HomeMy WebLinkAboutCM082604CITY OF CENTRAL POINT
City Council Meeting Minutes
August 26, 2004
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams was excused. Council Chair Bill Stults called the meeting to order at
7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams was excused.
Council Members: Nate Banry, Dick Halley, Kay Harrison, Bill Stults
and Mike Quilty were present. Donna Higginbotham was excused.
City Administrator Phil Messina; City Attorney Doug Engle; Public
Works Director Bob Pierce; Interim Finance Director Jill Turner;
Police Chief Jon Zeliff; Community Development Director Tom
Humphrey; and City Recorder Deanna Gregory were also present.
IV. PUBLIC APPEARANCES
John Murphy, 955 N. Mountain Ave, Central Point
Mr. Murphy asked if there would be a report regarding the trench of buried debris located
in Central Point East Subdivision.
Mr. Stults explained that this was an item on the Agenda, but asked council if they would
be willing to change the agenda and have the report now. Council Agreed.
Business Item A, City Attorney Report on Central Point East Issue.
City Attorney Doug Engle reported that DEQ has issued a fine for the buried debris. He
explained the DEQ findings. City Ordinance 8.04.040 regarding debris would allow the City
to fine the developer for a certain amount of time prior to the clean up. The City has a six
month statute of limitations for enforcing violations. This would be a $250 per day fine if the
Code Enforcement Officer writes up the violation.
Community Development Director Tom Humphrey explained that when Mr. Murphy and Mr.
Bestul reported to the Council they mentioned an agreement prohibiting the developer from
clear cutting the trees from the lots. Staff has researched this issue and the only item found
regarding trees states that they shall not remove significant trees. At the time the trees
were removed there were no stipulations in place regarding clear cuts. These rules are
stated in the CC&R's for the subdivision and subsequently in the hands of the Home
Owners Association. Staff spoke with the developers after the trees were originally
removed on a weekend. The developer was asked to save as many trees as possible in the
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pending phases of the development. It was also stated that a good majority of the trees that
were removed were unhealthy and needed to be removed. This was not brought to the
attention of city officials prior to removal, but was later verified by the Public Works Director.
Council would like the Code Enforcement Officer to investigate and issue citations for
Ordinance 8.04.040 (b) Debris on private property.
Sue Densmore, Candidate for County Commissioner
Ms. Densmore wanted to keep the city informed of the election. If she becomes
Commissioner she plans on assisting City's with local issues.
V. CONSENT AGENDA
A. Approval of August 12, 2004, City Council Minutes
B. Authorization for Closure of East Pine Street on September 11, 2004, for the Stn
Annual D.A.R.E. to Cruise
Kay Harrison made a motion to approve the consent agenda as presented. Nate Banry
seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes;
and Bill Stults, yes. Motion approved.
VI. ITEMS REMOVED FROM CONSENT AGENDA
No items were removed.
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Public Hearing continuation -Comprehensive Plan Amendment and Zone
Change for Property Located West of North Third Street and South of Scenic -
Request for Continuation to September 9, 2004
Community Development Director Tom Humphrey stated that staff has met with the
applicants and a tentative intersection design has been prepared. A local engineering
company is preparing construction estimates and the City will work out a budget time-line
once cost estimates are complete. The applicants will lay out a rough design of their plans
for the Council's consideration. The Planning Department expects to have all of this
information in time for the next regular City Council meeting.
Staff has sent letters to people who testified at both Planning Commission and City Council
hearings so that they are aware of the, delays and that staff would be asking for a
continuance of this hearing. Staff is asking for a motion to continue the public hearing to
September 9, 2004.
Kay Harrison made a motion to continue discussion of the Comprehensive Plan
Amendment and Zone Change for Property Located West of North Third Street and
South of Scenic to September 9, 2004. Dick Halley seconded. Roll call: Nate Banry, yes;
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Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved.
B. Resolution No. 1032, A Resolution Adopting a New Central Point
Identity System Design (City Logo)
Mr. Humphrey stated that one of the goals of the Central Point Strategic Plan is to
increase community identity and function through improved communication. The
City's identity has beeri evolving over time and there are many things, past and
present, for which Central Point has become known. In June the City hired a
Marketing/ Design firm to update the City's Logo. Goodwin & Friends, Inc. is the
same company that created the Gateway Sign that was constructed at the
intersection on Pine Street.
The objective of the Logo update was to 1) design, produce and implement a
comprehensive new identity system that represented the City's rich history, unique
vitality and promising future; and 2) to conduct a successful branding' campaign to
elevate public awareness of Central Point's distinctive lifestyle.
The City Council was introduced to the consultant's logo proposal at a Study
Session in July. The Council seemed impressed with the idea's and is now being
asked to adopt the new logo and to direct staffto proceed with its use and corporate
implementation.
Nate Banry made a motion to approve Resolution No. 1032, Adopting a new
Central Point Identity System Design. Mike Quilty seconded. Roll calf: Nate Banry,
yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bili Stults, yes. Motion
approved.
C. Resolution No. 1033, A Resolution of the City of Central Point, Oregon,
Authorizing the Financing of City Hall Expansion
Interim Finance Director Jill Turner stated that the Finance Department has been
working with Bond Attorneys and Financial Advisors in preparing a tax exempt
financing of the City Hall expansion. The proposed resolution is the final
authorization required by City Council to complete the financing transaction. Upon
approval of this resolution a preliminary official statement will be released to
prospective bidders. A competitive bid opening is scheduled for September 14`h with
final closing documents expected to be signed on Thursday, September 30`h. The
bidder with the lowest interest rate will be awarded the credit obligations.
The proposed resolution authorizes up to $2.7 million in certificates. This includes
the initial contract with the County, completion of the second floor space and all of
the issuance and financing costs. Annual debt service is projected to be $203,500.
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Payment will be through General Fund payments and lease of the current City Hall
offices.
Bruce Abaloe, Abaloe & Associates
Mr. Abaloe stated that he has been working with City staff to complete a floor plan
in time to use TODD Construction to work in the time frame with the Library and
Chamber completion. He explained some of the ideas for the second floor and
arrangements of offices and front counter.
Dick Halley made a motion to approve Resolution No. 1033, A Resolution of
the City of Central Point, Oregon, Authorizing the Financing of City Hall
Expansion. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay
Harrison, yes; Mike Quilty, yes; and Bill Stults, yes.. Motion approved.
D. Resolution No. 1034, A Resolution Amending Resolution No. 1021,
Adopting General Procedures for the Fiscal Year 2004-05
Ms. Turner explained that prior to 2003-04 fiscal year Moss Adams was the City's
auditors. Moss Adams' primary local municipal auditors have !eft their firm and they
chose not to continue with us as an audit client.
Staff prepared an audit RFP and distributed it to all local municipal auditors and
others through out the state. The City interviewed firms and has chosen Pauly,
Rogers and Co., P.C. from Tigard, Oregon. Upon approval of this Resolution staff
will finalize a contract for audit services.
Kay Harrison made a motion to approve Resolution No. 1034, A Resolution
Amending Resolution No.1021, Adopting General Procedures for Fiscal Year
2004-05. Mike Quilty seconded. Roll calf: Nate Banry, yes; Dick Halley, yes; Kay
Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved.
VIII. BUSINESS
A. City Attorney Report on Central Point East Issue
Discussed during Public Appearances.
IX. MAYOR'S REPORT
No Mayor's Report
X. CITY ADMINISTRATOR'S REPORT
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City Administrator Phil Messina reported that:
he has been working on the Parks and Recreation Director recruitment.
he participated in the City's first video conference during the Audit interviews.
Interim Finance Director Jill Turner has been doing a great job with issues in
Finance.
XI. COUNCIL REPORTS
Mike Quilty reported that:
he has been in contact with the State regarding the earmark issue on STP funds.
he attended an MPO meeting.
he attended the Highway 62 improvement meeting.
Bill Stults reported that he attended the RVS meeting. There will be an increase in sewer
bills to help cover the cost of treatment plant improvements.
Dick Halley reported that he attended the East Pine Street Corridor meeting.
XII. DEPARTMENT REPORTS
Interim Finance Director Jill Turner reported that:
they have been working on year-end reports
she has been working on audit and bond issues
they will be working on issues regarding utility billing
Community Development Director Tom Humphrey reported that:
• East Pine Street Corridor meetings are coming to a close. They will have one more
meeting of Stake Holders on September 16`h, and then begin public meetings
regarding the new plan.
• the meetings to work on the new design for Hwy 99 improvements have started.
• staff will be conducting meetings with the Snowy Butte Station developers very
similar to the ongoing Twin Creeks Meetings.
• he has been attending the RPS meetings.
Public Works Director Bob Pierce reported that:
• Pine Street/Hwy 99 Intersection improvements have started.
• construction of the side walk and bike path on 2"d Street could be finished in time
for school.
• the design for 9`h and Laurel is about a third complete.
• they will be assembling play ground equipment at the City Shops and then
transporting them to the play site. This will save time and effort of not having the
correct tools on site.
• Public Works staff have been working on a Capital Improvement Plan.
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Police Chief Jon Zeliff reported that:
• Police Officers have completed Tazer training and will now be adding the unit to
their utility belts. He stated that ABC ran a special on Tazers stating that they kill
people. He explained this is not true. He has articles for Council to read if they are
interested.
• the Police Officers are being fitted for new winter jackets which will be more visible
at night and better able to handle wet weather.
• Citizens will start seeing new logo and mission statement for the Central Point
Police Department on vehicles and items inside the department.
• staff is working on the promotion process for police sergeant.
• the D.A.R.E cruise will be September 11, 2004.
XIII. ADJOURNMENT
Nate Banry moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting
was adjourned at 8:27 p.m.
The foregoing minutes of the August 26, 2004, Council meeting were approved by the City Council
at its meeting of September 9, 2004.
Dated: gr10`ON ~ ~ ~.
Mayor Hank Williams
ATTEST:
City Recorder