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HomeMy WebLinkAboutCM101410rl CITY OF CENTRAL POINT City Council Meeting Minutes October 14, 2010 I. REGULAR MEETING CALLED TO ORDER Council President Kay Harrison called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams -excused Council Members: Allen Broderick, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. Bruce Dingier was excused. City Administrator Phil Messina; City Attorney Paul Nolte; Interim Parks and Public Works Director Matt Samitore; Police Lt. Chuck Newell; Police Lt. Kris Allison; Community Development Director Tom Humphrey; Assistant City Administrator Chris Clayton; and City Recorder Deanna Casey were also present. 0 IV. SPECIAL PRESENTATION A. Umpqua Community College -Southern Oregon Wine Institute No representatives were present. City Administrator Phil Messina stated that this presentation will be rescheduled for another time. V. PUBLIC APPEARANCES -None VI. CONSENT AGENDA A. Approval of September 30, 2010, City Council Minutes. B. Approval of OLCC Application for Thai Garden Mike Quilty made a motion to approve the Consent agenda as presented. Allen Broderick seconded. Roll call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matthew Stephenson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for October 5, 2010. City of Central Point City Council Minutes October 14, 2010 Pale 2 • The Commission approved a request to remove a significant tree in Central Point East Subdivision per CPMC Section 12.36.040. The resident is adversely affected by a cottonwood tree which is positioned on his property and within the public right-of- way. The Commission found that the tree was detrimental to both the property owner and public infrastructure. • The Commission reviewed and approved the change to proposed amendments to the Tourist and Office-Professional (C-4) Zoning District. The changes have been reviewed by Council and Planning for several months. The Commission supports the changes and directed staff to conduct a public hearing on the amendments to November. • The Commission recommended approval of the proposed amendments to the Central Point Municipal Code to provide uniform land development approval expiration dates and a process for review of time extensions requests. A public hearing was held to consider revisions to sections 17.05; section 17.66; section 17.68; section 17.72; section 17.76 and Subdivision Sections 16.10 and 16.12. These sections have to do with uniform land development expirations with better defined time extensions. • The Commission conducted a public hearing to consider revisions to Zoning Code Section 17.77, regarding Accessory Dwelling units. The commission recommended approval of the amendments. • The Commission was updated on work being done to create URMA;s which will describe the land use responsibilities of the City and County for land in the new Urban Reserves. The Community Development Department will lobby for the county to preserve larger lots in the URA's to facilitate better and more comprehensive community planning in the future. Matt Stephenson made a motion to approve the Planning Commission report as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matthew Stephenson, yes. Motion approved. B. Transportation Growth Management Grant East Pine Street Corridor Refinement Pian Community Development Director Tom Humphrey stated the city has been awarded a grant to study options for East Pine Street. At this time there is no consensus on the design for Pine Street that will accommodate multi-modal objectives as an urban downtown thoroughfare. The refinement plan will 1) objectively evaluate design options, 2) to develop a consensus on a preferred plan, and 3) to adopt a final plan for the implementation as part of the downtown's revitalization plan and the multi-modal upgrade of Pine Street. The project is intended to serve as a catalyst for redevelopment of the downtown area as a high density, mixed-use urban center by accomplishing the following: 1) Evaluate and compare the advantages and disadvantages of converting Pine Street from four lanes to three by comparative and comprehensive traffic analysis. 2) Identify streetscape alternatives for Pine Street with the intent to increase the efficiency and availability of alternative modes of transportation. 3) Use consensus to develop a preferred plan and implementation strategy. 4) Involve the public and include input throughout the design process. City of Central Point City Council Minutes October 14, 2010 Pale 3 5) Formalize the preferred plan through approval by the City Council as part of the city Transportation Systems Plan. The Council will be asked to appoint a Public Oversight Committee consisting of a council member, downtown merchants, chamber of commerce members, planning commission members, citizens advisory committee members, and the freight trucking industry. Tonight staff would like the council to appoint one council member and an alternate to the oversite committee. Matt Stephenson made a motion to appoint Mike Quilty to the Public Oversite Committee. Carol Fischer seconded, call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matthew Stephenson, yes. Motion approved. C. Temporary Suspension of City Ordinances 9.92.010 Discharge of Firearm in City Limits and 8.04.080 Unnecessary Noise for Crater High School Homecoming Police Lt. Chuck Newell explained that Crater High School has submitted a special event permit for October 28`~ home coming. They would like the city council to authorize the suspension of Municipal Codes in regards to the noise ordinance and discharging a fire arm within the city limits. There will be public notices in order to let the surrounding neighborhood know of the events. Matt Stephenson made a motion to temporarily suspend the enforcement of City Ordinances 9.92.010 Discharge of Firearm in City limits and 8.04.080 Unnecessary Noise on October 28, 2010, for the Crater Homecoming Football Game. Carol Fischer seconded. call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matthew Stephenson, yes. Motion approved. D. Approval of Engineering Services for the 3 Million Gallon Vitas Road Water Reservoir to Brown and Coldwell Parks and Public Works Director Matt Samitore stated that three firms submitted proposals for the 3M Gallon Vitas Road Water Reservoir project. After review of the proposals staff has decided that Brown and Coldwell is the best fit for the City of Central Point. This project with encompass several projects to help the city water issues with fire hydrants and water pressure in some areas of the city. The project will include a new master meter, crossing over Bear Creek, and removal of the reservoir at the Public Works shops. Mike Quilty made a motion to approve Engineering Services for the 3Million Gallon Vitas Road Water Reservoir to Brown and Coldwell. Matt Stephenson seconded. call: Allen Broderick, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matthew Stephenson, yes. Motion approved. ~J IX. MAYOR'SREPORT -None City of Central Point City Council Minutes October 14, 2010 Page 4 X. CITY ADMINISTRATOR'SREPQRT City Administrator Phil Messina reported that there will be a study session on October 25 with the Medford Water Commission to talk about their water rate increases. He will be at the IIMC Conference next week. He has also been working on evaluations. XI. COUNCIL REPORTS Council Member Mike Quilty reported that he: • Represented the Rogue Valley at a State transportation meeting in Salem. • Was on a talk radio show supporting the clean cities and clean vehicles. Council Member Allen Broderick asked the staff if they would consider taking on a Crater High School intern. Staff reported that they have considered the program but currently have no office space available for an intern to work. Council Member Matt Stephenson reported that he attended the SOREDI Board Meeting. Council Member Carol Fischer reported that she attended a Multicultural Committee meeting and attended a meeting regarding the Duff water treatment plant. Council Member Kay Harrison attended a Medford Water Commission meeting where they discussed water rights. XII. DEPARTMENT REPORTS Police Lt. Chuck Newell reported that: • They have been busy with special events. • They have been working with Central Point Elementary school regarding parking and traffic issues. • There will be a SK Fair City Fun Run this weekend starting and ending at Crater High School. ~ They are preparing for Halloween. It should be a nice evening. • The President will be visiting Oregon. All local police departments are on standby incase he visits the Rogue Valley. Interim Parks and Public Works Director Matt Samitore reported that: • Staff has been working on Pine Street to restore a sewer man hole that sunk two inches after the overlay. • The water crew installed a new water meter at the Family Fun Center and vacated the leaking line from the Expo. • They have started the engineering process to alleviate the flooding issue at 5~' and Victoria. • FEMA has granted a Hazard Mitigation Grant for one year. This should allow Mrs. Nolte to get elevations certificates for the properties that still need them. • Staff worked on a portion of Alder where we have had flooding issues in the past. The issue should be resolved now. City of Central Point City Council Minutes October 14, 2010 Page S • The city was able to purchase a piece of property adjacent to the Skyrman Park. And there has been a lot of interest from outside agencies to apply for grants in order to get the park started for its intended purpose. • The final set of park restrooms were installed in Flanagan Park. However, it was tagged by gang members when the left the area for a few minutes. The Police Department is working to find the vandals. • Staff is working on creek maintenance and have see sign of baby salmon in several of the small creeks in Central Point. • There is a scare crow contest going on at Rays. If you get a chance you should go and vote for your favorite. Assistant City Administrator Chris Clayton reported that: • He will bring a resolution before the Council to appoint Adhoc Committee members to the Urban Renewal Committee. • The City received a CMAQ grant to pave the parking area across from the Pilot Station. However, the County has shown interest in selling that property. If the city may not be able to use the grant for that project. We are working with the Expo to find another project in that area. • Hunter Communications has decided to provide services to the HTCU for free. They see this as a huge benefit to the area. Community Development Director Tom Humphrey reported that: • The public art panels are being installed in the downtown area. There will be six of them located in the courtyard at City Hall. • RPS is still continuing. The county is now conducting meetings for the Cities to defend any negative feedback they received from the public meetings. XIII. EXECUTIVE SESSION -None XIV. ADJOURNMENT Matt Stephenson moved to adjourn, Carol Fischer seconded, all said "aye" and the Council Meeting was adjourned at 8:1.0 p.m. The foregoing minutes of the October 14, 2010, Council meeting were approved by the City Council at its meeting of October 28, 2010. Dated: 1 t~ wag y/~ . rt~"v Mayor Hank Williams ATTEST• City Recorder