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HomeMy WebLinkAboutCM012518 CITY OF CENTRAL POINT City Council Meeting Minutes January 25, 2018 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7 00 p m II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor Hank Williams Council Members Bruce Dingier. Brandon Thueson, Taneea Browning, and Rob Hernandez were present Mike Quilty was excused City Manager Chris Clayton, City Attorney Dan O'Conner, Police Chief Kris Allison; Parks and Public Works Director Matt Samitore, Finance Director Steven Weber, and City Recorder Deanna Casey were also present IV. PUBLIC APPEARANCES - None V. CONSENT AGENDA A Approval of January 11, 2018 City Council Minutes Bruce Dingier moved to approve the Consent Agenda. Rob Hernandez Seconded Roll call Hank Williams, yes, Bruce Dingier, yes, Taneea Browning, yes, Brandon Thueson, yes; and Rob Hernandez, yes Motion approved VI. ITEMS REMOVED FROM CONSENT AGENDA VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1526, Authorizing the City Manager to Sign a Contract with Mueller Systems, Inc., for the Advanced Metering Integration of the City's Water System Parks and Public Works Director Matt Samitore explained that the current water meters are at the end of their life cycle and the city has been researching options for replacement Advanced Metering Integration (AMI) allows for water meters to be read by a set of small towers throughout the city One of the main benefits of the system is a streamlined water metering system which allows customers to see their actual water usage in real time. The technology allows for a variety of city maintenance needs including electronic on/off ability. AVI would also allow for advanced leak detection and advanced backflow detection City Staff worked with a consultant to identify the needs of the city It is important that the new system works with our existing billing software, is compatible with our existing meters during replacement, has adequate data management capabilities and strong customer service Staff interviewed several companies and concluded that Mueller Systems, Inc was the best fit for Central Point :u,cd Cervi,al Road ,ty i''IOU d,Minute. Januanr 25,2013 Mueller Company Representative John Cobb presented an overview of the meter system and what it is capable of He explained the mobile app that will allow customers to check their account remotely to check their water usage, or pay �. their bill online The City recommends awarding the contract to Mueller Systems Inc, for a total of $733 004.71 This cost includes the towers, software and new meters The cost for the current budget year will be $220,000 the remaining cost will be spread out over five years as additional meters are replaced Two Public Works employees spend two days a month reading meters There will be plenty of work for them to do if they are not needed to read meters like researching leak detection information and customer service requests Bruce Dingier moved to approve Resolution No. 1526, authorizing the City Manager to Sign a Contract with Mueller Systems, Inc., for the Advanced Metering Integration of the City's Water System. Rob Hernandez seconded Roll call. Hank Williams, yes, Bruce Dingier, yes, Taneea Browning, yes, Brandon Thueson. yes, and Rob Hernandez, yes Motion approved B. Resolution No. 1527, A Resolution of the City of Central Point Setting a Water Rate Adjustment Effective March 21, 2018 Mr Samitore explained that the Medford Water Commission (MWC) will be increasing the city's water rate by 11% starting March 1, 2018. This rate increase has a direct impact on the City's water rate structure The City's long term plan indicates a 4% increase for the 2017-2019 budget years which includes an anticipated increase from the MWC The city needs to follow the recommendation of our long term plan and implement a 4% increase Council discussed options at the last meeting on how to implement the increase and recommended a $0 21 increase in the base rate and an increase of $0 02 for Tier 1; $0 02 to Tier 2, and $0 07 to Tier 3 He presented tables with Residential and Commercial rate increases Rob Hernandez moved to approve Resolution 1527, A Resolution of the City of Central Point Setting a Water Rate Adjustment Effective March 21, 2018. Taneea Browning seconded Roll call Hank Williams, yes, Bruce Dingier, yes, Taneea Browning. yes, Brandon Thueson, yes; and Rob Hernandez, yes Motion approved C. Postponed - A Resolution Accepting Award for Cops Hiring Program Grant; Authorizing Expenditure of Funds; and Authorizing the City Manager to Execute Award Documents City Manager Chris Clayton stated that this item is being postponed until City Attorney Sydnee Dreyer can discuss some Sanctuary State Issues with the Council that may come up regarding the Grant We hate to lose the option for two additional patrol officers but we also do not want to be in violation of federal or state laws Crty of Central Form 6hl COI LII AI/mitt. Jammu,25 2018 Page 3 D. Resolution No. 1528, Authoring the City Manager to Sign a Memorandum of Understanding with the United States Marshals Service for Violent Offender Task Force Police Chief Kris Allison explained that the Central Point Police Department has been asked to participate on a task with the United States Marshal Service The primary purpose of the task force is to investigate and arrest persons who have active state and federal warrants for their arrest Tim Sundheim, Supervisory Deputy from the US Marshals Office Mr Sundheim stated that the State of Oregon ranks at the top of having the most registered sexual offenders out of compliance in the states The Department of Justice is allowing extra funding to Oregon to help the US Marshals locate and register out of compliance sex offenders Currently Central Point has 15% of its registered offenders out of compliance The US Marshals Office would pay overtime for City Officers to assist with residential checks and to purchase equipment to help locate these offenders and get them in compliance Brandon Thueson moved to approve Resolution No. 1528, Authoring the City Manager to Sign a Memorandum of Understanding with the United States Marshals Service for Violent Offender Task Force. Taneea Browning seconded Roll calf Hank Williams, yes, Bruce Dingier, yes, Taneea Browning, yes, Brandon Thueson, yes, and Rob Hernandez, yes Motion approved VIII. BUSINESS A. Reddaway Differed Improvement Agreement Mr Samitore stated that in 1998 the City of Central Point approved a resolution allowing for construction of USF Reddaway, a trucking distribution company at the 90-degree turn of Hamrick Road just south of Pine Street The staff report and the Conditions of Approval stated that improvements along Haskell could be deferred by a Deferred Improvement Agreement (DIA) Upon investigation of the DIA it was determined that in 1998 the City Administrator and Developers Agent decided that a DIA would not be needed From what we can tell they felt the infrastructure improvements that Reddaway did in the area would be enough to satisfy the Conditions of Approval Staff estimates the improvements along this section of Haskell will be around $50,000 This would include curb, gutter and sidewalks as originally designed Staff has approached Reddaway with the hopes that they would be willing to help with the project, but they did not show any interest at this time Staff will return with a full cost estimate for future budget approval This may be a project that needs to be moved along quickly because of the increase in traffic along Haskell IX. MAYOR'S REPORT Vfu Ott etth Pain! Crtu l nunrrl &iuwtes lannary 25 2018 Parr 4 Mayor Williams reported that he • Attended the MWC meeting He is confident that the new Manager is going to take care of things and keep the Other Cities in mind when making decisions .� He may be able to miss these meetings without being concerned of missing something important • Attended the Fair Board meeting where they talked about Country Crossings He reminded them that Central Point surrounds the Expo and when they plan events they need to keep the City in the conversations. • Attended the ESCO tour on Monday night for the Study Session X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that • The Housing Authority is ready to move forward on a project near Scenic • The City of Medford will be implementing new fees in February with the intent to help with the affordable housing act • He has received a letter from St Vincent DePaul thanking us for the Grant. He will send the letter in his weekly updates • The Employee Awards Breakfast is Wednesday morning at Twin Creeks All the Council members are welcome to attend • The City should be receiving the Country Crossing Event Permit this week We have some major concerns over the General Admission Parking and that they have not applied for a temporary bridge across Bear Creek • The RVMPO has several vacancies, if the Council knows of any Central Point Citizens who would be interested in being appointed please have them contact RVCOG • Southern Oregon Chiropractic has purchased property in Central Point Downtown area. Xl. COUNCIL REPORTS Council Member Brandon Thueson reported that he attended the ESCO Tour on Monday He enjoys seeing how things work in the valley. Council Member Rob Hernandez reported that he also attended the ESCO Tour for the Study Session It was very interesting how it all works Council Member Taneea Browning reported that • She attended Greeters at Unreal Cycles, • She attended the ground breaking ceremony at Ground Control on Blackwell Road • She visited the Maker City Fair in Talent There was an incredible turn out of approximately 300 people This was a community engagement event on the development of their city and some of its features • The Central Point Visitors Center will have a new website landing page called visitCentralpoint org It will be consistent with the rest of the state travel websites She has been working with several regional contacts in tourism to help promote the entire valley The Chamber is also redesigning their web Cult of Central Pnurt Uh/Caun.rl A lvnuee Lerman/22.5.201,8 Page 5 page She would like to give a presentation the Council on progress over the last year when time allows .� • She attended the Study Session at ESCO on Monday night • She attended an RVCOG presentation and viewed drone footage This is a service now available to member cities • Shake alert planning isn't going well, our area is no longer being considered as a ptlot area • The Cities of Ashland and Rogue River have changed their meeting times to 6 00 pm and everyone seems to love it XII. DEPARTMENT REPORTS City Attorney Dan O'Conner reported that the property on Wilson that the City is trying to sell is designated as farm use He is having a difficult time trying to get permission to get it designated for a home site approval Information Technology Director Jason Richmond reported that the city is negotiating with Hunter for a contract to move our computer back-ups to their Klamath Falls data center Parks and Public Works Director Matt Samitore reported that the Twin Creeks Rail Crossing has been put on hold There were some counts that were messed up regarding supplies They should be back to work in the next week or two Police Chief Kris Allison reported that • She and Captain Croft attended the Oregon Chief of Police Conference in Seaside She was able to talk to the US Attorney regarding Marijuana issues in Southern Oregon We look forward to having some legal enforcement this summer • There has been some posting on Social Media about children being hit by speeding vehicles in school zones We will be doing a study, but most of the cases referred to in these posts were not at a school, and were not caused by speeding vehicles XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT Brandon Thueson moved to adjourn, Taneea Browning seconded, all said "aye" and the Council Meeting was adjourned at 8 17 p m The foregoing minutes of the January 25, 2018, Council meeting were approved by the City Council at its meeting of February 8, 2018 '/ Dated a/R/J -=rte 2ie � ;•Mayor Hank Williams ATT T,' G. d r fG/ivil� rrG'ifv'!/ City Recorder 7