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HomeMy WebLinkAboutCM102810CITY OF CENTRAL POINT City Council Meeting Minutes October 28, 2010 1. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE I11. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, and Carol Fischer were present. Kay Harrison, Mike Quilty, and Matthew Stephenson were excused. City Administrator Phil Messina; City Attorney Paul Nolte; Police Lt. Kris Allison; Interim Parks and Public Works Director Matt Samitore; Assistant City Administrator Chris Clayton; Community Planner Connie Clune; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION - Umpqua Community College, Southern Oregon Wine Institute Dennis O'Neill from Umpqua Community College propose a partnership with local cities in support of the Southern Oregon Wine Institute. This is a new educational opportunity where 45% of the students are from the Rogue Valley area. The Institute will help promote economic growth in the wine industry. He stated that Southern Oregon will be similar to Napa Valley and the Walla Walla area in regards to the production of wine. The college is asking that local governments in Southern Oregon consider contributions of $15,000 to help establish the institute. V. PUBLIC APPEARANCES -None VI. CONSENT AGENDA A. Approve Minutes of October 14, 2010 Council Meeting B. Approve Surplus, Firearms Donation C. Accept 18t Quarter Financial Statements Bruce Dingler made a motion to approve the Consent Agenda as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS City of Central Point City Council Minutes October 28, 2010 Page 2 A. Resolution No. 1272, A Resolution Endorsing and Approving a Grant Application to the Oregon Department of Transportation's Flexible Funds Program for Funding of Freeman Road Improvements Assistant City Administrator Chris Clayton stated that the City is applying for a Grant to help make improvements to Freeman Road. If awarded the grant, this project will improve Freeman Road from Hopkins to the intersection at Mountain View Plaza. If awarded, the funds would be approximately $1,768,847 with a 10.27% local match. A traffic analysis and impact study has already been completed for this area. There was discussion of the completed design that was done several years ago. The design is still relevant today and will be used when the city is able to make the improvements. Bruce Dingler made a motion to approve Resolution No. 1272, A Resolution Endorsing and Approving a Grant Application to the Oregon Department of Transportation's Flexible Funds Program for Funding of Freeman Road Improvements. Allen Broderick seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. B. Resolution No. 1273, A Resolution Approving Section 457 Deferred Compensation Retirement Plans to Permit Loans City Administrator Phil Messina stated that a number of employees are enrolled in deferred compensation plans. The plans are employee contribution only, but do not allow loans. The city would like to make two changes to the Deferred Compensation Plans: The first change would allow retired public safety officers to withdraw, tax free up to $3000 annually to use for the cost of qualified medical insurance premiums. The second change would be to allow employees to take out a loan from their deferred compensation account. The loan must be paid back within five years, with interest. Only one loan at a time may be taken out by the employee. The City has three deferred compensation plans from Hartford, Valic and ICMA that employees are encouraged to participate in. The recommended changes are for all three plans. Allen Broderick made a motion to approve Resolution No. 1273, A Resolution Approving Section 457 Deferred Compensation Retirement Plans to Permit Loans. Carol Fischer seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. C. Resolution No. 1274, A Resolution Creating an Adhoc Urban Renewal Advisory Committee City of Central Point City Council Minutes October 28, 2010 Page 3 City Administrator Phil Messina stated that the Council has recommended the creation of an Urban Renewal Adhoc committee to discuss the feasibility of a Central Point Urban Renewal Plan/District. Staff recommends a resolution in support of the committee which will consist of three City Council members, and four Central Point citizens. The committee will provide a written recommendation on Urban Renewal in Central Point within four months. There was discussion about tabling this item until all Council members could be present. The resolution sets the requirements for the committee but does not appoint members. Staff will return to Council for that process when we have citizen members to appoint. Carol Fischer made a motion to approve Resolution No. 1274, A Resolution Creating an Adhoc Urban Renewal Advisory Committee. Bruce Dingler seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. D. First Reading, An Ordinance Amending Central Point Municipal Code Section 17.77 Accessory Dwelling Units to Provide Consistent Code Language Community Planner Connie Clune stated that this is the first reading of an ordinance to clarify language in the Municipal Code regarding accessory dwelling units. The Council recently approved changes to CPMC water rates and regulations with provisions to allow one meter to serve both the primary and accessory dwelling units. The proposed Ordinance change corrects language to support the Public Works changes and specifies the ADU application as a Type 1 review process. Bruce Dingler made a motion to move to second reading An Ordinance Amending Central Point Municipal Code Section 17.77 Accessory Dwelling Units to Provide Consistent Code Language. Carol Fischer seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. E. First Reading, An Ordinance Amending Central Point Municipal Code Chapters 16.10 Tentative Plans; 16.12 Final Plats; Chapter 17.05 Applications and Types of Review; 17.66 Planned Unit Development (PUD); 17.72 Site Plan, Landscaping and Construction Ptan, and 17.76 Conditional Use Permits to provide Uniform Land Development Expiration Dates and a Process for Review Time Extension Requests Ms. Clune stated that the Planning Commission directed staff to draft amendments to resolve the inconsistencies concerning expiration dates for land use applications and to provide an extension request process. The proposed amendments will provide a uniform one year expiration date for all applications, and an extension review process. The review criteria will be based on a City of Cenhal Point City Council Minutes October 28, 2010 Page 4 IX. X. demonstration that the project remains compliant with the Comprehensive Plan and Land Development Code changes. There was discussion about a one year extension verses a two year extension. Ms. Clune explained that state requirements change often and it would be better for the city to extend for only one year at a time. Allen Broderick made a motion to move to second reading An Ordinance Amending Central Point Municipal Code Chapters 16.10 Tentative Plans; 16.12 Final Plats; Chapter 17.05 Applications and Types of Review; 17.66 Planned Unit Development (PUD); 17.72 Site Plan, Landscaping and Construction Plan, and 17.76 Conditional Use Permits to provide Uniform Land Development Expiration Dates and a Process for Review Time Extension Requests. Bruce Dingler seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. MAYOR'S REPORT Mayor Williams reported that: • He attended the Study Session where the Medford Water Commission had an SDC presentation. • He attended the Cities Water Coalition where municipalities who purchase water from the Medford Water Commission discussed water concerns. Bruce Dingler made a motion directing staff to continue to research the concerns that the Cities Water Coalition have regarding Medford Water Commission. Carol Fischer seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. • He has concern about only one Council member being appointed to the East Pine Street Oversite Committee. He would like staff to return with this item for reconsideration to include at least three Council members. • He attended an RVCOG meeting. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina stated that: • There will be a Study Session November 15th and one City Council meeting on November 18th • The Central Point Emerging Leaders will be researching sustainability options for the City. XI. COUNCIL REPORTS Council Member Bruce Dingler reported that he attended: • The Study Session. • The Cities Water Coalition meeting. -~,;; • The Mayors United Access Dinner on October 16"'. IJ [; City of Central Point City Council Minutes October 28, 2010 Page 5 Council Member Carol Fischer reported that she attended the Mayors United Access Dinner. Council Member Allen Broderick reported that he attended the Mayor's United Dinner and asked Lt. Allison about a blighted structure on N. 3`~ Street. Lt. Allison stated that they are working on the property and should see results in November. XII. DEPARTMENT REPORTS Finance Director Bev Adams reported that she attended the Northwest Government Finance Institute Conference last week. Community Planner Connie Clune reported that Community Development Director Tom Humphrey is representing the City at the Jackson County Planning Commission meeting tonight. Police Lt. Kris Allison reported that staff has signed a special event permit for the Crater Homecoming game where they will have fireworks. Assistant City Administrator Chris Clayton stated that they are planning the 3M Gallon Reservoir meetings. They would like Council Members Harrison and Stephenson involved in design meeting. Allen Broderick would like to be involved also. XIII. EXECUTIVE SESSION -None XIV. ADJOURNMENT Bruce Dingier moved to adjourn, Carol Fischer seconded, all said "aye" and the Council Meeting was adjourned at 8:28 p.m. The foregoing minutes of the October 28, 2010, Council meeting were approved by the City Council at its meeting of November 18, 2010. Dated: ~ ~ ~~ J1C~ Mayor Hank Williams ATTEST: City Recorder