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HomeMy WebLinkAboutCM071207CITY OF CENTRAL POINT City Council Meeting Minutes July 12, 2007 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE I11. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Dick Halley, Kay Harrison, Matthew Stephenson and Mike Quilty were present. City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Manager Matt Samitore, and City Recorder Deanna Gregory were also present. IV. SPECIAL RECOGNITION - D.A.R.E. The Skelton Family of Central Point was selected as the "D.A.R.E. Supporter of the Year" by the Oregon D.A.R.E. Officers Association. The Skelton family has been actively supporting D.A.R.E. in Jackson County for over fifteen years. They are responsible for the annual "D.A.R.E. to Cruise" fundraiser. The Skelton family solicits new D.A.R.E. sponsors each year and has raised over $40,000 to help support the program in Central Point. V. PUBLIC APPEARANCES There were no Public Appearances. VI. CONSENT AGENDA A. Approval of June 28, 2007, City Council Minutes. B. Acceptance of June 21, 2008, Parks and Recreation Committee Minutes. C. Approval of Penning Road Sole Source Agreement with LTM, Inc. Kay Harrison made a motion to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA No items were removed from the Consent Agenda. City of Central Point City Council Minutes July 12, 2007 Page 2 VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1154, A Resolution Amending the City's Policies on Fees and Deposits for use of City Park Facilities and Establishment of Recreation Program Fees Parks and Recreation Manager Matt Samitore stated that the Council asked staff to revise the Parks and Recreation Fee Schedule at a meeting in May. The attached schedule has been revised to incorporate the recommended changes. The fields will be closed to group activities from November through February. The fee will be $125.00 for each session with a $25.00 field reservation fee. Kay Harrison made a motion to approve Resolution No. 1154, A Resolution Amending the City's Policies on Fees and Deposits for use of City Park Facilities and Establishment of Recreation Program Fees. Mike Quilty seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. IX. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for July 3, 2007: 1) The Commission approved a Class C Variance application that was requested in conjunction with a site plan review to expand existing office facilities for RVCOG. The subject property is located on the northwest corner of Manzanita and North First Streets in the TOD-GC district. The Commission determined that there was adequate justification in this case to make findings for a variance and to allow the building expansion. They acknowledged an earlier shared parking agreement between the City and RVCOG and approved the site plan with a standard set of conditions. They stipulated that RVCOG adhere to the 15% landscaping requirement for the TOD-GC zone but they allowed existing landscaping that is in the right-of-way to count toward the total since the applicants already maintain it. 2) The Commission approved a major modification application for the White Hawk Planned Unit Development (PUD). The subject property is located on the northeast corner of Beebe and Gebhard Roads in the R-1-6 district. The applicants encountered soil contamination from past farming practices that necessitated a modification to their original plans. The resulting changes involve `capping' the soil to satisfy the DEQ. The modified plan reduces the number of single family lots originally approved from 91 to 61 and creates 61 RV garages and a storage area for each dwelling unit. The Commission determined that the modification was more consistent with the current zoning and was a unique solution to DEQ's concern. The previous conditions of approval were carried forward as well as a condition to design a better geometric solution to the Gebhard/Beebe Road intersection. City of Central Point City Council Minutes July 12, 2007 Page 3 3) The Commission approved a Conditional Use Permit for the construction and operation of a disguised telecommunications tower. The tower will resemble a flag pole and will be placed on private property owned by Kentucky Fried Chicken at the south end of Penninger Road in the C-4 zoning district. The Commission judged that the proposal was consistent with the City's new telecommunications ordinance and the City's conditional use criteria. The American Flag that will be flown from the new tower will be permanently illuminated and maintained by KFC. Any future co-locations will be subject to a Type-II Administrative Site Plan Review. 4) The Commission approved a tentative plan to create five lots from an existing .95 acre parcel that has an existing house on it. The subject property is located at 3268 Snowy Butte Lane in the R-1-6 zoning district. The lots will take their access from the extension of John Wayne Drive and from Snowy Butte Lane. The Commission determined that the plan satisfied local city codes and approved the request with a standard set of conditions. 5) Under miscellaneous items, Commission Members were invited to attend the annual Oregon Planning Institute Statewide Planning Conference at the U of O in September. Mike Quilty made a motion to approve the Planning Commission report as presented for July 2, 2007. Dick Halley seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. B. Tazercam Presentation Police Chief Zeliff presented a Physical Control Report, a Tazer and the new Tazer camera. The City of Central Point is the second City in the State to provide all officers with tazercams. When a tazer is activated the camera automatically turns on for documentation. When force is used by an Officer a Physical Control Report is filed and submitted as back up evidence by the Officer. Currently all the Police Cars have cameras and microphones installed in them. These devices are great risk management tools and provide evidence in excessive force complaints. X. COUNCIL BUSINESS Council Member Dick Halley asked about the vacant council position. Mayor Williams stated that he will have a recommendation at the next council meeting. Council Member Matt Stephenson requested a Study Session to discuss the back in parking along the civic area in the TOD. Council Member Bruce Dingier asked about trees that have died or were damaged in the recent storms in the TOD. He asked about trees that are not on the approved tree list that have been planted in the TOD. Mr. Samitore stated that the trees along the street are actually maintained by the Home Owners association and the city has been in contact with them about replacing the trees that were not approved by the City. City of Central Foint City Council Minutes July 12, 2007 Page 4 XI. IVI~4YOR'S REPORT Mayor Williams attended a lunch were they discussed Tolo and Erickson Air Crane. XII. CITY ADMINISTR~-TOR'S REPORT Community Development Director Tom Humphrey reported that: • There will be a Study Session on July 23`~ to discuss SDC's. ® an RPS Policy meeting is planned for July 31St. • There was a Citizens Advisory Committee meeting on July 10"'. They will be holding additional meetings over the new few months to discuss the UGB expansion and the Transportation Plan. • He is planning a downtown merchants meeting for July 23`x. XIII. COUNCIL REPORTS Council Member Mike Quilty reported that: ® He attended an RVACT meeting where they talked about statewide projects. ® The MPO-TAC is working on alternative funding options. Council Member Dick Halley reported that he attended the CAC meeting and the Chamber meeting. Council Member Bruce Dingier stated that he has been speaking with citizens regarding downtown revitalization. Council Member Matt Stephenson stated that he will be out of town far the next Council meeting. XIV. DEPARTRAENT REPORTS Public Works Director Bob Pierce reported that: • The windstorm on Wednesday night took out a large tree along Scenic Avenue, they had to call out services to have it removed from the Road. ® He attended a meeting with Parks and Recreation, and the Police Department to discuss the events of the 4th of July. They will be meeting with Debbie Saxbury and the Chamber next week to discuss the pros and cons of this year's event. • The city has acquired 54 acres in water rights, which puts us at more than half of what we need per our agreement with Medford Water Commission. Parks and Recreation Manager Matt Samitore reported that: ® Blue Grass Downs park is half way done. ® There will be a Parks and Recreation Foundation Meeting on Thursday at noon. • There were four broken trees in the parks because of the windstorm last night. City of Central Point City Council Minutes July 12, 2007 Page 5 • The grant application for Don Jones Park is in the scoring stage and we should know something in the next week or two. • The Friday night festival is going well, it is exceeding our expectations. XV. ADJOURNMENT Mike Quilty moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:20 p.m. The foregoing minutes of the July 12, 2007, Council meeting were approved by the City Council at its meeting of July 26, 2007. Dated: ~ _ ~ Q -p'Z y~':ds~~yv~ Mayor Hank Williams A City Recorder C