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HomeMy WebLinkAboutCM090910CITY OF CENTRAL POINT City Council Meeting Minutes September 9, 2010 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Lieutenant Kris Allison; Interim Parks and Public Works Director Matt Samitore; Community Planner Connie Clune; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of August 12, 2010 City Council Minutes B. Approval of Fair City Market OLCC Application C. Approval to Reschedule Meetings in September, November and December. Kay Harrison made a motion to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None Vlll. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading - An Ordinance Amending Central Point Municipal Code Chapter 2.57 Pertaining to the Meeting Dates of the Multicultural Committee Multicultural Committee Chair Shannon Moulin asked that the Council move to second reading an Ordinance that would allow the committee to meet on a monthly basis. They have several projects that they are working with and feel the need to meet more often. Currently they have split into sub-committees so they could keep working on a monthly basis. The ordinance amendment would allow for them to appoint a secretary among the committee members so they would not need to take staff time to record minutes for the meetings. The amendment also authorizes the committee to choose a vice chair from within the membership. City of Central Point City Council Minutes September 9, 2010 Page 2 There was discussion about the reason to designate a specific date. City Recorder Deanna Casey explained that this helps to reserve the Council Chambers on a monthly basis and helps the members plan ahead. Staff tries to designate specific days of the month in the code for most committee meetings. There was discussion that the Chair should also be allowed to reschedule meetings. Matt Stephenson made a motion to move to second reading An Ordinance Amending Central Point Municipal Code Chapter 2.57 Pertaining to the Meeting Dates of the Multicultural Committee amending to allow the Chair to reschedule meetings as needed. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Second Reading -Ordinance No. 1939, An Ordinance Amending Chapter 13.04.100 Pertaining to the Amount of Water Meters Per Separate Buildings Interim Parks and Public Works Director Matt Samitore stated that there were no recommended changes to an ordinance amendment that will allow one meter for properties with accessory dwelling units or outbuildings. There are no building or plumbing code requirements regarding the need for separate water meters if there are outbuildings on the property. There was some discussion regarding a separate rate structure for duplexes with one meter for both dwelling units. Mr. Broderick stated that the property owners, not the renters, pay the water bills for these types of units and with the new rate structure it can cause a hardship with the jump is rates during the summer months. Mr. Samitore stated that he will discuss this with the Finance Director. Kay Harrison made a motion to approve Ordinance 1939, An Ordinance Amending Chapter 13.04.100 Pertaining to the Amount of Water Meters Per Separate Buildings. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. IX. BUSINESS A. Arts Commission Recommendation Interim Parks and Public Works Director Matt Samitore explained that the Arts Commission recommends the purchase and installation of the first piece of public art in the downtown. A bronze statue of children picking pears has been recommended to be installed on City property at the corner of Pine Street and 1St in front of the Human Bean. There was concern that the statue may be a distraction to drivers. Mr. Samitore stated that is a possibility as any change in features could cause a distraction. `_ l City of Central Point City Council Minutes September 9, 2010 Page 3 This statue will set back from the sidewalk and should not cause issues with street traffic. Kay Harrison made a motion authorizing the City to purchase the statue and place it on city property as recommended. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. CAC and Traffic Safety Committee Consolidation Discussion Interim Parks and Public Works Director Matt Samitore stated that in an effort to become more efficient Staff is recommending consolidating the Traffic Safety Committee into the Citizens Advisory Committee. At the same time staff wauld like to make some other changes to the code regarding street closures and who is able to approve those when it comes to construction. Staff would like to give authority to the City Administrator when it comes to closing streets for public or private infrastructure improvements. This will allow construction projects to continue in a timely manner. The Council approval will still be required for street closures for entertainment items like parades or block parties. Council agreed these are good recommendations and instructed staff to return with the code amendments. C. Planning Commission Report Community Planner Connie C1une presented the Planning Commission Report for September 7, 2010: • Discussed the proposed amendments to the Tourist and Office Professional (C-4) Zoning District. The Planning Commission supported the changes with some modifications and will look at this one more time before they conduct a public hearing on the amendments in November. The Department is also waiting on DLCD to comment on the amendments. • Discussed the proposed amendments to the Central Point Municipal Code to provide uniform land development approval expiration dates and a process for review of time extension requests. Under the current economic conditions, the City has received more requests to extend development approvals. They concurred with the work and scheduled a public hearing for the amendments for October. • Discussed the proposed amendments to the Central Point Municipal Code, Section 17.77, Accessory Dwelling Units to make language conform to the Public Works Standards. The Commission concurred and scheduled a public hearing for the amendments in October. Mike Quilty made a motion to approve the Planning Commission Report for September 7, 2010 as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. City of Central Point City Council Minutes September 9, 2010 Page 4 X. MAYOR'S REPORT Mayor Williams reported that he attended the Good Neighbor Day event at Judi's Flowers and Gifts. It was a very successful event. He has been appointed to the Oregon Mayors Association. Board of Directors. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that there will be a Study Session on September 20th to discuss Urban Renewal and other items. The Medford Water Commission would like to do a presentation at the October Study Session. XII. COUNCIL REPORTS Council Member Mike Quilty reported that he attended an MPO meeting where they discussed the release of CMAQ Funds. He also attended a Clean Cities Coalition meeting regarding the conversion of vehicles to propane. Council Member Allen Broderick has talked with realtors regarding the Vacant Properties Ordinance. He believes they now understand that it is the same process as the City of Medford's ordinance. Council Member Kay Harrison reported that she attended the Medford Water Commission Meeting, and the RVSS Board meeting. Council Member Carol Fischer reported that she attended the RVSS meeting and the Multicultural Committee Meeting. She has received several compliments on the over lay of 10th Street. Council Member Bruce Dingier reported that the rumble bars in front of the Post Office are ruff on cars. He would like to see them removed or fixed so they are not as irritating. He asked what the schedule is for painting the yellow curbs along Pine Street. Interim Parks and Public Works Director Matt Samitore stated that they will look into bgth of these items. Council Member Matt Stephensgn stated that he attended a SOREDI Board meeting. XIII. DEPARTMENT REPORTS Police Lieutenant Kris Allison reported that: • The 2010 D.A.R.E. event was a huge success. This was the first year that the city was in charge of event planning. They had 129 vehicles registered at the show and shine event in Twin Creeks. They have caught the kids responsible for the Scenic Jr. High break in and have caught several of the kids involved in the Crater High break in. • Staff will be busy with. the assessment center for 36 applicants for the Police Officer vacancy. City of Central Point Cify Council Minutes September 9, 2010 Page 5 ~~ Faith Fulmer is doing well. She updated the Council on the procedures and process she has been going through. City Employees have been a great support system for her and her family. Interim Parks and Public Works Director Matt Samitore reported that: • Staff would like Council to call an Executive Session tonight to discuss real property transactions. • The paving of 10"' street came in under budget. They will be able to use the rest of those funds on small projects around town. • They have started a design for the 5~' and Victoria storm drain issue. • Jackson County is changing their stand on forcing cities to annex roads within the UGB. They will be working with the cities to annex the roads when a property adjacent is annexed into the city limits. XIV. EXECUTIVE SESSION Mike Quilty made a motion to adjourn to Executive Session under ORS192.660(2)(e) Property Transactions. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. The meeting was adjoumed to executive session at 8:15 p.m. and reconvened at 8:35 p.m. Kay Harrison made a motion for staff to proceed with the negotiations to purchase property north of Skyrman property not to exceed $25,000 of city funds. Matt Stephenson seconded. Roil call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. XV. ADJOURNMENT Mike Quilty moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:38 p.m. The foregoing minutes of the September 9, 2010, Council meeting were approved by the City Council at its meeting of September 30, 2010. //~~ ~'/ Dated: q V:. - ~~~~~il~r_ ../,r,~ 1 ~~/~~ Mayor Hank Williams A' City Recorder