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Home My WebLink AboutCAP042811Central Point City Hall 664-3321 City Council Mayor Hank Williams Ward I Bruce Dingier Ward II Belly Geiger Ward III Matthew Stephenson Ward IV Allen Broderick At Large Carol Fischer Isay Harrison Administration Phil Messina, CitS~ Manager Chris Clayton, Assistant CitS~ Manager Deanna Casey, City Recorder Community Development Department Tom Humphrey, Director Finance Department Bev Adams, Director Human Resources Barb Robson, Director Parks and Public Works Department Matt Samitore, Director Jennifer Boardman, Manager Police Department Jon Zeliff, Chief CITY OF CENTRAL POINT City Council Meeting Agenda Apri128, 2011 Next Res. 1286 Next Ord. No. 1950 L REGULAR MEETING CALLED TO ORDER - 7:00 P.M. IL PLEDGE OF ALLEGIANCE III. ROLL CALL IV. PUBLIC APPEARANCES V. CONSENT AGENDA Page 2 - 6 A. City Council Minutes for April 14, 2011 7 - 13 B. Quarterly Financial Statement 14 C 2011 Surplus Item Additions VI. ITEMS REMOVED FROM CONSENT AGENDA VII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS gs 16 - 19 A. Second Reading, Ordinance No. , An Ordinance Declaring that Blighted Areas Exist withing the City of Central Po>lit, Recognizing the Need for An Urban Renewal Agency to Function in the City, aiid Adding Chapter 2.62 to the Central Point Municipal Code (Clayton) 21 - 24 B. First Reading, An Ordinance Amending Central Point Municipal Code Chapter 2.20Implementing Provisions for Conducting City Elections by Clarifying Election Procedures and Adding Procedures to Conform to State Law and New City Charter (Nolte) VIII. BUSINESS 26 - 34 A. Appointment of Committee Members (Mayor Williams) 36 - 40 B. Arts Commission Proposal for Student Ai~t Scholarship (Samitore) 42 - 45 C. Amts Commission Proposal for Logo Design Contest (Samitore) LY. MAYOR'S REPORT X. CITY ADMINISTRATOR' S REPORT XI. COUNCIL REPORTS XII. DEPARTMENT REPORTS XIII. SPECIAL PRESENTATION AND SWEARING IN XIV. EXECUTIVE SESSION The City Council may adjourn to executive session under the provisions of ORS 192.660(2)(d) Labor Negotiations. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XV. ADJOURNMENT Consent Agenda Central Point Council Agenda Packet Page 1 April 28, 2011 CITY OF CENTRAL POINT City Council Meeting Minutes April 14, 2011 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kelly Geiger, Kay Harrison, and Matthew Stephenson were present. City Manager Phil Messina; Assistant City Manager Chris Clayton; City Attorney Paul Nolte; City Recorder Deanna Casey; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Finance Director Bev Adams and Captain Kris Allison were also present. IV. SPECIAL PRESENTATION • Rogue Valley Council of Governments Annual Presentation Executive Director Michael Cavallaro presented the Council with the 2011 Program and Financial Update for Rogue Valley Council of Governments. He stated that they have maintained an overhead rate of 17% for four fiscal years. He presented the list of projects for the valley as a whole and by jurisdiction. V. PUBLIC APPEARANCES -None VI. CONSENT AGENDA A. Approval of City Council Minutes for March 24, 2011 B. March 2011 MPO Summary Allen Broderick made a motion to approve the Consent Agenda as presented. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing -First Reading Ordinance Declaring that Blighted Areas Exist within the City of Central Point, Recognizing the need for an Urban Renewal Agency to Function in the City, and Adding Chapter 2.62 to the Central Point Municipal Code Providing for the Central Point Council Agenda Packet Page 2 April 28, 2011 Exercise of the Agency's Powers by the Central Point Development Commission Assistant City Manager Chris Clayton presented an ordinance which would add chapter 2.62 to the Central Point Municipal Code declaring that there exists within the City of Central Point blighted area as defined in ORS 457.010 and that there is a need for an urban renewal agency. In March, 2011 the Council directed staff to proceed with the steps to begin the process of declaring blight in the City and creating a Urban Renewal plan. The proposed ordinance declares that blight exists within the city, and authorizes the steps to create the Central Point Development Commission. The membership of the Commission would consist of the City Council and the authority and responsibilities of the Central Point Development Commission will be limited to those specified in ORS 457. The proposal will cause minimal impact to the budget. There will not be any specified line item in the 2011/2012 recommended budget. The majority of work will be done in house. The only financial impact would be staff wages which will already be allocated. Adoption of the ordinance only sets in motion the further review and consideration of plans to specifically identify and address the City's blighted areas. The plan for the Central Point Development Commission will be to build city pride and a positive image. Matt Stephenson made a motion to move to second reading an Ordinance Declaring that Blighted Areas Exist within the City of Central Point, Recognizing the need for an Urban Renewal Agency to Function in the City, and Adding Chapter 2.62 to the Central Point Municipal Code Providing for the Exercise of the Agency's Powers by the Central Point Development Commission. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. B. Public Hearing, Resolution No. 1285, A Resolution of the City of Central Point Setting Water Rates Mr. Clayton stated that in 2009 the FCS Group completed a water rate study which confirmed that a water rate increase was necessary to meet current and future needs and to maintain water distribution service levels currently provided by the City. A comprehensive rate analysis and future rate recommendations were presented to the Council. After deliberations the Council adopted a "cost of service" rate plan which included an inverted block rate structure to be implemented over a period of ten years; a plan which included annual water rate adjustments and gradual increase of repair and replacement fees. Over the last few months a series of variables have negatively impacted the revenue projection contained in the analysis. An unusually wet winter/spring Central Point Council Agenda Packet Page 3 April 28, 2011 water year; unusually short summer; and an increase in water purchase price from Medford Water Commission of 6.4%. The proposed resolution has an updated analysis which takes into consideration the City's need to stabilize water revenues, the need for conservation, the increasing need for low income utility subsidy, and future Medford Water Commission increases to the City. The city must pass some of the increase on to the citizens because the water fund is not healthy enough to absorb the entire increase. There was considerable discussion regarding the Medford Water Commission increase in fees to the local jurisdictions. Committees are currently working with the Medford Water Commission to spread the increase throughout all users of water, not just the local jurisdictions. The proposed increase changes the base rate not the consumption rates. This will help stabilize the water fund throughout the year regardless of the weather or usage by customers. There was discussion regarding consideration of multiple units on one meter. This causes a hardship for the property owner when it is hard to distinguish which unit is using the most water. Staff stated that a second meter could be installed. This type of issue would be an amendment to the ordinance rather than a change in rate structure. Mr. Clayton stated that the rates will continue to be reviewed on an annual basis before the budget is adopted. There is concern that we are encouraging citizens to conserve water but when they do we increase the base rate. Council encourages the discussion with Medford Water Commission to reduce the charges to local jurisdiction. Kay Harrison made a motion to approve Resolution No. 1285, A Resolution of the City of Central Point Setting Water Rates. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that he attended: • the Medford Water Commission meeting where they continue to discuss the rate increases to local jurisdictions. • a meeting in Ashland with the Governor. They discussed the issues surrounding Erickson Air Crane, and the need to annex them into the City. • a TRADCO meeting at the airport. X. CITY MANAGER'S REPORT City Administrator Phil Messina reported that: • The first Budget meeting will be Monday, April 18t" at 6:00 p.m., dinner will be served at 5:45, the second meeting will be April 25tH Central Point Council Agenda Packet Page 4 April 28, 2011 • There will be no Council meeting on May 12t" due to a lack of agenda items. • He attended a meeting with Jeff Griffin to discuss options for Erickson Air Crane. • He attended a Managers Conference in Washington. XI. COUNCIL REPORTS Council Member Matt Stephenson stated that he attended a SOREDI Board meeting where they talked about the regional water issues. The Angel Investor project is moving forward and looks promising. Council Member Carol Fischer reported that she will be attending the cemetery clean up this weekend and Shannon Moulin resigned from the Multicultural Committee. Council Member Kay Harrison reported that she attended the Medford Water Commission meeting. Council Member Kelly Geiger reported that he: • Attended the "burn to learn" on Haskell. • Attended the School Board Meeting where they discussed budget cuts. Council Member Allen Broderick reported that he attended the Parks and Recreation Foundation meeting. The Arts Commission meeting was cancelled due to lack of members in attendance. XII. DEPARTMENT REPORTS Assistant City Manager Chris Clayton reported that LOC is providing an Oregon Planning Procedures training on May 24t". This would be a good class to help explain some of the confusing land use laws in Oregon. If Council members would like to attend. Parks and Public Works Director Matt Samitore updated the Council on 5t" and Victoria. They will be going 12 feet deep in areas which is causing the construction to take longer than expected. Rogue Valley Sewer Services is working in the area of 9t" and Oak Streets. They will try to work in the evenings so as not to disturb the daytime traffic around McDonalds. Finance Director Bev Adams reported that: • Staff has been working on budget preparation for next week. • Staff attended violence in the workplace workshop, resulting in the adaption of the front counter to help the area feel more secure. Community Development Director Tom Humphrey reported that: • He attended a Rogue Valley Transit District Boundary Amendment Committee where they are discussing the expansion of boundaries to enhance their services. • He attended a Technical Advisory Committee meeting. Central Point Council Agenda Packet Page 5 April 28, 2011 • RPS hearings concluded with the Jackson County Planning Commission today. They will now work on forwarding a recommendation to the County Board of Commissioners for final adoption. • Staff is working with Twin Creeks owners for the Rail Crossing. We are still waiting on the flood maps to be approved by FEMA for that area. XIII. EXECUTIVE SESSION -None XIV. ADJOURNMENT Matt Stephenson moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:32 p.m. The foregoing minutes of the April 14, 2011, Council meeting were approved by the City Council at its meeting of April 28, 2011. Dated: Mayor Hank Williams ATTEST: City Recorder Central Point Council Agenda Packet Page 6 April 28, 2011 _..... __. _v.m._ __._ ._._..w_.._ ___ _.__. ,. _ _ _ . ..w__....._~...___. _ _.. _ __ _ ____.__ _~ ._ .___ ev a s, innee irctr ~# r L;'.> ~- tt r "d r i nci I t t t f r ri in r 1, 1 r~ 1 ~f I r -f (°!0 f 1 - 11i~1 r. r I u r l u r v r r t % t, i t l x i °!°. r r t tur r i t ri r i r f r v o f t i i I ill II l u r r n II i i t n r I fr x n i ii r. r t u l r r v r till r If I t °!o u v r9 t tr t un r v n inl r illi r l c it I r n ( r r 1, r iv i t r l u n r l r t, Stu I r r v r n Stu I °!o r ri tr t x i t r 1. % r ri uil ine v rt ili n r 1. °!° u v u r l u n r 1. °!®. t I~ it in cii i i r, fi r r ri i r t % t. r tl r rv u r °!° u i rin ntr °!® f r nail v i i I t t t a t r t ri i r~ 1, 11. Central Point Council Agenda Packet Page 7 April 28, 2011 f 1 % r Ft$er r r to dire 7 . t Change in Fund elan einnin Fund elan ning Fund elan Year at /11 ve ere t itr i r c ci / e $5,538,000 X5,123,066 14,934 92.51% 51,750 51,133 618 1% 390,000 247,280 142,720 63.41% 981,500 666,141 315,359 67.87% 165,500 148,454 17,046 89.70°~ 30,000 11, 899 18,101 39.66% 103,500 52,258 51,242 50.49% 25,000 0 25,000 0.00% 7, 6 , ,234 1 14,570,500 `12,600,462 706,650 483,991 222,659 68.49% 167,000 84,344 2,656 50.51% 350,500 177,328 173,172 50.59% 1,224,150 745,663 478,487 60.91°/® 789,450 610,647 178,803 77.35% 653,300 7,138 166,162 74.57% 604,250 261,135 343,115 43.22% 511,600 511,600 100.00% 2,779,411 (2,779,411) I/! 120,000 68,929 51,071 57. 100,000 100,000 0 100.00°~ 150,000 0 150,000 0.00°h , 4 ( } °!o 6,131,302 2,610,830 3,154,369 543,539 1,979,280 9,285,671 (7,306,391) Ccun trnt ( 11201 1 entral Point Council Agenda Packet Page April 28, 2011 /seal Y r to date 5. f 1 !11 avenues a n t i i e nee cive - 780 150,000 $65,833 $ ,167 43.89% 150,000 66,593 83,407 .40 1,827,500 754,448 1,073,052 41.28% 270,000 4,777 265,223 1.77% 1,000 900 100 90.00°!® 75,000 75,000 100.00% 2,473, 1 1, 48 a°!o x n i s 19,500 1,048,228 Operations $1,167,252 (1,167,252) IV/1 SC 19,645,750 21,272,777 (1,627,027) 108.28°/® onti DI/0! I i 4 ,7 22,44 , (2, 4,27) 114. t Change in Fund glance ($21,472,477) eginning Fund clan 1,165,100 1,707,225 2,125 Ending Fund elan 1,060,000 (19,765,252) 20,825,252 even Interest Incarn Loan Principal ayrnents T I v x en i aterils and ervi s Transfers Out 1 i r et Change in Fund elan eginning Fund elan nin Fund elan i avenue Int ovrnrnntal es for 3ei Int tlnco e I avenue i Parks Projects Parks Projects - SC Trsf ut o I i et Change in Fund aian innin Fund aian Ending Fund aian 300 156 $144 52.01% 25,000 0 25,000 0.00% 2 ,1 0. % 5,000 3,750 1,250 75.00% 25,000 25,000 0.00 3,75 12. % ($3,594) 54,000 49,942 (4,058) 49,300 46,348 2,952 5, $z5,00o $ .o® 60,000 51,595 8,405 85.99% 700 224 476 31.98°/® ,7 1 1 1 43,000 43,000 100.00% 50,000 0 50,000 0.00% 0 0.00% 4, 4.24% 33,819 59,450 73,379 13,929 52,150 107,198 (55,048} Caun t is / 1/2011 2 en~ral Point Council Agenda Packet Page 9 April 28, 2011 i I i C ~' % Ftsear Y r to date 7. evenues Interest Transfers In I evenues t hne in Fund alance eginning Fund alance Ending Fund elan ~' I it et enri I it et Change in Fund elan eginning Fund elan Ending Fund alance it i evenues s for rvi Int st Income is Ilaneous I evenues enditu s Personal Srvi s atrils and ervi s Contingency I enditu t Change in Fund In eginning Fund elan Ending Fund elan Year ate 1 J11 evenues a d di i rc eciv J e 352 (352) 0.% $300,000 $300,000 0 0.00% 3 0, 1 .1° 300, 352 0 0 300,000 _ 300,352 (352) $190,000 $142,500 7,500 75.00% 800 193 607 24.13% 162, 0 162,864 6 99.98% 67,000 83,731 (16,731} 124.97% 288,900 261,609 27,291 90.55% 0 91.73% 787,500 658,297 129,203 83.59% ,2 129,2 3 3.5 °k (7,401) 100, 400 117, 329 16, 929 22,500 109,928 (87,428) $170,400 $71,172 $99,228 41.77% 2,500 731 1,769 29.23°/® 500 225 275 0.00° 173,4 72,12 1 1,272 1. °!o 157,300 106,995 50,305 68.02% 21,600 10,713 10,887 49.60% 35,000 0 35,000 0.00% 213,90 117,7 ,1 1 5. ° (45,581 } 255,950 236,229 (19,721} 178,900 190,648 (11,748} Coun~'entral Point Council Agenda Packet Page 10 April 28, 2011 3 i , rscar Y . to to I' avenue G es for rvi s Interest Iaome Irate ovrnntal is Ilanou I avenues i Aerations I Arovnts rnsf ut Gantinna I n i t Change in Fund elan eginning Fund elan in Fund elan f t avenues Gha for Servi s Irate st Iaome iscellneou Irate avernmental I avenues en i O rations S C ontinnc Transfers ut o t iu t Change in Fund elan eginning Fund Glance Ending Fund elan Year t ate 1 !11 avenues er e it i race ecive / 2,827,500 1,801,632 1,025,868 63.72% 20,000 4,529 15,471 22.65% o .d~® 5,001,000 218,195 4,782,805 4.36°!0 4 , 24,3 , 24,1 2 . ° 7,542,450 1,947,390 5,595,060 25.82°/® 110,000 9,960 100,040 9.05°/® 349,700 139,700 210,000 39.95% 145,000 145,000 0.0°/a ,147,1 , 7, ,1 2 . (72,693) 2,352,200 1,719,771 (632,429) 2,053,550 1,647,078 406,472 $672,250 $528,418 $143,832 7 .0°!° 2,000 858 1,142 42.89% 0 0 (5} 0.00% 96,000 96,000 .o°i® 7 ,2 , 6 . 684,250 497,956 186,294 72.77% 51,000 8,760 42,240 17.1 % 38,000 38,000 °~ 18,000 10,000 8,000 55.56% 1, 1 , 274, . 12, 1 233,900 305,831 71,931 212,900 318,441 (105,541) Dora I St 4/21/2011 ~entral Point Council Agenda Packet Page 11 April 28, 2011 4 1 1 Ftscat Y r to a i venue a es for rvi s Int st In e iscellaneous I evenues i Facilities ain nan P Administration Fleet aintenn Cotin ency Interfun Transf ? I x n i t Change in Fund elan innin Fund elan nin Fund alanc era a 1 !11 evenues rc e n i s i ce civ d $1,135,500 856,686 $278,814 75.45% 3,500 1,635 1,865 46.70% 2,600 3,714 (1,114} 142.83° 1,141, .1% 270,000 214,123 55,877 79.30% 556,700 401,541 155,159 72.13% 293,000 220,263 72,737 75.18% 25,000 25,000 °~ 300,000 300,000 0 100000% 1,444,7 1,135, 7 ,773 7 . (273,893) 543,790 630,749 86,959 240,690 356,856 (116,166) Coun~len~'ral Point Council Agenda Packet age 1112 April 28, 2011 5 /' ® : Fiscal r r to to 75.00% 2010111 Year to Date Percent t it Use if c ne I Administration $706,650 $483,991 68.49% $222,659 Ci Enhancement 167,000 84,344 50.51% 82,656 Technical rvi s 350,500 177,328 50.59% 173,172 yornd Council 72,000 42,916 59.61% 29,084 Finance 789,450 610,647 77.35% 178,803 Pa s Recreation -Parks 653,300 487,138 74.57% 166,162 P s & Recreation -Recreation 604,250 261,135 43.22% 343,115 ommuity Development 511,600 354,467 69.29% 157,133 Poli 3,694,550 2,779,411 75.23% 915,139 Interdepartmental 120,000 68,929 57.44% 51,071 Transfers 100,000 100,000 100.00% Contingen 150,000 0.00°/® 150,000 1 ,300 ,450,3 ° ,9 treat Operations 2,416,400 1,167,252 48.31% 1,249,148 SC Improvements 410,200 71,708 17.48% 338,492 Contingen 145,000 0.00% 145,000 1, 0 1,23 , 1. % 1,732, i terns and Services 5,000 3,750 75.00% 1,250 Transfers 25,000 0 0.00% 25,000 3, 12. % , itl rjc Park Projects 43,000 43,000 100.00% 0 Park Projects -SDC 50,000 0 0.00% 50,000 Transfers 0 0 0.00°/® .2°/® 0 ice et Service 7,50 7 3. % 1 , it i Personnel Services 157,300 106,995 68.02% 50,305 aterils and Services 21,600 10,713 49.60°/® 10,887 Contingen 35,000 0.00% 35,000 213, 117,7 % ,1 1 star Operations 7,542,450 1,947,390 25.82°/® 5,595,060 SDC Improvements 110,000 9,960 9.05% 100,040 Transfers 349,700 139,700 39.95°!0 210,000 Contingen 145,000 0 0.00% 145,000 ,1 7,15 ,0 25.74°!0 ,1 to a r Operations 684,250 497,956 72.77% 186,2 Improvements 51,000 760 1.49% 50,240 Transfers 18,000 18,000 100.00% Gontinen 38,000 0.00% 38,000 791, 1 1 % , Internal a ices Facilities aintenance 270,000 214,123 79.30% 55,877 Administration 556,700 401,541 72.13% 155,159 Fleet aintenance 293,000 220,263 75.18% 72,737 Transfers 300,000 300,000 100.00% Contin en 25,000 0.00% 25,000 1, 4,70 1,135, % ,773 Agenda Packet page 13 April 28, 2011 ~'"` Parks & Public Work Department Matt Samitore, Director CEP~T L P~J 1 NT STAFF REPORT DATE: APRIL 19, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MATT SAMITORE, DIRECTOR SUBJECT: The City has reviewed excess inventory or equipment, vehicles and furniture that are surplus. SUMMARY: In March the City Council approved a list of surplus equipment. Inadvertently a few of the heavy equipment and rolling stock were left off the list. They were subsequently sold at auction for close to $30,000. The items that need to be formally surplus are: Excavator - #PW 3185 ILOmaYsu PC 120-5 - no longer needed by maintenance crew 30" Becket -associated equipment with Excavator 48" Bucket -associated equipment with Excavator Trailer- #PW 3190 Dakota Manufacturing - no longer needed by maintenance crew. Backhoe - #PW 3180 1989 Case Backlioe -maintenance issues, we have two others RECOMMENDED MOTION: Approve the surplus property list. Central Point Council Agenda Packet Page 14 April 28, 2011 Ordinance Declaring Blight in the City of Central Point Central Point Council Agenda Packet Page 15 April 28, 2011 CENTRAL Staff Report POINT TO: Central Point City Council FROM: Christopher Clayton -Assistant City Manager AGENDA DATE: Apri128, 2011 Administration Department Phil Messina, City Administrator Chris Clayton, Assistant City Administrator Deanna Casey, City Recorder Barb Robson, Human Resources Manager SUBJECT: Second Reading -Ordinance declaring blight and the need for an urban renewal agency There were no recommended changes at the first reading on March 14, 2011. Below is the staff report and information presented on March 14tH HISTORY On October 2R, 2010 the Cite Council pissed Resolution No. 1274 cresting a sis member Urban Renee a1 Ads isoi~ Committee. The charge to the Committee ~~ as to prop ide the Cite Council ~~ ith a ~~ ritten reconunendation regarding the use of urban rene~~-a1. On March 24, 2011 the Committee completed its report entitled (,itt~ of (,e»t~°crl tTi°bcr» Re»c~~~crl Fecrsibihtt~ Rehot•t, 1llczt•c•l~ 17, ?011 and presented it to the Council. Based on the Committee's recommendation the City Council, at their meeting of March 24, 2011, directed staff to prepare an ordinance declaring the presence of blighted conditions and the need for an urban renewal agency for consideration at their April 14, 2011 meeting. PROPOSAL At the direction of the City Council Staff has prepared Ordinance declaring that there exists within the City of Central Point blighted area as defined in ORS 457.010 and that there is a need for an urban renewal agency. If approved Ordinance is limited. to the: 1. Declaration that blighted areas exist within the City; 2. The formation of an urban renewal agency, referred to as the Central Point Development Commission; 3. The membership of the urban renewal agency would. consist of the City Council members; and. 4. The authority and responsibilities of the urban renewal agency will be limited to those specified in ORS 457. If Ordinance is approved. the commission members of newly appointed urban renewal agency will need. to be necessary for the newly created urban renewal agency to meet and commence preparation of an urban renewal plan. FISCAL IMPACT Ordinance only declares that blighted areas exist within the City and that an urban renewal agency is needed to prepare an urban renewal plan. Over the course of the next year (approx.) there will be costs associated with both the preparation of the urban renewal plan, and operation of the urban renewal agency (notification, materials, staffing, etc.). The cost to complete aii urban renewal plan is approximately $100,000. Current staffing is capable of preparing the urban renewal plan, thus reducing costs to materials and notification expenses (approximately $20,000). The cost of preparation of the urban renewal plan can be Central Point Council Agenda Packet Page 16 April 28, 2011 assigned, by written agreement, to the urban renewal agency, with the understanding that the urban renewal agency will reimburse the City at an agreed upon later date. POSITIVE IMPACTS Adoption of Ordinance sets in motion an economic development strategy targeting the revitalization of the City's older downtown core area and other related blighted areas. NEGATIVE IMPACTS There are no negative impacts as a result of adoption of Ordinance. Adoption of Ordinance only sets in motion the further review and consideration of plans to specifically identify and address the City's blighted areas. STRATEGIC PLAN GOALS: 1. Proactive Government and Citizen liivolvement a. Goa12- Build City pride and positive image. i. Strategy e -Review current codes in use for development and. improvement. Revise as necessary to create "healthy neighborhoods". 2. Downtown Revitalization and Beautification a. Goal 1 -Enhance Central Point's downtown as a culturally unique and vibrant focal point that bridges the past and present and embraces the future. U. Goa12 - Create a plan to revitalize aiid redevelop the Dov~nitov~ni in support of retail, office, housing, arts and entertainment. RECOMMENDATION Approve Ordinance No. , An Ordinance Declaring that Blighted Areas Exist withing the City of Central Point, Recognizing the Need for An Urban Renewal Agency to Function in the City, and Adding Chapter 2.62 to the Central Point Municipal Code ATTACHMENTS Proposed Ordinance. Central Point Council Agenda Packet Page 17 April 28, 2011 ,,® ORDINANCE NO. AN ORDINANCE DECLARING THAT BLIGHTED AREAS EXIST WITHIN THE CITY OF CENTRAL POINT, RECOGNIZING THE NEED FOR AN URBAN RENEWAL AGENCY TO FUNCTION IN THE CITY, AND ADDING CHAPTER 2.62 TO THE CENTRAL POINT MUNICIPAL CODE PROVIDING FOR THE EXERCISE OF THE AGENCY'S POWERS BY THE CENTRAL POINT DEVELOPMENT COMMISSION RECITALS: A) In October 2010 the Central Point Cit<- Council created by resolution the Central Point Urban Renewal Advisor- Committee (the "Committee") to make recommendations to the council regarding the need for an urban renewal agency to function witlun the city-; and B) On March 24, 2011 the Committee reported. the presence of blight Ind. the need. for an urban renewal agency to function in the Cite; Ind. C) This ordinance is adopted to declare blight and authorize the creation of an urban rene~~-a1 agency-. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: The follo~~-ing Chapter 2.62 is added to the Central Point Municipal Code: Chapter 2.62 Central Point Development Commission Sections: 2.62.010 Establishment and Need for Commission 2.62.030 Membership 2.62.040 Powers Ind Duties. 2.62.050 Rules of Procedure. 2.62.060 Chairperson. 2.62.070 Staff services. 2.62.080 Compensation. 2.62.090 Conflict of hiterest. 2.62.010 Establishment and Need for Commission. Blighted areas exist within the Cite of Central Point and there is a need for an urban rene~~-a1 agency- to function in the cit<-. The agency- shall be lcno~~-n as the "Central Point Development Commission." Central Point Council Agenda Packet Page 18 April 28, 2011 2.62.030 Membership. The membership of the board of directors shall consist of the cit<- council. 2.62.040 Powers and Limitations. The commission shall ha~-e all rights, po~~-ers, duties, pri~-ileges and immunities grlnted to Ind. rested. in 1n urbin rene~~ 11 lgenc~ b~ the 11~~ s of the St1te of Oregon, prop ided, ho~~ e~ er, thlt 1n~ 1ct of the goy erring bode lcting 1s the commission sh111 be considered. the act of the commission only, and not the council. 2.62.050 Rules of Procedure. The commission shall adopt rules of procedure to go~-ern the conduct of commission business. 2.62.060 Chairperson. The m1~ or sh111 sere e 1s the commission chairperson. The chairperson sh111 be a ~-oting member. A rice chairperson ~~-i11 be chosen b~- the commission at the first meeting of each ~, ear. 2.62.070 Staff Services. The cit<- manager shall pro~-ide such staff and consultation ser~-ices to the commission 1s sh111 be lpproprilte. A record. sh111 be kept of commission's proceedings. The officill minutes of the commission sh111 be mlintlined in the cite recorder's office. 2.62.080 Compensation. Commission members sh111 recei~ e no compensltion other then expenses 1s authorized b~- the city- manager or ma~ror and council. 2.62.090 Conflict of Literest. A member of the commission shall not participate in and- commission proceeding or lction in ~~hich 1n~ of the follo~~ing h1s 1 direct or substlntill finlncill interest: the member or his spouse, brother, sister, child, parent, father-in-la~~-, mother-in-la~~-, and- business in ~~%hich the member is ser~-ing or has ser~-ed ~~-ithin the pre~-ious h~~o ~-ears, or and- business ~~-ith ~~-hich he is negotilting for or h1s 1n 1rringement or understlnding concerning prospecti~ e plrtnership or employment. And 1ctu11 or potentill interest sh111 be disclosed 1t the meeting of the commission ~~here the action is being taken. Pissed. b~ the Council Ind. signed. b~ me in luthenticltion of its plsslge this d1~ of X011. Mai-or Hank William ATTEST: Cite Recorder Central Point Council Agenda Packet Page 19 April 28, 2011 Ordinance Amending 2.20 Clarifying Election Procedures Central Point Council Agenda Packet Page 20 April 28, 2011 ~"""'~"'" L Administration.. Department Staff Report ~~' 1 ~ 1 Phil Messina, City Administrator Chris Clayton, Assistant City Administrator Deanna Casey, City Recorder Barb Robson, Human Resource Manager TO: Mayor Williams and City Council FROM: Paul Nolte, City Attorney Deanna Casey, City Recorder DATE: Apri128, 2011 SUBJECT: Ordinance Amending Central Point Municipal Code Chapter 2.20 Implementing Provisions for Conducting City Elections by Clarifying Election Procedures and. Adding Procedures to Conform to State Law and New City Chanter PROPOSAL: The new City Charter of 2010 requires that an ordinance be adopted clarifying the procedures for a person to be nominated. to run for mayor or city council. The previous charter specified. the filing period and procedures for potential candidates that were becoming inconsistent with state regulations. The proposed ordinance adds or changes the following: • State Law Applies unless specified by city chanter or ordinances. o The proposed ordinance does not outline every aspect of election procedures, in cases where the city code or charter do not clarify, state law will apply. • Clarification that a potential candidate must have lived. in Central Point for 12 months preceding the election. • Nomination by Petition. Some cities allow nomination by fee. When discussing the chanter revisions the Council indicated. they would prefer to keep nomination by petition only. Section 2.20.060 clarifies those procedures. • Filing Period. The filing period recommended in the ordinance was suggested by the Jackson County Elections Division and. is what many other jurisdictions allow. The new filing period. will allow the process to being in early July. • Sections 2.20.080, 2.20.090, 2020.100, and 2.20.110 clarifies forms to be filed with the City Recorder. The forms will be the same forms as provided by state election laws but also allows for city specific forms to be required such as the certified elector form, which states the candidate is a city resident and a registered voter. The City Recorder will continue to provide the correct forms and. instructions as she has done in the past. Recommendation: Move to second reading - An Ordinance Amending Central Point Municipal Code Chapter 2.20 Implementing Provisions for Conducting City Elections by Clarifying Election Procedures and Adding Procedures to Conform to State Law and New City Charter Central Point Council Agenda Packet Page 21 April 28, 2011 ORDINANCE No. AN ORDINANCE AMENDING CENTRAL POINT MUNICIPAL CODE CHAPTER 2.20 IMPLEMENTING PROVISIONS FOR CONDUCTING CITY ELECTIONS BY CLARIFYING ELECTION PROCEDURES AND ADDING PROCEDURES TO CONFORM TO STATE LAW AND NEW CITY CHARTER Recitals: A. Section 28 of the City of Central Point Charter of 2010 requires the council to adopt an ordinance prescribing the manner for a person to be nominated to run for mayor or a city councilor position. B. Additional sections have been added to clarify election procedures that are not covered by city charter or state elections laws. C. This ordinance is adopted to fulfill charter requirements, and city specific election laws. D. Words '~^°~' +"r^~ ~^" are to be deleted and words in bold are added. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: Section 1. The following sections are added or amended as indicated in Chapter 2.20: Chapter 2.20 ELECTIONS, WARDS Sections: 2.20.005 State Law Applies 2.20.050 _ a°+~+~^n~ f^r ni^rron Eligibility 2.20.060 Nomination by Petition 2.20.070 Filing Period 2.20.080 Candidate Filing Forms 2.20.090 Withdrawal of Candidacy 2.20.100 Certification of Candidates 2.20.110 Election Notice and Results Section 2. The following section 2.20.005 is added to Chapter 2.20 of the Central Point Municipal Code: 2.20.005 State Law Applies. As provided by Chapter VII of the 2010 City Charter, City elections must conform to state law except as specified by charter or ordinances of the City of Central Point. All elections for city offices must be nonpartisan. Central Point Council Agenda Packet Page 22 April 28, 2011 Section 3. Section 2.20.050 of the Central Point Municipal Code is amended to read: 2.20.050 ~o+;+;,,,,~ fnr ni„rv,~n~+;,,n Eligibility. A qualified elector as defined in the Oregon Constitution and who has resided in the city limits for the twelve-month period immediately preceding the election or appointment to office may be a candidate for an elective city position. Section 4. The following sections 2.20.060 through 2.20.100 are added to Chapter 2.20 of the Central Point Municipal Code: 2.20.060 Nomination by Petition A. Nomination for a city elective position shall be by a petition that specifies the office sought and shall be in a form prescribed by the Secretary of State and the City of Central Point. B. No elector may sign more than one petition. The circulator must certify on each signature sheet that the circulator witnessed the signing of the signature sheet by each individual whose signature appears on the signature sheet and attest that each individual is believed to be qualified to sign as provided in ORS 249.061(4). Failure to comply with the legal requirements and guidelines as contained in OAR 165-014- 0270 will result in the rejection of those signature sheets C. Signature sheets may not be circulated until the City Recorder has approved the prospective petition and provided a letter of authorizing the gathering of signatures. 1. All petitions for nomination for the office of city councilor from a particular ward shall be signed by not less than twenty tega-i ~ electors of the city who reside within sa+~ that ward. a~ 2. ~ All petitions for nomination for the office of mayor or a city councilor-at-large shall be signed by not less than twenty ~°^°~ ~~^+°r° electors of the city. D. Candidates must allow sufficient time to have the signatures verified by the Jackson County Elections Division before the City's filing deadline. Failure to do so will result in the rejection of those signature sheets. E. When the City Recorder receives notification that a minimum of twenty signatures have been approved by the Jackson County Elections Division, a letter of completion will be provided to the candidate Central Point Council Agenda Packet Page 23 April 28, 2011 2.20.070 Filing Period A completed nomination petition for candidacy must be filed with the City Recorder no earlier than 120 days and no later than 70 days before the election. 2.20.080 Candidate Filing Forms The City Recorder shall provide the candidate with the applicable filing forms as prescribed by the City and Oregon Secretary of State for an elective city office. If at any time a petition is found to be deficient, the City Recorder shall notify the candidate within five business days after filing, certifying in writing the reason(s) the petition is insufficient. The petition may be amended and refiled within the required timeline. 2.20.090 Withdrawal of Candidacy To withdraw from candidacy or nomination, a candidate must file a withdrawal of candidacy or nomination form with the City Recorder no later than 67 days before the election. The candidate must use the proper form provided by the City Recorder or Secretary of State, provide the reason for the withdrawal, and attest the information provided is accurate. 2.20.100 Certification of Candidates The City Recorder must file with the Jackson County Elections Division, in accordance with the time requirements of State law, a statement of the City offices to be filled and the names of the qualified candidates to be printed on the ballots. 2.20.110 Election Notice and Results Notice of elections submitted to City Electors on regular or special election dates must be given in accordance with State law. The City Recorder must certify the election results to the Council at the first Council meeting after the results are certified by the Jackson County Clerk. Passed by the Council and signed by me in authentication of its passage this day of , 2011. Mayor Hank Williams ATTEST: City Recorder Central Point Council Agenda Packet Page 24 April 28, 2011 Business Committee Appointments Central Point Council Agenda Packet Page 25 April 28, 2011 TO: Honorable Mayor and City Council FROM City Recorder Deanna Casey SUBJECT: Committee Appointments DATE: April 28, 2011 Park and Recreation Commission On Apri120, 2011, staff received notice that Doug Palmer was resigning from the Parks and Recreation Commission. In the last round of appointments to the Parks and Recreation Commission Deven Howard was not appointed but is still interested in the position. Staff has spoken with Mr. Howard and he would be happy to fill the vacancy. Current Committee: Patricia Alvarez John Beck berry Bradshaw David Douglas Mark Ludwiczak Neil Olsen Staff recommends appointing Deven Howard to complete Doug Palmers position expiring December 31, 2012. Arts Commission There are currently two vacancies on the Central Point Amts Commission which has hindered. their attempts to hold meets due to lack of a quorum. Staff has received applications from Charles Brotherton, who lives within the UGB and owns property within the city limits and Steven Lang who lives on Mary's Way. Current Committee: bent Brown Louis Colosimo Rick Moody Robert Reid Staff recommends appointing both Steven Lang and Charles Brotherton to complete the vacant terms which expire December 31, 2011. ATTACHMENT: Applications Central Point Council Agenda Packet Page 26 April 28, 2011 < 1 ~ ~ ~ or~1 u ]ia ~o a ctiitics: t L ~`~ S t o S ~ `7 r ~ .~ a ~1' `d r re s i poi c, o cep, r acti~ri ~cs: Central Point Council Agenda Packet Page 27 April 28, 2011 i ,2 c aI i cc fiction a c Asa i .o a~ y i ar a o cif, lease s cr e c o sic s. a a 'c ate at a y con is c teet will ~s i yot~ a to i so, o e yo le ? I a t~.t~ c~~. ~ ~r- t as . Central Point Council Agenda Packet Page 28 April 28, 2011 ,__~ _ :~_ rv a r. t °. Dint, - -7 c~rc jl - c .co a er oft o, a icae o o a z cs it s c c, i to cease co s lc 1 o ro I c 1 cc i t `i s e c i co a ill ro o or i s i c i sills, or c c ` to o, d r 'v o r ct`= i o s ,m . ®J - c cntca, - tz ` 'ri cs - e cr e , iii . r~ "lc " c so cr e t tic c r, o cs, a c c` l i CUSS, Slim . e- ~xl 1 tear c rs / isio t c rc o s tt - - Saco i c ico s si lit s: a i v sti se a °s activities t r sio a `cs, c i ° Central Point Council Agenda Packet Page 29 April 28, 2011 i rrc - c cts - c a, ~ s ;~ ~l~ __=y, to ivc sat s cc °1 s, rai t s sg tics s i - ° , , icr , c I, g a c o` , c c °1 of y, s 4 ~ Icy a.l, tc ', c ' y 2 r s, ° s - r J r s, e s ( - cr t ® ~r ti ,- -~ p - - 1 t t y acs s- it c I ° - i s - I i c s® I s c, a Ic caxt r , y c is ` ®~ ~ . .~,~ t f rc - ors ss tip ty - LL s e t t ~v ` t ri - resc cr - i rs ci ty c c - isi c s °s ttc® a.i is Central Point Council Agenda Packet Page 30 April 28, 2011 i i t s ii sm ~-~ .µ µ of ~ is s i °ti so .n Central Point Council Agenda Packet Page 31 April 28, 2011 a a' t i i t e s i ar a r i cilg Ic ar al i csti s. lays y i r st _ v a~ a i a t I i ....... ~:~ .. la s c ° _ r c _ s sic s° sacs a i I a c ~: ~_ ,~. ~ ..~... ~ ..~~~: ~ ~ ,. ..... ~. ~ o. :. ~ & .,~ 4 . ... o ~.. ., ~: ~... 3° I r v i' r ca o. .,~ .,~ ~ . ..„ ~~~°., „;. ..~ ii c s r i 's i i ifs , t ?~q~ si a. t i s i s li ti s a s cat a. ar t isra rase t r issi a a c s ar v cg a via a a, r c issi n.. i c t ra to to a is ar is si ~_ is s -- _ _-; ra sclas ra. .^ x g.. ., Central Point Council Agenda Packet Page 32 April 28, 2011 e ~ - n ~~ aye C CJ ~' &I 118 ebb t ~.. ,. ®ql E n 1 9 O/ ~ E lYl 3. Central Point Council Agenda Packet Page 33 April 28, 2011 ® lip i ' ~ r i ail, r X11 s. 1, g}~' ~ t r v~~airo _9° ~~ 1 t ._T t + e mow,,.. N .. ' i~ ~vxa t kria ~ d xaxe' ;pia ~ .x~ vaia~ 11 ' tS x xraca t. a ~~. rn ~. c ~~ .y ~...~ ~. ~ ~ `,~ ~° ~ i s 4. Dc~ ~~u ~ti~ip~te that ~y ~~nfli~ts t~f irit~rest will ~ris~ ify~a~ are ~pp~int~d; d if s~~ l~c~vv ~~uld i sii~aa ~x5 n is as~ae.a~an~ a u t ~+,: ~tA:, . t ~ - w e Business Arts Commission Scholarship Proposal Central Point Council Agenda Packet Page 35 April 28, 2011 Parks & Public Work Department STAFF REPORT DATE: APRIL 28, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MATT SAMITORE, DIRECTOR Matt Samitore, Director Jennifer Boardman, Manager SUBJECT: The Central Point Arts Commission world like your approval to provide three scholarships in the amount of $250 each to local students planning on attending college in the field of the arts. One scholarship world be for visual arts (photography, painting, uid drawing), one world be for nnisical arts (buid, singing), and the other world be for performing amts (dance, drama). These scholarships world be awarded yearly by the Arts Commission and Central Point City Council. BACKGROUND: The Central Point Amts Commission has a small budget that has been set aside to bring awareness of the arts to the City of Central Point. At the last meeting of the Central Point Arts Commission it was decided to award scholarships to students in Central Point who plan on attending school in the field of the arts. 1. The teachers at Crater High would nominate the students based on their involvement with the arts, their community and a plan to attend college in the field of the arts. (Please see attached application) Nominations will be due back to the Arts Commission by the 6ti' of May. 2. Applications will be reviewed by the Amts Commission and brought to the City Council for final approval. It is the hope of the Arts Commission to have the scholarship awarded by the graduation ceremony in June at Crater High. RECOMMENDATION: Approve the awarding of scholarships for students at Crater High. Central Point Council Agenda Packet Page 36 April 28, 2011 CITY OF CENTRAL POINT GUIDELINES FOR ANNUAL YOUTH ARTS RECOGNITION SCHOLARSHIP I. STATEMENT OF PURPOSE The City of Central Point Arts Commission would like to recognize the youth of this City that have made significant contributions or impacts with the arts or volunteer efforts and community service to the betterment of the arts in this community. Therefore, in order to more formally award such ongoing efforts and to promote the achievements of youth in the arts, the City of Central Point Arts Commission hereby establishes its Annual Youth Arts Recognition Scholarship with the stated purpose of identifying and recognizing outstanding youth artists, on an individual basis, encompassing high school senior students that will be attending college studying the arts. II. SELECTION CRITERIA The criteria for selection under this scholarship program include two key elements. First, the individual considered for recognition must attend High School in the City of Central Point. Second, this individual must be recognized for excellence in, or contributions associated with the arts, including music, visual art, and dramatic arts. III. NOMINATION PROCESS The nomination process shall include the filing of a Youth Arts Recognition Scholarship application form with the City of Central Point. The form will allow for the submittal of appropriate information describing the individual along with the basis for recognition. Nominations may be made from any number of sources including, but not limited to, teachers/administrators, instructors, coaches, businesses, nonprofit organizations, etc. Family members are not eligible to nominate any member of their family for this program. The nomination period shall occur annually from April-May and may be extended if needed, thereby allowing adequate time for publicity and identification of nominees through the submittal application process. Central Point Council Agenda Packet Page 37 April 28, 2011 IV. SELECTION PROCESS Following the filing of Youth Arts Recognition Scholarship applications at the close of the nomination period each year, the City of Central Point Arts Commission shall review and consider all nominations meeting the criteria established under this program. Thereafter, the Arts Commission shall forward its recommendation(s) to the City Council at which time the City Council shall make its decision. Subsequently, the recipient(s) shall be invited to attend a duly noticed City Council meeting in order to be suitably recognized and honored. V. FLEXIBILITY IN AWARDING RECOGNITIONS Should exceptional circumstances arise in which it would be appropriate to recognize an individual from outside of the City, or to recognize an individual youth outside of the regular application/nomination period, these guidelines shall give the Arts Commission the flexibility to consider such nominations, and to forward recommendation(s) to the City Council, as deemed appropriate. Central Point Council Agenda Packet Page 38 April 28, 2011 City of Central Point 2011 YOUTH ARTS RECOGNITION SCHOLARSHIP INSTRUCTIONS: Please complete the following sections and return the completed nomination form to the City of Central Point, 140 S. Third Street, Central Point, OR 97502 by 5:00 p.m. on Monday, April 16, 2011. If you have questions, please call (541) 664-3321 ext 263. 1. BACKGROUND INFORMATION: Name of Nominee: Last First Address: City State Zip Phone: 11. STATEMENT OF QUALIFICATIONS: (Please include a complete statement of the nominee's qualifications for recognition under this scholarship program, including, but not limited to, community service, promotion of arts or art projects, volunteer work, education, etc.). Central Point Council Agenda Packet Page 39 April 28, 2011 111. Description of contributions to arts in the community: (Please provide a summary of how the nominee's activities or community involvement over the last year exemplified a strong sense of arts awareness, volunteerism, civic pride, and arts commitment toward the betterment of the community, and how such activity made a difference in enhancing and improving the quality of the arts in Central Point). IV. Other Comments: (Please note any other comments you feel are pertinent to the consideration of this nomination). Name of individual submitting Nomination: Last First Address: City State Zip Phone: Central Point Council Agenda Packet Page 40 April 28, 2011 Business Arts Commission logo Design Competition Central Point Council Agenda Packet Page 41 April 28, 2011 Parks & Public Work Department STAFF REPORT DATE: APRIL 28, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MATT SAMITORE, DIRECTOR Matt Samitore, Director Jennifer Boardman, Manager. SUBJECT: The Central Point Arts Commission world like your approval to provide local students the opportunity to design the logo for the Arts Commission. The contest world be open to students in the Central Point School District. The purpose of the logo is to provide a recognizable symbol that will bring attention to the work of the Amts Commission and generate an interest in the arts in Central Point. BACKGROUND: The Central Point Amts Commission has been formed. to bring awareness of the arts to the City of Central Point. At the last meeting of the Central Point Arts Commission it was decided. to conduct a contest in which local students would design a logo for the Central Point Arts Commission. 1. The logo design must incorporate elements of Central Point and. the arts. It should be a representation of the Amts Commissions goals, which is to bring ai~t awareness to the City of central Point. (Please see attached application form) Nominations will be due back to the Arts Commission by the July 1. 2. Logo designs will be reviewed by the Arts Commission and brought to the City Council for final approval. It is the hope of the Arts Commission to have the logo in place by the end of August. RECOMMENDATION: Approve the logo contest for students in Central Point. Central Point Council Agenda Packet Page 42 April 28, 2011 The Official Rules for the Central Point Arts Commission Logo Design Contest The Central Point Arts Commission is having a "Design the Logo" contest through July 1, 2011. Enter your logo design in the "Design the Logo" contest before 12:OOpm on July 1, 2011, and you may have a chance to have your logo used for the Central Point Arts Commission. 1. How the contest works: The Central Point Arts Commission needs a logo! If you have a creative idea and can draw a final logo design enter our contest by submitting a design to jennifer.boardman@centralpointoregon.gov. Logo entries must be in final design form and can be created on computer or on paper, (all entries must be submitted in one of the computer formats listed in the "What to submit" section, below).To guarantee anonymity during the selection process, personal information will be removed from all eligible entries and they will be viewed and voted on by the Central Point Arts Commission. The winning design or design sketch will then become the official Arts Commission Logo. (Central Point Arts Commission reserves the right to use at minimum only the basic idea of the design or design sketch for the logo; some modifications to the original may be required, including reformatting or redrawing the original design in suitable computer formats). If the winning entrant chooses, he or she may remain anonymous. 2. How to enter: To be eligible to win, contestants must submit their design or design sketch to jennifer.boardman@centralpointoregon.gov by 12:00 pm PST July 1, 2011. 3. Wbat to submit: • TheDesigns or design must be submitted using the form provided to jennifer.boardman@centralpointoregon.gov in any of the following formats:.jpg, .tiff, .png, .pct, .bmp, or ,pdf (if a hard-copy design sketch is submitted, it must be scanned or otherwise rendered into one of the above computer formats and submitted at jennifer.boardman@centralpointoregon.gov. • The contest is open to students at Crater High School and entry is free. Artists entering the contest will be featured on our website- www.centralpointoregon.gov. Winners will be announced by the end of August 2011 • Entrants may enter multiple designs or design sketches. • No quotes or other plagiarized elements may be used for any text in the logo • No previously copyrighted text or artwork may be used. • False and/or deceptive entries will not be eligible. Central Point Council Agenda Packet Page 43 April 28, 2011 Entries may not include 3rd party stock photography or video elements, aside from what is provided. To be eligible for selection as the final logo, designs and design sketches may not refer to any of the following: weapons/guns; offensive language and/or gestures; drugs or drug paraphernalia; mutilations; depictions offensive to ethnic, minority, or religious groups; child abuse; violence; animal cruelty; bodily functions; venereal diseases; physical handicaps; cadavers; rape or molestations; lavatory or lavatory jokes; nudity; threats to national security; defamation of character; any illegal, indecent, or obscene activity. (Central Point Arts Commission will be the final judge for all content. Anything deemed indecent as judged by community standards will be disqualified by Central Point Arts Commission). 4. Judging Submissions Submissions are judged on the basis of portrayal of the theme of Arts in the City of Central Point. When referring to arts this includes all forms: drama, music, and visual. We are looking for a logo to depict the City of Central Point and promotion of the arts in the City. The entries will be judged not only on creativity and originality, but also on whether they depict the arts and Central Point in a clean, simple design. Have fun with it! 5. Legal Stuff: • All entries become the property of Central Point Arts Commission and will not be returned. • There will be only one final logo winner for this contest. • The Central Point Arts Commission reserves the right to use or not use any entries as it deems fit and reserves the right to make the final selection of the winning design at its complete discretion. The decision of Central Point Arts Commission is final and not subject to review or appeal. • The Central Point Arts Commission reserves the right to disqualify any entrant if these contest rules have been violated in any way. • By entering, the winning entrant agrees that their name and photograph may be used by the Central Point Arts Commission for promotional purposes without further remuneration (unless the winning entrant chooses to remain anonymous). • The Central Point Arts Commission is not responsible for computer or Internet technical problems. • Rules are subject to change without notice. Central Point Council Agenda Packet Page 44 April 28, 2011 City of Central Point Art Commission Student Logo Contest ARTIST INFORMATION (Please print clearly.) First Name: Last Name: Parent/Guardian Name (if artist is under the age of 18): Street Address: City: Phone Number, including area code: E-mail: ARTIST BIOGRAPHY Artist Statement/Exhibitions/Awards: State: Zip: Please return this official application along ~~-ith sour arh~-ork to Jennifer Boardman at 140 S. Third Street, Central Point Oregon, 97502 or jennifer.boardman~crcentralpointoregon.go~- before 7/1/11. ARTIST STATEMENT OF ORIGINALITY AND RELEASE OF ARTWORK I confirm that the artwork submitted. is original; it has not been adapted. from an existing picture or artwork I hereby consent that the artwork submitted may be used, displayed, or changed by Central Point Art Commission without my name, for editorial, marketing, or advertising purposes, either in printed or electronic (website) form, without any restrictions. (Please check one. ) I am of 18 years of age or older I am the parent/guardian of the minor submitting his/her artwork Signature: Date: DATE RECEIVED IN UFFICE: INITIALS: Central Point Council Agenda Packet Page 45 April 28, 2011