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HomeMy WebLinkAboutCM021011CITY OF CENTRAL POINT City Council Meeting Minutes February 10, 2011. . I. REGULAR AflEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE lil. ROLL CALL: .Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Carol Fischer, Kelly Geiger, Kay Harrison, and Matthew Stephenson were present. City Manager Phil Messina; City Attorney Paul Nolte; Police Captain Chuck Newell; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Finance Director Bev Adams; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of January 13, ,2011, City Council Minutes B. Acceptance of Quarterly Financial Statements ' C. Acceptance of RVMPO Report Matt Stephenson made. a motion to .approve the Consent,. Agenda as presented.' Kay Harrison seconded. Rolf call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay 'Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REIYIOVED FROflA CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1280, A Resolution to Adopt Governing Rules for the Arts Commission Parks and Public Works Director Matt Samitore presented the governing rules for the Arts Commission. In accordance with Central Point Municipal Code 2.59 the Central Point Arts Commission is required to estab{ish Governing Rules. I{ay Harrison made a motion to approve Resolution No. 1280, A Resolution to Adopt Governing Rules for the. Arts Commission. Alen Broderick seconded. Roll call: Allen Broderick; yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. City of Central Point City Council Minutes February 10, 2011 Page 2 B. Resolution No. 1281, Adopting the 2011 Rules of the City Counci0 and Code of Ethics City Manager Phil Messina presented a resolution adopting the revised Rules of the City Council and Code of Ethics. Most items change wording. and references which are no longer viable for the Rules because of changes in the Central Point Municipal Code or the 2011 Charter. Council reviewed these changes at the retreat in January. Bruce Dingier made a motion to approve Resolution No. 1281, Adopting the 2011 Rules of the City Council and Code of Ethics. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. VIII. BUSINESS A. Support for Sustainable Valley Project City Manager Phil Messina stated Mr. Mark VonHolle introduce the Sustainable Valley project at the council retreat. At that time the Council was in favor of supporting the project and directed staff to provide a letter of support. It is recommended the city contribute $5,000 to help launch the business accelerator. There was discussion regarding the success ,rate of the businesses that get help in this fashion. Even if this helps one business succeed it would be worth our investment. Matt Stephenson made a motion authorizing a letter of support for the Sustainable Valley Project with a donation of $5,000. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger,. yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. B. Planning Commission Report Community Development Director Tom Humphrey reported that the Commission discussed one item on February 1, 2011: The Commission held a public hearing and recommended approval of CPMC revisions to Chapter 8.2 of the Flood Damage Prevention and Chapter 17.57 regarding fences. Changes are recommended because of the implementation of new FEMA requirements and the 2010 Flood Insurance Rate Maps. Failure. to bring the code into compliance by May 201..1 will jeopardize Central Point's standing in the .National Flood Insurance, Program and will consequently have an adverse affect on local residents whose .homes are in local floodplains. City of Central Paint City Council Minutes February 10, 2011 Page 3 Bruce Dingler made a motion to accept the Planning Commission Report as presented. Carol Fischer seconded. Roll call: Allen Broderick,. yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. C. Parks and Recreation Commission Report Parks and Public Works Director Matt Samitore presented the Park and Recreation Commission report from January 20, 2011. • The Commission reviewed and approved the final. design concepts for the Vilas Road water reservoir. Their only concern is that it will not be fully buried. • The Commission unanimously approved extending the Bear Creek Greenway Major Maintenance Agreement. Staff fully supports the current agreement as written with the same financial responsibility. • The Commission recommended a fee of $500 to have a wedding in Pfaff or Twin Creeks Parks. These are the only parks where weddings will be allowed. There was discussion of the damage that can be done to the parks during one of these events. This fee. is comparable to other cities in the area. • The Commission decided to reconfirm their previous decision to place the donated Mon Desir Gazebo in the Skyrman Arboretum Park. Matt Stephenson made a motion to accept the Parks and Recreation Commission Report as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Keily Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Matt Stephenson, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that: • the Crater FFA Chapter will be hosting the 2011 an FFA Convention: He has approved a sponsorship of $1,000. • He attended the Council Retreat. • He attended a meeting in Salem for Directors of the Oregon Mayors Association. o He attended the Historical Society Kick off meeting held in the Council Chambers on January 22, 2011. • He attended the first Urban Renewal Adhoc Committee meeting. X. CITY MANAGER'S REPORT City Manager Phil Messina reported that: • There will be a Study Session on February 28~' to discuss the latest in High Tech Crime. • He attended a ground breaking ceremony for. Asante with Council Member Dingler. . • Staff held their Annual Awards Breakfast at Twin Creeks on February 3`". Employee of the Quarter is Mark Brindle from the Parks Department, and Employee of the Year is Planning Secretary Didi Thomas. City of Central Point City Council Minutes FeBruary 10, 2011 Page 4 • Several of the Management attended a Collective Bargaining Training Session on Tuesday. XI. COUNCIL REPORTS Council Member Matt Stephenson reported that he attended the Council Retreat and a SOREDI Board Meeting. Council Member Bruce Dingier reported that he attended: • the Jackson County Boys Center ground breaking where they will be adding classrooms for the boys. • the Planning Commission meeting. • the Staff Awards Breakfast. Council Member Carol Fischer stated that she attended the council retreat and the Medford Water Commission meeting. She was at the awards breakfast for a short time so she could wish Rochelle Lake a happy retirement. Council Member Kay Harrison stated that she attended the retreat and an RVCOG meeting. She will be in Eugene tomorrow for a special districts meeting. Council Member Kelly Geiger reported that he attended the Parks Commission meeting and appreciated the dialog regarding the fee issue. Council Member Allen Broderick reported that he: • attended the Parks and Recreation Commission meeting and a Foundation lunch. • attended The Council Retreat. • will be out of town for the February 24th and 28th Council meetings. XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that staff has been working with the Rogue Creamery on .the Special Event Permit for the Cheese Festival. Captain Newell reported that: • they have been dealing with a lot of graffiti issues over the last few weeks. • March 12th is the Shamrock Run and they are working on the details regarding that event. • The cheese festival is growing. They will be using both sides of Hwy 99 this year. Finance Director Bev Adams reported that: • Departments had their budget kickoff meeting this week. • We have hired Telecommunications Consulting Associates to audit franchise agreements. They will start with our Cable Franchise. Community Development Director Tom Humphrey reported that: City of Central Point City Council Minutes February 10, 2011 Page 5 • The urban renewal adhoc committee held their first meeting. • He attended a webinar with a few of the local businesses. They had a discussion of attending a boot camp where they would learn how to create destination type of businesses. City Attorney Paul Nolte reported that he has been working with the City Recorder on a Social Media Policy. XIII. EXECUTIVE SESSION -None XIV. ADJOURNAAENT Matt Stephenson moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 7:50 p.m. The foregoing minutes of the February 10, 2011, Council meeting were approved by the City Council at its meeting of March 10, 2011. .- Dated: ~ b~~~ Mayor Hank Williams ATTES City Recorder L1