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HomeMy WebLinkAboutCM091307CITY OF CENTRAL POINT City Council Meeting Minutes September 13, 2007 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Dick Halley, Kay Harrison, Walter Mocygemba, and Matthew Stephenson were present. Mike Quilty was excused. City Administrator Phil Messina; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Finance Director Jill Turner; Development Services Coordinator, Matt Samitore; Parks and Recreation Coordinator, Jennifer Boardman; and City Recorder Deanna Gregory were also present. IV. SPECIAL PRESENTATION Mayor Williams presented Debbie Saxbury with a plaque for her hard work as the Fourth of July Committee Chair. The Parks and Recreation Department presented a banner and explained the success of the Art and Science Camp this year. They had a total of 63 kids registered. They had to turn some kids away. They will try to hold two camps next year to include more kids. V. PUBLIC APPEARANCES There were no public appearances. VI. CONSENT AGENDA A. Approval of August 23, 2007, City Council Minutes. B. Acceptance of Financial Statements ending June 30, 2007 C. Approval of Central Point Senior Citizen Center Lease. Kay Harrison made a motion to approve items A and B of the Consent Agenda, but remove item C for further discussion. Bruce Dingler seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA A. Approval of Central Point Senior Citizen Center Lease. City of Central Point City Council Minutes September 13, 2007 Page 2 Development Services Coordinator Matt Samitore stated that the Senior Center Board would like to make the following changes to the lease. 1. In paragraph two under Use of Premises change acknowledgement to approval of the Senior Center Board to approve city classes or events. 2. Change a minimum of five parking spaces to '/2 the parking spaces in the lot behind the existing building. Dick Halley made a motion to approve the Central Point Senior Citiaen Center Lease with the recommended changes. Kay Harrison seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. Motion approved. VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1157, A Resolution Declaring the Necessity to Close East Pine Street Between Highway 99 and Tenth Street to Double and Triple Trailer Semi Trucks lnlhen I-5 is Closed for Construction. Public Works Director Bob Pierce stated that as a result of construction work on the Upton Road Overpass, the Oregon Department of Transportation has suggested that East Pine Street, through Downtown Central Point, be used as a detour route for I-5 travelers, including double and triple trailer semi trucks. Staff has studied the prospect of using Pine Street as a detour route and the concerns associated with that amount of traffic on Pine Street. The East Pine/99 intersection is not designed to handle double and triple trailer semi trucks. If one truck caused an accident in that intersection it would stop all traffic traveling in the City and trying to get around the I-5 construction. If the construction closes I- 5and an accident closes Hwy 99 there would be no available iVorth/South arterial between the Coast and Hwy 97. There is concern with the recent discovery of potential problems with the road base stability at the Sanitary Sewer manholes along East Pine Street which would cause additional damage due to the amount of truck traffic on a road that is not designated for that weight limit. Kay Harrison made a motion to approve Resolution No. 1157, A Resolution Declaring the Necessity to Close East Pine Street Between Highway 99 and Tenth Street to Double and Triple Trailer Semi Trucks when I-5 is closed for construction. Matt Stephenson seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. B. First Reading - An Ordinance Establishing Guidelines for Large Trucks ~] Mr. Pierce stated that the proposed Ordinance makes changes to Chapter 10.16. Trucks will not longer be able to park on Pine Street or Highway 99 unless City of Central Point City Council Minutes September 13, 2007 Page 3 delivering products to businesses. The changes also add several roads to the list of travel exceptions for truck traffic where it is necessary to deliver products. Matt Stephenson made a motion to pass to second reading An Ordinance Establishing Guidelines for Large Trucks. Dick Halley seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. C. First Reading - An Ordinance Adding Chapter 10.06 to the Central Point Municipal Code Pertaining to Fire Lanes and Declaring an Emergency. Development Services Coordinator Matt Samitore explained that staff has been working with Fire District #3 on having the ability to enforce Fire Lane requirements on private developments for public safety purposes. In the past there have been instances where people have been parked in a fire lane and emergency vehicles have had problems getting to an emergency calf. Staff has reviewed our code and determined that it does not allow the City or the Fire District to enforce "no-parking' on private streets that have been deemed fire lanes. The proposed changes would provide language for any new development proposing private streets and set standards. i~ There was discussion regarding the instances and making the Ordinance effective immediately with an emergency clause. Kay Harrison made a motion to approve Ordinance No. 1907, An Ordinance Adding Chapter 10.06 to the Central Point Municipal Code pertaining to Fire Lanes adding an Emergency Clause. Matt Stephenson seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. Motion approved. IX. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for September 4, 2007. The Commission approved a Conditional Use Permit to establish a police sub-station within the Twin Creeks Retirement Center located at 888 Twin Creeks Crossing in the TOD-HMR, High Mix Residential district. The sub- station was contemplated at the time of the original site plan review but the zoning code requires separate review and approval. The Commission judged the proposal to be consistent with the HMR requirements and the City's conditional use criteria. On street parking will be designated for two police vehicles. The Commission approved a Class B variance for the Twin Creeks Retirement Center located at 888 Twin Creeks Crossing in the TOD-HMR District. At the time of the original site plan review and in response to the City of Central Point City Council Minutes September 13, 2007 Page 4 applicants assertion that parking requirements were excessive, the Commission stated that reductions in the parking ratio would be considered later with adequate justification. The applicants submitted the variance request with their justification and the Commission was persuaded to approve the variance which authorized a reduction in the total number of on-site spaces. A secondary variance for the covered parking spaces that the applicant is building was not necessary. • The Commission approved a request to extend the approval of a site plan and tentative plan for property located on the northeast corner of North Third and Manzanita Streets in the TOD-HMR district. The applicants encountered delays in their engineering and survey work. • The Commission approved a request to extend the approval of the Clark and Patterson Planned Unit Development for six months. The property is located at 137 and 165 West Vilas Road in the R-2 zoning district. • Under miscellaneous items, Commission members were updated on RPS progress and future regional meetings as well as TSP amendments that the CAC is reviewing. Kay hlarrison rnade a motion to approve the Planning Commission report as presented. Walter Mocaygemba seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. X. COUNCIL BUSINESS No additional Council Business. XI IWAYOR°S REPORT Mayor Williams reported that: • He attended Medford's City Council Study Session regarding RPS issues. There will be public hearings for RPS September 24~' and October 10"'. • He participated in the D.A.R.E. Cruise. There were 170 cars registered. Next year he would like to see the use of transient tax money to help promote the event. • He attended an RPS meeting. • He attended the Mayor's Luncheon in Jacksonville and invited other cities to participate in the Rogue Valley Hospitality Suite Central Point will put on at the LOC Conference. • He had a meeting with Jack Day, owner of RoxyAnne and toured the winery with the City Administrator. They donated wine for the hospitality suite. XII. CITY A®AAINISTRATOR'S REPORT City Administrator Phil Messina reported that: • There will be a Study Session on Street Utility Fees September 17ch • The LOC Conference will be September 27tH - 29"' • The Labor Day Festival was well attended. City of Central Point City Council Minutes September 13, 2007 Page 5 [j XIII. COUNCIL REPORTS Council Member Bruce Dingier reported that he attended the Street Utility Fee Sub-Committee. Council Member Dick Halley reported that he attended the D.A.R. E. Cruise and the Chamber meeting. Council Member Kay Harrison reported that she attended some of the Labor Day Festival sessions. Council Member Walt Moczygemba reported that he attended the Andrew Sisters Review and the D.A.R.E. Cruise. fj XIV. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • Staff has been working on the Police Department parking lot. They are removing the old landscape and replacing with gravel parking. • Staff is working on fall storm drain maintenance and checking fire hydrants. • He has been working on an Ordinance to prohibit parking in front of mail boxes. • He is working with the Police Department on traffic issues in regards to Expo events. Finance Director Jill Turner reported that: • She has been working on year end reports and records for the Auditors. They are currently fully staffed. • She has been working on long term planning. • She has been active with SDC & street utility fee revisions. Development Services Coordinator Matt Samitore reported that: • Kid Venture and Discovery After School are completely full. • Most of the Fall classes have been filled. • They have been working on park construction and holding discussions regarding a pedestrian bridge in Flannigan Park. • The restroom for Van Horn Park has been ordered. Community Development Director Tom Humphrey reported that: • He will continue to work on RPS and encourage citizens to attend the public hearings. They will be holding a meeting with all the City Attorneys to update them on the process. • Staff is continuing work on the Transportation Systems Plan. • He has been working with CRW software program training departments on its capabilities. • He is working on the sign ordinance revision. Other cities in the area are interested in the final outcome. City of Central Point City Council Minutes September 13, 2007 Page 6 Police Chief Jon Zeliff reported that: • There was a positive article in the Tribune about the HTCU grand opening. • The Department now has 3 D.A.R.E. officers and one in training. They are hoping to begin an intern program so explorers can continue with the program. XV. EXECUTBVE SESSIOFI There was no executive session. XVI. ~4DJOUFZRIMENT Kay Flarrison moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 8:35 p.m. The foregoing minutes of the September 13, 2007 Counci! meeting were approved by the City Council at its meeting of October 11, 2007. Dated: l p- ~ ~-p-t ATTEST: City Recorder Mayor Hank Williams ~~,