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Home My WebLink AboutCM111810CITY OF CENTRAL POINT City Council AAeeting Minutes November 18, 2010 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. Bruce Dingier was excused. City Administrator Phil Messina; City Attorney Paul Nolte; Police Lt. Chuck Newell; Community Development Director Tom Humphrey; Interim Parks and Public Works Director Matt Samitore; Assistant City Administrator Chris Clayton; and City Recorder Deanna Casey, were also, present. IV. SPECIAL PRESENTATION -Audit Report Chris Dye from . Purkypile, Johannsen, and Dye Public Accountants, LLP., presented the Annual Financial Report to the Council for the year ending June 30, 2010. Mr. Dye .stated that there were no issues to report and the current system is working well for the City. Aflike Quilty made a motion to accept the June 30, 2010, Audit report as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. V. PUBLIC APPEARANCES -None VI. CONSENT AGENDA A. Approval of October 28, 2010, City Council Minutes B. Approval of Street Closures for Community Christmas on December 10, 2010. Interim Parks and Public Works Director Matt Samitore presented an updated map. The Police Department has suggested the closure of all lanes on Second and Third Streets instead of the indicated one lane. Matt Stephenson made a motion to approve the Consent Agenda with the corrected map of street closures. Kay Harrison seconded. Roll call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. City of Central Point City Council Minutes November 18, 2010 Page 2 VII. VIII. ITEMS REMOVED FRONT CONSENT AGENDA -None PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading -Ordinance No. 1941, An Ordinance Amending Chapters 16.10 Tentative Plans; 16.12 Final Plats; Chapters 17.05 Applications and Types of Review; 17.66 Application Review Process for the TOD District and Corridor; 17.68 Planned Unit Development (PUD); 17.72 Site Pian, Landscaping and Construction Pian, and 17.76 Conditional Use Permits of the Central Point Municipal ,Code to Provide Uniform Land Development Approval Expiration Dates and a Process for Review of Time Extension Requests Community Development Director Tom Humphrey stated that this is the second reading of an ordinance updating sections of the Planning and Building Codes regarding expiration dates and review processes for extension requests. There were no recommended changes at the first reading. Kay Harrison made a motion to approve Ordinance No. 1941, An Ordinance Amending Chapters 16.10. Tentative ,Plans; 16.12 Fie~al Plats; Chapters 17.05 Applications and Types of Review; 17.66 Application Review Process for the TOD District and Corridor; 17.68 Planned Unit Development. (PUD); 17.72 Site Plan, Landscaping and Construction Plan, and 17.76 Conditional Use Peronits of tha Central Point Municipal Code to Provide Uniform Land Development Approval Expiration Dates and a Process for Review of Time Extension Requests. Allen Broderick seconded. Roil call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike ,guilty, yes; .and Matt Stephenson, yes. Motion approved. B. Second Reading, Ordinance No. 1942, An Ordinance Amending Section 17.77 Accessory Dwelling Units (ADU) of the Central Point Municipal Code to Provide Consistent Code Language Mr. Humphrey stated that there were no recommended changes at the first reading to the Ordinance which provides consistent code language to the Central Point Municipal Code regarding Accessory Dwelling Units. Mike guilty made a motion to approve Ordinance IVo. 1942, An Ordinance Amending Section 17.77 Accessory Dwelling Units (ADU) of the Central Point Municipal Code to Provide Consistent Code Language. Allen Broderick Seconded. Roll call: Allen Broderick, yes; .Carol Fischer, yes; Kay Harrison, yes; Mike guilty, yes; and Matt Stephenson, yes: Motion approved. C. First Reading - An Ordinance, Amending Section 10.04.020 of the Central -Point Municipal Code Pertaining to Street Closures Interim Parks and Public Works Director Matt. Samitore explained .that the proposed amendments are in regards to Council approval of street closures. In i i l7 City of Central Point City Council Minutes November 18, 2010 Page 3 an effort to become more efficient staff is suggesting revisions in section 10.04 in regarding traffic safety and street construction. The recommended amendments will designate council approval for special events, however the requirement for Council to approve street closures for public or private infrastructure improvements will no longer be required. There was a recommendation to change 10.01.020(C) by changing the word "his" designee to "managers" designee. Matt Stephenson moved to pass to second reading. an Ordinance amending Section 10.04.020 of the Central Point IiAunicipal Code Pertaining to Street Closures with the recommended change. Mike Quilty .seconded. Roll call: Allen Broderick, yes;. Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. D. First Reading - An Ordinance Amending CPMC 2.14, Citizens Advisory Committee, Adding Traffic Safety ®uties, Deleting Art, Cultural and Recreation Facilities Duties Interim Parks and Public Works Director Matt Samitore explained that the recommended changes to CPMC 2.14 are in regards to the. duties of the Citizens Advisory Committee. Staff would like to consolidate the Traffic Safety Committee into the Citizens Advisory .Committee. Staff also- recommends eliminating the sections referencing .arts and parks and recreation because they are now reviewed by their own committees. acay Harrison moved to pass to second reading an Ordinance amending CPMC 2.14, Citizens Advisory Committee, Adding Traffic Safety Duties, Deleting Art, Cultural and Recreation Facilities Duties. Carol Fischer seconded. Roll call: Allen Broderick, -yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes.. Motion approved. E. First Reading - An Ordinance Eliminating Chapter 2.55 Traffic Safety Committee Interim Parks and Public Works Director Matt Samitore stated that by including the Traffic Safiety issue into the duties of the Citizens Advisory Committee the city is no longer in need of a special committee to discuss traffic issues. Staff recommends eliminating Chapter 2.12 Traffic Safety Committee in its entirety. The current members are ok with this recommendation and several of them have expressed interest in other committee work.' Mike Quilty moved to pass to second reading an Ordinance Eliminating Chapter 2.55 Traffc Safety Committee. Matt Stephenson seconded. Roll call: Allen Broderick, yes;' Carol Fischer, yes; Kay Harrison, yes; ,Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. IX. BUSINESS City of Central Point City Council Minutes November 18, 2010 Page 4 A. Planning Commission Report Community Development Director Tom Humphrey reported that the November 9, 2040, Planning Commission considered three items. • Granted a request by Rogue Federal Credit Union to allow anon-conforming use designation for an existing building at 524 Manzanita Street. A non- conforming designation was not assigned to the building when it was occupied by the Providence Medical Group. • . Held a Public Hearing and approved Rogue Federal Credit Unions request to occupy an existing building for professional office" use. This building has a designation of Class "A" non conforming use which is located in the TOD District -High Mix Residential Zone. • The Commission recommended approval of amendments to the Tourist and Office-Professional (C=4) Zoning District and associated CPMC Sections. The amendments are"in sections 17:44; 17.72; 17:64; and 17.75: _ Matt Stephenson stated that he would abstain from voting on the Planning Commission report because he was the` RVCU representative who worked with the Planning Department on the non-conforming use designation. Allen Broderick made a motion to approve the November 9, 2010 Planning Commission report as peesented. Kay Hamson seconded. Roll call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, `yes; and Matt Stephenson, abstain. Motion approved. X. > RNAYOR'S REPORT - Mayor Williams reported that he attended: • the Study Session on November 15~n: • a Medford Water Commission Board meeting. • the Cities Water Coalition meeting: • the Foster Grandparents dinner and was amazed how many foster grandparents are around, and how much they do for the community. XI. CITY AI)NIINiSTR~1TOR'S REPORT City Administrator Phil Messina reported tha#: • There was an all employee meeting. November 3ro • He has been 'attending meetings 'regarding the Medford Watec Commission agreement. • He attended the Economic; Development.;meeting that the City of, Ashland sponsored. • Community Development Director Tom Humphrey has retired.. from the Navy after 36 years of service. City of Central Point City Council Minutes November 18, 2010 Page 5 XII. COUHICIL REPORTS Council Member Matt Stephenson stated that he attended the Study Session. Council Member Carol Fischer stated that she attended the Study Session and an RVSS meeting. Council Member Kay Harrison reported that she attended: • the Study Session.- • an RVSS meeting. • the Medford Water Commission meeting. • a Jackson County Fair Board meeting. Council Member Allen Broderick stated that he attended the Study Session. Council Member Mike Quilty reported that he attended: • the Rogue Valley Clean Cities Day in October. • the Council Study Session. • a meeting in Salem to discuss the City Transportation Improvement Plan. • the Airport Advisory Committee meeting. X111. DEPARTAAEPIT REPORTS Assistant City Administrator Chris Clayton reported that the house on Haskell Street will be used as a burn to learn house early next year by Fire District No.3. Staff is still looking for interested people to serve on the AdHoc Committees. Interim Parks and Public Works Director Matt Samitore reported that: o There will be public meetings for the Don Jones Water Reservoir on November 30"' and December 14"' to discuss the design options. • The winter activity guides should be hitting mail boxes in the next week or so. • He has been meeting with Medford Water Commission on the Water Model. • Jennifer Boardman has been meeting with representatives regarding Skyrmann Arbor Park. • Staff will fill in the lot on 2nd Street when the weather permits. Lt. Chuck Newell reported that: • City staff and ODOT are preparing for I-5 winter closures this weekend. The Expo will be a staging area for trucks. • Staff has been talking to Airport representatives regarding fog and seeding this winter. They have a new system that should help eliminate the frosty roads in Central Point. Community Development Director Tom Humphrey reported that: • The 2010 estimated population from Portland State for the City is 17,205. • Jackson County Planning Commission is hearing arguments for Ashland RPS tonight. City of Central Point City Council Minutes November 18, 2010 Page 6 ~ Staff is going forward with the Downtown Design Grant. They are looking for Committee members. •" They will be starting meetings to discuss design options for Exit 33. `XIV. EXECUTIVE SESSION -None XV. ADJOURIdIIAEMT Matt Stephenson moved to adjourn, Kay Harrison seconded, all said "aye" °and the Council Meeting was adjourned at 8:02 p.m. The foregoing minutes of the November 18, 2010, Council meeting were approved by the City Council at its meeting of December 9,.2010. Dated: ~z/lo~ Mayor Hank Williams ID ATTES , ~~ City Recorder I~ 1