HomeMy WebLinkAboutORW Architecture Chambers DesignCITY OF CENTRAL POINT
PROFESSIONAL SERVICES CONTRACT
Council Chambers Dais Design Project
This contract is made between the City of Central Point (City) and ORW Architecture (Consultant).
Consultant Information
Full Legal name or business name'Ooden. Roemer. Wilkerson fORWi Architecture
Address 2950 E. Barnett Road City, Medford. Oregon Zipcode 97504
Telephone 541.779.5237 FAX 541.772.8472
City and Consultant agree
1 Services to be provided. Consultant will provide to the City the services set forth in Exhibit B
2 Effective Date or Duration. This contract is effective on the date at which every party has signed this
contract This contract shall expire, unless otherwise terminated or extended, or 3 _ 31 – 2 D 19
3 Compensation. City agrees to pay Consultant a sum not to exceed $ Per Exhibit B for the services to be
provided A written approval in the form of an amendment of this contract will be obtained where there will be
changes in the scope of work, amount of contract or time Payment will be made
Upon completion, or,
City shall pay Consultant for services and reimburse Consultant for expenses incurred by Consultant
in performance of services in accordance with a payment schedule to be submitted by Consultant and
accepted by City. No reimbursement will be made for expenses that are not specifically itemized in
this payment schedule without prior approval by City. Consultant shall submit monthly invoices to
City for Consultant's services within ten days after the end of the month covered by the invoice, Total
payments under this contract or any amendments shall not exceed the sum specified in this section 3
4 Authorized Consultant Representative The authorized representative for Consultant is Dana Crawford
5. Standard Contract Provisions Consultant shall comply with the City's Standard Contract Provisions for
Professional Services as modified for this contract, a copy of which is attached as Exhibit A
CITY OF CENTRAL POINT
By
Title Chris Clayton, City Manager
CONSULTANT
By )0—_
Title Principal
Date 4/23/2018 Date lana 5, 2018
SSN/Tax Id No 93-1307590
CP Business License
No 02103
Form 1099On file X Attached
1=F41711.1Y1d
CITY OF CENTRAL POINT
CONTRACT PROVISIONS FOR PROFESSIONAL SERVICES
1. Qualified Personnel Consultant has represented, and by entering into this contract now represents, that all
personnel assigned to the services required under this contract are fully qualified to perform the service to
which they will be assigned in a skilled and worker -like manner and, if required to be registered, licensed or
bonded by the State of Oregon, are so registered, licensed and bonded
1 1 Standard of Care—Professional Services
Subject to the express provisions of the agreed scope of work as to the degree of care, amount of
time and expenses to be incurred, and subject to any other limitations contained in this Agreement.
Consultant shall perform its Services in accordance with generally accepted standards and practices
customarily utilized by competent architecture firms in effect at the time Consultant's Services are
rendered Consultant does not expressly or impliedly warrant or guarantee its Services.
12 Reliance upon Information Provided by Others
If Consultant's performance of services hereunder requires Consultant to rely on information provided by
other parties (excepting Consultant's subcontractors), Consultant shall not independently verify the
validity, completeness, or accuracy of such information unless otherwise expressly engaged to do so in
writing by Client.
1.3 Consultant's Opinion of Costs
Client acknowledges that construction cost estimates, financial analyses and feasibility projections are
subject to many influences including, but not limited to, price of labor and materials, unknown or latent
conditions of existing equipment or structures, and time or quality of performance by third parties Client
acknowledges that such influences may not be precisely forecasted and are beyond the control of
Consultant and that actual costs incurred may vary substantially from the estimates prepared by
Consultant Consultant does not warrant or guarantee the accuracy of construction or development cost
estimates
2. Contract Renewal. The City shall have the option to renew this contract annually after the initial term has
expired Each renewal shall be with such modifications as may be agreed to by the parties in a written
amendment of the contract, provided that the amendments made for any renewal term may not increase the
total compensation to be paid to Consultant by more than 10 percent or increase the rate of compensation
for any contract Service by more than 5 percent
3. Authorized Representative for City The City's authorized representative is either the City Administrator,
the Public Works Director, or a duly authorized representative.
4 Notices. Any notice permitted or required by this contract shall be deemed given when personally delivered
or upon deposit in the United States mail, postage fully prepaid, certified, and with return receipt requested,
to the persons and addresses shown below In addition, if directions for telephonic transmission ("FAX') are
set forth below, notices may be delivered by FAX. Notices sent by certified mail will be deemed delivered
three business days after placement in the mail and notices sent by FAX will be deemed delivered when
successful transmission is electronically confirmed Except as expressly provided in the contract, required
notices must be signed by the person designated to receive notices, or that person's designee or attorney.
Consultant Authorized Representative named on pages 1 and 2 at address for Consultant listed on
pages 1 and 2
City Authorized Representative (see section 3 of this page), 140 South Third Street, Central Point,
Oregon 97502
Each party shall notify the other of any change in the name, address or FAX instructions to be used for
delivery of notices
5. Termination Notwithstanding any other provision to the contrary, this contract may be terminated as
follows'
5 1. The parties, by mutual written agreement, may terminate this contract at any time
52 Either party may terminate this contract in the event of a breach of the contract by the other party
53 The City may terminate this contract at any time or for any reason, upon not less than ten days' notice
in advance of the termination date
5 4. City may terminate this contract immediately upon Consultant's failure to have In force any insurance
required by this contract
Except as provided in section 6, in the event of a termination, City shall pay Consultant for work performed to
the date of termination
6 Remedies
61 In the event of a termination of this contract by City because of a breach by Consultant, City may
complete the Services either by itself or by contract with other persons, or any combination
Consultant shall be liable to City for any costs or losses incurred by City arising out of or related to the
breach, including costs incurred in selecting other contractors, time -delay losses, attorney fees and
the like, less the remaining unpaid balance of the consideration provided in this contract City may
withhold payment of sums due Consultant for work performed to the date of termination until City's
costs and losses have been determined, at which time City may offset any such amount due
Consultant against the costs and losses incurred by City
6.2 The foregoing remedies provided to City for breach of this contract by Consultant shall not be
exclusive. City shall be entitled to exercise any one or more other legal or equitable remedies
available because of Consultant's breach
63 In the event of breach of this contract by City, Consultant's remedy shall be limited to termination of
this contract and payment for work performed to the date of termination
6.4 The Consultant shall be allowed to remedy a breach of this agreement by curing such breach or
making reasonable progress toward its cure within 15 days after City has give written notice of
alleged breach to Consultant
65 The City shall be allowed to remedy a breach of this agreement by curing such breach or making
reasonable progress toward its cure within 15 days after Consultant has given written notice of the
alleged breach to the City or upon five days' notice if work under this Agreement has been
suspended by either City or Consultant for more than 30 days in the aggregate
7. Records/Inspection Consultant shall maintain records of its charges to City under this contract for a period
of not less than 3 (three) full fiscal years following Consultant's completion of this contract Upon reasonable
advance notice, City or its authorized representatives may from time to time inspect, audit and make copies
of any of Consultant's records that relate to this contract If any audit by City discloses that payments to the
Consultant were in excess of the amount to which Consultant was entitled under this contract, Consultant
shall promptly pay to City the amount of such excess If the excess is greater than one percent of the
contract amount, Consultant shall also reimburse City its reasonable costs incurred in performing the audit.
8. Ownership of Work Product. All work product of Consultant that results from this Agreement (the work
product) is the exclusive property of City, once the Consultant has been paid for services rendered If any
such work products contain intellectual property of Architect that is or could be protected by federal
copyright, patent, or trademark laws, Architect hereby grants City a perpetual, royalty -free, fully paid-up, non-
exclusive and irrevocable license to copy, reproduce, deliver, publish, perform, dispose of, use, re -use, in
whole or in part, and to authorize others to do so, all such work products. Notwithstanding the foregoing,
City shall have no rights in any pre-existing work product of Architect provided to City by Architect in the
performance of this Agreement except to copy, use, and re -use any such work product for City use only.
If this Agreement is terminated by either party or by default, City, in addition to any other rights provided
by this Agreement, may require Architect to transfer and deliver such partially completed work products,
reports, or other documentation that Architect has specifically developed or specifically acquired for the
performance of this Agreement
Indemnification Except for claims that relate to orofessional liability. Consultant shall indemnify the City, its
officers, employees and agents harmless from any and all losses, claims, spoons, costs, expenses,
judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in
death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of the
performance of this agreement by Consultant (including but not limited to, Consultant's employees, agents,
and others designated by Consultant to perform work or services attendant to this agreement). Consultant
shall not be held responsible for damages caused by the negligence of City If the claim or liability results
from error or omissions in the products, results, analyses, opinions, recommendations, directions, designs,
or other manifestation of Consultant's professional services, including any other professional act, error or
omission that is subject to professional standards of care, the obligation of Consultant hereunder shall only
exist to the extent of Consultant's negligence or willful misconduct
10. Workers' Compensation. If Consultant will perform the work with the help of others, Consultant shall
comply with the Oregon Workers' Compensation law by qualifying as a career -insured employer or as a self-
insured employer and shall strictly comply with all other applicable provisions of such law Consultant shall
provide the City with such further assurances as City may require from time to time that Consultant is in
compliance with these Workers' Compensation coverage requirements and the Workers' Compensation law
11. Insurance Consultant shall have and maintain the insurance policies specified below. Each policy of
insurance shall be written as a primary policy, not contributing with or in excess of any coverage which City
may carry A copy of each policy or a certificate satisfactory to City shall be delivered to City prior to
commencement of the Services The adequacy of all insurance policies for compliance with this Section 11
shall be subject to approval by City's Risk Manager Failure to maintain any insurance coverage required by
the contract shall be cause for immediate termination of the contract by City
Unless otherwise specified, each policy shall be written on an "occurrence' form with an admitted insurance
carrier licensed to do business in the state of Oregon; and shall contain an endorsement entitling City to not
less than 30 days prior written notice of any material change, non -renewal or cancellation In the event the
statutory limit of liability of a public body for claims arising out of a single accident or occurrence is increased
above the combined single limit coverage requirements specified below, City shall have the right to require
that Consultant increase the coverage limits of all liability policies by the amount of the increase in the
statutory limit
11 1 Commercial General I iabdity Consultant shall maintain a broad form commercial general liability
Insurance policy with coverage of not less than $1,000,000 combined single limit per occurrence, and
as an annual aggregate, for bodily Injury, personal Injury or property damage The policy shall have a
contractual liability endorsement to cover Consultant's Indemnification obligations under the contract
The policy shall also contain an endorsement naming City as an additional Insured, In a farm
satisfactory to City, and expressly providing that the Interest of City shall not be affected by
Consultant's breach of policy provisions
11 2 WorkersComoensalion Insurance Unless Consultant Is exempt, Consultant shall comply with the
Oregon Workers' Compensation law by qualifying as a career -insured employer or as a self-insured
employer and shall strictly comply with all other applicable provisions of such law Consultant shall
provide City with such assurances as City may require from time to time that Consultant Is In
compliance with these Workers' Compensation coverage requirements and the Workers'
Compensation law.
11 3 Comprehensive Automobile Liability If Consultant will use a motor vehicle on a regular basis in the
performance of the Services, Consultant shall maintain automobile liability insurance coverage of not
less than $1,000,000 combined single limit per occurrence for bodily Injury, personal injury or property
damage for each motor vehicle owned, leased or operated under the control of Consultant for, or In
the performance of, the services
114 Professional Liability. If Consultant is required to be licensed by the State of Oregon to perform the
Services, Consultant shall maintain a professional liability insurance policy with coverage limits of not
less than $1,000,000 per claim, and a deductible or self insured retention of not more than $250,000
per claim to protect Consultant from claims by City or others for injury, loss or damage arising from or
resulting from the wrongful or negligent performance or non-performance of, the Services The policy
shall contain an endorsement entitling City to not less than 60 days prior written notice of any material
change, non -renewal or cancellation of such policy This policy may be written on a "claims made"
form, provided that continuous coverage is maintained to cover claims made within two years after
completion of the Services
12. Assignment/Subcontracting Consultant shall not assign this contract, in whole or in part, or any right or
obligation, without City's prior written approval Consultant shall require any approved subcontractor to
agree, as to the portion subcontracted, to comply with all obligations of Consultant specified in this contract
Notwithstanding City's approval of a subcontractor, Consultant shall remain obligated for full performance of
this contract and City shall incur no obligation to any subcontractor Consultant shall indemnify, defend and
hold City harmless from claims of subcontractors related to the performance of the Consultant's duties under
this agreement
13. Independent Contractor Whether Consultant is a corporation, partnership, other legal entity or an
individual, Consultant is an independent contractor If Consultant is an individual, Consultant's duties will be
performed with the understanding that Consultant is a self-employed person, has special expertise as to the
services which Consultant is to perform and is customarily engaged in the independent performance of the
same or similar services for others. The manner in which the services are performed shall be controlled by
Consultant, however, the nature of the services and the results to be achieved shall be specified by City
Consultant is not to be deemed an employee or agent of City and has no authority to make any binding
commitments or obligations on behalf of City except to the extent expressly provided in this contract
14. Compliance with LawslBusiness License Consultant shall comply with all applicable Federal, State and
local laws, rules, ordinances and regulations at all times and in the performance of the Services, including,
but not limited to those laws pertaining in nonresident contractors in ORS 279A 120 and all applicable
provisions of ORS 2798.220, 2798 225, 2798 230, 2798 235, and 2798 240. Consultant shall obtain a City
of Central Point business license as required by the city municipal code prior to beginning work under this
contract The Contractor shall provide a business license number in the space provided on pages one and
two of this contract.
15. Governing Law This agreement shall be governed and construed in accordance with the laws of the Slate
of Oregon. Any claim, action, or suit between City and Consultant that arises out of or relates to
performance of this agreement shall be brought and conducted solely and exclusively within the Circuit Court
for Jackson County, for the Stale of Oregon. Provided, however, that if any such claim, action, or suit may
be brought only in a federal forum, it shall be brought and conducted solely and exclusively within the United
States District Court for the District of Oregon
16. Attorney Fees. In the event of any action to enforce or interpret this contract, the prevailing party shall be
entitled to recover from the losing party reasonable attorney fees incurred in the proceeding, as set by the
court, at trial, on appeal or upon review
17. Integration This contract embodies the entire agreement of the parties There are no promises, terms,
conditions or obligations other than those contained in this contract This contract shall supersede all prior
communications, representations or agreements, either oral or written, between the parties. This contract
shall not be amended except in writing, signed by both parties
EXHIBIT B
April 18, 2018
Chris Clayton
City of Central Point
Central Point, OR 97502 om
ARCHITECTURE
Re: Council Chamber Dais — Design Services ... ........ ,,....
Scope of Services during Design: '
- Develop existing conditions drawings from City -provided calf and site visit.
Provide concept design to renovate the Council Chamber, primarily revising the dais
casework.
Provide 3D sketch -up model and floor plan.
Provide construction drawings with details and material call -outs suitable for bidding
and construction by a City -selected pre -qualified contractor by direct appointment.
Schedule for the Design phase is 2 months from date of executed contract.
Compensation for the Design phase is $9,850.
Scope of Services during Construction:
- Bidding support including responding to questions and substitutions.
- Construction administration observation, responses to RFIs, submittal reviews,
payment application certification, and meetings as needed.
- Schedule for Construction phase is estimated at l month for bidding by direct
appointment or 1 5 months for compewive bid, estimated 3 months for
construction
- Because construction administration could range from a very small to moderate
level of service, compensation for the Construction phase is hourly, not to exceed
$5,000.
- Hourly Rates are:
o $165 Principal Architect
o $135 Senior Technical Staff
$125 Project Manager/Project Architect
r $110 Producehon Manager
$ 90 Document Technologist
o $ 60 Intern