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HomeMy WebLinkAboutCAP081210Central Point City Hall 664-3321 city council Mayor Hank Williams Ward Y Bxctce Dingler Ward II Mike Quilty Ward III Matthew Stephenson Ward N Allen Broderick At Large Carol Fischer Kay Harrison Administration Phil Messina, City Administrator Community Development Department Tom Humphrey, Director Finance Department Bev Adams, Director Parks and Public Works Department Matt Samitore, Interim Director Police Department Jon Zeliff, Chief CITY OF CENTRAL POINT City Council Meeting Agenda August 12, 2010 (Amended) Next Res.126$ Next Ord. No.1939 I. REGULAR MEETING CALLED TO ORDER - 7:00 P.M. II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. PUBLIC APPEARANCES V. CONSENT AGENDA A. Approval of July 22, 2010, City Council Minutes B. Approval of September 1, 2010 Good Neighbor Day Proclamation C. Approval to Cancel the August 16, 2010 Study Session and the August 26, 2010 City Council Meeting VI. ITEMS REMOVED FROM CONSENT AGENDA VII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS A. Resolution No. _ _ _ A Resolution Continuing the Transportation Utility Fee Until March, 2014 {Samitore) B. Resolution No. , A Resolution Clarifying the City of Central Point's Position Relative to Jurisdictional Exchanges of County Roads and the Adoption and Acknowledgment Process for the Regional Plan (Samitore) C. Public Hearing -First Reading of an Ordinance Amending Chapter 13.04.100 Pertaining to the Amount of Water Meters Per Separate Buildings (Samitore) VIII. BUSINESS A. Entry Sign on West Vilas Road Discussion. (Samitore) B. Planning Commission Report (Humphrey) TX. MAYOR'S REPORT X. CITY ADMINISTRATOR'S REPORT XL COUNCIL REPORTS XII. DEPARTMENT REPORTS XIII. EXECUTIVE SESSION The City Council may adjourn to executive session under the provisions of ORS 192.66U. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publica#ion or broadcast, XIV. ADJOURNMENT Cityof ------ .......... ........_. ----...._...__ ...........___...____..-- .CENTRAL------__....._......._.Administiration_Department POINT Phil Messina, City Administrator Staff Report ~~.~,~~~~ Chris Clayton, Assistant City Administrator Deanna Casey, City Recorder Barb Robson, Human Resource Manager TO: Mayor Williams and City Council FROM: Phil Messina, City Administrator DATE: August 12, 2010 SUBJECT: Cancellation of August 2~, 2010 City Council Meeting PROPOSAL: Due to a lack of Council Agenda Items staff is requesting approval to cancel the regularly scheduled City Council meeting far August 26, 2010. Staff is also suggesting the cancellation of the August 16, 2010 Study Session. Recommendation: Approve the Consent Agenda which includes the recommendation to cancel the two meetings mentioned above. Central Point City Hall 664-3321 City Council Mayor Hank Williams Ward I Bruce Dingier Ward II Mike Quilty Ward III Matthew Stephenson Ward IV Allen Broderick At Large Carol Fischer Kay Harrison Administration Phil Messina, City Administrator Community Development Department Tom Humphrey, Director Finance Department Bev Adams, Director Parks and Public Works Department Matt Samitore, Interim Director Police Department Jon Zeliff, Chief CITY ®F CENTRAL PCDINT City Council Meeting Agenda August 12, 2010 Next Res.1268 Next Ord. No.1939 I. REGULAR MEETING CALLED TO ORDER - 7:00 P.M. II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. PUBLIC APPEARANCES V. C®NSENT AGENDA A. Approval of July 22, 2010, City Council Minutes B. Approval of September 1, 2010 Good Neighbor Day Proclamation VI. ITEMS REMOVED FROM CONSENT AGENDA VII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS Pgs 1 - 2 A. Resolution No. , A Resolution Continuing the Transportation Utility Fee Until March, 2014 (Samitore) 3 - 7 B. Resolution No. , A Resolution Clarifying the City of Central Point's Position Relative to Jurisdictional Exchanges of County Roads and the Adoption and Acknowledgment Process far the Regional Plan (Samitore) 8 - 9 C. Public Hearing -First Reading of an Ordinance Amending Chapter 13.04.100 Pertaining to the Amount of Water Meters Per Separate Buildings (Samitore} VIII. BITSINESS 10 - 12 A. Entry Sign on West Vilas Road Discussion (Samitore} 13 B. Planning Commission Report (Humphrey) IX. MAYOR'S REPORT X. CITY ADMINISTRATOR'SREPORT XI. COITI~ICIL REPORTS XIL DEPARTMENT REPORTS XIII. EXECUTIVE SESSI01o1 The City Council may adjourn to executive session under the provisions of ORS 192.66Q. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XIV. ADJOURhTMENT Consent Agenda CITY GF CENTRAL P®INT City Council Meeting Minutes July 22, 2010 1. REGULAR MEETING CALLED T® ®RDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE GF ALLEGIANCE III. RGLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. Carol Fischer was excused. City Administrator Phil Messina; City Attorney Doug Engle; Police Chief Jon Zeliff; Interim Parks and Public Works Director Matt Samitore; Assistant City Administrator Chris Clayton; Finance Director Bev Adams; Human Resource Directory Barb Robson; Lt. Kris Allison; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION - INTR®DUCTI®N ®F YIPS Lt. Kris Allison presented an award to Dottie Dudley for attaining 9 ,000 volunteer hours to the City. Lt. Allison introduced six new Volunteers in Police Service for the City of Central Point. She explained the training and areas where they will be used in the Police Department. V. PUBLIC APPEARANCES -None Matt Stephenson made a motion to move the Multicultural Committee Report to be the first item of business. Allen Broderick seconded. Roll caN: Allen Broderick, yes, Bruce Dingier, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. BUSINESS ITEM A. Multicultural Committee Report Chair Shannon Moulin reported that the committee has put its resources towards working with the school district regarding diversity. They have had several meetings with the district to discuss a sister city proposal and programs to help teach diversity at the elementary schools. Member Autumn Chadbourne explained that the committee is proposing a program where one student from Crater would receive a $500 youth award for promoting the dreams and goals of Dr. Martin Luther King Jr. She presented the letter and application that would be sent to the high school far nominations of students. The applications would be submitted by December 10~' so the selection City of Central Paint City Cauncit Minutes Juty 22, 2010 Page Z of the student and presen#ation could be done at a council meeting around Martin Luther King, Jr. Day. Mike Quilty made a motion to approve the Multicultural Awareness Youth Award Program. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. CONSENT ACEN®A A. Approval of June 24, 2010 City Council Minutes B. Approval of July 7, 2010 Special 'Telephonic Council Minutes C. Approval of 4`h Quarter Financial Statement D. Approval of Street Closure for D.A.R.E. Cruise on August 28, 2010 Bruce Dingler made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VII. ITEMS REMOVE® FROM CONSENT ADEN®A ®None VIII. PUBLIC HEARINGS, OR®INANCES AND RESOLUTIONS A. A Resolution Revising Ordinance 1910 Section 6 Regarding Transportation Utility Fee Sunset Clause in Central Point Municipal Cade 11.20.050 interim Parks and Public Works Director Matt Samitore explained that a sunset clause was included in Ordinance 1910 adopting the Transportation Utility Fee, with the intent to remove the fee once other resources were secured. A city fuel tax ordinance was not approved and the state tax amendments have not been fully implemented. The state gas taxes may increase in future years, but it does not look like the projected revenue will be what we expected. The city transportation fee is scheduled to sunset in February, 2011. In order to maintain adequate levels for street maintenance and construction staff is asking to eliminate the sunset clause. If this revenue is eliminated we will need to lay off employees and no capital improvement projects will be done until another revenue source is found. Council is not in favor of eliminating the sunset clause. They want the ability to remove the fee when other revenue sources are found. in three years staff will be able to review the option of a local fuel tax or see an increase at the state level. Mr. Samitore will make changes to the resolution and return to the next council meeting. Mike Quilty made a motion to table the Resolution Revising Ordinance 1910 Section 6 Regarding Transportation Utility Fee Sunset Clause in Central Cify of Centrat Poinf Ci{y Council Minufes Juty 22, 2010 Page 3 Paint Municipal Cade 11.20.050 and return with an extended three year sunset clause. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Resolution No. 1267, A Resolution Calling an Election for the Purpose of Submitting to the Voters of Central Point a Measure to Revise the Central Point Charter Assistant City Administrator Chris Clayton stated that in order to place a city measure before the electors the council must pass a resolution approving the ballot title and question. There is an eight day appeal period where any elector can challenge the title of the ballot. After the appeal period is over the City Recorder will present the measure to the County Elections Official to be placed on the November ballot. The 2010 charter changes the authority of the mayor by granting the right to vote on aN matters considered by council. The 1982 Charter allowed the mayor to vote in case of a tie. The term of the mayor will change firom two year terms to four year terms and the title of City Administrator will change to City Manager. There was discussion of section 33 (b) on page 26 regarding coercing the City Manager or staff. This seems to some to be very strong language that could be interpreted differently by people. Mr. Clayton explained that the language is recommended by the League of Oregon Gities in order to prevent situations like Grants Pass had last year. If the Charter states it is against the rules to do this it could only be changed by a vote of the people. If it is mentioned in the Council rules it could be changed with one vote of four Council members. It does not take away the ability to discuss issues with the City Manager or staff members, it only states Council members cannot farce or threaten staff to do things they do nat agree with. There was discussion of Section 33 (d}(~) where it states the authority of the City Manager or designee. There was concern that the City Manager would not be aware of issues if he is out of the office and has designated the authority to another employee. Mr. Clayton explained the Human Resource process involved in discipline of employees. Nothing would be permanently done without the knowledge and approval of the City Manager. Matt Stephenson made a motion to approve Resolution 1267 A Resolution Calling an Election for the Purpose of Submitting to the Voters of Central Point a Measure to Revise the Central Point Charter. Bruce Dingier seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. City of Central Point City Council Minutes July 22, 201Q Page 4 IX. Bl1SIPlESS A. Multicultural Committee Report -See above B. Planning Commission Report Interim Parks and Public Works Director Matt Samitore presented the Planning Commission report for July 6, 2010. The Planning Commission approved an application to consider a major modification of an approved conditional use permit to include expansion of Anytime Fitness to the second floor of the Crossing at Center Point. The Applicant requested the modification in order to provide far a 2,080 sq. ft. expansion. The Commission continued the review of proposed amendments to the Tourist and Office-Professional Zoning District. For the Record: Allen Broderick and Hank Williams are in favor of looser zoning requirements. Mike Quilty made a motion to approve the Planning Commission Report for July 6, 2010. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. C. Battle of the Bones Fiinal Report Interim Parks and Public Works Director Matt Samitore reported that the 2010 Battle of the Bones event was well organized and estimated to have had more than 7,000 people in attendance. The event raised approximately $20,000 for the Parks and Recreation Foundation. The biggest obstacle was getting barbeque professionals to join the event. The City will be researching the possibility of becoming a sanctioned BBQ event where the contestants would receive points towards a national contest. Hopefully this would increase the vendors. The City will need to work on the electrical outlets for future events. ®. COLA Request Mayor Williams explained that the City Administrator was told during his 2009 review that any future COLA's must be presented to the Council for approval. Last year the City Administrator and Management team volunteered not to take a COLA due to declining city funds. This year the Budget Committee agreed to include a 2°lo COLA for management employees. The City Administrator is requesting the Council to approve a 2°lo Cost of Living Adjustment to his current salary. Matt Stephenson made a motion to approve a 2% COLA for the City Administrator retroactive to July 1, 2018. Kay Harrison seconded. Roll call: City of Central Point City Council Minutes July 22, 2010 Page 5 Allen Broderick, yes, Bruce Dingier, yes; Kay Harrison, yes; Mike Guilty, yes; and Matt Stephenson, yes. Motion approved. X. MAYOR'S REPORT Mayor Williams stated that he attended the Study Session. XI. CITY A®IIAINISTRATOR'S REPORT City Administrator Phil Messina reported that: m 'The league of Oregon Cities Conference will be September 23 - 25th. If you will be attending please make sure the City Recorder knows so she can make sure you have a reservation. The City Attorney has accepted a job as the Public Defender and as of November 1, 2010 will no longer be the Central Point City Attorney. XI1. COUNCIL REPORTS Council Members Matt Stephenson and Bruce Dingier stated that they attended the Study Session. Council Member Kay Harrison reported that she attended the Battle of the Bones, Rogue Valley Sewer Services and Medford Water Commission Board meetings. Council Member Allen Broderick reported that he attended the Study Session. Council Member Mike Guilty reported that: ® He has been appointed to the Rogue Valley International-Medford Airport Board. He Attended the Battle of the Bones event. ® He attended an RPS over site committee meeting where they researched grant options. ~ He will be leaving this evening for Corvallis to attend an Oregon Consortium meeting. Xtll. ®EPARTMENT REPORTS Assistant City Administrator Chris Clayton reported that: He attended the OCCMA Conference last week for City Managers. The Expo Board approved a plan for the Family Fun Center water issues and agreed to the new water rates. City staff cannot advocate a political position regarding the Charter Amendment, but Council is free to discuss it outside of Council Meetings. ® An RFP will be posted on Sunday for City Attorney services. Interim Parks and Public Works Director Matt Samitore reported that: City of Central Point City Council Minutes July 22, 2010 Page 6 It looks like the overlay project far Pine Street is the week of August Stn and 10th. The work will be done during the night time hours. Staff will be bringing ordinance revisions to the Council regarding street closure processes and the need for the Traffic Safety Committee. The RFP process for the water tank will close next week and staff will begin the selection process. Police Chief Jon Zeliff reported that the Central Point Explorers will be competing in a statewide competition and Detective Pomeroy was awarded a scholarship to attend a conference on child investigations. Sgt. Josh Moulin reported that the HTCU received $55,000 from the FBI for Taskforce remodel. The FBI has also provided software and a vehicle. The HTCU will soon be the biggest task force in the state. Lt. Kris Allison presented the Community Service Officer report. Mr. Barnett has been successful in working with many property owners to take care of blighted issues around town. He is working to relocate the renters at the Haskell/Taylor house. A letter has been sent to Mon Desir property owners requesting them to remove the burned structure by October 1, 2010. Muman Resource Director Barb Robson reported that she: a Has been working on the recruitment for the patrol and reserve officers. ® Is working on the Management Compensation Plan. Is working on the personnel policies and review process. ® Attended an all staff meeting on Wednesday where we had a presentation on communications from our EAP provider. ® Attended the Battle of the Bones and 4th of July events. Finance Director Bev Adams reported that the auditors were here last week to begin the Audit process for last year, and staff will be working on internal control processes for handling revenue at the Battle of the Bones event. XIV. EXECUTIVE SESSI®N o None XV. ADJOURNMENT Kay Harrison moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 8:45 p.m. The foregoing minutes of the July 22, 2010, Council meeting were approved by the City Council at its meeting of August 12, 2010. Dated: Mayor Hank Williams ATTEST: City Recorder WHEREAS] Citizens o f CentrA( Point have big heAYts Ani3 we care about each others anD WHEREAS On September Ist, 2alo~ FTD Florists thYOUghout the Unitei3 StAtes wi((be r,~iving AwA~ t~ausAn~s o f Yoses in one Hazen bunc(je5 to custornersf As~i~ in vetur~ on(~ t6~At thev~ ~eey~ ane And give tl~e ot~eY Ir AwA~ in A r~estuYe a f f rien~s6ji~ Ani3 goa~wi((~ And W~-IF..REAS~ through this act o f ~indness, new f Yien~s~i~rs will be f orme~ Anij A messAge a f brother( lave rvi(( be sharei3. WHEREAS, understanaing~ love, Ani3 respect bui(i3 cohesive f ami(ies and camv~unities. These same bonds cement our Nationf and t~e nations o f the war(. WHREREASt For most o f use this sense a f community is nurtured and e~ressea in our neighborhoods where we give each other An o~aortunity~ to shAre Ani3 f ee(~aYt a f A (aYger f ami(~. We cannot ex~aect to (jave gaga neig~bars~ unless we AYe reA~v~ to be goon neighbarsl to ga out o f our wA~ to extend f ~ien~s(jip Ana su~}~art to those w/~a live neAr us. Fac,(j o f us is our neighboY's neighboY-and res~ansibi(ity~ f aY bui(8ing a hay~ierJ (ive(ieY1 f u((eY (i f e in eac(j a f ouY cammun7t~eS must Yest wlt,~j eACh o f us. N4W THERET~REj IJ Ha~ Wi((iAms~ IVIAVJoY o f C~entrA( Paints ~o heYe~ ~ec(AYe Se~7teYYiDeY It 20I0~ AS A n ~q IIIQ~U NLr~~~~~~ LJA~!! In CentYA( Paint Ana barge a(( CIt1ZenS to cammlt to 7nCYeASing AwAYeness And bint~er- stani}ing o fthe f Aces a f hungers And commit to Assist in e(iminAting it f rom our communitv~. IN WITNESS WHEREflFt I hereby set mv~ hand this _ = a f August, zalo. ---- MAI~aY HAnk Wi((IAmS City o f centrAl Paint dA~ Resolution Extending the Sunset Clause for Transportation Utility Fee l~arits Public ®rk~ ®eprt~r-e~rt STAFF REP®R°f Matt Samitore, Interim- Director ®AT'E: AUGUST 5, 2010 1°: HONORABLE MAYOR AND CITY COUNCIL FROM: MATT SAMITORE, INTERIM DIRECTOR SUBJECT: Amendment to Chapter 11.20 subsection 1 regarding the sunset clause SUMMARY: The Transportation Utility Fee was approved by ordinance 1910, establishing Chapter 11.20 of the municipal code, in 2008 in an effort to create stable funding for street maintenance and construction. A clause was added to the ordinance regarding a sunset to the fee. The sunset provision was added with the idea that a City Fuel Tax would be explored as well as waiting on the 2009 legislature to fix the state gas tax methodology and its distribution. The gas tax was defeated and even though the legislature did include some amendments to the state fuel #ax, the impact to the City's distribution is less than $50,000 in this fiscal year. Future years may generate more revenue depending on when all the state taxes and registration fees go into effect. At the July 22, 2010 City Council meeting discussion between the council and city staff occurred regarding the sunset clause. The discussion revolved around the state's new gas tax system and distribution, local gas tax options and impacts on the street fund if the Transportation Utility Fee were to sunset in 2011. It was agreed upon to amend the resolution to extend the sunset clause an additional three years until March 2014, to have a clearer picture of the state's gas tax distribution to the City as well as determine the state of the local economy and how it will relate to the future and amount of the Transportation Utility Fee. RECOMMENDED MOTION: Make a motion approving the resolution amending Chapter 11.20, subsection 1, extending the sunset clause until March 2014 for the Transportation Utility Fee. 940 S. Third Street Central Point, OR 97502 ~ 541.664.3321 Fax 549.664.6384 RESOLUTIN N®. A RESOLUTI®N CONTINUING THE T NSP®RTATiON llTi~.iT1(-FEE UNTIL. II~ARCH, 20'14 WHEREAS, chapter 11.20 established a transportation utility fee with a sunset clause of March 2011 and a rate of $4.98 per equivalent service unit, which is equal to one single family home; and WHEREAS, Chapter 11.20 allows for amendment of subsection 1 regarding the sunset clause, via a continuing resolution; and WHEREAS, the state of Oregon adopted a higher gas tax and vehicle registration fees to go into affect over the next three years. The City of Central Point will be receiving higher fees, but will not know the effect on City revenue until the 2011-2012 budget cycle. NOW, THEREFORE, RE IT RESOL.VE® RY THE CITY COUNCIL OF THE CITY OF CENTRAL. POINT, OREGON, the sunset clause for the transportation utility fee is here by extended to March of 2014. Passed by the Council and signed by me in authentication of its passage this day of August, 2010. Mayor Hank Williams ATTEST: City Recorder Approved by me this day of August, 2010 Mayor Hank Williams Resolution No. (081210) Resolution Clarifying City Position on Jurisdictional Exchange ;, ~ ~~ arks cal®c UV~rks a artmen# ~ I ~~ Matt Samitore, Interim ®irector STAFF REP®RT ®ATE: AUGUST 4, 2010 T®: HONORABLE MAYOR AND CITY COUNCIL FR®M: MATT SAMITORE, INTERIM DIRECTOR SUBJECT: Jackson County Roads and Parks and RPS SUMMARY: Jackson County Roads and Parks sent an email on June 4, 2010 regarding the RPS plan and set out conditions for taking over county roads as part of future city expansion (see attached memo). The memo has some conditions that are already in place with current agreements between the City and Jackson County. However the memo details County insistence that the City take over sub-standard County roads in exchange for the County's approval of the RPS process. Agreement to the County conditions could have a serious financial effect on Central Point's Street Fund far many years. The City of Ashland recently approved the RPS plan but specifically told the County that Ashland was not agreeing to the County conditions. It is staff's perspective that a similar resolution be approved by the City Council that allows staff to work with Jackson County on a long-term solution to jurisdictional exchange that is not tied to the RPS plan. To summarize the memo items 1,2 and 3 are already currently being done as part of development in Central Point. The city would like to clarify further item 2 in regards to shared roads such as Table Rock and Beall Lane that have multiple jurisdictions owning sections of the road. Item 4 and 5 could potentially cause a serious financial burden to Central Point if the definition of urban standard is not clarified. Of the nineteen caunty roads in the City only two are near urban street standards: East Pine/Biddle and Beall Lane. The rest would need major upgrades in order to meet city urban standards. Additionally, the memo clearly omits bridges and culverts that are associated with many caunty roads in the City of Central Point. When the states new transportation is fully implemented it will generate an additional $7 million annually for street improvements for Jackson County. The City is requesting that the County use a portion of these new funds to develop a 20-year CIP to urbanize all current county roads that are located within all cities in the Rogue Valley Urban Growth Boundary. 140 S. Third Street ~ Central Point, OR 97502 ~ 549.664.3321 ~ Fax 54'.664.6384 Item 6 additionally causes a lot of concern. Each jurisdictions land use decisions and growth impact other areas within Southern Oregon either directly or indirectly. There are already current agreements in place between Jackson County and City of Medford in regards to mitigation of each other's facilities regarding land use decisions. It is unclear what other funding Mr. Vial is referring to in his memo. RECOMMENDATION: approve a resolution clarifying that jurisdictional exchanges and the memo from John Vial dated June 4, 2010 be excluded from the RPS agreement. 940 S. Third Street ~ Central Point, OR 97502 ~ 541.664.3329 ~ Fax 549.664.6384 t6 !! R4R(IS t~L PAl'~C5 1 ~,~3 ~ ~- .a __ 1 ~~: ~~ .`__:.: I iV 1° E R O F~ I C~ Date: June 4, 2010 Ta: Josh LeBombard, Develop t e es From: John Vial, Roads and Parks . Subject: Regional Problem Salving( S) Comments John Vial Director 200 An-elope Road Whlte City, OR 97503 Phone:(54i)774-6238 Fax. (541) 774-6295 vialjnQjacksancauniy.org Thank you for the opportunity to comment an the consideration of a Comprehensive Plan Map and Text Amendment and a Land Development Ordinance Zoning Map and Text Amendment to adopt the Greater Bear Creek Valley Regional Problem Solving {RPS}Plan under Oregon Revised Statue {ORS) 197.652-197.658. The Jackson County Roads Department believes that planning at a regional scale has the patentiai to minimize impacts to the County Raad system through proactive land use and transportation planning and the establishment of thorough jurisdictional exchange agreements. At this time, the Raads Department is prepared to offer the following general comments which pertain to all cities participating in the RPS process. 1. At the time of property annexation, cities should be required to annex the full road right-of way fronting the azea being annexed. 2. At the time of property annexation, jurisdiction aver County Raads within said annexation should be transferred to the City and the City wilt accept jurisdiction of said road(s) regardless of condition. Such transfers shall occur without compensation and are not subject to limitations an a transfer as allowed under ORS 373.270(6). 3. To facilitate conditions #1 and #2 above, where the proposed Urban Reserve Areas run congruent with a County Road, the boundary of the Urban Reserve Area should be set at the edge ofright-af--way furthest outside of the boundary. This will allow the city to annex the full road right-of--way and take jurisdiction of the road. 4. All cities should be required to take jurisdiction of all County Roads currently within existing city limits that meet either minimum city standards or minimum County Urban standards. This transfer shall occur prior ta, or shortly after, acknowledgement of RPS. Such transfers shall occur without compensation and aze net subject to limitations an a transfer as allowed under ORS 373.270{b}, 5. All cities should agree to take jurisdiction of County Roads within existing city limits that are subsequently improved to either minimum city standards or minimum County Urban standards. Such transfer shall occur without compensation and are not subject to limitations on a transfer as allowed under ORS 373,270(6). Memo on Regional Problem Salving (RPS} Comments May io, 241Q; Page 2 of 2 6. The .growth of cities, provided for under RPS, will result in increased trips and capacity demands on the County Road system and corresponding capital .improvement needs. Funding methodologies for these improvements need to be addressed at some paint in the RPS process. This could be done individually with cities and/or perhaps within the MP(~. As noted, the above general comments apply to all eities participating in the RPS process. As each of the individual participating cities take actions to implement the RPS process and establish Urban Reserve areas, the Roads Department may submit additional .more detailed eomments. These comments may include a requirement that a City be required to accept the jurisdictional transfer of specific County Roads already within city limits to cities, C. Mike Kuntz Kelly Madding Danny Jordan cs ss ICES®I.,iJ'TI®N NG. A ICES®LIJ'TI®N CL.AIZIFI'ING 'I'IIE CIT'E' ®F CENT I., P®IN'I''S P®SI'I'I~3N I2EI.,AT'IVE T'® JIJIaISi}ICTI®NAI, EXCI~IANGES GF' C®IJNTY It®AI3S ~1NI) T'IIE AI)®PTI®N Al®'I) AC ®WLEDGENIENT' PItDCESS F'®12 THE ISEGI®NAI, PI.,r~N. WHEREAS, pursuant to former ORS 197.654(1) (2007). Jackson County and the cities of Central Point, Ashland, Eagle Point, Medford, Phoenix and Talent entered into a collaborative regional problem solving (RPS) process; and WHEREAS, the City of Central Point (City), as a participant in RPS, having signed a Participant's Agreement identifying a regional land use problem, establishing goals addressing the problem, creating mechanisms for achieving such goals, and a system for monitoring the implementation and effectiveness of those goals; and WHEREAS, the Greater Bear Creek Valley Regional Problem Solving Plan {Regional Plan} contemplated by the Participant's Agreement has been proposed under the provisions of former ORS 197.654(1} and former 197.656(2), which remain applicable to this RPS process; and WHEREAS, in the course of Jackson County's deliberation for adopting the Regional Plan, the County Roads Department stipulated (Letter from John Vial dated June 4, 2010) that the City accept jurisdiction of all county roads within its city limits at the time of plan acknowledgement by the state ;and WHEREAS, the premature transfer of county roads would adversely affect the City's Capital Improvement Program and the City's Budget associated with this program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON that jurisdictional transfer of County roads within existing city limits as recommended in John Vial's letter should not be tied to the adoption and acknowledgement process for the Regional Plan. This issue was not stipulated in the Participant's Agreement and may have significant budgetary implications with need to be considered further by the Cities and the County. Passed by the Council and signed by me in authentication of its passage this day of 2010 ATTEST: Mayor Hank Williams City Representative Approved by me this day of , 2010 Mayor Hank Williams First Reading Ordinance Amending 13.04.100 Pates ub1®c ®~# er~~ren# __ S1°AFF REPORT Matt Samitore, Interim Director ®A-1°E: AUGUST 2, 2010 T®. HONORABLE MAYOR AND CITY COUNCIL FI2®M: MATT SAMITORE, INTERIM DIRECTOR SUBJECT: An Ordinance amending section 13.04.100 regarding water meters servicing multiple buildings. SUMMARY: This section of the code has become an issue with building certain types of buildings in Central Point. There have been many customers asking to build an Accessory Dwelling Unit or an outbuilding with rink/kitchen/bathroom. The way the current ordinance is written residents have to pay for a separate water meter to serve these small buildings. It has caused several additions to stop because of the cost to set a separate meter. In reviewing ordinances from all the other cities in the Rogue Valley, Central Point is the only one that has this provision. There are no building or plumbing code requirements regarding the need for separation. RECOMMENDED MOTION: Make a motion moving the ordinance to a second reading. 940 S. Third Street Central Point, OR 97502 ~ 549.664.3329 Fax 549.664.6384 oRDINANCE No. AN ORDINANCE AMENDING CHAPTER 13.04.1{)0 PERTAINING TO THE AMOUNT OF WATER METERS PER SEPARATE BUILDINGS THE PEOPLE OF THE CITY OF CENTRAL POINT, OREGON, DO ORDAIN AS FOLLOWS: Section 1. Central Point Municipal Code 13.04.100 pertaining to the allowed uses for one meter is amended to read: CHAPTER 13.04 WATER RATES AND REGULATIONS Sections: 13.04.100 Separate buildings 13.04.100 Separate buildings: r„ '~~~~ ~_~^ ^T ,r^N8 ~-,,;~a;,-.n~ ha .cu ixv vuo°v -o sec-tom-~~~°~,,~ '=g~et~r-Multiple water meters to a single building are discouraged, but under special circumstances multiple water meters to a single building may be allowed with written permission from the public works director or his/her designee. ®ne water meter shall be allowed to serve one parcel for the purpose of providing water to the main dwelling and an accessory structures Passed by the City Council and signed by me in authentication of its passage ibis day of , 2010. Mayor Hank Williams ATTEST: City Recorder Approved by me this day of , 2010 Mayor Hank Williams Vilas Road Entry Sign STAFF RAP®RT ®ATE: AUGUST 12, 2010 `~ HONORABLE MAYOR AN® CITY COUNCIL F® MATT' SAMITORE, INTERIM ®IRECTOR U JECT: Entry Sign on West Vilas Road U~MY: The City received a bicycle and pedestrian grant from the State of Oregon to install safety improvements in and around the main intersection into ®on Jones Memorial Park. A new entry sign was included in the construction plans for the Hamrick/Vilas improvements. City staff members worked with local sign companies and selected Hale Signs for the final design. Public Works has two options to present to the City Council. Staff would appreciate input and a recommendation from the Council regarding its preference. RECMMENA°TIN: That City Council chose sign option A or sign option S for construction as part of the ®on Jones Pedestrian Crossing improvements. 140 S. 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PI Wing Com fission Report f City of Central Point, ®regon ~ Community development __ _ .._ i~U S 3rd-Street, Central mint; vK y Su -1`om Humphrey, AICP 541.b64.3321 Fax 541.664.6384 Community Development Director www.centralpointoregon.gov `` Date: August 12, 201.0 To: Honorable Mayor & Central Point City Council From: Tom Humphrey AICP, Community Development Director Subject: Planning Commission Report The following applications and/or items were considered by the Planning Commission at their regularly scheduled meeting on August 3, 2010. A. Discussion -Proposed Amendments to the Tourist and Office-Professional (C-4) Zoning District, File No. 10001. On June 1, the Planning Commission was given an overview of the draft C-4 ordinance, followed by a brief discussion. It was noted that the ordinance as presented was a draft and subject to further input and modification. Since that meeting, staff met with a group of local C-4 property owners ("Committee"} to discuss the draft ordinance. In general, the Commmittee found the ordinance to be unacceptable. It was their position that the draft ordinance was still too restrictive and would discourage large format (Big Box) retail development. The Commission continued their review of the draft ordinance in July and reached consensus on ordinance elements including definitions, purpose statement, allowed uses, site design standards, and building design standards. The Committee was provided findings from the Planning Commission meeting and responded with a letter and more objections. Planning staff considered the Committee's objections and, upon further investigation, acknowledged that goals from the Strategic Plan should make their way into the Comprehensive Plan in order to support moving to a new `for-~n-based' zoning code. As a consequence, a `minimalist' approach to amending the C-4 zone was discussed with the Planning Commission this month. The Commission recommended that if the size restrictions for large format retail buildings are eliminated then there should be corresponding changes made elsewhere in the code to better manage the design of these buildings so they are constructed at a more `human scale'. The Commission's recommendation also included the initiation of Comprehensive Plan changes in order to institutionalize goals from the 2007 Strategic Plan.