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HomeMy WebLinkAboutCM061407[' CITY OF CENTRAL POINT City Council Meeting Minutes June 14, 2007 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Dick Halley, Kay Harrison, Matthew Stephenson and Mike Quilty were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Finance Director Jill Turner; Parks and Recreation Manager Matt Samitore; Human Resource Manager Barb Robson; and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES There were no public appearances. V. CONSENT AGENDA A. Approval of May 24, 2007, City Council Minutes. B. Award of Bid for Blue Grass Downs Park Council Member Kay Harrison stated that the minutes need to be revised to show that Matt Samitore is the Parks and Recreation Manager not Director. Mike Quilty made a motion to approve the consent agenda with the recommended changes to the minutes. Bruce Dingier seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1144, A Resolution Adopting General Procedures for Fiscal Year 2007-2008 City of Central Point City Council Minutes June 14, 2007 Page 2 Finance Director Jill Turner stated that the resolution outlines general procedures that will be followed during the year. It also states the appointments of the City Attorney, City Judge, Insurance Agent of Record, the City Auditor and City Engineer. The City advertised for an RFP on Audit Services and recommends Pukeypile and Johannsen of Medford. The City Engineer is a new item added this year. There was discussion and concern over the choice of auditors. Ms. Turner stated that only two agencies responded to the RFP and staff did not wish to remain with the current auditor. Bruce Dingler made a motion to approve Resolution No. 1144, A Resolution Adopting General Procedures for Fisca! Year 2007-2008. Matt Stephenson seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 1145, A Resolution Certifying the Provision of Certain Municipal Services by the City of Central Point, Oregon Ms. Turner stated that the resolution certifies the provision of City services. It is required for the City to receive state cigarette, liquor and highway taxes. Mike Quilty made a motion to approve Resolution No. 1145, A Resolution Certifying the Provision of Certain Municipal Services by the City of Central Point, Oregon. Bruce Dingler seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes: Motion approved. C. Resolution No. 1146, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2007108 Pursuant to ORS 221.770 Ms. Turner stated that this resolution requests State revenue sharing. The City expects to receive $124,000 from this source for the coming budget year. There was discussion that the revenue sharing funds have not grown significantly over the last five years. It doesn't look like it will grow much over the next five years. Matt Stephenson made a motion to approve Resolution No, 1146, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2007108 Pursuant to ORS 221.770. Dick Halley seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. D. Resolution No. 1147, A Resolution Adopting a Budget for Fiscal Year July 1, 2007, to June 30, 2008, Making Appropriations and Levying Taxes Ms. Turner stated that this is a Public Hearing adopting the 2007/08 Budget. The Budget Committee met in May and reviewed the proposed budget. The City of Central Point City Council Minutes June 14, 2007 Page 3 resolution shows the reduced Finance Department and Downtown Committee expenditures as recommended by the Budget Committee. Mayor Williams opened the Public Hearing, no one came forward. The Public Hearing was closed. Staff is recommending the transfers to the Debt Service Fund from the Street, Water and Stormwater Fund be shown as Debt Service and not as a transfer for simplicity sake. This eliminates the double accounting of a transfer and in turn reduces the budget appropriations and offsets revenue. Mike Quilty made a motion to approve Resolution No. 1147, A Resolution Adopting a Budget for Fiscal Year July 1, 2007 to June 30, 2008, Making Appropriations and Levying Taxes. Matt Stephenson seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. E. Resolution No. 1148, A Resolution Authorizing the Establishment of a Health Reimbursement ArrangementNoluntary Employees' Beneficiary Association (HRA VEBA) Plan Human Resource Manager Barb Robson stated that the collective bargaining agreement negotiated between the City and the Teamsters representing the Police Department bargaining unit contains a provision for the establishment of a Health Reimbursement Arrangement through a Voluntary Employees' Beneficiary Association (HRA VEBA) and for it to be funded by employer contributions beginning with the payroll for hours worked starting July 1, 2007. In order for the City to make the negotiated contributions the recommended resolution needs to be approved. Matt Stephenson made a motion to approve Resolution No. 1148, Authorizing the Establishment of a Health Reimbursement ArrangementNoluntary Employees' Beneficiary Association (HRA VEBA) Plan. Mike Quilty seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. F. Resolution No. 1149, A Resolution Extending the City of Central Point's Worker's Compensation Coverage to Volunteers of the City of Central Point Ms. Robson stated that City County Insurance Services requires that the City's governing board approve a resolution annually regarding worker's compensation coverage for city volunteers. This resolution continues the current practice of providing worker's compensation coverage for volunteers. This is an annual housekeeping item. Mike Quilty made a motion to approve Resolution No. 1149, A Resolution Extending the City of Central Point's Worker's Compensation Coverage to Volunteers of the City of Central Point. Kay Harrison seconded. Roll call: City of Central Point City Council Minutes June 14, 2007 Page 4 Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. F. Resolution No. 1150, A Resolution Declaring the Necessity to Condemn Certain Real Property for Street Improvements at Scenic, Upton, Tenth, and Third Streets Public Works Director Bob Pierce explained that the city wishes to construct certain street improvements along Scenic Ave., Upton Road, Tenth and Third Streets. Acquisition of certain real property is necessary to carry out these improvements. Attempts to acquire property for these improvements with the owners are in process, but not guaranteed. In order to ensure the acquisition and not jeopardize state funding, the city must proceed with a resolution declaring the necessity to condemn. Staff has been working with the property owners on the acquisition of a small parcel of the parking lot on the corner of Tenth and Third Streets. We have authorization to construct the road but they have not agreed on the price for the acquisition. We are getting close to construction time and a resolution to condemn is needed incase the negotiations do not come to a close soon. Kay Harrison made a motion to approve Resolution No. 1150, A Resolution Declaring the Necessity to Condemn Certain Real Property for Street Improvements at Scenic, Upton, Tenth, and Third Streets. Mike Quilty seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. G. Resolution No. 1151, A Resolution Declaring the Annexation of 4.7 Acres of Land Located North of Beall Lane and East of Hanley Road, into the City of Central Point, Oregon (Medina Annexation) Community Development Director Tom Humphrey stated that the proposed annexation meets all required criteria. The County has suggested that the city include the entire road in this annexation rather than just to the center line. Staff does not feel this is a good time to take jurisdiction of that portion of Hanley Road. The owners plan to develop with the current zoning of R-1-10 and have provided a tentative plan with the application. There was discussion regarding the flood elevation. The 100 year flood study shows that the creek will remain in its banks at this location. Matt Stephenson made a motion to approve Resolution No. 1151, A Resolution Declaring the Annexation of 4.7 Acres of Land Located North of Beall Lane and East of Hanley Road, into the City of Central Point, Oregon (Medina Annexation). Dick Halley seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. H. Ordinance No. 1906, An Ordinance Vacating Certain Portions of the Bigham Drive Right-of-Way City o f Central Point City Council Minutes June 14, 2007 Page S Mr. Humphrey stated that this is the Second Reading of an Ordinance to vacate a small unused portion of Bigham Drive. The Council conducted a public hearing at the May 24`h Council meeting and received input from Staff and subsequently moved the ordinance to second reading. The circulation plan adopted in the 1980's created a detached piece of right-of- way that has been used over the years as parking for private apartments. The owners are petitioning the city for the road vacation. The Public Works Department is in favor of the vacation but will retain a public utility easement. The property owners will not be able to build a structure over the easement. Mike Quilty made a motion to approve Ordinance No. 1906, Vacating Certain Portions of the Bigham Drive Right-of-Way. Kay Harrison seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Mr. Humphrey presented the Planning Commission Report for June 5, 2007. There were no land use applications to hear at the Commission's meeting. The Planning Department used the time to provide American Planning Association (APA) training to the Planning Commission. Kay Harrison made a motion to approve the Planning Commission Report as presented for June 5, 2007. Mike Quilty seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. IX. COUNCIL BUSINESS Council member Mike Quilty stated that he likes the new Welcome to Central Point signs at the entrances' to the City. Council member Dick Halley asked if the City has liability insurance for special events like the Fourth of July Celebration. Mrs. Robson stated that we do have liability to cover certain City sponsored events. The Fourth of July celebration is one of the listed events even though it is a Chamber sponsored event. Council member Quilty stated that RVTD is asking to spend future money to purchase three new natural gas busses. He is uncomfortable with this request when they are unable to assure the valley that they will not be cutting routes next year. Council member Kay Harrison stated that the busses would be a wise purchase for the district even if they do need to cut routes in the coming year. There is an overall concern about the stability of the district. City of Central Point City Council Minutes June 14, 2007 Page 6 X. MAYOR'S REPORT Mayor Williams reported that: He attended a dinner at Rostels to discuss the ground breaking for the Providence Medical Center on Front Street. He attended the RPS meeting where they discussed the overall agreements for RPS. He hosted the Rogue Valley Mayors Lunch at Rostels. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reminded the Council that there will be a Study Session on Monday, June 18, 2007, to discuss transportation. XII. COUNCIL REPORTS Council Member Mike Quilty reported that he: • Attended the RPS Over Site Committee meeting where they worked on the schedule of events. • He attended two weight watchers meetings that are being promoted by the City Wellness Committee. • He has been working on MPO issues. Council Member Kay Harrison reported that she attended the Fair Board special meeting regarding a join venture for the amphitheater. Council Member Dick Halley reported that he attended a Chamber of Commerce Board meeting. They will be holding bi-monthly brown bag seminar lunches at Rostels. Council Member Bruce Dingier reported that: • He attended the Planning Commission training meeting • He attended a Ethics class taught by Chief Zeliff. • He attended a transportation meeting. Council Member Matt Stephenson reported that he will not be able to attend the Council meeting on June 28~'. He complimented Chief Zeliff for the great Police Department the City of Central Point has. XIII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • Public Works Operator James Sollee is back from Iraq and has returned to work. Ed Cobb will be delayed in returning at this time. • Staff is working on crack sealing and water issues. Finance Director Jill Turner reported that: • They have completed the financing for Scenic/Upton/10~' improvements. City of Central Point City Council Minutes June 14, 2007 Page 7 • She attended a FMOA Conference in Anaheim. • She is currently working on staffing and intern issues. Parks and Recreation Manager Matt Samitore reported that: • Construction on Blue Grass Downs Park should begin next week. • The Friday night festivals will start June 22"d in Pfaff Park. • Staff will be clearing debris from Don Jones Park area. Human Resource Manager Barb Robson reported that: • The Police Officer recruitment will close Friday. • There is an in-house posting for a Building Department Supervisor. • They will be working on Union Negotiations for the General Services Group next week. Community Development Director Tom Humphrey reported that: • He has been assigned to a subcommittee for RPS to review documents for justification of expansion. • The Railroad is reviewing estimates for the crossing on Hwy 99. • RVTD has requested a meeting with Central Point Officials to discuss improved service. • He met with DLCD to preview UGB expansion proposal prior to the formal application. :1 C XIV. ADJOURNMENT Mike Quilty moved to adjourn, Matt Stephenson seconded, all said "aye" and the Council Meeting was adjourned at 8:25 p.m. The foregoing minutes of the June 14, 2007, Council meeting were approved by the City Council at its meeting of June 28,2007. ~= Dated: ~ aC~ ~~-- ~~ :'~:~~r~~ Mayor Hank Williams