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HomeMy WebLinkAboutCM120910CITY OF CENTRAL POINT City Council Meeting Minutes December 9, 2010 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, and Mike Quilty were present. Matthew Stephenson was excused. City Administrator Phil Messina; City Attorney Paul Notle; Community Development Director Tom Humphrey; Planning Manager Don Burt; Human Resource Director Barb Robson; Assistant City Administrator Chris Clayton; Finance Director Bev Adams; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION -Mayor Williams presented Councilor Mike Quilty with a plaque for his eight years of service to Central Point Citizens as Ward II Council Member. V. PUBLIC APPEARANCES -None VI. CONSENT AGENDA A. Approval of November 18, 2010, City Council Minutes B. Approval to Declare Surplus Property and Disposal Mike Quilty made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. ` PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading -Ordinance No. 1943, Amending Section 10.04.020 of the Central Point Municipal Code Pertaining to Street Closures Interim Parks and Public Works Director Matt Samitore stated that this is the second reading of an ordinance proposing amendments to CPMC regarding the closure of streets in association with public works projects. Mike (aunty made a motion to approve Ordinance 1943, Amending Section 10.04.020 of the Central Point Municipal Code Pertaining to Street Closures. City of Central Point City Council Minutes December 9, 2010 Page 2 Bruce Dingler seconded. Roll call: Allen Broderick, ,yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. B. Second Reading -Ordinance No. 1944, Amending CPMC 2.17, Citizens Advisory Committee, adding Traffic Safety Duties, Deleting Art, Cultural and Recreational Facilities Duties Mr. Samitore explained this is the second reading of an ordinance making minor changes to the Code regarding the job duties of the Citizens Advisory Committee. This is an effort to become more efficient by consolidating the Traffic Safety Committee into the Citizens Advisory Committee. Kay Harrison made a motion to approve Ordinance No. 1944, Amending CPMC 2.17, Citizens Advisory Committee, adding Traffic Safety Duties, Deleting Art, Cultural and Recreational Facilities Duties. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. C. Second Reading -Ordinance No 1945, Eliminating Chapter 2.55 Traffic Safety Committee Mr. Samitore stated that the ,recommended ordinance eliminates the Traffic Safety ,Committee. The duties of this committee will fall upon staff and the Citizens Advisory Committee. It was decided that there .are not enough traffic issues for a committee to be continued. Allen Broderick made a motion to approve Ordinance No 1945, Eliminating Chapter 2.55 Traffic Safety Committee. Mike Quilty seconded, Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Hamson, yes; .and Mike Quilty, yes. Motion approved. D. Resolution No. 1275, Canvassing the Votes Cast at the General Election held November 2, 2010 City Recorder Deanna Casey stated that the proposed resolution canvases the votes cast at the November 2, 2010 election. The resolution states the amount of votes cast and the person elected to each. position. Mike Quilty made a motion to approve Resolution No. 1275,. Canvassing the Votes Cast at the General Election held November 2, 2010. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. E. Public Hearing -First Reading of an Ordinance Amending Chapters 17.44, Tourist and Professional ,Office . ®istrict, 9 7.72, Site .Plan and Landscaping Plan Approval, 'and '-17.64 Off-Strset parking, and Adding 17.75, Design Standards of the Central Point Municipal Code 0 f' City of Central Point City Council Minutes December 9, 2010 Page 3 Community Development Director Tom Humphrey stated that this is the final public hearing for a process making changes to the Chapter 17 of the Central Point Municipal Code. The Council and Planning Commission have been involved in this process of the last several months. At the recommendation of the Council staff has involved property owners in the East Pine Street area. The proposed amendments cover four sections of the zoning code. 1. Section 17.44 Tourist and Office Professional District. These changes correct redundancies and eliminate the "large retail establishment" size restriction. 2. Section 17.72 Site Plan and Landscaping Plan Approval. Changes will restructure the site plan and architectural review process, including the provision for clear and objective standards. 3. Section 17.64 Off Street parking. The amendments add maximum vehicular parking standards, handicapped parking standards, and bicycle standards. It also adds references to section 17.75 for parking construction standards. 4. Section 17.75 Design Standards. This is a new section that is structured to eventually contain development standards for all zoning districts. As currently written this section includes block and access provisions that apply to all zoning districts, and site plan and architectural provisions that apply to commercial districts only at this time. Reservations are included for development standards of other zoning districts. The proposed amendments have been submitted to the Department of Land Conservation and Development with favorable written comments received on sections 17.72, 17.64, and 17.75. Community Planner Don Burt broke down all the recommended changes. The objective is to allow large businesses with .the challenge to designate design standards in regards to pedestrian scales and walk ability. Staff is currently working on Comp Ptan changes but must work with state requirements. ODOT will cause issues with changes that would put more traffic at the interstate connections and cause more traffic congestion. He explained the differences staff and business owners have regarding the regulations. The Planning Commission held a public hearing and recommends the changes that are presented. Mayor Williams opened the Public Hearing Ray Heysell -Property Owner Mr. Heysell stated that he has been working with the staff for 18 months on this project. Staff has had great vision to amend the code to be unique for the area. The surrounding property owners have been surprised at the openness and willingness of staff to work with the citizens in order to provide a good product that everyone could live with. The Business owners are not prepared tonight to City of Central Point City Council Minutes December 9, 2010 Page 4 give a presentation and would like to continue the public hearing for one month in order to be able to review the final document. They would like a copy of the PowerPoint presentation so they can review it. Mike Quilty made a motion to continue the Public Hearing until January 13, 2011. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. Mike Quilty made a motion to move to second reading An Ordinance Amending Chapters 17.44, Tourist and Professional Office District, 17.72, Site Plan and Landscaping Plan Approval, and 17.64 Ofi-Street parking, and Adding-17.75, Design Standards of the Central Point Municipal Code. Kay Harrison seconded. Roll call: Allen Broderick, yes; Bruce Dingler; -yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. F. Resolution No. 1276, Adopting a Management Compensation Plan Human Resource Director Barb Robson explained that in May of 2010 the Council discussed a Management Compensation Plan and formed an ad hoc committee to review the plan. The ad hoc committee discussed several changes and made revisions. Due to the economy the original pay structure consisting of base pay plus the opportunity for a performance based°bonus° pay was replaced by a performance driven base pay range system without the bonus option. The proposed plan is. based on performance driven ranges verses length of service steps. The plan moves all the non union staff members to ranges and away from step increases. Pay changes wiH be based on evaluations which will be done by January 1 gt of each year. The. COLA option has been removed. This proposal puts in writing a system that the city already follows and can be changed in the future. There was discussion regarding the budget process and how the. City Manager will compensate for increases that will not be effective for 6 to 9 months. Finance Director-..Bev Adams stated that the budget usually includes a 3% increase for possible raises. The City Manager will be aware of the available amount each year. Councilman Dingler would like to see the evaluations of Directors. He feels this would be helpful in the Council's evaluation of the City Manager. Allen 03roderick made a motion to approve Resolution No. 1276, Adopting a Management Compensation Plan. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. G. Resolution No. 1277, Revising Classification Pay Plan Mrs. Robson stated that with the approval of the Management Compensation Plan a resolution is requested revising the Classification Pay .Plan which -moves City of Central Point City Council Minutes December 9, 2010 Page 5 all non-union employees to Part C. The Police Bargaining Union Part B reflects changes resulting from the reorganization in the Police Department. Mike Quilty made a motion to approve Resolution No. 1277, Revising the Classification Pay Plan. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. H. Resolution No. 1278, Amending Resolution No. 1274 regarding the Urban Renewal Advisory Committee Assistant City Administrator Chris Clayton explained that in an effort to explore the feasibility of an Urban Renewal Plan/District the City Council approved Resolution No. 1274 stating the requirements of the Committee members. Staff is recommending an amendment to the requirement that all citizen members be city residents. Staff would like the option to appoint a business member to the committee. Allen Broderick made a motion to approve Resolution No. 1278, Amending Resolution No. 1274 regarding the Urban Renewal Advisory Committee. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. IX. BUSINESS A. Committee Appointments to the Urban Renewal Advisory Committee Mr. Clayton explained that staff has received a few letters of interest from citizens to be appointed to the Urban Renewal Advisory Committee. Staff recommends the appointment of Herb Farber, Chuck Piland, .Steve Weber and Francis Plowman as citizen representatives. The Council decided that Mayor Williams, and Council Members Matt Stephenson and Kay Harrison be the representatives from the Council. Kay Harrison made a motion to appoint Herb Farber, Chuck Piland, Steve Weber, Francis Plowman, Hank Williams, Kay Harrison and Matt Stephenson to the Urban Renewal Advisory Committee. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. X. MAYOR°S REPORT Mayor Williams reported that he attended a Cities Water Coalition meeting. He and Phil Messina had lunch with Mike Naumes and were able to tour one of the pear factories. City of Central Point City Council Minutes December 9, 2010 Page 6 XI. CITY ADAIIINISTRATOR'S REPORT City Administrator Phil Messina reported that the Finance Department hosted a retirement party for Sue Meyers on Wednesday. Please stop by the 'Finance Department to congratulate Sue on this great achievement. The Community Christmas will begin at 3 p.m, tomorrow night. Hopefully everyone will be able to come by and celebrate with us. XII. COUNCIL REPORTS Council Member Mike Quilty reported that: • He attended an Oregon MPO meeting on climate change • He attended a meeting on the management of Exit 33. • He attended an Oregon Freight Advisory Commission meeting. • Council should read up on greenhouse gas reduction rules which will be required in the near future. He presented a report on the topic. Council Member Allen Broderick stated that he attended the Don Jones Reservoir design meeting last week. Council Member Kay Harrison reported that she attended the Medford Water Commission and RVSS Board meetings. Council Member Carol Fischer stated that she attended the Dori Jones Reservoir design meeting. XIII. DEPARTMENT REPORTS City Attorney Paul Notle outlined the new Charter Mandates that will be effective January 1; 2011. The most noticeable will be that the Mayor will be a voting member the City will be using orders instead of ordinances for quasi judicial items. Interim Pants and Public Works Director Matt Samitore stated that the Community Christmas will be at City Hall tomorrow night from 3 - 6 p.m. The Tree lighting will be at 6:00: We will not be able to have the' snow machine this year because the weather is too warm. XIV. EXECUTIVE SESSION Kay Harrison moved to adjourn to Executive Session under ORS 192.660 (2)(i) Employee Evaluations. Allen Broderick seconded, all said "aye° and the Council meeting was adjourned to Executive Session at 9:37 p.m. Council reconvened into general session at 9:45 p.m. Kay Harrison made a motion to approve the City Aflanager Employment Agreement. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingier, City of Central Point City Council Minutes December 9, 2010 Page 7 yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. XV. ADJOURNAAENT Mike Quilty moved to adjourn, Kay Harrison seconded, all said °aye° and the Council Meeting was adjourned at 9:49 p.m. The foregoing minutes of the December 9, 2010, Council meeting were approved by the City Council at its meeting of January 13, 2011. e 1 Dated: ~ /~ /1 ~ Mayor Hank Williams A' City Recorder