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HomeMy WebLinkAboutCM061418 CITY OF CENTRAL POINT City Council Meeting Minutes June 14, 2018 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7 00 p m II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor Hank Williams Council Members. Bruce Dingier, Brandon Thueson, and Rob Hernandez were present Mike Quilty and Taneea Browning were excused City Manager Chris Clayton, City Attorney Sydnee Dreyer, Police Chief Kris Allison, Community Planner II Justin Gindlesperger. Parks and Public Works Director Matt Samitore, Finance Director Steven Weber, Captain Dave Croft, and City Recorder Deanna Casey were also present IV. SPECIAL PRESENTATIONS — Disaster Preparedness Dave Dotterrer representative for the Rogue Valley Community Organizations Active in Disaster Group explained they plan to act as a coordinating sm organization in response and recovery with the Emergency Management Coordinator having jurisdictional responsibility in a local disaster They will help support relief efforts throughout Josephine and Jackson County He presented their mission statement and goals and will keep in touch with all the local jurisdictions V. PUBLIC COMMENTS - None VI. CONSENT AGENDA A. Approval of March 8, 2018 City Council Minutes B. Approval of July Meeting Calendar Brandon Thueson moved to approve the Consent Agenda as presented. Rob Hernandez seconded Roll call Hank Williams, yes, Bruce Dingier, yes, Brandon Thueson, yes and Rob Hernandez. yes Motion approved VII. ITEMS REMOVED FROM CONSENT AGENDA - None VIII. ORDINANCES AND RESOLUTIONS A. Ordinance No. 2045, An Ordinance Updating and Adopting the Central Point Comprehensive Plan Parks and Recreation Element uhf Of Cr rural Point uhf PUHCI1 Alum tr how N 2018 Paw 2 Community Planner Justin Gindlesperger explained this is the second reading of the Parks and Recreation Element The proposed element is consistent with the previously approved elements for the Comprehensive Plan ... Council Member Rob Hernandez is concerned about the math on page 12 of the Council Packet He does not believe that we need to have 172% increase in park land with a 23% increase in population He is proud of our park system, but does not think the citizens should be asked to pay for such an increase in park land We should reduce the amount recommended to 100% He would like the council to consider reducing the required 52 acres to 30 acres which would still provide an increase He is concerned that even though this is a recommendation it could be interpreted as a mandate because it is in the Comprehensive Plan Staff explained that this is a suggested growth not mandated There is property that belongs to the city but has not been developed as a park yet This property would be included in the projected increase It was explained that changing figures in one element will affect other Comp Plan Elements that have already been approved by Council There was discussion that the Council believes the park system is valuable to the city and we should continue to increase what we have in quantity and quality Brandon Thueson moved to approve Ordinance No. 2045, An Ordinance Updating and Adopting the Central Point Comprehensive Plan Parks and Recreation Element. Bruce Dingier seconded Roll Call. Hank Williams, yes, Brandon Thueson, yes; Bruce Dingier, abstain, and Rob Hernandez, no Motion fails Brandon Thueson moved to bring back to second reading An Ordinance Updating and Adopting the Central Point Comprehensive Plan Parks and Recreation Element at the next available meeting. Rob Hernandez seconded Roll call Hank Williams, yes. Bruce Dingier, yes, Brandon Thueson. yes, and Rob Hernandez, yes Motion approved B. Resolution No. 1538, Certifying the Provision of Municipal Services by the City of Central Point, Oregon Finance Director Steven Weber explained that Oregon statues and local budget law require annual resolutions be approved even though we are on a bi-annual budget The proposed resolution certifies that we provide our citizens with police protection, street construction, maintenance and lighting, storm sewers. planning, zoning and subdivision control; and water utilities Rob Hernandez moved to approve Resolution No. 1538, Certifying the Provision of Municipal Services by the City of Central Point, Oregon. Brandon Thueson seconded Roll call. Hank Williams, yes, Bruce Dingier, yes, Brandon Thueson, yes, and Rob Hernandez, yes Motion approved Cap (_euttal Point illy A lunr 14,an s Pug,- 3 C. Resolution No. 1539, Electing to Receive State Revenue Sharing Funds for the Fiscal Year July 1, 2018 through June 30, 2019 The proposed resolution certifies that the City of Central Point has qualified and desires to receive state revenue sharing funds for fiscal year July 1, 2018 — June 30 2019 Brandon Thueson moved to approve Resolution No. 1539, Electing to Receive State Revenue Sharing Funds for the Fiscal Year July 1, 2018 through June 30, 2019. Rob Hernandez seconded Roll call Hank Williams. yes, Bruce Dingier, yes, Brandon Thueson, yes, and Rob Hernandez, yes Motion approved D. Resolution No. 1540, To Levy Taxes for the Fiscal Year July 1, 2018 through June 30, 2019 The proposed resolution levy's taxes for the second period of the biennial budget beginning July 1, 2018 and ending June 30. 2019 Rob Hernandez moved to approve Resolution No. 1540, To Levy Taxes for the Fiscal Year July 1, 2018 through June 30, 2019 Brandon Thueson seconded Roll call Hank Williams. yes, Bruce Dingier, yes, Brandon Thueson, yes, and Rob Hernandez, yes Motion approved E. Resolution No. 1541, A Resolution to Annex 3.64 Acres located at 4618 and 4626 North Pacific Highway Identified on the Jackson County Assessor's Map as 37S 2W 03BD, Tax Lots 500 and 600, Applicant Paul Miller Mr Gindlesperger explained that the applicant would like to bring his property into the city and develop it for residential purposes The property must be annexed in order to consider a tentative plan application which has been submitted to the Community Development Department This is a full consent annexation since the property owner has consented in writing to the annexation, it meets all the required annexation criteria The property proposed for annexation includes two tax lots each of which is affected by a floodplain The property owner is aware of development limitations and is prepared to deal with those limitations with assistance from city staff Mayor Williams opened the public hearing Bob Neathamer, representative for the applicant Mr Neathamer stated that the application meets all the required annexation criteria. They ask the council to approve the proposed resolution Mayor Williams closed the public hearing t du.of rn lral Poral !Iv i5un if Mundt': how 14 Qi.' Pag,4 Brandon Thueson moved to approve Resolution No. 1541, A Resolution to Annex 3.64 Acres located at 4618 and 4626 North Pacific Highway Identified on the Jackson County Assessor's Map as 37S 2W 03BD, Tax Lots 500 and _. 600, Applicant Paul Miller Rob Hernandez seconded Roll call Hank Williams, yes, Bruce Dingier, yes, Brandon Thueson, yes, and Rob Hernandez, yes Motion approved IX. BUSINESS A. Appointment to Planning Commission Mayor Williams explained that he has reviewed the applications for the vacant Planning Commission position His recommendation is Chris Richey who is currently a member on the Budget Committee Brandon Thueson moved to approve the appointment of Chris Richey to Position No. 7 of the Planning Commission with an expiration term of December 31, 2018. Rob Hernandez seconded Roll call Hank Williams, yes, Bruce Dingier, yes. Brandon Thueson, yes. and Rob Hernandez, yes Motion approved B. Planning Commission Report Mr Gindlesperger presented the Planning Commission report for June Si 2018 The commission held a public hearing and considered the tentative plan for the development of a 16-lot subdivision located off Pittview Road The city received �• a few letters of concern initially from residents, but no one spoke at the public hearing against the project There appeared to be some confusion about the type of development being considered with some area residents believing the proposal was for apartments The commission voted to approve the development based upon the findings of fact C. Parks and Recreation Commission Report Parks and Public Works Director Matt Samitore presented the Parks and Recreation Commission Report from May 7, 2018 • Flannagan Park Parking and Gazebo City staff presented a revised site plan to allow for the potential construction of new parking spaces and a gazebo Both items were part of the original park master plan but were never constructed Citizens in attendance asked if additional parking could be provided because there are times when the cul-de-sac is beyond parking capacity • Parks and Recreation Element Staff presented the Parks and Recreation Element to the Commission The commission was aware of most of the policy and goals as they mirror those adopted in the City's Parks and Recreation Master Plan X. MAYOR'S REPORT ,,,� Lawn/Centra/ Pnntl t rtu Caen,it A!mutes dur 14,2018 Pap,5 Mayor Williams reported that .� • He attended the Medford Water Commission meeting • He attended the Rodeo Sponsor Dinner and all three nights of the Rodeo • He attended the Memorial Day celebration at Don Jones Park • He attended the Medford Chamber lunch forum • He had a meeting with Colleen Padilla from SOREDI regarding getting the Mayors together for an event in the valley XI. CITY MANAGER'S REPORT City Manager Chris Clayton reported that • He will include a conceptual drawing for the Council Chambers remodel in tomorrow's weekly update • Construction in the downtown is going well and still ahead of schedule The Central Point Chamber is planning a grand opening in September • There will be a land-use training in the Council Chambers on Monday All are welcome and we will be providing lunch • There may be an issue with CMAQ funds that were awarded for W Pine Street improvements There is talk that several projects approved in the valley may not receive the funding Staff will be inquiring about this topic • The City of Medford has increased all their utility fees • CW Smith passed away over the weekend, he has been a long time public figure in Jackson County and will be missed ... • We have received letters from citizens concerned about Air B&B's in Central Point We don't currently have any regulations for, or against, the use of a residential home for short term rental Staff will be reviewing this topic for future council action • LOC has sent a survey to see what is important to local cities in regards to the State Legislature He will send the survey to Council members for their input XII. COUNCIL REPORTS Council Member Brandon Thueson reported that he attended the Rodeo Council Member Rob Hernandez reported that he attended • the Rodeo • the Chamber Forum lunch • a SOREDI meeting on Tuesday • a meeting with the City Manager and Public Works Director to discuss the Crater High School Practice football field XIII. DEPARTMENT REPORTS Police Chief Kris Allison reported that • Summer is here and they have had an increase in calls ,� • Central Point was ranked #20 in Oregon for being a safe city t dp nh rulr al Poinl CO Cmuu ii ALnut.. I'm' IJ,2713 • The Department has been working on the Country Crossings Festival Captain Croft attended a table top exercise today • They have been working on plans for the 4'" of July parade and run There is .�. a new route for the run and it should be a great improvement Parks and Public Works Director Matt Samitore reported that • They should begin construction on the Twin Creeks Rail Crossing at the end of July • Downtown improvements are moving along well and should be opening up in the next few weeks Most of the work will be complete before the 4`h of July Parade They have started installing plants and trees They should be ready to turn the new signals on in the next few weeks • It will be interesting to see what happens with the CMAQ funds, This could be a big setback in regards to West Pine Street improvements, but we are working on a back-up plan • Country Crossing Festival planning is going well, they were approved for the pedestrian crossing over Bear Creek There will be parking at the White Hawk property along Gebhard Road XIV. EXECUTIVE SESSION — ORS 192.660(2)(e) Brandon Thueson moved to adjourn to Executive Session under ORS 192.660(2)(e) Real Property Transactions. Rob Hernandez seconded All said "aye" and the meeting was adjourned to executive session at 7 49 p m The Council returned to regular session at 8 03 p in Brandon Thueson moved to accept an offer of $80,000 for the property located at 466 S. First Street. Rob Hernandez seconded Roll call Hank Williams, yes, Bruce Dingier, yes, Brandon Thueson, yes. and Rob Hernandez, yes Motion approved XV. ADJOURNMENT Brandon Thueson moved to adjourn, Rob Hernandez seconded, all said "aye' and the Council Meeting was adjourned at 8 05 p m The foregoing minutes of the June 14, 2018, Council meeting were approved by the City Council at its meeting of June 28, 2018 / n/ Dated /o/�(bi/J�7 ,t ./ Mayor Hank Williams AT,T(EESTT9//,/� /W(4.:Yii iia' City Recorder �.