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HomeMy WebLinkAboutCM030818 CITY OF CENTRAL POINT City Council Meeting Minutes March 8, 2018 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Brandon Thueson, Taneea Browning, Rob Hernandez, Kelly Geiger, and Mike Quilty were present. City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; IT Director Jason Richmond; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES - None V. CONSENT AGENDA A. Approval of February 22, 2018 City Council Minutes B. Accepting Written Correspondence Received regarding CP-2B C. Proclamation of Support for National Park System Kelly Geiger moved to approve the consent agenda as presented. Rob Hernandez seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes: Taneea Browning, yes; Brandon Thueson, yes; Kelly Geiger, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. ORDINANCES AND RESOLUTIONS A. Second Reading, Ordinance No. 2043, An Ordinance Updating and Adopting the Central Point Comprehensive Plan Land Use Element (2018-2038) Community Development Director Tom Humphrey briefly explained that at the first reading of the Ordinance there were a few inconstancies and corrections discussed. Those changes have been incorporated into the final document for adoption tonight. Those changes are: • Summary Corrected: revised text to agree with Figure 1.2 • Activity Centers Map, figure 2.2 added for Activity Centers and text references corrected • Section 2.6, internal cross references corrected City of Central Point City Council Minutes March 8,2018 Page 2 • Tables 5.2 and 9.1 updated, projected Urban Use needs corrected to be consistent with Housing and Economic Elements. Text and references to these tables corrected • Figure 5.1 Land Use Plan Map, Neighborhood commercial category clarified • Residential Land Use Tables Updated, Tables 6.1; 6.2; and 6.4 revised to reflect proper minimum and maximum densities • Overlay District Map, figure 8.1 removed east-west airport approach Michael Quilty moved to approve Ordinance No. 2043, An Ordinance Updating and Adopting the Central Point Comprehensive Plan Land Use Element (2018-2038). Brandon Thueson seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Kelly Geiger, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 1527-B, A Resolution of the City of Central Point Amending Miscellaneous Water Fee Schedule to Prohibit Bulk Water Sells Except for Construction, Public Works, or Special Events Effective April 9, 2018 or Until the Jackson County Bulk Water System is Operational, Which Ever Occurs Later Parks and Public Works Director Matt Samitore explained that the City has historically provided water for bulk water haulers. These companies resell their water in a variety of ways. Originally the city set up the program to help people with dry wells, bad wells, holding tanks, pools, and most recently agricultural use. rm. The Council has discussed the issue of providing municipal water for agricultural reasons and are not in favor of continuing that practice. There are a variety of issues using a city fire hydrant to fill these tanks including backflow prevention, hammering of the water system and inadequate training for those filling the trucks. It was also noted that if we discontinue this practice the city will need to find a way to keep the water in these locations moving through the system either by encouraging water service to properties or by flushing the lines on a regular basis. Jackson County is in the final phases of a new bulk water station located on Antelope Road, only 1.5 miles from Central Point hydrants. Bulk water haulers generated $26,558 in sales during the 15/16 FY and $32,614 in the 16/17 FY. This revenue is less than 1% of our water budget. Mayor Williams asked if anyone from the audience would like to comment. Jim Willingham, Brownsboro Road, Eagle Point Mr. Willingham stated that he is the owner of Maries Water Service and they have been using the Central Point hydrants since 1997. When he purchased the business the city signed an agreement that they would not shut off the water to his business. He is concerned about the lines and the cost to his customers if he is forced to fill his trucks with water from the County. He thinks that the City should grandfather Maries Water Service in and continue to sell them water. City of Central Point City Council Minutes March 8,2018 Page 3 Joseph Winningham, S. Shasta, Eagle Point Mr. Winningham is concerned about the lines that will be caused because all the L.J water haulers in the valley will be forced to one location. It will be time consuming and inconvenient to their clients who need water. The City Attorney explained that if there is an agreement there is a possibility it could be grandfathered in. This is the first time staff has heard about a possible agreement regarding bulk water sales. If Mr. Winningham can produce the agreement we will consider allowing the sale to continue. Mr. Samitore stated that the proposed resolution limits the sale of bulk water to city projects, special events or construction-related purposes. Council would like to make sure that the Jackson County bulk water station on Antelope Road is working before the resolution goes into effect. Rob Hernandez moved to approve Resolution No. 1527-B, A Resolution of the City of Central Point Amending Miscellaneous Water Fee Schedule to Prohibit Bulk Water Sells Except for Construction, Public Works, or Special Events Effective April 9, 2018 or Until the Jackson County Bulk Water System is Operational, Which Ever Occurs Later. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning. yes: Brandon Thueson, yes; Kelly Geiger, yes; Rob Hernandez, yes: and Mike Quilty, yes. Motion approved. C. Resolution No. 1528-B, A Resolution Authorizing the City Manager to Sign Local Agency Agreement 32546 with the Oregon Department of Transportation for Improvements to Freeman Road at East Pine Street Mr. Samitore explained that the City, Jackson County and ODOT requested a grant to improve safety for bicyclists from 7,h Street to the off-ramp on East Pine Street. The grant would be for improvements to sidewalks and repaint/repave the asphalt to incorporate an enhanced bike lane. The current design focuses on reducing the third eastbound travel lane until past Freeman Road, however it has been determined this option is off the table because of the need for all of the travel lanes. If Council agrees to the grant. staff will bring back options before construction commences. The City is required to build the project if we sign the proposed agreement. If for some reason we cannot design a workable solution for that area we would be responsible for all the costs spent on the design. Staff expects the design to cost no more than $20,000. There was discussion in regards to options available for the off-ramp configuration or a pedestrian bridge added to the north side of the overpass. We do not expect our 1-5 overpass to be redesigned or rebuilt in the near future. We will be allowed time to work out possible solutions before construction would begin. This is a great opportunity to review and design this project but we do not intend to spend more money than what the grant provides. City of Central Point City Council Minutes March 8,2018 Page 4 Rob Hernandez moved to approve Resolution No. 1528-B, A Resolution Authorizing the City Manager to Sign Local Agency Agreement 32546 with the Oregon Department of Transportation for Improvements to Freeman Road at East Pine Street. Brandon Thueson seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Kelly Geiger, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. VIII. PUBLIC HEARING A. Resolution No. 1583-B, A Resolution of the City of Central Point Approving a 2017/2019 Supplemental Budget for Funding a Police Officer Position Finance Director Steven Weber explained that the Budget Committee discussed hiring additional police officers during the 2017-19 budget presentation; however, it was decided to wait until the next budget unless other funding sources were identified. The city has received $45,825 from the City of Lake Oswego as a reimbursement of a portion of city costs for training an officer that joined the Lake Oswego Police Department and $52,320 in Marijuana Tax proceeds from state tax collections. The proposed resolution identifies these revenues and moves them to cover the cost of one additional Police Officer. These funds are a one-time revenue source. The City will budget for this position in the next budget cycle. The city had already planned to discuss an additional officer for the 2019-21 budget. Mr. Weber explained that this is a public hearing and was noticed according to ORS 294.471. Mayor Williams opened the public hearing. No one came forward and the public hearing was closed. Mike Quilty moved to approve Resolution No. 1583-B, A Resolution of the City of Central Point Approving a 2017/2019 Supplemental Budget for Funding a Police Officer Position IX. MAYOR'S REPORT Mayor Williams reported that he attended the Medford Water Commission meeting. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • We will be having League of Oregon Cities Training in Central Point on June 18th. They will provide training on Oregon Land Use and how to be a responsible public official. We plan to send invitations to other public officials in the area. City of Central Point City Council Minutes March 8,2018 Page 5 • There has been a lot of press recently regarding Rogue Disposal and the changes to their recycling program. The city plans to help education the public on those changes. • There will be an additional delay on the Twin Creeks Rail Crossing. Several utility companies need to move or bury their lines. • He has asked the School District to address the Council in regards to their proposed School Bond at a future meeting. • Central Point and several other cities have been asked to help with the Gold Hill situation. Central Point and Rogue River have provided help in the past. He has provided their Mayor with several recommendations for getting help. Xl. COUNCIL REPORTS Council Member Michael Quilty reported that: • He reviewed the flood maps provided by the Army Corps of Engineers. • He attended the Hard Hat Hello for Pear Valley Apartments. • He attended an RVMPO meeting. • Met with Greg Holms and Alexis Biddle from 1000 friends where they discussed the local marijuana issues. • He will be going to Salem tomorrow to attend a Transportation Planning group meeting. • He will be going to a NW Transportation Conference at Oregon State to work Ion transportation projects for staff. Council Member Taneea Browning reported that: Ass-0,-1‘elL,uLcvf\ "-- C • She attended the Hard Hat Hello for Pear Valley Apa etas- on February 24th. She was please at the attendance by both the business community and the residents of Twin Creeks. • She attended the RVCOG meeting. • She attended the American Water Works Association competition today for the best tasting water. She is very impressed by the talent we have working for the City. Our Public Works Customer Service Technician Mike Blake has invented a unique tool for reading water meters. XII. DEPARTMENT REPORTS i Community Development Director Tom Humphrey reported that: • We will be having a contracted building inspector while the Building Official is out of the office for two weeks. • There will be an AARP Conference in Medford to discuss Small Housing. Police Chief Kris Allison reported that: • CSO Randy Clark and his team have been working on cleaning up the Greenway on the north side of E. Pine Street. We were finally given approval by the County and have been doing sweeps and clean up in the area. • The department is working with emergency notification personnel trying to work out a notification for the homeless camps along the greenway in case of Bear Creek flooding. • March 17th will be a busy day for the department. There is a memorial service for former Police Chief Laddy Hancock, a funeral service for the Ashland City of Central Point City Council Minutes March 8,2018 Page 6 officer who died while on duty, the Oregon Cheese Festival is that weekend, the Shamrock Run and a Birthday Party at the Police Department. • She has been working with the School District regarding parking for the Country Crossings event. We will be recommending a drop off and pick up zone that is convenient which will hopefully reduce the need for attendees to park. Parks and Public Works Director Matt Samitore reported that: • Staff has been working on parking issues in regards to the Country Crossings event. They have said that they do not plan to provide parking during the event, but the school district has agreed to use the parking lots at several of the schools in town. At this time they are not planning on having shuttle service from the parking to the event. We will be working on safe pedestrian traffic routes. There was discussion regarding the event and what the city will be doing to prepare this year. • The Twin Creeks Rail Crossing will be delayed for a few weeks while plans are reviewed. During this time the utility companies will be relocating their lines. • He will schedule a time for our Public Works Customer Service Technician to bring in his invention for reading water meters. XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT Mike Quilty moved to adjourn, Kelly Geiger seconded, all said "aye" and the Council Meeting was adjourned at 8:35 p.m. The foregoing minutes of the March 8, 2018, Council meeting were approved by the City Council at its meeting of March 22, 2018. Dated: 5722/1 Mayor Hank Williams ATT .T: /./ ./ mil i ale City -ecorder /