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HomeMy WebLinkAboutCM031011CITY OF CENTRAL POINT City Council AAeeting Minutes Aflarch 10, 2011 1. REGULAR AREETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II, PLEDGE OF ALLEGIANCE 111. SPECIAL PRESENTATIONS Planning Comrroission Keith IlVangle Mayor Hank Williams presented a plaque to Keith Wangle, Planning Commission member frpm May of 2009 until January of 2011, thanking him for his service to the community and wishing him well on his move to Europe. Community Development Director Tom Humphrey added that Keith's environmental orientation was invaluable to the Planning Commission and also thanked him for serving. Swearing-In Ceremony for Lieutenants and AAaster Police Officers Police Chief Jon Zeliff advised Council members that with the restructuring of the police department, officers have made a great commitment and the department has placed tremendous trust in those who applied for the Master Police Officer program and Lieutenant positions. Officers were then sworn in by the Chief, and the Mayor and City Council acknowledged the level of commitment that the officers have made to the City and to the community as well. These officers are: Jeff Britton, Lieutenant; Greg Bruce, Master Police Officer; Randy Clark, Master Police Officer; David Croft, Lieutenant; Brian Day; Lieutenant; Louis B. Fulmer, Master Police Officer, Scott Logue, Lieutenant; Josh Mloulin, Lieutenant; and Bo Schoen, Master Police Officer. IV. ROLL CALL: Mayor Hank Williams Council Members: Allen Broderick, Bruce Dingier, Carol Fischer, Kelly Geiger, Kay Harrison, and Matthew Stephenson were present.' City Manager Phil Messina; Assistant City Manager, Chris Clayton; City Attorney, Paul Nolte; Community Development Director Tom Humphrey; Police Chief Jon Zeliff; Interim Parks and Public Works Director Matt Samitore; Floodplain/Stormwater Coordinator, Stephanie Hottey; and Planning Secretary Didi Thomas were also present. V. PUBLIC APPEARANCES -None City of Central Point City Council Minutes March 10, 2011 Page 2 VI. CONSENT AGENDA A. Approval of February 10, 2011 City Council Minutes B. Approval of Temporary Speed Reduction and Lane Closure for Oregon Cheese Festival on March 19, 2011 C. Acceptance of MPO Report for February, 2011 VII. VIII. Matt Stephenson made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kelly Geiger, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mayor Williams, yes. Motion approved. ITEMS REMIOVED FROllit CONSENT AGENDA -None PUBd.IC FIEARINGS, RESOLUTIONS AND ORDINANCES A. Resolution No. 1282, A Resolution Adopting Fees for Park Use by Non-Profits and Weddings Parks and Public Works Director Matt Samitore presented a staff report in support of a request for an increase in park reservation fees for weddings and use by non-profit groups.. A comparative analysis of other cities in the valley was done of the costs associated with the fees and results showed that Central Point was well below the other cities. Mr. Samitore clarified that weddings could only take place at Pfaff Park and. Twin Creeks Park; special events happened in all parks. Matt Stephenson made a motion to approve Resolution No. 1282, a resolution to adopt revised fees for park use by non-profits and weddnng parties as presented. Carol Fischer seconded the. motion.. Roll call: Bruce Dingler, yes; Carol Fischer, yes; Kelly Geiger, yes; Kay Harrison, yes; Matt Stephenson, yes; Mayor Williams, yes; and Allen Broderick, yes. Motion approved. B. First Reading of An Ordinance Amendiing Chapter 8.24, Flood Prevention, of the Central Point Municipal Code to Comply with the National Flood Insurance Program, Adopt the Revised State AAodel Code and Improve Coordination of All Local Flood-Related Regulations Matt Samitore, Parks and Public Works Director, introduced Stephanie Holtey, Floodplain/Stormwater Coordinator. Ms. Holtey informed the City Council that the Federal Emergency Management Agency (FEMA) has prepared a new Flood Insurance Rate Map which will become effective on May 3, 2011. In order to remain compliant with FEMA flood regulations and the National Flood Insurance Program, the City must adopt code revisions to Central Point Municipal Code Chapter 8.24, Flood Damage Prevention. C City of Central Point City Council Minutes March 10, 2011 Page 3 Once the new map takes effect, lenders and insurance companies will be requiring the purchase of flood insurance by property owners who are located in the special. flood hazard areas. The City has been working with many ~of these property owners and assisting them in the acquisition of base flood elevation certificates in order to obtain- flood insurance. Ms. Holtey advised that if the insurance is purchased prior to the .FIRM map becoming effective and maintained without.a gap in coverage, it would be good forever. Mrs. Holtey distributed a map to Council members showing a comparison of 1982. high risk _zones :and the new proposed high risk zones. There are significant changes, Mrs.. Holtey pointed out. A presentation of the proposed code amendments ensued. These amendments, Mrs. Holtey explained, utilized the revised State model code and -are consistent with the <State building: codes for easier reference and access. New sections have been. -added to £PMC 8.24 concerning stream setback requirements, drainage provisions, accessory structures, below-grade crawlspaces and fences. Section 17.57 of the existing code will refer all floodplain fence -provisions to CPMC Section 8.24. Definitions have been added for clarity. Matt Samitore added:: that environmental compliance will be more strictly enforced. An upfront analysis on new development will be required so as to not impact existing development. The City is looking at ways to help with mitigation of dwellings currently located in the floodway. Mrs. Holtey said thafthis is part of the hazard mitigation program and grant funds will be obtained to help. The higher standards for people who remain in the floodway will help to reduce their insurance rates. A spreadsheet was distributed showing the results of how proactive measures can assist those who need the insurance. Mrs. Holtey continued with her review of the code amendments that are proposed, discussing development in regulatory floodways to include prohibition of-accessory structures, stream setback requirements, new drainage provisions for on-site surface water runoff treatment, and. new provisions for below-grade crawlspaces as well. Several of the councilors complimented Mrs. Holtey on the great job that she has done preparing the code amendments. Mayor Williams then opened the public hearing. Steven Lang, resident of 1842 Mary's Way came forvvard and asked questions about flood insurance. Mrs. Holtey stated that the more protected a structure is, the lower the fee would be. She added that there would be an insurance fair at the Medford Armory on March 29, 2011 from 3:00 - 7:00 p.m.and agents would be available to counsel and answer questions that property owners might have.. In addition, Mrs. Holtey clarified that the insurance would be provided by the federal government. In some cases, an old elevation certificate can't be used to rate a policy and she stressed the importance of continuous coverage. City of Central Point City Council Minutes March Y 0, 2011 Page 4 The public hearing was closed. Matt Stephenson made a motion to move this Ordinance amending section 8.24 of the Central Point Municipal Code regarding flood damage prevention to a second reading. Allen Broderick seconded the motion. Roll call: Carol Fischer, yes; Kelly Geiger, yes; Kay,Harrison, yes; Matt Stephenson, yes; Mayor Williams, yes; Allen. Broderick, yes; and Bruce Dingler, yes. Motion approved. C. First Reading of An Ordinance Amending Sections 17.57.020, 17.57.030 and 17.57.040 of the Central Point Municipal Code regarding Fences within the Floodplain Kay Harrison made a motion to move this Ordinance amending sections 17.57.020, 17.57.030 and 17.57.040 of the Central Point Municipal Code regarding fences within a floodplain to a second reading. Kelly Geiger seconded the motion. Roll call: Kelly Geiger, yes; Kay Harrison,. yes; Matt Stephenson, yes; Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. D. First Reading of An Ordinance Amending Chapter 10.05.040 Fire Lanes Matt .Samitore advised that the Public Works department has been working with the Police Department and Fire District No. 3 to reach a workable compromise on enforcement of parking in fire lanes throughout the City: Public Works is therefore asking that Council. amend code to require signs as well as painted curbs (yellow paint is preferable to minimize cost). Mr. Samitore also asked that the words "Tow Away Zone" be added back in to the ordinance to be placed on signage in fire lanes. Matt Stephenson made a motion to move this Ordinance amending section 10.05.040 of the Central Point Municipal Code regarding fire lanes to a second reading. Kay Harrison seconded the motion. Roll call: -Kay Harrison, yes; Matt Stephenson, yes; Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; and Kelly Geiger, yes. Motion approved. IX. BUSINESS A. Planning Commission Report Tom Humphrey presented the Planning Commission report for the meeting that was held on March 1, 2011. Mr. Humphrey explained that there had been two public hearings, one on a .conditional use permit for a three million gallon municipal water storage reservoir and another on tentative plan approval for a 21-lot subdivision. Both were approved by the Planning Commission. In addition, Mr. Humphrey reported that Matt Samitore of the Public Works department had provided an update on revisions to the flood damage prevention r~i '~ City of Central Point City Council Minutes March 10, 2011 Page 5 and haaard mitigation ordinance amendments. Stephanie Simonich, Planning department intern, presented an update on Central Point's population and densities. Matt Stephenson made a motion to approve the Planning Commission Report as submitted. Kay Harrison seconded the. motion. Roll call: Matt Stephenson, yes; Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kelly Geiger, yes; and Kay Harrison, yes. Motion approved. B. Bid A~n-ard for 5"', Victoria, and North 3"d Storm Drain Matt Samitore reported that bids had been received for a large storm drain project on 3`~ Street. This will be a three phase improvement project. Vicar Construction was the low bidder at $121,469. This company is well-established and has a history of successful projects with the City of Central Point. Allen Broderick made a motion to approve awarding of the bid for the North 5~' Street, North 3`~ Street and Victoria allay storm drain project to Vicar Construction. Matt Stephenson seconded the motion. Roll call: Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kelly Geiger, yes; Kay Harrison, yes; and Matt Stephenson, yes. X. MAYOR'S REPORT Mayor Williams reported that he had attended the Medford Water Commission meeting, the Urban Renewal Ad Hoc Committee meeting and had attended Mayor's Day in Salem where he met with Senator Dr. Alan Bates and discussed medical marijuana. X{. CITY MANAGER'S REPORT City Manager Phil Messina reported that the meeting in Salem he attended with the Mayor was good. They also met with Richard Whitman of the Land Conservation & Development Commission. Mr. Messina attended a City Water Coalition meeting, as well as attending a play at the Oregon Shakespeare Festival. "It is going to be a good season" he said. XII. COUNCIL REPORTS Council member Allen Broderick reported that he: • Attended the Council Study Session • Attended an Arts Commission meeting Council member Kelly Geiger reported that he: • Attended a School Board meeting • Attended the Chamber auction City of Central Point City Council Minutes March 10, 2011 Page 6 Council member Kay Harrison reported that she: • Met the new Fire Chief at the SCOA Conference • Attended the Council Study Session • Attended the Chamber dinner o Attended the Medford Water Commission meeting • Attended the Urban Renewal Ad Hoc Committee meeting • Attended an RVTD meeting -they are expanding to Eagle Point Council memberCarol Fischer reported that she had: • Attended a Medford Water Commission meeting • Attended aMulti-Cultural Committee meeting Council member Bruce Dingier reported that he had: • Attended the Urban Renewal Ad Hoc Committee meeting • Attended the City Council Study Session. Council member Matt Stephenson report that he had: • Attended a SOREDI Board meeting • Attended an Angel Investors Conference • Attended the City Council Study Session and suggested that the Police Department furnish a support resource for officers on a full-time basis Xpl. DEPARTMENT REPORTS Assistant City Manager Chris Clayton said that he had been attending Urban Renewal ad hoc committee meetings, and the committee is ,working on formulating a recommendation to the City Council. Mr. Clayton also attended the Medford Water Commission meeting and stated. that the. next step would be to meet with Larry Raines to request concessions in their rate structure. Mr. Clayton, attended an MPO/TAC committee meeting and advised that the CMAC application had been approved from. Blue Star Gas Co. to convert vehicles to propane. Tom Humphrey, Community Development Director, stated that he had attended a Rogue Valley Area on Transportation meeting of ACT representatives from Jackson and Josephine counties. The new director explained what they were doing to save money as there have been a lot of losses in revenue. They are going to have to do more with less. Mr. Humphrey also mentioned that the City had notified Mr. Berry, owner of the Cowley building, that certain. repairs were necessary to the structure. Todd Meador,. Building Official, will. contact him personally to offer his assistance with relocating the businesses that are currently housed in the building. Mr. Humphrey then thanked the Public Works department for their speedy hanging of banners for the FFA and Rogue Creamery for upcoming events. i~ City of Central Point City Council Minutes March I0, 2011 Page 7 Chief Zeliff stated that the department will continue to send personnel out of town for training. Matt Samitore thanked councilors for approving the Planning Commission report concerning the water reservoir as we need to get it out to bid. Mr. Samitore stated that he had attended a conference that was presented by a national economist concerning the state of the housing market in Jackson County. Mr. Samitore added that he would like to have some direction from Council concerning the Mon Desir Restaurant property. Not only is it an eyesore, but there is an open pit and no fencing. The cost to clean up the property would be approximately $8,000. The City would place a lien against the property and collect interest. Council requested that Mr. Samitore prepare papennrork to bring back to Council, declaring the property to be a nuisance. XIV. EXECUTIVE SESSIOtd -None XV. ADJOURNIIAENT RAatt Stephenson moved to adjourn. Kay Harrison seconded. All said "aye" and the Council Meeting was adjourned at 9:05 p.m. C I ~- The foregoing minutes of the March 10, 2011, Council meeting were approved by the City Council at its meeting of March ~, 2011. Dated: ~ay // Mayor Hank Williams ATTES City Representative