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HomeMy WebLinkAboutDCM101217 CITY OF CENTRAL POINT Development Commission Minutes October 12, 2017 REGULAR MEETING CALLED TO ORDER Chair, Mayor Hank Williams opened the meeting at 6:30 p.m. II. MEMBERS IN ATTENDANCE: Chair: Mayor Hank Williams Commission Members: Bruce Dingier, Rob Hernandez, Brandon Thueson, Allen Broderick, Taneea Browning and Mike Quilty were present. City Manager Chris Clayton; Community Development Director Tom Humphrey; Accounts Payable Clerk Tammy Ball; and City Recorder Deanna Casey were also present. III. APPROVAL OF MINUTES A. Development Commission Minutes July 27, 2017 Mike Quilty moved to approve the July 27, 2017 Development Commission Minutes. Bruce Dingier seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. IV. DISCUSSION A. Consideration of Resolution No. 2017-09 of the Central Point Development Commission Modifying the East Pine Street Building Facade Program. Community Development Director Tom Humphrey presented the staff report to modify the E. Pine Street Building facade program. In March, 2017 the Development Commission met to clarify and expedite the facade grant review process. The areas to consider were expedited review processes; retro-activity; and signage. Expedited Processes: Option 1. Development Commission review and approval: Set an application deadline of two weeks prior to a development commission meeting date. This would allow adequate time to schedule and notice an application. At times this option would require the Development Commission to schedule a meeting just for the application consideration. Pending decision by the Commission a Grant Agreement would be signed, after which construction could begin. City of Central Point City Council Minutes October 12,2017 Page 2 Option 2. Staff Review and Approval — Under this option staff would have sole authority to review and approve; conditionally approve; or deny an application. The review period would be a maximum of two weeks from submittal of the application. The Commission would be giving staff authority to reimburse up to $10,000. Option 3. Hybrid Option — Staff would have authority to review and approve applications for $5,000 or less, which is the current limit placed on Department Directors without getting authorization from the City Manager or City Council. Any proposal that exceeds $5,000 would require review and approval by the Development Commission per Option 1. The $5,000 amount is only a recommendation based on current City practice, and may be lowered or raised per the Commission's action. The Commission doesn't think that they need to hear about each application unless there are concerns about denying it for architectural reasons. Most agreed to go with Option 2. Staff stated that if there were questions regarding an application they would bring it before the Commission for final decision. There was discussion regarding increasing the limit of $10,000 reimbursement and having this option retroactive for the two projects were not approved because they did not meet the historical guidelines at the time. The Commission wants to encourage businesses to do renovations even if they are not historic. Several Commission members felt that staff would make good decisions with the entire downtown in mind. The proposed changes will also clarify language regarding the limit of signs. Only a signal sign would be eligible for the grant program. All signage must meet the requirements in the Zoning Ordinances. New façade construction would now be covered by the program. This will include expansion, either horizontal or vertical, of an existing facade; and it will be clarified that more than one façade grant may be submitted per property at any given time, provided that the cumulative total for all grants does not exceed $10,000. This allows property owners to phase their projects based on availability of their financing. There was discussion regarding the historical aspects of the façade improvement program. Councilmen Thueson expressed concerned about public perception of any retroactively considered grant applications. Mr. Humphrey explained that two grant applications would be considered under the amended historical requirements, if the Commission felt it should be applied retroactively. Both of these businesses/applicants would be encouraged to resubmit their grant applications for review because their initial applications were the motivation for planning staff to reconsider the historical component of the program requirements. If the resubmitted applications qualify under the new guidelines, they will be considered for façade grant reimbursement. City of Central Point City Council Minutes October 12,2017 Page 3 Mike Quilty moved to approve Resolution No. 2017-09, A Resolution of the Central Point Development Commission Modifying the East Pine Street Building Façade Grant Program. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, Abstain; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. B. Consideration of East Pine Street Building Façade Grant, Mellelo's Coffee Roasting Building (Old Fire House), 30 S. rdStreet Mr. Humphrey explained that the Commission has received a façade improvement grant application from Mellelo's Coffee Roasting. This building was once used for the City's Fire Station. The applicant is proposing to repaint the facade, including new insulated wood textured garage doors, new canvas awnings, and a new business identification sign. The proposed total work estimate is $19,844. The East Pine Street Building Façade Grant will cover 50% of the qualifying expenses to a maximum of $10,000. There are sufficient funds to cover the requested grant. Mr. Clayton explained that with the approval of Resolution 2017-09 staff can handle this application in house. This is a straightforward application and there are no questionable improvements to bring to the Commission. Final payment will be done upon verification of final billing and payment of invoices. No motion is required. VI. ADJOURNMENT Brandon Thueson moved to adjourn Mike Quilty seconded. All said aye and the meeting was adjourned at 7:03 p.m. Dated: f• Chair, Mayor Hank Williams ATTE' ` / �i,<.� 4 ..,7 ity Recorder F 1 I •