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HomeMy WebLinkAboutApril 3, 2018 PC minutesCity of Central Point Planning Commission Minutes April 3, 2018 I. MEETING CALLED TO ORDER AT 6:00 P.M. II. ROLL CALL Commissioners, Mike Oliver (Chair), Amy Moore, Tom Van Voorhees, Jim Mock, Kay Harrison and John Whiting were present. Also in attendance were: Tom Humphrey, Community Development Director, Stephanie Holtey, Principal Planner, Justin Gindlesperger, Community Planner II and Karin Skelton, Planning Secretary. PLEDGE OF ALLEGIENCE III. CORRESPONDENCE IV. MINUTES Kay Harrison made a motion to approve the minutes of the February 6, 2018 Planning Commission Meeting. Amy Moore seconded the motion. ROLL CALL: Tom Van Voorhees, yes; Amy Moore, yes; Jim Mock, yes; John Whiting, Kay Harrison, yes. Motion passed. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Consideration of Draft Parks and Recreation Element, City of Central Point comprehensive Plan Justin Gindlesperger informed the Commissioners the Citizen's Advisory Committee reviewed a prior version of the working draft of the Parks Element at the January 9, 2018 meeting and provided a favorable recommendation to the Planning Commission. Since the CAC meeting, staff has continued refining the working draft per the CAC discussion. He explained how the 10 Elements of the Comprehensive Plan interact and guide policies and goals. He said the purpose of the Parks Element is to guide City decision-making to ensure the parks and recreation system meets the needs of the Central Point community as the city continues to grow. The Parks Element includes an inventory of the existing parks system, assessment of future parkland needs, goals and policies and implementation strategies. Future parkland needs were determined by using the level of service adopted by the Parks and Recreation Commission of 3.5 acres for every 1,000 residents and comparing it to the City's existing park inventory and expected population growth. He stated that the discussion will focus on the needs assessment for future parks development and proposed goals and policies to support the development and maintenance of parks, open space, and recreational facilities. The City's continued growth necessitates the development of additional parklands so as to maintain an expected level of service. The Parks Element provides the necessary policy guidance for the continuation of high-quality recreation opportunities. He explained that the initial inventory and needs analysis was conducted as part of the Parks Master Plan, which spans a period of 10 years. The Parks Element expands the planning horizon to 20 -years for consistency with the Comprehensive Plan. The Commissioners asked how the 3.5 acres figure was determined. Mr. Gindlesperger explained it came from the research for the Parks Master Plan, including state and national standards, public input, and surveys. The standard represents a target as necessary to provide the desired recreation opportunities for Central Point residents, and would serve as the basis for parks acquisition. Mr. Gindlesperger stated that the 3.5 acres per 1,000 residents is for core parks only and doesn't include trails and open spaces or special recreation facilities. At this time, he indicated that the City's current level of service for parks is just over 2 acres per 1000 residents for core parks only. Based on population projections for the next 20 years, the City will add roughly 4,400 new residents. If no new parkland is acquired, the level of service would drop to 1.28 acres per resident. Based on this assessment and application of the city adopted level of service standard in the Parks Master Plan, the City would need to acquire 52 acres of parkland over the next 20 years. Mr. Gindlesperger provided an overview of the general location areas identified for future parks acquisition and development. He stated that almost all future parks are outside of the existing city limits due to the limited land available to accommodate neighborhood and community parks. He noted two future parks areas are within the city limits and are planned for future development as part of the City's park system. He explained that the remaining sections of the Parks Element focus on providing implementation guidance by establishing goals and policies, but that the Parks Master Plan provides more specific implementation procedures related to parks acquisition, development and maintenance as part of the Capital Improvement Program. Mr. Gindlesperger indicated that this is a discussion item to receive comments, feedback, correction and guidance. At the conclusion of the meeting, staff is recommending that the Planning Commission direct staff to make any needed changes and schedule the Parks Element for a public hearing at the May 1, 2018 Planning Commission meeting. The Commissioners discussed the current parks, possible specialized parks and a community center with a pool. They discussed whether 3.5 acres per 1,000 residents seemed reasonable or excessive. They requested staff research parks in other cities for comparison. They noted it was important that maintenance was included in the projected cost of any parks and how those costs would be paid. Mr. Humphrey reviewed the procedures used to obtain information for the Parks Master Plan. He said a consultant had been hired and there had been citizen surveys mailed to residents and telephone interviews with residents. The data collected was evaluated by the consultant and the estimated projection was 3.5 acres per 1000 residents in order to maintain consistent level of service for expected population growth. The Commissioners discussed the importance of making the parks accessible to as many residents as possible and how to achieve that access. Commission members posed additional questions and concern about who will pay for the projected parks need and what impact this will have on Systems Development Charges (SDCs) and housing affordability. Tom Humphrey suggested the commissioners have a public hearing at their May 1, 2018 meeting and Public Works Director Matt Samitore could attend to answer any questions regarding the Parks Master Plan. He added the Commissioners should focus on the goals and policies set forth by the Parks Element. If there are questions or corrections, he advised the Planning Commission to forward those to staff. Stephanie Holtey explained the planning process of taking technical information gathered during master plan development and using it to inform goals and policies established in the Comprehensive Plan. In this case the Parks Element is based on a technical analysis in the Parks Master Plan and establishes goals and policies needed to develop and maintain parks for future population growth. She stated that this is similar to other elements such as the Public Facilities Element, which is based on master plans for Water, Storm Drainage and Transportation. The Commissioners asked how the public hearing would be noticed and Mr. Humphrey answered a notice would be published in the newspaper, on the city website and could be sent with water bills. Mr. Humphrey explained the Department of Land Conservation and Development was required to review the Parks Element for 35 days and would obtain feedback from other agencies. He noted that the Parks Element has been submitted to the DLCD and a public hearing to be held at the May 1, 2018 meeting would be appropriate. Tom VanVoorhees made a motion to take the Parks Element to a public hearing on May 1, 2018. Kay Harrison seconded. The motion was unanimously approved. VII. DISCUSSION VIII. ADMINISTRATIVE REVIEWS IX. MISCELLANEOUS X. ADJOURNMENT Tom Van Voorhees made a motion to adjourn. John Whiting seconded the motion. All members said "aye". Meeting was adjourned at 7:48 p.m. The foregoing minutes of the April 3, 2018 Planning Commission meeting were approved by the Planning Commission at its meeting on the rgr day of, May, 2018. Planning Commission Chair