HomeMy WebLinkAboutCouncil Resolution 1271RESOLUTION NO. ~ 2-~ l
A RESOLUTION ADOPTING GENERAL PROCEDURES
FOR FISCAL YEAR 2010-2011
WHEREAS, the Central Point City Council deems it appropriate to authorize certain
appointments and procedures relating to City administration, budget, and fiscal management for
fiscal year 2010-2011.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CENTRAL POINT, OREGON, that for the fiscal year 2010-2011, the following appointments are
hereby made; the following policies and procedures be imposed, and the same are hereby
adopted:
Section 1. Appointments
A. Insurance Agent of Record. Beecher Carlson Insurance Agency LLC is hereby
appointed to continue as Insurance Agent of Record for the City for property,
general liability, vehicle liability, workers compensation and bond insurance
through June of 2011.
B. City Attorney. Paul Nolte is hereby appointed to the office of City Attorney
through June 2011 and is designated as a sworn officer of the City under the
terms of the letter of agreement dated September 2010
C. Municipal Judge. James L. Mueller is hereby appointed as Municipal Judge with
a retainer of $1,500 per month.
D. City Auditor. Purkeypile and Johannsen, Certified Public Accountants LLP is
hereby appointed as City Auditor through June 2011 pursuant to statutes
requiring independent fiscal audit of the City, and subject to the contract for Audit
of an Oregon Municipality.
E. City Engineer. Joe Strahl dba PW Management Inc. is hereby appointed as City
Engineer of the City of Central Point under the terms of the letter dated May 15,
2007 through June 2011.
Section 2. Council Expenses
City Council members may elect to receive compensation of $150 per month, and the
Mayor may elect to receive compensation of $250 per month. In addition to said
compensation, reimbursement may also be made to the Mayor or Council members for
actual expenses incurred while on official City business.
Section 3. Desis~nation of Depository
Any Central Point branch of an FDIC insured bank, the State of Oregon Local
Government Investment Pool, and all successors in interest to those institutions are
each hereby designated as depositories for City funds; and the Finance Director or
designee may deposit monies belonging to the City in any or all of said institutions in
accordance with applicable law until further order of the City Council.
Section 4. Authority to Keea. Invest. Transfer and Exaend Funds
A. The Finance Director or designee is hereby authorized to invest any surplus
funds in accordance with ORS 294.035 and ORS 294.810, in such investments
as are authorized by said statutes, and to transfer funds from one account to
another.
B. The Finance Director or designee is hereby authorized to establish a petty cash
fund with a balance not to exceed $2,000. The fund may be used to maintain
cash drawer change funds and provide for miscellaneous expenditures not to
exceed $50 per transaction; except that upon approval of the City Administrator
or the Finance Director a maximum expenditure of $100 per transaction may be
made.
C. The City Administrator or designee is authorized to expend funds in accordance
with budget appropriations. All revenues received and expenditures incurred by
the City in implementing the budget appropriations shall be reported to the
Council. Such reports will normally be made on a quarterly basis.
Section 5. Accounting Principles.
The City shall maintain its financial records in accordance with current generally
accepted accounting principles, and all applicable laws and regulations.
Section 6. Interfund and Overhead Fees.
Expenditures incurred by one fund for the benefit of another fund may be reimbursed in
accordance with acceptable accounting procedures as determined by the Finance
Director.
Section 7. Outstanding Checks.
Outstanding checks stale dated (at least six months after the date of issuance) must
escheat to the state under ORS 98.352.
Section 8. Capital Acquisition.
Items costing more than $5000 and having a useful life of more than one year shall be
capitalized.
Section 9. Summons, Complaints, and Tort Claim Notices.
The City Recorder shall be designated to receive all Summons, Complaints, and Tort
Claim Notices.
Passed by the Council and signed by me in authentication of its passage this
~~ay of September, 2010. ~
~ Mayor Hank Williams
ATTEST:
Approved by me this day of September, 2010.
Mayor Hank Williams