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HomeMy WebLinkAboutCM081210CITY OF CENTRAL POINT City Council AAeeting AAinutes August 12, 2010 1. REGULAR AAEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. tl, PLEDGE OF ALLEGIANCE 111. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce' Dingier, Carol Fischer, Kay Harrison, Matthew Stephenson, and Mike Quilty were present. City Administrator Phil Messina; Community Development .Director Tom Humphrey; Police Chief Jon Zeliff; Interim Parks and Public Works Director Matt Samitore; and Planning Secretary Didi Thomas were also present. IV. PUBLIC APPEARANCES Walter Moczygemba, a resident of Central Point, expressed his disappointment that the sunset clause for the transportation utility fee was under consideration to be continued for another three years. He stated that a' lot of people are hurting financially and the additional $5 fee each month would add to the hardship. V. CONSENT AGENDA A. Approval of Juiy 22, 2010 City Council Minutes B: Approval of September 1, 2010 Good Neighbor Day Proclamation C. Approval to cancel the August 16, 2010 Study Session and the August 26, 2010 City Council meeting Rick Samuelson, Judy's Florist, came forward to say tfiat on the first Wednesday of September, Judy's Florist would `be giving away thousands of yellow roses to raise awareness 'and encourage community support as part of Good .Neighbor Day. They will be collecting food and non-perishable items to help the needy. Mike Quilty made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call Allen Broderick, yes; Bruce bingler, yes; Caroh Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved: VI. ITEflAS REAAOVED FROMI CONSENT AGENDA -None VII: PUBLIC HEARINGS, RESOLUTIONS AND ORDINANCES A: Resolution No. 1268, A Resolutionf Continuing' the Transportation Utility Fee Until March,' 2014 City of Central Point City Council Minutes August 12, 2010 Page 2 Interim Parks and Public Works Director Matt Samitore presented a staff report requesting an extension of the sunset clause for the Transportation Utility Fee until March of 2014. Mr. Samitore stated that hopefully the new street revenues generated by the State's high gas tax and vehicle registration fees would go into effect sooner rather than later. Kay Harrison agreed that this extension was the only means available at this time in order to generate income for street maintenance. Mike Quilty added that the City has a responsibility to maintain the streets under its jurisdiction. In response to a question raised by Commissioner Quilty, Matt Samitore explained that the state gas tax won't be going into effect until 2014. Revenue generated from the utility fee is also critical to leverage state and federal funds to preserve city streets. Council directed Mr. Samitore to place a native in the water bill newsletter explaining the availability of hardship funds to citizens of the community. Matt Stephenson made a motion to approve Resolution No. 1268, a resolution continuing. the Transportation Utility Fee until March of 2014. Kay Harrison seconded. Roll call: Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; Matt Stephenson, yes; and Allen Broderick, yes. Motion approved. B. Resolution No. 1269, A Resolution Clarifying the City of Central Point's Position Relative to Jurisdictional Exchanges of County Roads and the Adoption and Acknowledgment Process for the Regional Plan Matt Samitore, Interim Parks and Public Works Director, advised Council members that the City had received information from Jackson County with regard to their desire to have each of the cities involved in the Regional Plan process take over jurisdiction of County roads sooner than anticipated and wished to tie this jurisdictional exchange to County approval of the RPS plan. Mr. Samitore stated that the City would tike to work collaboratively with the County but did not wish to take the roads in as part of the RPS process. The timing of this request could potentially create a serious financial burden, to the City of Central Point due to the present condition of the roads in question. Mike Quilty felt that a regional solution needed to be worked out with the County. Phil Messina, City Administrator, thought that staff should take a look at some of the suggestions that were offered by the MPO. Tom Humphrey, Community Development Director, added that the County used to have an allotment that would be turned over to each City along with the roads. Mr. Humphrey said that Joe Strahl, Public Works Management, offered to write an editorial clarifying past practices and supporting the City's position in this matter. Bruce Diingler made a motion to approve Resolution No. 9269, a resolution clarifying the City of Central ,Point's position relative to jurisdictional - exchanges of County roads and the adoption and acknowledgement process for the Regional Plan. Matt Stephenson seconded.. Roil call:. Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; Matt Stephenson, yes; Allen Broderick, yes; and Bruce Dingler, yes. Motion approved. City of Central Point City Council Minutes August 12, 2010 Page 3 C. Public Bearing -First Reading of an Ordinance Amending Chapter 13.04.'000 Pertaining to the Amount of Water Meters Per Separate Buildings Interim Parks and Public Works Director Matt Samitore stated that staff wished to revise an antiquated section of code with regard to the installation of separate water meters when a property owner wants to add an accessory dwelling unit or an outbuilding. with asink/kitchen/bathroom to their property. A survey of other cities in the valley showed that Central Point is the only city that still has this provision in its code. By eliminating this requirement, it would give the property owner a choice to install one oc two meters. Mayor Williams opened the public hearing in this matter and as no one came forward to speak on this topic, the public hearing was closed. Matt Stephenson made a motion to move this Ordinance amending section 13.04.100 of -the Central Point Municipal Code regarding water meters servicing multiple buildings to a second reading. Mike Quilty seconded. Roll call: Kay Harrison, yes; Mike Quilty, yes; Matt Stephenson, yes; Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. Matt Stephenson made a motion to authorize staff to approve any pendOng ..permits for additional dwelling units on a property to connect to the same water meter as that of the principal dwelling while this matter proceeds to a second reading. Kay Harrison seconded the motion. Roll call: Mike- Quilty, yes; Matt Stephenson, yes; Allen Broderick, yes; -Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. VIII. BUSINESS A. Entry Sign on West Vilas Road Discussion Matt Samitore, Interim Parks and Public Works Director, presented two options fora "welcome to Central Point" sign to Council for consideration. The selected sign will be placed on East Vilas Road in the vicinity of the Don Jones pedestrian crossing. All Council members expressed their preference for sign option A. Mr. Samitore advised that the flashing beacons have been instal-ed in the area. He added that the City has expressed its desire to reduce the speed limit in the area to 30 mph; the County has suggested 35 mph and the State currently has the speed set at 40 mph. The City will be submitting a request to lower the limit. B. Planning Commission Report Tom Humphrey presented the Planning Commission report for the meeting that was held on August 3, 2010. Mr. Humphrey explained that staff had been working on modifying the C-4 zoning district. Objections to these modifications were received from a group of property owners that staff had been meeting with. On August 11, 2010, the group met with staff again and appear to be warming to City of Central Point City Council Minutes August 12, 201 D Page 4 the idea of private streets to break up larger tax -lots and creating a more pedestrian friendly environment: The Planning Commission recommended that if the City eliminates size requirements for: big boxes as a minimum fix, that.design standards in our current code be modified for stronger site plan review and design criteria. The Commission additionally recommended initiation of Comprehensive Plan changes to commence implementation of Strategic Plan goals.. Kay Harrison made a motion to approve the Planning Commission Report as submitted. Mike Quilty seconded the motion. Roll call: Matt Stephenson, yes; Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. IX. II~AYOR'S REPORT Mayor Williams reported that he had attended -the Oregon Mayor's conference in Cottage Grove, Oregon, and had been able to meet gubernatorial candidates. :He also attended a transportation meeting. X. CITY ADhAINISTRATOR'S REPORT City Administrator Phil Messina reported that he had helped staff to go through proposals from engineering firms for.construdion of a new water storage tank on East Vilas Road.. Mr. Messina .reminded Council that the study ~ session Scheduled for August 16, 2010 and the Council meeting for August 26, 2010 are cancelled. XI. COUNCIL REPORTS Council member Kay Harrison reported that she attended the Medford Water Commission meeting. Council member Mike Quilty reported that he had attended an MPO meeting. Council members Matt Stephenson, Bruce Dingler, Carol Fisher and Allen Broderick did not have reports. XII. DEPARTMENT REPORTS Tom .Humphrey, Community Development Director, stated that he had been working with Michael Cavallero (RVCOG) on a challenge grant and needed to get a letter from either Phil Messina or Chris Clayton` supporting this grant by agreeing to make an in-kind contribution of staff time over the next three years. Commissioner Mike Quilty added that our local region is eligible for up to a $2 million grant as part of a federal stimulus package: RVTD is helping to write part of this grant. ~~ 0 City of Central Point City Council Minutes August 12, 2010 Page 5 Kay Harrison made a motion to move forward and support an application for the Community Challenge Grant. Mike Quilty seconded the motion. Roll call: Allen Broderick, yes; Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. Mr. Humphrey continued that staff is moving ahead with the Twin Creeks railroad crossing and making modest amendments to plans as the signals were not lining up. In addition, we are waiting for FEMA map issues to be mitigated. Chief Jon Zeliff, Police Department, reported that a suspect had been apprehended in the car break-ins in Twin Creeks and Bluegrass Downs in July. Matt Samitore, Interim Parks and Public Works Director, reported: • The floodplain meeting was well attended and focused on two areas, one of which was between Jackson Creek and Griffin Creek, south of Corcoran and the other between Taylor and West Pine. Residents in those areas were upset about having to purchase flood insurance. Focus is now on those residents who are in the floodway. • A downtown revitalization meeting was held and a request received to purchase lights for downtown. • Eight (8) engineering plans were received and three firms have been selected for an interview in September for the new water reservoir. • Pine Street has been ripped up and repaving will take place on August 13 with striping to take place within the next week or so after that. • That the final Friday night festival will be August 13 preceded by a salsa band. XIII. EXECl9TIVE SESSION -None XIV. ADJOURNWIENT Kay Harrison moved to adjourn. Mike Quilty seconded. All said "aye" and the Council Meeting was adjourned at 8:45 p.m. The foregoing minutes of the August 12, 2010, Council meeting were approved by the City Council at its meeting of September ~,_, 2010. ~ Dated: (~ 1 q I t ~ 1. Mayor Hank Williams ATTEST City Representative