Loading...
HomeMy WebLinkAboutCM101404CITY OF CENTRAL POINT City Council Meeting Minutes October 14, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Dick Halley, Kay Harrison, Donna Higginbotham, and Bill Stults were present. Nate Banry, and Mike Quilty were absent. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES There were no Public Appearances. V. CONSENT AGENDA A. Approval of September 23, 2004, City Council Minutes B. Approval of one City Council meeting in November to be held on November 18, 2004. Bill Stults made a motion to approve the consent agenda as presented. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS Mayor Hank Williams declared a potential conflict of interest and stepped down from the Council table in order to participate as a citizen in the discussion. A. Public Hearing and First Reading - An Ordinance Amending the Central Point Comprehensive Plan Map and Zoning Map at Scenic Ave and North Third Street (37 2W 3AB, Tax Lots 4800, 4900, 5000, and 5001) City o/~C'entn/ Point Cit v Council Meeting OctoLer 1~~ 200 1',~ 2 Community Development Director Tom Humphrey explained that Jackson County Housing Authority, acting on its own behalf and as the designated representative for two other property owners, is requesting amendments to the Comprehensive Plan and Zoning maps to permit the development of multiple-family housing. The property owners initiated this action after City staff's efforts to gain public support for a conceptual development plan stalled. The area under consideration has been the subject of some controversy during the past year. At the City Council meeting in July, community concern focused on traffic safety and making improvements to the Upton/Scenic/ North 10th intersection. The zone change was continued to allow staff time to work with the applicants on a master plan for intersection improvements, and other issues of concern. Since the July meeting a preliminary intersection design plan was prepared along with a budget estimate and tentative intersection improvement schedule. Public Works Director Bob Pierce explained that Jackson County is preparing to replace the Upton Road bridges and collaboration at this time will result in significant cost saving and overall public benefit. The realignment of Upton Road would take the property of one home owner, and create 4 new tax lots. He stated that the new road to be built for access into the project for the Housing Authority would be a public road and could provide another access for Scenic Middle School along with the properties in this application. Mr. Humphrey explained the findings of fact and conclusions of law regarding this proposal. He is recommending approval of the recommendation bypassing the ordinance to a second reading. Jason Elzy, Housing Authority of Jackson County- Applicant Mr. Elzy explained the Housing Authority proposal. They like to create curbside appeal. They anticipate row type townhouses for this project, creating a pathway for school children to use when going to and from Scenic. This will include students who currently travel down Scenic Road. They estimate construction would not begin until FY 07/08. Andy McBee - Co-Applicant Mr. McBee stated that they do not have a conceptual plan for the use of their property. They would like to construct about 18 units of 2-3 bedroom townhouses on their acre of land. They are willing to work with the City regarding the conceptual plan when they are ready to begin. Council President Bill Stults opened the Public Hearing Henry Williams, Resident Mr. Williams stated the new intersection plans solved some of the problems but create others. He stated that the City should. make the improvements to the intersection before allowing a zone change and increase the possibility of traffic. City n/•G'env:~/ PouN C'ir1~ C'or~rci/Mcrcting• OctoLer / ~ 10(II I'agc 3 Wayne Riggs, Resident Mr. Riggs is concerned about storm drain run off into the newly created Summerfield Park. He is also concerned with the additional driveway that will connect the 4 new tax lots. This will be additional traffic coming on to 10t" Street. David Painter, Resident Mr. Painter does not feel that Council has been provided enough information to approve a zone change at this time. He is concerned about the property south of Scenic, where the new road will go. JoVaughna Parker, Resident Ms. Parker stated that a zone change is not needed before the city can conduct the realignment of the intersection. The property owners will develop something even if the zone is not approved. The City should wait on the approval far the zone change until the traffic improvements have been completed. Norm Bruce, Resident Mr. Bruce stated that the existing neighbors do not agree with changing the zone. Council President Stults closed the Public Hearing. There was discussion about proceeding with the intersection improvements prior to approval of the zone change. Council agreed that Central Point needs quality low income housing. Mr. Humphrey explained that there is an application in front of them that instigated the changes to the intersection. He stated that the improvements can be done with out the approval of the zone change. The issue is not the amount of traffic, but rather the alignment of the roads and the awkward four way stop. Mr. Humphrey reminded the Council that this is just the first step in a development. A zone change is not approval for the project. Bill Stults made a motion to pass to second reading an Ordinance Amending the Central Point Comprehensive Plan Map and Zoning Map at Scenic Ave and North Third Street for tax lots 4800 and 4900 removing lots 5000 and 5001 requiring road realignment to be completed before occupancy of the Housing Authority project. Kay Harrison seconded. Mr. McBee stated that if the zone change is not approved for his tax lot he would not be able to participate with the installation of the new road for the project. Roll call: Dick Halley, no; Kay Harrison, yes; Donna Higginbotham, no; and Bill Stults, yes. Motion failed. City oI~G'en6a1 Poin! City Council Meevnh Octol~e~ / ~ 2(XI4 1 ~•t~ ~ Dick Halley made a motion to pass to second reading an Ordinance Amending the Central Point Comprehensive Map_and Zoning Map at Scenic Ave and North Third Street including all four tax lots. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. Mayor Williams returned to the Council table. B. Resolution No. 1036,,A Resolution Declaring the City Council's Intention to amend the City of Central Point Comprehensive Plan, Transportation System Plan (TSP) and Corresponding Sections of the Central Point Municipal Code Mr. Humphrey stated that the City has completed important planning documents that should be incorporated into its Comprehensive Plan, the TSP and corresponding municipal code sections in order to be accepted as official City policy. These documents are: 1) the Central Point.Strategic Plan; 2) East Pine Street Transportation Plan, and 3) those sections of the CPMC that must be amended.to be consistent with these plans. Recent land use challenges to generally accepted policy and proactive planning documents have made it important to initiate legislative amendments to the City's Comprehensive Plan and Transportation System Plan so that these policies and plans can be institutionalized and used more effectively in decision-making. In order to prepare changes in the Comp Plan and TSP and sections of the municipal code a resolution of intent is required. A Resolution of Intent will begin the process for the Citizens Advisory Committee, the Planning Commission and finally by the City Council. Dick Halley made a motion to approve Resolution No. 1036, Declaring the City Council's Intention to Amend the City of Central Point Comprehensive Plan, Transportation System Plan and Corresponding Sections of the Central Point Municipal Code. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. C. First Reading - An Ordinance Amending Certain Sections of the Central Point Municipal Code Title 15 Pertaining to Buildings and Construction Building Official Lois DeBenedetti stated that the proposed Ordinance amends and brings current Title 15 of the Central Point Municipal Code. Codes are generally re-adopted every three years coinciding with the national adoption of nationally recognized codes. Other proposed changes update code section numbers and clarify or update language. The adoption of the new codes does not change the City of Central Point Building Department fee schedule. Kay Harrison made a motion to pass on to a Second Reading An Ordinance Amending Certain Sections of the Central Point Municipal Code Title 15 Pertaining to Buildings and Construction. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. City n/-Cen6.rl Point Ciq~ Cormci/Meeting Octo/ier I ~,1(XI-I Page .5 VIII. BUSINESS A. Results Group Presentation -Strategic Planning Police Chief Jon Zeliff introduced April Lee from the Results Group. He stated that a motion is not needed tonight. At the last Study Session Council asked for a presentation from the Results Group regarding Strategic Management Planning for the Police Department. Ms. Lee presented an overview of the Strategic Management System recommended for the Police Department. She explained the benefits and the two year process. This type of process will allow City Services to grow with the City population. This process helps to reduce employee turnover which in turn saves money on training new officers. The plan helps identify processes that could be done more efficiently. B. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for the meeting of October 5, 2004: 1. The Commission approved a tentative subdivision for 21 residential lots known as Jackson Oaks, Phase V. The subject property is located north of Taylor Road and east of Grant Road and Jackson Creek in the TOD-LMR, Low Mix Residential zoning district. The subdivision proposal is consistent with the Twin Creeks Master Plan. The Commission imposed conditions that included adhering to Central Point Public Works Standards and Specifications and amending the subdivision name to comply with the County Surveyor's naming conventions. 2. The Commission continued an amendment to the previously approved Beebe Woods PUD. Gordon & Erma Layton are asking to include their property in the PUD as Phase IV which would add five single family "attached units" and bring the development's total to 108 lots. The subject tax lots are located east of Hamrick Road and between Parkwood Village Lane and Brookdale Avenue in the R-2, Residential Two-Family zone. The additional lots and the Layton's home site would take their access from Live Oak Loop, which is a private street in the PUD. The Commission continued the hearing to their next meeting in November to allow planning staff to re-notice changes to the original submittal. The applicant authorized the extension of the 120 day processing rule by an additional 30 days. Bill Stults made a motion to approve the Planning Commission Report as presented for October 5, 2004. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. IX. MAYOR'S REPORT Giq~ o/~Ceut~al Point City Council Mccting October 1 ~, 200 P,~gc 6 X. XI. XII. Mayor Williams reported that he attended an RPS meeting regarding Urban Growth CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • a Study Session will be held on Monday, October 18th, to update Council on the progress of Twin Creeks. • Jill Turner is officially the City of Central Point Finance Director. • the interview panel for the Parks and Recreation Director has chosen a top candidate. A back ground check is being done by Mike Sweeny. • he will be attending the ICMA Conference next week in San Diego. • he attended a Risk Management Conference in Bend last week. COUNCIL REPORTS Kay Harrison reported that she attended a celebration of the extended area phone service for Jackson and Josephine Counties. Bill Stults thanked Finance Director Jill Turner and Public Works Assistant Director Chris Clayton for the presentation they gave at the Meadows regarding LID's. Dick Halley reported that he participated on the interview panel for the Parks and Recreation Director. DEPARTMENT REPORTS Finance Director Jill Turner reported that: • the financing for the new City offices and Council Chamber is complete. • she has been working on accounting projects. • she has attended training for Springbrook. • they are advertising for a Court Clerk position and will be advertising soon for an Account Manager Position. Public Works Director Bob Pierce reported that: • the.2nd Street sidewalk and bike lane project is complete. • Pine Street and Hwy 99 reconstruction is on schedule. • the parts for the bridge at Forest Glenn Park have been ordered. • they have been working on the fill and irrigation system for Don Jones park. • the equipment for Summerfield Park is almost put together and should be installed soon. • he has been involved in interviews for the Parks and Recreation Director and Worker I. • has been working on the Capital Improvement Plan • staff will be sending out RFQ's for Beebe and Gebhard Road improvements. Community Development Director Tom Humphrey reported that: 1 City o/~C'cnh,d Pnitlt Cite Com~ci/Meeting OctoLcr 1 / 100/ PagL 7 he has been conducting interviews for Planning Manager he attended Mud Fest in Twin Creeks for Bio Swells where 45 fifth graders installed plants. Building Official Lois DeBenedetti thanked City Attorney Doug Engle for his quick response on two issues this week. Police Chief Jon Zeliff reported that: Lt. McGee and Detective Wojack attended one week session on Incident Command. things went well for President Bush's visit to the Valley, there were between 12,000 and 14,000 people in attendance. XIII. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 9:35 p.m. 1 The foregoing minutes of the October 14, 2004, Council meeting were approved by the City Council at its meeting of October 28, 2004. Mayor Hank Williams Dated: ld ~`1~p~ l