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HomeMy WebLinkAboutPRCM092117 • CITY OF CENTRAL POINT Parks Commission Minutes September 21, 2017 MEETING CALLED TO ORDER: 6:38 pm II. ROLL CALL: Patricia Alvarez, Neil Olsen, Mark Ludwiczack, Lee Orr, Carl Orndoff, Fran Settell Absent: Allen Broderick, Dennis Browning Staff: Matt Samitore, Dave Jacob, Matt Yeazel III. REVIEW MINUTES: Lee Orr made a motion that the minutes be approved as presented and Fran Settell seconded the motion which was approved by all. IV. CHANGES TO AGENDA: No changes V. PUBLIC APPEARANCES: No public appearances VI. BUSINESS A. Community Center Ad Hoc Committee: Matt reported that after discussion of revised cost estimates for a community center, the city council decided to form an ad hoc committee to review the project and report back with options for development. Three members from city council will be on the committee and Matt asked if anyone from Park Commission was interested in serving. First meeting would be held in October and the committee would • be finished by February. The first step will be reviewing community surveys and master plans related to the community center. The city is looking in the range of$5,000,000 to $7,000,000 for the center which could be done without having to go out for a vote. Debt service for Don Jones Park and City Hall will be retired within the next couple of years which would allow for taking on the bond for the community center. Initial discussions with the council have focused a simplified structure which would house a gymnasium, classrooms, and a kitchen. A swimming pool is not considered a priority. Patricia volunteered to serve on the committee. B. Bounce House Policy Update: Matt reminded the commission that at the last meeting, the discussion had focused on banning bounce houses in all city parks but he reported that the City Manager and Police Chief asked that the bounce house policy be adjusted.The police department has sponsored Dare Days for many years and having a bounce house is an important component of the event. After discussion the revised policy would allow bounce houses for special events only and only in Twin Creeks Park. The permitting process would be open to the public but would require a $2,000,000 liability insurance policy. The commission agreed that this would be a good approach that would limit bounce houses to one park and provide for increased liability coverage. O City of Central Point Parks Commission Minutes September 21, 2017 Page 2 C. Playground Design for Don and Flo Bohnert Farm Park: Dave reported that work on the Bohnert Farm Park was underway. Walkways had been completed and landscaping would begin later in the fall. The city has received a $168,000 grant for the park which will include a restroom, benches, and playground. The park has been designed with a farm theme in mind and the playground design provided by PlayCraft Systems of Grants Pass has created a design to fit the theme. The commission reviewed the design and thought it would be a good fit for the park. Fran asked if there were any plans to add exercise stations to any of the parks. Matt said these would be installed at the Bohnert Park this fall. D. Don Jones Concession Stand/Police Substation—Preliminary Design Review: Dave provided an overview of the preliminary design for the concession stand. The structure is primarily designed to provide shade with the concession stand and police substation being relatively small elements of the structure. The sidewalk near the tennis courts will be widened to provide access for food carts so that they can set up near the shade structure. The idea is not for the concession stand to be operating constantly but to provide a place where nonprofits or other organizations can reserve to sell snacks to the public for fundraising purposes. Matt reported that the city was in the 0 process of hiring an architecture firm to finalize the design and produce documentation needed for construction. Schedule would be to have designs complete by February/March with construction complete by May. Neil was concerned that the small size of the police substation would make it difficult to use. Matt explained that the police department had been involved in the design and it would take the place of the substation that had been in the Pilot. The police just needed enough room to have a laptop computer. The commission also were concerned that there would be limited space for food carts between the restroom and shade structure. Matt agreed that this might be an issue and we would look closely at other options for food carts and or truck locations. VII. OTHER BUSINESS— A. Parks Project Updates: Dave reported that they would be reaching out to the public to get input into the Pfaff Park playground design. An article would in the November city newsletter with a link to a survey. Cory would do additional public outreach. The tennis and basketball courts at Don Jones, Van Horn, Flanagan, and Pfaff Park have been resurfaced. Pickleball courts were added to Flanagan Park and were redone at Don Jones. Neil asked if courts were budgeted for City of Central Point Parks Commission Minutes September 21, 2017 ‘ves. Page 3 resurfacing in the future. Matt expected we would do this every ten years or so. B. Special Event Update: Matt reported that Battle of the Bones had gone well and had made approximately$8000. Doing the event in conjunction with the Harvest Festival had limited the need for city staffing and the focus was entirely on the barbecue rather than on beer, etc. Ticket sales were good throughout and all barbecue teams felt positive about the event and planned on coming back next year. For next year the plan is to do tri tip on Friday, ribs on Saturday, and Sunday will be open to whatever the teams want to barbecue as long as bacon is involved. There had been questions about what the event profits would be used for so for next year, a project such as replacing the small children playgroud at Pfaff Park will be promoted at the event.The Art in the Park events didn't go as well as expected due to the smoke and a new fall event will be held in October. C. Recreation Program Update: Dave reported that the fall recreation guide had gone out to the public in late August and classes are underway. • D. Commission Feedback: Matt suggested that a new agenda item be added that would provide commissioners with the opportunity to suggest projects or areas of concern. Patty said that the department was already working on her priority project which is the accessible playground at Pfaff Park. Lee asked if a bocce ball court was planned for the Bohnert Farm Park. Dave said yes it was and had been budgeted for in the year ahead. Neil said that there has been standing water on the Civic Field. Matt said that this had been related to the recent rains and that the irrigation had been turned off for the year. Matt Yeazel said that was also a problem with the irrigation system design. VIII. ADJOURNMENT- Meeting adjourned at 7:30 pm IX. Next Meeting will be on November 16 at 6:30 pm Individuals needing special accommodations such as sign language,foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the Parks Commission meeting. To make your request,please contact the City Recorder at 541-423-1026(voice), or by e-mail at: deanna.casevlacentraloointoreaon.aov Si necesita traductor en espanol o servicios de discapacidades (ADA)para asistir a una junta publica de la ciudad por favor Ilame con 72 horas de anticipaciOn a1541-664-3321 ext. 201. • a ta a