOG, gave a brief presentation on the Food & Friends program and expressed her appreciation and hope for the City's continued support of the senior meals program. Motion by Kay Harrison to approve the City Enhancement budget as presented. Seconded by Carol Fischer, motion unanimously approved. City of Central Point Budget Committee Minutes Apri118, 2011 Page 3 The Mayor & Council Department budget was also presented by Assistant City Manager Chris Clayton. Motion by Matt Stephenson to approve as presented; seconded by Steven Weber; motion carried. Finance Director Bev Adams presented the Finance Department budget. Mrs. Adams noted the department does not plan to fill the vacant account clerk position until January to realize the six months cost savings. She also noted the budget is reduced approximately $39,000 from the prior year. Motion by Matt Stephenson to approve the Finance Department budget as presented. Motion seconded by Kelly Geiger; motion unanimously approved. Mrs. Adams then presented the General Fund Interdepartmental budget. She noted the Dispatch Services gis funds are budgeted here and explained the increase in the transfer out to Debt Service Fund is to cover the Don Jones Park debt service payment. Motion by Matt Stephenson to approve the General Fund Interdepartmental budget as presented; motion seconded by Kay Harrison. Motion carried. Assistant City Manager Chris Clayton and Captain Kris Allison presented the Tech Services Division budget. Mr. Clayton talked about the need to hire a manager for this division. He noted the importance of the technology division as we are required to do more with fewer employees. He also noted in the past he and Captain Allison oversaw this division and he will be overseeing the division with Captain Allison acting as liaison between the division and Police Department. Motion by Matt Stephenson to approve the Tech Services Division as presented, seconded by Allen Broderick, motion unanimously approved. Captain Kris Allison presented the Police Department budget Captain Allison talked about the operational and fiscal improvements the department hopes to realize as a result of restructuring the command staff, implementing a more functional work schedule for patrol officers and improving mandated training opportunities. Lieutenant Josh Moulin presented the High Tech Crime Task Force Fund budget. He talked about the growth the HTCTF has seen over the previous years and noted the zoo% conviction rate the task force has for its cases. He also explained the various agencies now working with and partnering with the task force. ~,4att Stephenson moved to approve the Police Department and HTCTF Fund budgets as presented: Motion was seconded by Carol Fischer. Motion carried. Bev Adams, Finance Director presented the Housing Fund. She 2xplained tiii5 fund i5 a rcivit of a gra~T awarded to the city in 1995 to help residents replace woodstoves. The program is now closed. As the t F l~f~~.-.N~r~.~. 1.-.~r~~ ~ ~~ r tt~.-. ( fi-. r.~ N~ N t f-p~ [ ..p. : ~ rcpaym2n~o. ~?U~_tc~~SV~ee~.=. e.,.3.S~;S repo:. ._C: ~i~c. ~tyf ._Sic~2 ftitSV_ are nVYY ii3E`V ~b Q.~_E~fi:SP E ..y~~' _:lvJ income Discount Program". Kay F-larrison moved to approve the Housing Fund budget as presented. Motion was seconded by Hank Williams. Motion carried. Mrs. Adams recapped the outstanding debt in the Debt Services Fund budget. City of Central Point Budget Committee Minutes April I8, 2011 Page 4 Matt Stephenson moved to approve the Debt Services Fund budget as presented. Motion was seconded by Kelly Geiger. Motion was unanimously approved. VIII. ANNOUNCEMENT OF NEXT MEETING The next meeting will be April 25th at 6:0o pm. The Community Development, Planning and Building, Parks and Recreation Departments, Capital Improvement Fund, Street Fund, Water Fund, Stormwater Fund, Internal Services, PW Administration, Fleet Maintenance, Facilities and Reserve Fund budgets will be presented. IX. ADJOURNMENT Meeting adjourned at 8:5o pm. I hereby certify that the minutes for the ~o=s/~os~ budget meeting are accurate as outlined above. i 1 Bill Stults Vice Chair/Secretary Zoiz/ZOi2 Budget Committee Dated ~~ U