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HomeMy WebLinkAboutCM060817 CITY OF CENTRAL POINT City Council Meeting Minutes June 8, 2017 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Brandon Thueson, Taneea Browning, Rob Hemandez, and Mike Quilty were present. City Manager Chris Clayton; City Attorney Dan O'Conner; Police Captain Dave Croft; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Finance Director Steven Weber; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES - None V. CONSENT AGENDA A. Approval of May 25, 2017 City Council Minutes Allen Broderick moved to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Ordinance No. 2036, Repealing Chapter 2.57 Multicultural Committee from the Central Point Municipal Code City Manager Chris Clayton stated that this is the second reading of an ordinance to repeal Chapter 2.57 Multicultural Committee from the Central Point Municipal Code. The city has had a hard time keeping members on this committee. The Council Liaison and the Committee Chair both agree it is time to disband this committee until there is a more pressing need within our community. There were no recommended changes at the first reading. Allen Broderick moved to approve Ordinance No. 2036, Repealing Chapter 2.57 Multicultural Committee from the Central Point Municipal Code. Brandon Thueson seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; City of Central Point City Council Minutes June 8,2017 Page 2 Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 1506, A Resolution Transferring Budget Appropriations within the 2015/17 Budget Finance Director Steven Weber explained that the Council approved Resolution No. 1501 in May allowing a budget increase to appropriate unanticipated revenues in accordance with state rules. There was an error in the water fund portion, the debt service line should have been increased instead of professional services. The proposed resolution transfers the budget appropriation from the professional services line item to the debt service line item. Brandon Thueson moved to approve Resolution No. 1506, A Resolution Transferring Budget Appropriations within the 2015/17 Budget. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. C. Resolution No. 1507, A Resolution Certifying the Provision of Municipal Services by the City of Central Point, Oregon Mr. Weber explained that the proposed resolution certifies the provision of City services and is required in order to receive state cigarette, liquor, and highway taxes. We have budgeted $3,140,240 from these resources over the next two years. This is an annual resolution required by the state. Allen Broderick moved to approve Resolution No. 1507, A Resolution Certifying the Provision of Municipal Services by the City of Central Point, Oregon. Rob Hernandez seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. D. Public Hearing — Resolution No. 1508, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year July 1, 2017 — June 30, 2018 Mr. Weber explained that the proposed resolution requests and qualifies the City to receive $420,700 in state revenue sharing funds. This is the second public hearing required by state law. This is an annual resolution. Mayor Williams opened the public hearing, no one came forward and the public hearing was closed. Mike Quilty moved to approve Resolution No. 1508, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year July 1, 2017—June 30, 2018. Rob Hernandez seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hemandez, yes; and Mike Quilty, yes. Motion approved. City of Central Point City Council Minutes June 8,2017 Page 3 E. Resolution No. 1509, A Resolution to Adopt the Budget; Make Appropriations and Levy Taxes for the Biennial Budget Period July 1, 2017 through June 30, 2019 Mr. Weber explained that this resolution adopts the budget, makes appropriations and levy's taxes for the 2017/2019 biennial budget period. The total budget is $49,991,429 with a tax levy of $4.47 per thousand of assessed value. He stated that $10,895,000 in property taxes will be received during this biennial budget period. Mayor Williams opened the public hearing, no one came forward and the public hearing was closed. Brandon Thueson moved to approve Resolution No. 1509, A Resolution to Adopt the Budget; Make Appropriations and Levy Taxes for the Biennial Budget Period July 1, 2017 through June 30, 2019. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. F. Resolution No. 1510, Adopting General Procedures for Fiscal Year 2017-2018 Mr. Weber stated that the attached resolution appoints specific individuals or firms to represent the city in the capacity of City Attorney, City Engineer, City Auditor, Municipal Judge, and Insurance Agent of Record. The general procedures resolution establishes and regulates procedures regarding the following: council expenses; designation of depository; authority to keep, invest, transfer and expend funds; accounting principles; interfund and overhead fees; outstanding checks; capital acquisition; summons, complaints, and tort claim notices. There are no significant changes for fiscal year 2017-2018. It was brought to his attention that the spelling for the Attorney's name and the firm should be updated prior to the final signatures. Allen Broderick moved to approve Resolution No. 1510, Adopting General Procedures for Fiscal Year 2017-2018. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Community Planner Tom Humphrey presented the June 6, 2017 Planning Commission Report: City of Central Point City Council Minutes June 8,2017 Page 4 • The Commission held a public hearing to consider a site plan and architectural review application for Smith Crossing at Twin Creeks, a 245 unit multifamily development within the Medium Mix Residential (MMR) Zone in the Twin Creeks TOD Master Plan area. The project consists of two lots on North Haskell Street. The commission received public testimony regarding the application during which time a request was made to leave the record open. The Commission closed the public hearing and left the record open for 7 days to accept additional evidence. • The Commission was updated on the Costco Conditional Use Application. The building permits have been issued and they have started construction. B. Revocable License and Right to Use Land Agreement Parks and Public Works Director Matt Samitore explained when the city built the water reservoir in 2013 a small area of Don Jones Park was left with little to no irrigation. The land serves little to no use for the park and is located at the back of the berm on the SE corner of the park. The owners of 955 North Mountain Avenue have made a request to use and maintain this small portion of Don Jones Memorial Park for personal use. They plan to add landscaping and maintain it like the rest of their property. The City Attorney has drafted a Revocable License and Right to use agreement for the Murphy's and the City to sign. Karen Murphy spoke to the Council stating that this part of the park has been forgotten and looks barren all summer. They look forward to planting shrubs and a possible tree to improve the vacant land. Allen Broderick moved to approve the Revocable License and Right to Use Land Agreement with John and Karen Murphy. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that: • He attended the Jewett DARE Graduation. • He attended the Vet Clinic Ribbon Cutting • He attended all three nights of the Rodeo, they had great attendance again this year. • He attended a Medford Water Commission meeting. • He participated in a field trip for a Central Point Elementary 3'd Grade class that came to City Hall and the Police Department. • He will be attending the Pacific Retirement Services Lunch. X. CITY MANAGER'S REPORT City of Central Point City Council Minutes June 8,2017 Page 5 City Manager Clayton reported that: • He helped with the field trip in the Council Chambers, the class had their own town government and their Mayor was able to have a photo op with our Mayor. • He has been participating in the interview process for the new Manager for the Medford Water Commission. The applicants seem very capable of doing a great job, and we will be happy with either choice. • The owners of The Point will be painting the outside of the Mexican Restaurant on Pine Street. They will be doing some work on the inside trying to determine what to use the building for. • The Sheriff and Central Point Police are getting ready to do a Greenway sweep, they will be concentrating on the property behind the Dance Hall on Table Rock. • He has been working on a franchise agreement for Mobilitie. The company is putting a data tower by McDonalds. • The City is working with ACCESS to find alternatives for food waist. The State is requiring us to have some alternatives in place to encourage local businesses to provide excess food to the needy. Xl. COUNCIL REPORTS Council Member Mike Quilty reported that: • He has had several calls with RVCOG regarding different transportation options for CMAQ Funding. • He went to an Emergency meeting of the MPO Planning Committee in Portland where they were trying to figure out new districting options and how to fund them. • He attended the ribbon cutting for the Emergency Veterinarian Clinic. • He attended the Rodeo Sponsor Dinner. • He attended a Congestion Air Quality meeting in Salem regarding reduction in CMAQ funds for the Rogue Valley. • He met with OTC Commissioner Paula Brown to discuss CMAQ funding issues for our area. Council Member Brandon Thueson reported that: • He attended the Rogue Pro Rodeo. • He went on a field trip with Jewett Elementary on the Greenway. They did notice that the Central Point Police made sure the area was clear and safe for the children prior to them getting on the greenway. Council Member Rob Hernandez reported that he attended the Rodeo Sponsor Dinner and the Emergency Veterinarian Hospital Ribbon Cutting. Council Member Bruce Dingier had no report. Council Member Taneea Browning reported that: • She attended the Memorial Day Celebration at Don Jones Park. • She attended the ribbon cutting at the new veterinary clinic. City of Central Point City Council Minutes June 8,2017 Page 6 • She attended Rodeo Sponsor Dinner and Rodeo. • She attended the grand re-opening of the Holiday Inn Express. • She attended the CPE Field trip at City Hall. • She is working with Public Works on signs for at Hamrick and Pine, and Table Rock and Pine, directing people to Downtown Central Point. • The commercials should be starting soon for the Freedom Festival featuring the Blue Knights marching bugle and drum corp, a beer garden sponsored by The Point and Walkabout Brewery. There will be tons of free things for the kids to do. • There will be a Saturday Market this weekend in Pfaff Park. Council Member Allen Broderick reported that he attended the Holiday Inn Express grand re-opening. He also attended the graduation of twelve students at Prospect High School. XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • The City is looking at the CMAQ grant options for West Pine Street. They are hoping to re-rank the project to try and get funding from other sources. • There was a water main leak on the alley at 7th and Hazel. • The East Pine Street bid process has been posted. • We are working to upgrade one of our pedestrian crossing signals with audio enhancement. Police Captain Dave Croft reported that: • The department held DARE days at Twin Creeks Park last Friday. • He has been working with the County and Rogue Disposal regarding the greenway sweep next week. • The CP Police App was released last week. They will be able to use it to push tips and notices to citizens. Finance Director Steven Weber reported that he had a meeting with the City Attorney regarding 75 Bush Street. They have been working on locating all the owners and found other liens on the property which may take precedence over the City liens. Community Development Director Tom Humphrey reported that: • There is renewed activity for White Hawk Subdivision. • They are working on the final plat for the veterinarian clinic property. Once the final plat is finalized they can begin MicroDevices discussions. • Staff is busy working on a Urban Growth Boundary Expansion. XIII. EXECUTIVE SESSION — ORS 192.660 (2)(h) Legal Counsel 1 City of Central Point City Council Minutes June 8,2017 Page 7 1 Mike Quilty moved to adjourn to executive session under ORS 192.660 (2)(h) to receive Legal Counsel. Brandon Thueson seconded, all said "aye" and the Council meeting was adjourned into executive session. Council returned to regular session at 8:11 pm. XIV. ADJOURNMENT Brandon Thueson moved to adjourn, Taneea Browning seconded, all said "aye" and the Council meeting was adjourned at 8:12 p.m. The foregoing minutes of the June 8, 2017, Council meeting were approved by the City Council at its meeting of June 29, 2017. lsifrez i Dated: ‘/ /7 c I Mayor Hank Williams ATTE 1 City Recorder I I I I