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HomeMy WebLinkAboutCM052418 CITY OF CENTRAL POINT City Council Meeting Minutes May 24, 2018 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7 00 p m II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor Hank Williams Council Members Bruce Dingier, Brandon Thueson, Taneea Browning, Rob Hernandez, and Mike Quilty were present City Manager Chris Clayton, City Attorney Sydnee Dreyer, Police Captain Dave Croft, Community Development Director Tom Humphrey, Finance Director Steve Weber, Lieutenant Brian Day and Tammy Ball were also present IV. SPECIAL PRESENTATIONS —Country Crossings Presentation Two videos were presented about the music festival Representative from Country Crossings, Ann Hopkins, spoke There will be some changes this year for the festival The boxcar stage will host new artists from Nashville The VIP lounge will have a video screen They will have an app providing security messages Penninger Road will close to all vehicle traffic at 7 pm. The pedestrian bridge across Bear Creek is in the final approval process There will be two entrances this year, the main gate and one at the pedestrian bridge School District No 6 will be providing parking at the local schools There are ongoing discussions for more parking and finalizing traffic plans Camping areas will be monitored by private security and Jackson County Sheriff's Department Vice President of Advertising for BiMart, Tim Flowerday, stated they are working with media partners to let people know of the changes this year BiMart works with the communities and they want to be a better partner with Central Point Helen Funk from the Expo thanked everyone for pulling together on this event It is going to be an exciting festival She wants us to know that Country Crossings and Bi Mart give away thousands of dollars to our local community in donations V. PUBLIC COMMENTS Keith Stone, Central Point Resident Mr Stone is trying to put together a multi-cultural event called the O'hana Festival to celebrate families This will be a free event, no alcohol, at Pfaff Park, September 15 It will also include local churches and a service project for Central Point Festival ends with a Polynesian Show It would include honoring veterans and first responders He would like Central Point to spotlight the festival He is approaching the council as he would like park fees to be waived Money raised Cit/of C,WI al Print ilii Loom it Alinuks A 24.201J Pa,o•2 would be donated to Parks and Recreation He would also like a banner over the street announcing the Festival Mr Stone was asked to provide the recorder with the information but no action was taken at this time VI. CONSENT AGENDA A. Approval of April 26, 2018 City Council Minutes Mike Quilty moved to approve the Consent Agenda. Rob Hernandez seconded Roll Call Hank Williams, yes, Bruce Dingier, yes, Rob Hernandez, yes, Brandon Thueson, yes, Mike Quilty, yes, Taneea Browning, yes VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS A. Public Hearing — First reading of an Ordinance Updating and Adopting the Central Point Comprehensive Plan Parks and Recreation Element (2018-2038) Community Development Director Tom Humphrey explained that the working draft was presented to Planning Department in April In May the commission conducted a public hearing to take testimony This is a twenty year plan, to service 2018-2038 It established goals and policies for managing and improving —� our City park system This Element is intended to be a policy framework Last updates were initiated in 1983. There are ten elements in the comprehensive plan Parks element is a 20 years document which will update our needs There are 122 acres in our park system with 73 acres open space The Parks Master Plan determines we need to target 3 5 acres per 1000 residents The 2038 projection shows a 27 acre deficit When land is brought into the urban growth boundary, staff will look for the best area for our park needs Our goals will be' 1 Encourage meaningful public involvement 2 Establish and maintain varied and inclusive suite of recreation programs to promote health and wellness 3 Acquire and develop diversified system of parks and recreation amenities 4 Develop a high quality system of multi-use trails, bike and pedestrian corridors 5 Plan for efficient parks while protecting capital investment, 6 Develop comprehensive facilities plan in cooperation with surrounding cities/county and school district Mayor Williams opened the public hearing Larry Martin, 2673 Taylor Rd The Taylor Road Group has 135 acres in CP6A Regional plan states 76 residential 4 commercial, 28 acres parks and open space They have no City of Crnbail Moll ("ay CouurJ,l lnmk. \Lm 24,2U1N 1'rgu environmental problems Mr Martin is wondering if 20 percent will be required? They will be well beyond the 2 5 acres per 1000 Mayor Williams closed the Public Hearing Council Member Hernandez stated that housing will not be affordable if we add more open space He is okay with 2 5 acres, not 3 5 He doesn't believe that the residents use the parks as much as the element identifies He does not want this to be mandated for 20 years Adding more open space will cost the tax payers money Mr Humphrey stated that the plan has been adapted from a 10 year program to a 20 year program The master plan concludes that we need more open space but the details will need to be worked out City Manager Chris Clayton agreed that not everyone uses the parks but in terms of investment and the social benefits of a great park system, this plan will give us a tool to help make decisions City Attorney Sydnee Dryer states the language is not a mandate it is lust a guiding document Council Member Brandon Thueson likes the goal and states that it is one thing that drew him to Central Point We also have a younger median age which will use the parks He believes this is a good goal Brandon Thueson moved to a second reading an ordinance updating and adopting the Central Point Comprehensive Plan Parks and Recreation Element to a second reading. Taneea Browning seconded Roll Call Hank Williams, yes, Bruce Dingier, yes, Rob Hernandez, yes, Brandon Thueson, yes, Mike Quilty, yes, Taneea Browning, yes IV. ORDINANCES AND RESOLUTIONS A. Resolution No. 1536, Approving the Proposed Lease Option Agreement for the Public Works Corporate Property and Directing the City Manager to Negotiate Amendments Thereto. City Manager Chris Clayton stated that the City has been exploring options to relocate the Public Works Corporation yard to a more industrial area Public Works Director Matt Samitore and Mr Clayton had the opportunity to meet with the Jackson County Administrator and the new Airport Director regarding the lease of 5-6 acres near Bateman Drive near the airport It can be leased below market value due to encumbrances A previous potential leasee performed an environmental analysis, which will save the City $70,000 We will need to go through the land use process The purpose behind developing a lease agreement is so the city would have opportunity to do due diligence Lease option agreement is $6,000 which would allow 180 days for due diligence City Attorney Dreyer recommends longer amount of time Before developing lease option we asked for a full lease option. which would be an annual cost of $42,000 to start City Manager Clayton states we have worked hard to get where we are t NI ill t,nhal Poml Lau Coueul AI ,Veil 24,21113 Pair'4 and this agreement allows us to get into the property without a large upfront cost Improvements made on the site would be compensated if the airport needed to terminate the lease This is a potential 50 year lease The current Public Works lot could be a possible community center location Council Member Bruce Dingier asked how much time the airport would give us if they wanted the land back Very unlikely that would happen as the only reason would be to extend a runway. Brandon Thueson moved that we approve Resolution No 1536, approving the proposed lease option agreement for the public works corporate property and directing the city manager to negotiate amendments thereto. Mike Quilty seconded Roll Call. Hank Williams, yes; Bruce Dingier, yes; Rob Hernandez, yes; Brandon Thueson, yes, Mike Quilty, yes, Taneea Browning, yes Resolution 1536 Approved B. Resolution No. 1537, Accepting the Low Bid from Knife River Materials, Inc. for 2018 Pavement Management Work Parks and Public Works Director Matt Samitore explained the project located at Hamrick and Vilas Road The city completed half of the paving in 2016 Only one bid was received for $201,745 The project is schedule to be completed by end of June. Engineers estimated $240,000 Mike Quilty moved to approve Resolution No 1537, accepting the low bid from Knife River Materials, Inc. for 2018 Pavement Management Work Rob Hernandez seconded. Roll Call. Hank Williams, yes, Bruce Dingier, yes, Rob Hernandez, yes, Brandon Thueson, yes; Mike Quilty, yes. Taneea Browning, yes Resolution 1537 is approved X. BUSINESS A. Planning Commission Report Planning Director Humphrey reported that the Commission considered the Parks and Recreation Element and held a public hearing which brings the recently developed Parks Master Plan into the City's Comprehensive Plan Staff answered questions raised at a previous meeting an some additional minor revisions were discussed Xl. MAYOR'S REPORT Mayor Williams reported that he attended - Two water commission meetings - Study Session - two DARE graduations - Friends of the Fair dinner - Fair Board meeting - Tradco Meeting - Central Point Chamber Greeters u ty of crnhal l5•m1 Citic Gvncd 1hmi M. may 201E Page X. CITY MANAGER'S REPORT City Manager Chris Dayton reported that • He sent out an article about the Rogue Creamery having a new owner He will send out a review he found online They intend to keep local employees • The practice football field project will have a funding request coming in June • RH2 submitted survey and the elevation difference • Knife River will start in July on the Twin Creeks Crossing, to be complete by the end of the year • Creamery will move event to expo • There was a homeless issues article was in the paper He thought the article made us look proactive • He will send out a video on the Transition Center He will share an ad out of the Oregonian regarding where the Attorney General shared he thinks we are going with marijuana and his version of the Cole memorandum • Steve Weber has been preparing financial documents on Community Center XI. COUNCIL REPORTS Council Member Mike Quilty reported that he attended • The Community Center Adhoc Committee meeting. • The Study Session on Monday night • An LOC transportation committee meeting in Salem, will have transportation items to vote on • MPO meeting. talking about removing alternative measures from being NPO issue and placing on cities We may have to find a way to fund the transit Council Member Brandon Thueson attended • The Jewitt D.A R E graduation • The Study Session on Monday night • He had interaction with community members complimenting that our part of the greenway is clean and well kept Council Member Rob Hernandez attended: • Jackson Co Fire budget meeting • Friends of fair meeting • Crater football meeting • study session Council Member Bruce Dingier attended the Study Session Council Member Taneea Browning reported that • Central Point Saturday Market is going well Lots of veggies, well as many as seasonally possible with many artisan crafts • LOC meeting for small cities in Grants Pass • Community center planning meeting • Chief Horton was elected on the Board of Directors for the Oregon Fire Chiefs Association FD3 and Medford Fire are working on an IGA for Cihi LRCrnh¢I Pond Ghr lrvm.ii A linub� AInv 24 2115 MCP automatic aid and emergency response Stop the bleed program kits were distributed this last month This is a national campaign to help provide tools and training for situations as they arise to stop bleeding and educate on the use of tourniquets • Attended Jewett and MRE DARE graduation • She attended the Study Session • RVCOG meeting was filled with info on adult foster care in the state and some of the barriers they come across OSHU nursing students presented on their findings New website for providers will allow them to list their available beds, location, amenities etc Previously the listings had to be updated by the agency, now they will be able to report up to date availability, this is the first of its kind in the state Josephine county food n friends price tag 1 75 million, only $83,000 short National recognition and award for lifelong housing • The City of Phoenix hired the City of Shady Coves City Manager • Received photos from community members about safety at crosswalks • Next greeters meeting will be at Bobbios XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that • Next Tuesday he will be meeting with a representative of the LCD to talk about urban growth boundary amendment • Met with developer that is interested in developing White Hawk and is viewing it as a five year plan Also interested in developing the vacant lot on the corner of Oak and 6th, as an 8 plex with a progressive design Finance Director Steve Weber reported that he hosted the Rogue Valley Finance Group He received compliments on East Pine Street project He also met with representatives from US Bank, and talked about fees and the proposed reduction He has been working on the financing for the community center. Captain Croft reported he attended three DARE graduations He recognized Corporal Jason Godley, Officer Robert Mannenbach, and Officer Peter Bilden for response to the bomb threat at Twin Creeks Lieutenant Chadd Griffin did good job of penmeter check The residents were allowed back in quickly and Oregon State Police assisted. XIII. EXECUTIVE SESSION — ORS 192.660(2)(e)Real Property Transactions Mike Quilty moved to adjourn to executive session under ORS 192.660(2)(e)Real Property Transactions Brandon Thueson seconded All said "aye" and the meeting was adjourned to executive session Council returned to regular session at 8 49 p m. no action was taken XIV. ADJOURNMENT Mike Quilty moved to adjourn, Taneea Browning seconded, all said "aye" and �. the Council Meeting was adjourned at 8 51 p m City of r l ntral four) Lill/tpun 1Lnuf'. Alta 24,2018 Payr The foregoing minutes of the May 24, 2018, Council meeting were approved by the City Council at its meeting of June 14, 2018 J / Dated. (, _Gc1 ./ �— �J IV Mayor Hank Williams ATTE: Aid / - City Recorder i Il II •