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HomeMy WebLinkAboutCM093010CITY OF CENTRAL POINT City Council Meeting Minutes September 30, 2010 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Carol Fischer, Kay Harrison, and Mike Quilty were present. Matthew Stephenson arrived at 7:10 p.m. City Administrator Phil Messina; City Attorney Doug Engle; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Manager Jennifer Boardman; Assistant City Administrator Chris Clayton; Human Resource Manager Barb Robson; Finance Director Bev Adams; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION A. Swearing in of Officer Christian Venables Police Chief Jon Zeliff explained the back ground for officer Christian Venables. He then proceeded to administer the oath for Police Officer for the City of Central Point. B. Recognition of City Attorney Doug Engle City Administrator Phil Messina explained that City Attorney Doug Engle has been with the City since February.1991. After almost 20 years of service to the City he has accepted a job as the Public Defender for Jackson County. He wished him well and thanked him for his time with the City. V. PUBLIC APPEARANCES Steve Gressett, Representative for the Southern Oregon Walk & Bike Summit. Mr. Gressett invited the Council to join them on October 15~' for a day of learning why walking and biking are good for our communities and what we can do to encourage more walking and biking in Southern Oregon. Debbie Saxbury, Beall Ln Resident Mrs. Saxbury wanted to update the Council an the restoration of the Mon Desir gazebo that is being donated to the City. They have finished paining it and are waiting for a new roof to be installed. The Park Commission met and will be City of Central Point City Council Minutes September 30, 2010 Page 2 recommending locating it on the Skyrman Park property. The people involved in the restoration would prefer to see it located near the cemetery in Don Jones Park. Council Member Matt Stephenson arrived. Parks and Recreation Manager Jennifer Boardman stated that the Parks Commission recommends the Skyrman Property because the gazebo fits better with the surroundings. The Commission did not think that Don Jones Park is a good fit for this type of gazebo. Council referred the item back to Staff to research. Rick Samuelson, Judy's Florist Mr. Samuelson wanted to thank the Council for their support of Good Neighbor Day. They gave away 10,000 roses in six hours and gathered over 7,000 pounds of canned food for ACCESS. This is a bi-annual event and he hopes the Council will support them again in two years. Shannon Moulin, Multicultural Committee Chair Mrs. Moulin introduced Fran Cordeira-Settell to the Council. Mrs. Settell has submitted an application for the vacancy on the Multicultural Committee which the Council will be voting on this evening. 1 VI. CONSENT AGENDA A. Approval of September 9, 2010, City Council Minutes B. Approval of September 20, 2010, Special City Council Minutes C. Declaration of Surplus Computers and Donation D. Appointment of Multicultural Committee Member Kay Harrison made a motion to approve the Consent Agenda as presented. Alien Broderick seconded. Rol! call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading, Ordinance No. 1940, Amending Central Point Municipal Code Chapter 2.57 Pertaining to the Meeting Dates of the Multicultural Committee City Recorder Deanna Casey stated that this is the second reading of an ordinance allowing the Multicultural Committee to meet on a monthly basis. There was one recommended change at the first reading to allow the committee chairperson to reschedule meetings if needed. This change has been incorporated in the ordinance. City of Central Point City Council Minutes September 30, 2010 Page 3 Mike Quilty made a motion to approve Ordinance No. 1940, Amending Central Point Municipal Code Chapter 2.57 Pertaining to the Meeting Dates of the Multicultural Committee. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; -Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Resolution No. 1271, Adopting General Procedures for Fiscal Year 2010-2011 Assistant City Administrator Chris Clayton explained that this resolution is normally included with aft the budget resolutions in June. However, staff decided to wait on this particular document until a replacement for the City Attorney was chosen. An RFP was conducted with several interested agencies. Staff reviewed the proposals and have decided that Paul Notte is the best qualified for the City of Central Point. Mr. Clayton explained some of the experience Mr. Nolte will be able to bring to the City. Matt Stephenson made a motion to approve Resolution No. 1271, Adopting General Procedures for Fiscal Year 2010-2011. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. IX. BUSINESS A. Parks Commission and Foundation Report Parks and Recreation Manager Jennifer Boardman presented the Parks and Recreation Commission report for September 16, 2010: • Dedication of a Gazebo from Mon Desir. The Parks Commission made a decision to accept the gazebo with the condition it be repainted and re- roofed prior to installation. Additionally, the Commission decided that the gazebo would fit best at the Skyrman Arboretum Park. This item was discussed under public appearances where the Council referred the item to staff for further review. • Review of issues surrounding 138 W. Vitas. The site is immediately adjacent to Don Jones Memorial Park and had severe trash issues fo the majority of last year. City Staff was averaging of an hour a day' of trash removal because of this property. The Parks Commission was to consider the possibility of an intergovernmental agreement with Jackson County for enforcement. However, the evening of the meeting it was determined that the site has been thoroughly cleaned up. The Commission asked staff to continue monitoring the area and give an update at the next meeting. • Staff presented information of all the parks throughout the City as well as updates on grants, Battle of the Bones, Kidventure and recreation programs. City of Central Point City Council Minutes September 30, 2010 Fage 4 Aflike Quilty made a motion to approve the Parks Commission and Foundation Report as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Agreement for Visitor Information Center/Tourism Bureau with the Central Point Chamber of Commerce Assistant City Administrator Chris Clayton stated that staff has been working with the Central Point Chamber of Commerce and their attorney since May in order to develop an agreement for services relating to tourism promotion. He explained some of the required changes will be in regards to term and renewal, the VIC will be required to have various activities and publications with information about Central Point, the Chamber will submit a detailed program and revenue request before February 1 of each year. The Chamber Board will appoint an advisory committee for the VIC, the City will be provided a seat on this committee. The Chamber will be required to carry commercial general liability insurance for the VIC, naming the City as an additional insured and provide Workers Compensation as required by State law. The Chamber is asking the City to pay retroactively to July 1, 2010, if the agreement is approved tonight. There was discussion of state requirements, budget committee approval and renewal dates. No matter when the effective date is for the agreement, a request would need to be approved by the Budget Committee. If not approved the city would still be required to give the 180 day notice. There was a discussion of a contingency fund being created in case this were to happen. Cindy Hudson, Chamber Executive Director Ms. Hudson stated that the Chamber made many inquiries regarding agreements between- other Cities and Chambers. She stated that this is an agreement created by the City. This is not the agreement that the Chamber wanted to have in place. Mrs. Hudson was asked if the Chamber had any issues with the terms of the proposed agreement. She stated that they did not and were ready to approve it. There was discussion about City vs. Chamber goals. They should be the same which is to promote the businesses and the City. Local businesses should be asked to advertise in the brochures which would help pay for this project. Allatt Stephenson made a motion to approve the Agreement for Visitor Information Center/Tourism Bureau with the Central Point Chamber of Commerce as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. Matt Stephenson made a motion to approve retroactive pay contingent on Chamber Board approval of agreement. Kay Harrison seconded. Roll call: City of Central Point City Council Minutes September 30, 2010 Page 5 Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. C. Beautification Committee Recommendation Parks and Recreation Manager Jennifer Boardman stated that the Downtown Beautification Committee is asking the Council for funds to install decorative panels to the exterior of several buildings in the downtown area. The panels were completed by art students at Crater High School. They are made of small the pieces that are put onto a concrete base. The images are mostly of natural settings and vary in color and style. Kay Harrison made a motion to approve the Beautification Committee Recommendation to install the tiled panels at various businesses along E. Pine Street. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. XI. MAYOR'S REPORT Mayor Williams reported that: • He attended the LOC Conference in Eugene, and hopes that more Council Members can attend in the future. This was a very good Conference. • He attended City Hall day in Rogue River. • He attended a SOREDI Industry tour which was very educational. • The Mayor's United dinner will be October 16~'. He has tickets for any Council members or staff who would like to attend. • He will not be able to attend the October 14~' Council meeting. XII. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • He attended the LOC Conference. • The October Study Session has been moved from the 18~' to the 25~'. XIII. COUNCIL REPORTS Council Member Matt Stephenson reported that he attended the SOREDI Industry Tour. Council Member Bruce Dingler stated that he will be out of town for the October 14~' Council meeting. Council Member Kay Harrison stated that she attended the Fair Board meeting and the LOC Conference. Council Member Allen Broderick reported that he attended the Parks and Recreation Foundation lunch and the September Study Session. City of Central Point City Council Minutes September 30, 2010 Page 7 Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. The Executive Session. returned to regular meeting at 9:22 p.m. Mike Quilty made a motion to approve the recommended reorganization in the Police Department. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. XVI. ADJOURNMENT Matt Stephenson moved to adjourn, Carol Fischer seconded, all said "aye" and the Council Meeting was adjourned at 9:25 p.m. The foregoing minutes of the September 30, 2010, Council meeting were approved by the City Council at its meeting of October 1~, 2010. Dated: ~ ___ ~~ I (l~ Mayor Hank Williams ATTES City Recorder 1 ['