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HomeMy WebLinkAboutMay 1, 2018 PC minutesCity of Central Point Planning Commission Minutes May 1, 2018 I. MEETING CALLED TO ORDER AT 6:00 P.M. H. ROLL CALL Commissioners, Mike Oliver (Chair), Amy Moore, Jim Mock, Kay Harrison and John Whiting were present. Also in attendance were: Tom Humphrey, Community Development Director, Don Burt, Planning Director, Matt Samitore, Public Works Director, Stephanie Holtey, Principal Planner, Justin Gindlesperger, Community Planner II and Karin Skelton, Planning Secretary. Tom Van Voorhees arrived at 6:35 p.m. PLEDGE OF ALLEGIENCE III. CORRESPONDENCE IV. MINUTES Kay Harrison made a motion to approve the minutes of the April 3, 2018 Planning Commission Meeting. Jim Mock seconded the motion. ROLL CALL: Amy Moore, yes; Jim Mock, yes; John Whiting, yes; Kay Harrison, yes. Motion passed. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Public Hearing to consider the Parks and Recreation Element, City of Central Point Comprehensive Plan Mike Oliver read the rules for a public hearing. Justin Gindlesperger stated the purpose of the meeting was to consider the draft Parks and Recreation Element, obtain feedback from the Commissioners and obtain a recommendation to the City Council which would include any changes or modifications Planning Commission Minutes May 1, 2018 Page 2 the Commissioners suggested. He said the Parks Element was a policy framework that provides guidance for the future Parks and Open Space system. It covers a period of 20 years. He explained how the Elements of the Comprehensive Plan interacted. The goal is to maintain a consistent level of service for the population as it grows. The national goal for city parkland is 10.1 acres per 1000 residents. He said a lot of Oregon cities use the national average as a goal, however not many have achieved it. He stated the City has been fairly consistent in providing parks and open space at 10 acres per 1000, or approximately 6% of its land. This includes core parks, neighborhood parks and open space. He explained the difference between the Parks Element and the Parks Master plan. He said the master plan was much more specific. He said the City allocated funds for the creation and maintenance of the parks. The monies essentially came from SDC fees. Additionally 10% of the general funds was allocated for the creation and maintenance of the City parks. Mr. Gindlesperger explained the goals and policies of the Parks Element. He stressed the importance of community engagement and communication. He reviewed each of the goals of the Parks Element Goal 1: Encourage meaningful public involvement in park and recreation planning and inform residents through department communication. Goal 2: Establish and maintain varied and inclusive suite of recreation programs that accommodate a spectrum of ages, interests and abilities and promote the health and wellness of the community. Goal 3: Acquire and develop a high quality, diversified system of parks, recreation amenities and open spaces that provide equitable access to all residents. Goal 4: Develop a high quality system of multi -use trails and bicycle/pedestrian corridors that connects to regional trails and provides access to public facilities, neighborhoods and businesses to promote exercise, walking and biking. Goal 5: Plan for a parks system that is efficient to maintain and operate, while protecting capital investment. Goal 6: Develop and implement a comprehensive facilities plan in cooperation and coordination with surrounding cities/county and school district. Planning Commission Minutes May 1, 2018 Page 3 The commissioners expressed concern about accessibility of parks, both in relation to ADA regulations and making sure parks are easily and safely accessible to local residents by sidewalks and bicycle paths. They discussed parks that were located in areas where residents could walk or bike safely to them and they discussed parks that were in areas that required people to drive to them. They thought the wording should be more specific in addressing accessibility of neighborhood parks. Parks and Public Works Director Matt Samitore read an example of from a Parks Element from Clark, Washington as an example. The Commissioners discussed the use of school playgrounds as park space when school was not in session. Mr. Samitore said the School District was not amenable to having their playgrounds designated as parks at this time. Public Hearing Was Opened Larry Martin, Taylor Road Mr. Martin said he represents the Taylor Road West Group who owned property in CP - 6A. He said their property would have a requirement for 20% parks and open space which amounted to 27 acres when it was brought into the City. He asked about the process for identifying parks and open space in the development of the property. Mr. Humphrey explained that the city had only done one UGB amendment in the past 20 years. He spoke of Twin Creeks as an example of developing parks and open space and said it was probable that specifics would be identified in the Master Plan process. Stephanie Holtey said that another policy could be added which supported sidewalk connectivity infill projects surrounding parks and schools, however it was her opinion that the Transportation System Plan and the Transportation Element would be the governing documents addressing that issue. She suggested that along with any recommendations in the Parks Element, the Commissioners might request the City Council add a policy in the transportation Element addressing it as well. Don Burt mentioned that the TSP does have a policy, however the language could be clarified. Mr. Humphrey said that part of the Washington element that Mr. Samitore read could possibly be used as an additional policy regarding access to parks. Public Hearing was Closed Mike Oliver said before making a motion on resolution 852 the Planning Commission should discuss suggested changes including verbiage from the Washington element regarding connectivity and recommend the council include a policy in the Transportation Element. Planning Commission Minutes May 1, 2018 Page 4 John Whiting made a motion to approve resolution 852 to include the modifications mentioned. Specifically, verbiage from the Washington element regarding connectivity and recommending the Council include a policy in the Transportation Element. Kay Harrison seconded the motion. The Commissioners discussed the fact that the draft Parks Element seemed to work with the upcoming UGB amendment and development of the Taylor West Properties. They felt parks were essential for the community and the proposed Parks Element adequately addressed a consistent provision of parks and open space within the city. Mr. Humphrey clarified that the motion included the verbiage from the Washington Element and recommending the council include a policy in the Transportation Element. Roll Call: Tom Van Voorhees, yes; Jim Mock, yes; Amy Moore, yes; John Whiting, yes; Kay Harrison, yes. Motion passed. VII. DISCUSSION A. Housing Implementation Plan/Regional Housing Strategies Update Stephanie Holtey explained the Citizen's Advisory Committee, at their last meeting, had been presented with a list of draft housing strategies to be evaluated as part of a regional housing strategy. The Committee had not been able to review all the material at that meeting. She said tonight will be an informational meeting to keep the Planning Commission current on the housing concerns in the City. She gave an overview of affordability and housing needs and supply and explained how affordability is measured. She reviewed the draft strategies and explained they are a group of tools that can be applied to address land use efficiency and housing affordability concerns. She said the Regional Plan requires each participating city to develop a regional housing strategy within five years of acknowledgement of the Regional Plan. The City is participating with DLCD to develop a list of principles and a tool kit list of strategies that all the cities could consider in order to begin to tackle housing affordability. She said it will need to comply with the minimum residential density the city agreed to in the Regional Plan. The list of strategies include increasing land use efficiency, providing diverse housing types with a focus on missing middle housing types, using a common definition of affordable housing strategies and strategies that support low and moderate income housing. Planning Commission Minutes May 1, 2018 Page 5 Ms. Holtey explained there are two recommended approaches. The first entails regulatory reforms such as code amendments to incorporate increased minimum densities in the Housing Element and allowing new housing types such as cottage housing. She stressed the importance of having a user friendly code and developmental process. She added that the Housing Element requires the City to have a Housing Implementation Plan. The second approach entails implementing affordability programs such as tax credits, SDC discounts, loans and grant programs. Ms. Holtey said this will go back to the Citizen's Advisory Committee and hopefully staff will be able to bring the Planning Commission the draft Housing Strategy for consideration in June or July. B. Planning Update Community Development Director Tom Humphrey gave the Commissioners an update on current projects in the City. • The Brodiart law offices on Front Street were underway. • Two tentative plans for small subdivisions have been submitted • The site plan for Dr. Brown on Freeman Court has been approved. • A commercial development was also being planned for Freeman Road • A site plan has been approved for Tail Lite Development Retail next to the Veterinary Hospital on Biddle Rd. • There has been a pre application meeting regarding development on the southwest corner of Table Rock Road and Biddle • Mr. Samitore said the Pine Street Project was going very well • The Twin Creeks Railroad Crossing was having lots of issues. Mr. Samitore gave an overview of the problems to date and said his estimate was the project would not actually begin until approximately November 2018. VIII. ADMINISTRATIVE REVIEWS IX. MISCELLANEOUS Planning Commission Minutes May 1, 2018 Page 6 X. ADJOURNMENT Kay Harrison made a motion to adjourn. Amy Moore seconded the motion. All members said "aye". Meeting was adjourned at 7:43 p.m. The foregoing minutes of the May 1, 2018 Planning Commission meeting were approved by the Planning Commission at its meeting on the S'`K day of, June, 2018. Planning Commission Chair