HomeMy WebLinkAboutCouncil Resolution 1107~~1
RESOLUTION NO. ~Q,~
A RESOLUTION ADOPTING GENERAL PROCEDURES
FOR FISCAL YEAR 2006-2007
WHEREAS, the Central Point City Council deems it appropriate to authorize certain
appointments and procedures relating to City administration, budget, and fiscal management for
fiscal year 2006/2007;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL
POINT, OREGON, that for the fiscal year 2006-2007, the following appointments are hereby
made; the following policies and procedures are imposed, and the same are hereby adopted:
Section 1. Appointments
A. Insurance Agent of Record. Cramer & Giles Insurance, Inc. continues as
Insurance Agent of Record for the City for property, general liability, vehicle
liability and bond insurance through June 2007.
B. City Attorney. Douglas M. Engle is hereby appointed to the office of City Attorney
and is designated as a sworn officer of the City under the terms of the letter of
agreement dated February 26, 1991.
C. Municipal Judge. James L. Mueller is hereby appointed as Municipal Judge with
a retainer of $1,000 per month.
D. City Auditor. Pauly Rogers, CPA is hereby appointed to continue as the Auditor
for the fiscal year 2005-06 pursuant to statutes requiring independent fiscal audit
of the City, and subject to the contract for Audit of Oregon Municipality.
Section 2. Council Expenses
City Council members may elect to receive compensation of $150 per month, and the
Mayor may elect to receive compensation of $250 per month. In addition to said
compensation, reimbursement will also be made to the Mayor or Council members for
actual expenses incurred while on official City business.
Section 3. Desis~nation of Depository
Any Central Point branch of an FDIC insured bank, the State of Oregon Local
Government Investment Pool, and all successors in interest to those institutions are
each hereby designated as depositories for City funds; the Finance Director, or
designee, may deposit monies belonging to the City in any or all of said institutions in
accordance with applicable law until further order of the City Council.
Section 4. Authority to Keep, Invest, Transfer and Expend Funds
A. The Finance Director, or designee, is hereby authorized to invest any surplus
funds in accordance with ORS 294.035 and ORS 294.810, in such investments
as are authorized by said statutes, and to transfer funds from one account to
another.
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B. The Finance Director or designee is hereby authorized to establish a petty cash
fund with a balance maintained at $1,250. The fund may be used to maintain
cash drawer change funds and provide for miscellaneous expenditures not to
exceed $50 per transaction; except that upon approval of the City Administrator
or the Finance Director, a maximum expenditure of $100 per transaction may be
made.
C. The City Administrator or designee is authorized to expend funds in accordance
with budget appropriations. All revenues received and expenditures incurred by
the City in implementing the budget appropriations shall be reported to the
Council. Such reports will normally be made on a quarterly basis.
Section 5. Accountins~ Principles.
The City shall maintain its financial records in accordance with current generally
accepted accounting principles, and all applicable laws and regulations.
Section 6. Interfund and Overhead Fees.
Expenditures incurred by one fund for the benefit of another fund may be reimbursed in
accordance with acceptable accounting procedures as determined by the Finance
Director.
Section 7. Outstanding Checks.
Outstanding checks stale dated at least six months must escheat to the state under ORS
98.352.
Section 8. Capital Acquisition.
Items costing more than $5000 and having a useful life of more than one year shall be
capitalized.
Section 9. Worker's Compensation Insurance.
The City Administrator is authorized to enter into an agreement for provision of Worker's
Compensation insurance coverage with such carrier and upon such terms as he shall
deem to be in the best interests of the City.
Passed by the Council and signed by
~,~D~- day of June, 2006.
ATTEST
City Recorder
Approved by me this~day of June, 2006
me in authentication of its passage this
Mayor Hank Williams
`Mayor Hank Williams
Approved as to Form