HomeMy WebLinkAboutpublic_records_formProcedure for Public Records Request
1. Complete and return the Records Request form with as much detailed information
as you can. For City Hall Records return this form to City Recorder, Deanna Casey.
For Police Department Records return the form to Police Office Specialist, Bobbie
Pomeroy.
2. The City will provide a written cost estimate and MUST receive confirmation that you
want the City to proceed with your request. Estimates over $10 will be paid in
advance.
3. The City will contact you with the estimate and a time the records will be available
for inspection. Do you wish them to be mailed or will you pick them up?
4. If you are inspecting records at City Hall you will be called with an available time to
inspect the records. A place for ONE person will be provided for reviewing the files.
One file at a time will be made available. When you are through with it, return it, and
receive the next file. Any pages to be copied should be marked with sticky notes
provided by the city.
5. When your inspection has been completed, return the last file. If staff is available the
copies will be available at that time. If staff is not available to copy the requested
pages at that time you will be called at the phone number on this form once staff has
had time to copy the requested pages.
6. If more than one person wishes to review records at the same time, reservations
must be made in advance for use of a conference room. Research fees will be
charged to cover a staff person’s time for remaining in the room with the files.
Fees for Public Records Requests
Copies:
8.5 x 11 .25 per page
8.5 x 11 Color .50 per page
11 x 17 .50 per page
11 x 17 Color $1.00 per page
Photo Paper Additional Charge
Police Reports $5 for first page, $1 every additional page
Electronic Format:
CD/DVD readily available $5
Electronic Searches of City Server $5 for CD/DVD + $100 per hour research fee
Nonstandard Documents Actual cost to reproduce
Research Fees:
Up to 30 Minutes Copy cost only
30 Minutes to 2 hours Copy Cost + $25 per hour
Over 2 hours Employee costs plus overhead